S02 - 36C26122R0017.docx

NEW COMMUNITY

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

of 78

36C26122R0017

X 03-30-2022

612-22-2-9050-0001

612A4-21-050

612MCP

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) Network Contracting Office (NCO 21) 5342 Dudley Blvd, Bldg 209 McClellan CA 95652-2609 Offers have been authorized and are to be sent by email to Daniel Jhun at daniel.jhun@va.gov

Daniel Jhun 916-923-4507

a. Project No. 612A4-21-050 NAICS Code: 333922, Conveyor and Conveying Equipment Manufacturing, 500 Employees IAW VAAR 836.204(f)(2) - Disclosure of the Magnitude of Construction Projects: Between $2,000,000.00 and $5,000,000.

PSC Code: N039; Installation of Equipment - Material Handling Equipment

b. This is a firm-fixed price construction requirement. Offeror shall furnish all labor, material, transportation, required engineering services, overhead, and profit, to install pneumatic tube systems in BLDG 650 and 700 as outlined in the SOW, specifications, and drawings.

c. Place of Performance is at the VA Mather Medical Center,10535 Hospital Way, Mather, CA 95655.

d. An offer guarantee is required in the form of a bid bond, which may be submitted electronically by the proposal due date/time to the Contracting Officer, Daniel Jhun via email at daniel.jhun@va.gov.

Note: Performance and payment bonds will be required by the successful offeror within ten (10) days of notice of award.

e. The Government intends to award a single firm-fixed price contract without conducting discussions with offerors;

however, the Government reserves the right to conduct discussion if later determined to be in the best interest of the Government. The basis of an award is a trad-off between non-priced factors and price. OFFEROR MUST BE REGISTERED IN SAM.GOV AT THE TIME SUBMISSION OF OFFER AND PRIOR TO AWARD (Please see page 4 of this document for details.)

f. This procurement is a full and open competition. Offeror must be registered in SAM.gov at the time submission of offer and prior to award.

g. A pre-proposal conference and site visit have been scheduled on Wednesday April 13, 2022 at 8:00 AM PDT at the front lobby of BLD 650, 10535 Hospital Way, Mather, CA 95655. The VA Engineer POC will be Michael Gomez.

h. Questions and/or request for information (RFI) must be submitted using the RFI form, attached and are due by 3:00 P.M PDT. on April 20, 2022 to the Contracting Officer, Daniel Jhun, by email at daniel.jhun@va.gov.

TBD

X

X 52.211-10 X

2PM

PDT

05-03-2022 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

612MCP

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) Network Contracting Office (NCO 21) 3230 Peacekeeper Way, Bldg. 209 McClellan CA 95652-1012

Department of Veterans Affairs FMS VA-9(101) Financial Services Center

PO Box 149971 Austin TX 78714-9971

Daniel Jhun, Contracting Officer

Table of Contents

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

INSTALL PNEUMATIC TUBE SYSTEM

Project # 612A4-21-050

1. PROJECT INTENT

1.1. The purpose of this project is to install a New Pneumatic Tube System with an effective, reliable solution.

1.2. The scope of this project covers the building 650 and 700 in Mather: approximately 310,860 square feet.

1.3. The project is located at the VA Mather Site that is part of the Northern California Health Care System (VANCHCS).

2. PROJECT SCOPE

2.1 The Contractor shall furnish and install a fully functional Pneumatic Tube System for the entire building 650 and 700 at Mather. The system as defined is a fully functional system and requirements are outlined below. The system shall include all licensing and permitting required that will last 5 years before renewal is required. The system shall be expandable.

2.2 The system shall be operated by simple keypads

2.3 The system shall include (8) standalone control stations with card readers

2.4 The system shall have “safe zone” or defined zone capability. The Contractor shall work with staff to build and define the zone features.

2.5 The system shall be able to provide different tiers of administrative and designated user access for supervisors, frontline staff, and maintenance purposes.

2.6 The system shall have the ability for storage and usage throughout.

2.7 The shop drawings shall indicate all locations of all devices.

2.8 The Contractor shall provide proper flexible phasing of construction activities to avoid disruption to VA services. Plan for swing shift, late hour work and weekends is necessary.

2.1.1.1. All normal construction work that does not impact normal VA service operations is to be completed during normal clinical hours, 7:30AM to 4:00PM. Any work that creates noise loud enough to impact patient operations, disturb patients or staff is to be coordinated (21) calendar days in advance to mitigate impact.

2.1.1.2. After hours work in Outpatient/Inpatient Pharmacy locations will require Police/Pharmacy staff escort. Coordination for afterhours work requires 21 calendar days notification.

2.1.1.3. Any work impacting Critical Operations area’s will require coordination 21 calendar days notification.

2.9. The Contractor shall be responsible for on-site troubleshooting of components performance issues.

2.9.1. The Contractor shall maintain the fire barriers when executing the all-component installation tasks.

2.9.2. The Contractor shall provide configuration services for Pneumatic system.

2.9.3. All work will need to abide by VA Infection Control Standards and perform a Pre-Construction Risk Assessment (PCRA), Interim Life Safety Management (ILSM), and Infection Control Risk Assessment (ICRA).

2.9.3.1. Safety and Infection Control documentation will need to be updated periodically depending on the phase of the construction period.

2.9.4. All outages or shut down requests are after hours. Submit outage notice 30 days in advance of the outage date for approval.

2.9.4.1. All modifications to utility systems affected including electrical, plumbing, mechanical, lighting etc. Shall be done after working hours and weekends.

2.9.5. Designed Pneumatic tube system will be for (8) control stations with room for expected future expansion.

2.9.5.1. Color coding options for tube (grouping)

2.9.5.2. Setting Par levels for each station

2.9.5.3. Ability of station to request for tubes (if they don’t have any)

2.9.5.4. RFID tag on each tube, so each specific tube can be tracked through the system real time.

2.9.5.5. System allows for capability to control which tubes can enter which stations (for example pharmacy doesn’t need dedicated lab tubes, and lab doesn’t need pharmacy tubes, which helps with cross contamination)

2.9.5.6. Contractor furnished and Installed Server for VA to Self Manage

2.9.5.6.1. Needs to meet latest approved VA OIT security requirements at the time of the award.

2.9.5.7. “Home” system – allows specific tubes to only be able to transfer back to its home station (i.e. blood lab always needs tubes available to send stat blood, also helps with infection control so blood stays in a “blood tube”)

2.9.5.8. PIV card reader identification (“Stanley” is current system in use)

2.9.5.8.1. PIV system will need to adhere to Pharmacy System Requirements

2.9.5.9. PIN code capability or user control when sending Narcotics

2.9.5.10. Capability to allow “sanitization” of system in the event of a spill (i.e. blood sample)

2.9.5.11. Hard stop function in at least one dedicated station

2.9.5.12. Each station and device shall have its own network card (NIC), without the need for a separate physically wired network.

2.9.5.13. System shall also include a web-browser based viewing capability to allow for control and visibility of the status of the system from anywhere on the VA network.

2.9.5.14. System design and Installation will allow easy access for future service/troubleshooting of the overall system.

2.9.5.15. System shall have the ability to detect, log, and alarm any issues.

Components:

2.9.6. The system work stations, and display units shall be for at Minimum:

2.9.6.1. Pursuant to the initial vendor survey assessment considering the Mather building 650 and 700 physical layout, patient, and visitor traffic flows, as well as Clinical Staffing levels

2.9.6.1.1. Bldg 650 Lab

2.9.6.1.2. Bldg 650 Outpatient Pharmacy

2.9.6.1.3. Bldg 700 Emergency Department (ED)

2.9.6.1.4. Bldg 700 Intensive Care Unit (ICU) – 2nd Floor

2.9.6.1.5. Bldg 700 Post-anesthesia Care Unit (PACU) – 2nd Floor

2.9.6.1.6. Bldg 700 Inpatient Care Unit – 3rd Floor

2.9.6.1.7. Bldg 700 Inpatient Care Unit – 4th Floor

2.9.6.1.8. Bldg 700 Inpatient Pharmacy – 5th Floor

*** - See Attachment G and H for Floor Plan with Locations Identified

Service Requirements:

2.9.7. The Contractor shall provide a detailed, written system installation and configuration plan to be reviewed by Mather VA Project, Engineering and Technical Staff. This plan shall include, but not be limited to the following:

2.9.7.1. Proposed days and time periods during which the Contractor will be on Site executing installation tasks.

2.9.7.2. Potential disruptions to regular clinical workflows and proposed steps to be taken to control and limit these instances

2.9.7.3. Proposed process to communicate to VA staff regarding Contractor-performed tasks to verify correct installation and configuration of components.

2.9.7.3.1. The Contactor shall provide installation of conduit pathways for the system cabling. to protect the cabling from physical, radiofrequency, and inductive interference risks. Documented certifications of all cabling and wiring from a reputable contractor with the dedicated equipment to do so, cable/ network analyzers. Cabling shall be clearly identified with tags and color coded for the system.

Site Utilities:

2.9.8. The Contractor shall furnish and install all devices, components, and equipment necessary. Include all additional power and data outlets matching existing conditions of the building. No battery powered hardware will be accepted.

2.9.9. The Contractor shall install all necessary signal wiring and cabling to support this application.

2.9.10. All devices shall be powered through an Uninterruptable Power Supply (UPS) for protection of the components and power surges. These UPS should provide continuous power up to 60 seconds or longer.

2.9.11. Cabling will be properly bundled, and labeled, through ceiling conduit, IT closets, and all fire barriers.

2.9.12. Poor, faulty, damaged wiring and cable will be reinstalled. Documented and certified utilizing network & cable analyzers.

2.9.13. The Contractor shall be responsible for connection, programming and interfacing the system. The Contractor shall provide all labor, service, parts, and expertise to accomplish this requirement.

Test plans:

2.9.13. Contractor shall provide a written test plan that includes proposed dates and time elements, recommended processes meetings with the VA and The Joint Commission (JTC) standards, detailed certification processes and report design, and continuity of all system cabling.

Training:

2.9.14. The contractor shall provide one week of On-Site User Training followed by one week of On-Site user support. Training specialists shall maintain check off sheets for staff having training and knowledge/response, observe and document confirmation, document proper response of the Pneumatic Tube System. Provide cheat sheets and handouts for staff in printed and electronic format, and any other manufacturer or product required training that meets VHA and TJC standards. The contractor shall provide training to all shifts and provide training after hours as necessary to accomplish.

3. RECORDS MANAGEMENT REQUIREMENTS

3.9. : The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

3.10. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

3.11. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3.12. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

3.13. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

3.14. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

3.15. The Government Agency owns the rights to all data/records produced as part of this contract.

3.16. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

3.17. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

3.18. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

3.19. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

-----------------------------------------------END OF SOW---------------------------------------------------------

INSTRUCTION TO OFFERORS

1) INTRODUCTION:

a) The Government will evaluate proposals and select the best value offeror using the trade-off source selection process outlined in FAR Part 15. The Government intends to award a contract without discussions the proposal offering the best value to the Government. Award will be made on a best value trade off basis where all evaluation factors other than cost or price, when combined, are significantly more important than price.

b) This acquisition is unrestricted competition. All contractors are required to be registered and current in System for Award Management (SAM), the official website of the U.S. Government at www.sam.gov.

c) The Wage Determination General Decision Number: CA20200007 03/25/2022 is applicable for this project.

d) An offer guarantee is required in the form of a Bid Bond, which may be submitted electronically by the proposal due date/time to the Contracting Officer, Daniel Jhun, by email at daniel.jhun@va.gov. Note: Performance and payment bonds will be required by the successful offeror within ten (10) days of Notice of Award.

e) The Government intends to award without discussions the proposal offering the Best Value to the Government. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

f) Submit your proposal no later than May 3, 2022, 2:00 P.M. PDT. to the Contract Specialist, Daniel Jhun by email at daniel.jhun@va.gov.

g) Any questions may be directed to Daniel Jhun at daniel.jhun@va.gov.

h) Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool at https://www.va.gov/covid19screen/. Please check regularly for updates.

i) Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

2) INSTRUCTIONS FOR OBTAINING THE REQUEST FOR PROPOSAL/SUBMITTING QUESTIONS REGARDING SOLICITATION

a) The RFP can be accessed at https://sam.gov. Printed copies of the RFP will not be issued.

b) Questions regarding the solicitation shall be submitted in writing in WORD format via electronic mail to daniel.jhun@va.gov. Questions shall reference the drawing/detail and/or the specification section including paragraph number. Verbal queries will not be entertained. Responses to the properly submitted questions will be provided in the form of an Amendment posted to the web site https://sam.gov. It is the offeror’s responsibility to check the website periodically for any amendments to the solicitation. The Government may not respond to questions submitted less than 10 days before the proposal receipt due date.

3) SUBCONTRACTING PLAN REQUIREMENTS:

a) Pursuant to the provisions of Public Law 95-507 and FAR 19.702 Statutory requirements, all large business, other than a small business concern, before being awarded a contract exceeding $750,000 ($1,500,000 for construction), must demonstrate that its subcontracting plan represents a creative and innovative program for involving veteran- owned, and service-disabled veteran owned small business, HUBZone, small disadvantaged, women-owned, and small business concerns as Subcontractors in the performance of this contract. Large business concerns shall submit with their proposal a currently approved plan or a new plan for review and approval. Subcontracting goals to be used are:

b) Large Business (or “other than small business” firms) will be required to submit a subcontracting plan with their proposal (see attachment F of this solicitation). Before the contracting officer determines the responsibility of an offeror’s subcontracting plan submitted, the offer will be reviewed for compliance.

4) ENFORCEABILITY OF PROPOSAL

a) The Government shall consider the “offeror” to be the legal entity identified in Block 14 of the SF1442 of the proposal. The legal entity that submitted the offer shall not be changed, assigned, or otherwise substituted prior to award under any circumstances. The proposal must set forth full, accurate, and complete information as required by this solicitation. The Government will rely on such information in the award of a contract. By submission of the offer, the offeror agrees that all items proposed in response to the evaluation factors (including subcontractors with teaming agreements, project schedule, building design etc.) will be enforced for the duration of the contract. Any substitutions after contract award will be equal or better than as proposed and shall require Contracting Officer's approval prior to implementation.

5) EVALUTION FACTORS AND BASIS OF AWARD

a) Offeror packets will be evaluated based upon the following criteria:

Definitions:

Relevant projects are those that are of similar size, and/or complexity, and/or scope. A project does not have to have all three to be evaluated.

Size is defined as any project over $2,000,000.00

Complexity is defined as a project that includes coordinating phases and work in several different locations on campus.

Scope is defined as work or activities related, or closely related to that which is outlined in the Statement of Work such as but not limited to; demolition and installation of pneumatic tube system, related finishes work, electrical work, and civil work.

Recency is defined as a project completed in the previous five (5) calendar years unless otherwise stated.

Relevancy is defined as for purposes of this evaluation, as new construction and/or repair, alteration and related demolition of existing infrastructure completed within the past five years of the proposal issue date of this RFP. Infrastructure is defined as: 1) construction of a healthcare facility; 2) construction for industrial buildings and warehouses; 3) nonresidential buildings, other than industrial buildings and warehouses; or 4) improvements such as utilities, landscaping, and roadways. “New Construction” is defined as construction that provides for new or expanded facilities or infrastructure. New construction does not include repair and/or modernization of an existing facility nor does it include replacement or upgrade to an existing infrastructure.

Selection Procedures:

i) All proposals shall be subject to evaluation by a team of Government personnel. The proposals will be evaluated in accordance with the content provided in the solicitation. The Government intends to award a firm fixed price (FFP) contract, as required by the procedures pursuant to FAR Part 15.101-1, tradeoff process, and FAR Part 6.401(b)(1), Competitive Proposals. The tradeoff process will be IAW FAR 15.3, Sources Selection, and the contract resulting from this solicitation will be awarded to that responsible offeror, pursuant to FAR 9.104, whose offer, conforming to the solicitation, is determined to be the most advantageous to the Government considering price and non-price evaluation factors. Award may be made to other than the lowest priced offeror or other than the highest non-price rated offeror. Business judgments and tradeoffs will be used to determine the proposal offering the best value to the Government.

ii) Prior to an evaluation of any offer received, a recertification/verification of the System for Award Management (SAM) will be completed to ensure every offeror is current with their registrations.

iii) All offers will be evaluated individually on their own merit. In accordance with FAR 15.101-1, the following evaluation factors are listed in order of descending importance. Non-price evaluation factor 1: project schedule, factor 2: key personnel, factor 3: technical approach, factor 4: past performance, factor 5: SDVOSB/VOSB Status, and factor 6: subcontracting plan (large businesses only), when combined, are significantly more important than price:

Factor 1: Project Schedule Factor 2: Key Personnel Factor 3: Technical Approach Factor 4: Past Performance Factor 5: SDVOSB/VOSB Status Factor 6: Subcontracting Plan (required from large businesses only) Factor 7: Price

6) SUBMISSION INSTRUCTIONS/REQUIREMENTS:

a) Evaluation Factor 1 – Project Schedule: The offerors proposals will be evaluated for coordination, staffing, and scheduling of the work to ensure timely completion of the project, demonstrating the Offerors’ understanding of the major construction activities, and critical path items to successfully execute the project. Project schedule breakdown shall assume and depict contract award on May 9, 2022 with Notice to Proceed of May 19, 2022. Project schedule shall demonstrate the offeror’s strategy to ensure successful completion of the project within the time proposed by the offerors. The schedule shall not exceed 4 pages (single-sided, 11”X17”). The assumed award date is stated for proposal evaluation purposes only and does not infer or guarantee that an award will be made by that date. Provide a supplementary narrative committing to meeting the proposed construction duration. Provide an explanation for minimizing delays caused by unforeseen conditions. The narrative shall not exceed four (4) pages (single-sided 8.5”X11”, 1” margin left/right/top/bottom, and 10-point font or larger). The schedule and narrative shall at a minimum, provide the following information:

(a) Construction start and completion

(b) Identify major construction milestones organized by major divisions of work

(c) Identification of long lead items

(d) Commissioning, order time of equipment, and certification of installation timelines

(e) Describe how project will be staffed at the workforce execution level to ensure and validate that the project schedule can be met; i.e., plan to adequately staff the project throughout the duration of construction; plan to mitigate risk of slow construction start and construction progress from challenges in labor shortage and sourcing; plan to train, develop, and maintain skilled labor force; etc.

(1) Basis for evaluation:

Offerors’ proposals will be evaluated for coordination, staffing, and scheduling of the work to ensure timely completion of the project, demonstrating the Offerors’ understanding of the major construction activities, and critical path items to successfully execute the project. The project schedule will be used as an aid to help determine that the offeror understands and can perform all the required elements of the project with limited impact, to the greatest extent possible, to the Medical Center. The schedule that identifies above items and demonstrates successful completion within a shorter performance period will be rated more favorably.

Note: The draft schedule submitted with the offer should not be construed as the agreed upon schedule as per FAR 52.236-15, the contractor shall, within twenty-one (21) Calendar days after receiving the Notice to Proceed, submit an interim project schedule which will supersede the draft project schedule. The interim project schedule will be subject to VA approval and must show the project being accomplished.

b) Evaluation Factor 2 – Key Personnel: The Offeror shall complete the attached ‘Criteria 1-Key Personnel’ spreadsheet (Attachment A) for each the proposed Project Manager and Superintendent. Attachment B is structured to allow for the entry of up to three (3) total projects for each position as requested. The use of Attachment A and all information therein is MANDATORY and SHALL be used to evaluate the key personnel’s experience. The Government will evaluate only the information provided in Attachment B and all other information provided on other than Attachment B will not be considered. The Offeror may expand individual cells on the Attachment B. The ‘Job Experience’ part shall clearly indicate the number of years of experience for the key personnel in each of their respective positions. In order to properly evaluate the proposals, the proposal shall clearly indicate the number of years of experience, and shall NOT show combined experience, such as, Project Manager/Safety Officer for three years. The proposed key personnel shall be employees of the Offeror’s firm. If the proposed key personnel are not a current employee of the Offeror’s firm at the time of proposal submission, the Offeror shall obtain a letter of intent to be employed by the Offeror, signed by the key personnel and the Offeror, and shall submit it with the proposal. The signature shall be a ‘wet’ signature.

(1) Basis of evaluation: Offerors will be evaluated on relevant management personnel, technical personnel. Their proposed personnel’s capabilities and qualifications to provide the required planning, implantation, and completion of the project.

c) Evaluation Factor 3 – Technical Approach: The Offeror must provide a narrative describing the general technical approach for accomplishing the requirements of this contract based on the statement of work and contract documents, including the representation of how meeting limitation of subcontracting requirements. This is high level and does not require referencing specifications. The narrative shall be limited to two (2) single-sided pages, 8.5” x 11”, 1” margin left/right/top/bottom, and 10-point font or larger.

(1) Basis of evaluation: The offeror will be evaluated based on the Offeror’s proposed technical approach for this project as defined in the solicitation submittal requirements. The assessment of the offeror’s method to manage the project shall be used as a means of evaluating the offeror’s ability to successfully meet the requirements of the solicitation.

d) Evaluation Factor 4 – Past Performance: If a completed Contractor Performance Assessment Report System (CPARS) evaluation is available, it shall be submitted with the proposal for each project included for Factor 2 for Experience. If there is not a completed CPARS evaluation, then submit Past Performance Questionnaires (PPQ - Attachment C) for each project submitted for Factor 2. PPQs will not be accepted from the designer on a design-build project or from a prime contractor for work performed by a subcontractor. PPQs shall be completed and signed by the contracting agent and/or their representative responsible for construction contract administration. The offeror shall provide completed PPQs in the proposal. Offeror’s may submit PPQs previously submitted for other solicitations as long as complete, required information is included. Offerors may provide any information on problems encountered and the corrective actions taken on projects submitted under Factor 2 – Key personnel. Offerors may also address any adverse past performance issues. Explanations shall not exceed four (4) single-sided pages in total.

(1) The Government reserves the right to contact references for verification or additional information. The Government’s inability to contact any of the offeror’s references or the references unwillingness to provide the information requested may affect the Government’s evaluation of this factor.

Performance award or additional information submitted will not be considered.

(2) Basis of Evaluation: This evaluation focuses on how well the offeror performed on the relevant projects submitted under this evaluation factor on relevant projects currently documented in known sources. In addition to the above, the Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources including sources outside of the Government. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), using all CAGE/DUNS numbers of Contractors who are part of a partnership or joint venture identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), and any other known sources not provided by the offeror.

The Government will consider the currency and relevance of the information, the source of the information, context of the data, and general trends in the Contractor’s performance. This evaluation is separate and distinct from the Contracting Officer’s responsibility determination. The assessment of the offeror’s past performance will be used as a means of evaluating the offeror’s probability to successfully meet the requirements of the RFP.

In rating Past Performance, the Government will evaluate for recency, relevancy, and quality of contractor performance. Offerors who do not have relevant past performance will receive a neutral rating (neither favorable nor unfavorable) (FAR 15.305)(a)(iv). However, the Offeror with favorable past performance may be considered more favorably than an offeror with Neutral rating.

There is a clear distinction between “experience” and “past performance”. Experience is related to the types and amounts of projects previously accomplished. Past performance relates to how well a contractor has performed.

e) Evaluation Factor 5 – SDVOSB/VOSB Status Evaluation criteria:

(1) This factor will be used to assess the Offeror’s status as a Service-Disabled Veteran-Owned Small Business (SDVOSB) or Veteran-Owned Small Business (VOSB) concern, or the Offeror’s proposed use of eligible SDVOSB/VOSB concerns as subcontractors.

In accordance with Veterans Affairs Acquisition Regulation (VAAR) clause 852.215-70, Service-Disabled Veteran-Owned Small Business Evaluation Factors (OCT 2019) and VAAR 852.215-71, Evaluation Factor Commitments (OCT 2019), the Government will evaluate proposals for the SDVOSB/VOSB Status evaluation factor. General statements claiming that an Offeror will use eligible SDVOSB/VOSB subcontractors to perform work under this procurement that do not include the information required for this factor are not acceptable. Failure to submit the information required for this factor, including the Small Business Certifications and the Letter of intent, signed by both parties, may be viewed by the Government as evidence that the Offeror should receive no credit when evaluating proposals for the SDVOSB/VOSB STATUS evaluation factor.

To receive Full Credit as an SDVOSB/VOSB concerns, Offerors must:

1. Provide a statement claiming credit as an SDVOSB/VOSB concern, as appropriate;

2. Provide a statement certifying that the Offeror meets the size standard to be classified as a “small business” for the NAICS code assigned to this procurement;

3. Provide the Offeror’s full legal name as that name appears in the Offeror’s registration in the U.S. Department of Veterans Affairs Vendor Information Pages (VIP) database (available at https://www.vetbiz.va.gov) and DUNS; and

4. Be registered and listed as “Verified” as an SDVOSB/VOSB concern in the VIP database (available at https://www.vetbiz.va.gov) on the date proposals are due (and prior to award).

To receive Partial Credit for proposed use of eligible SDVOSB/VOSB subcontractor(s), the proposed subcontractor(s) must be registered and listed as “Verified” in the VIP database (available at https://www.vetbiz.va.gov) on the date proposals are due (and prior to award) and must meet the size standard to be classified as a “small business” for the NAICS code assigned to this procurement. Credit for proposed use of SDVOSB/VOSB subcontractors is location-dependent and will be evaluated for the VA’s Central California Health Care Syatem campus in Fresno, CA. To receive credit for proposed use of eligible SDVOSB/VOSB subcontractor(s), Offerors must submit the following information with their proposals:

1. The Offeror must provide a statement claiming credit for use of an eligible SDVOSB/VOSB subcontractor identifying the VA’s Central California Health Care System campus in Fresno, CA, for which Offeror seeks to claim such credit;

2. For the VA’s Central California Health Care System campus location for which the Offeror seeks to claim such credit, the Offeror must provide the following information regarding its proposed SDVOSB/VOSB subcontractor(s):

The subcontractor’s full legal name as that name appears in the subcontractor’s registration in the VA VIP database (available at https://www.vetbiz.va.gov) and DUNS;

a. A statement certifying that the proposed subcontractor(s) meets the size standard to be classified as a “small business” for the NAICS code assigned to this procurement;

b. A narrative that describes the specific tasks each SDVOSB/VOSB subcontractor will perform in support of the PAD campus location where credit for use of SDVOSB/VOSB subcontractors is claimed;

c. A statement of the estimated dollar value of the subcontract that will be awarded to each SDVOSB/VOSB subcontractor where credit for the use of SDVOSB/VOSB subcontractors is claimed;

d. For each SDVOSB/VOSB subcontract claimed, the Offeror must provide a letter of intent signed by an authorized representative of the SDVOSB/VOSB subcontractor and signed by the Offeror committing the SDVOSB/VOSB subcontractor to perform the work described in (b)(iii) above and committing the Offeror to subcontract with the SDVOSB/VOSB concern to perform that work if the Offeror is awarded a contract under this procurement. The letter must specify the specific tasks the subcontractor will perform, the physical location where the work will be performed, the period of performance for the subcontract, and the approximate dollar value of the subcontract.

Offerors that cannot comply with the requirements for full credit or partial credit will receive No Credit for this evaluation factor.

(2) Basis of Evaluation: This evaluation factor will be evaluated for Full Credit / Partial Credit / No Credit based on submission and verification of the documentation detailed above.

f) Evaluation Factor 6 – Subcontracting Plan: Large Businesses only (or “other than small business” firms) will be required to submit a subcontracting plan with their proposal. Before the Contracting Officer determines the responsibility of an Offeror’s subcontracting plan submitted, the offer will be reviewed for compliance.

g) Evaluation Factor 7 – Price: All proposal must include complete 1442, any amendments and a completed supplemental pricing breakdown sheet (Attachment D.)

The offeror’s proposed price will be evaluated for fair and reasonableness. The Offeror shall complete price breakdown sheet and submit it with signed copy of 1442 and any amendments. The total evaluated price will be determined by the Offeror’s price for all division items. Note: The VA will look at the total evaluated price and non-price factors to determine the best value. “Best Value” means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirements.

7) SITE VISIT INFORMATION

(a) A site visit has been scheduled on Wednesday, April 13, 2022, 08:00 A.M. PST at the front lobby of BLDG 650, VA Mather Medical Center, 10535 Hospital Way, Mather, CA 95655. The primary POC is Daniel Jhun at daniel.jhun@va.gov. The VA Engineer POC will be Michael Gomez.

(b) A pre-proposal conference briefing slides has been attached to this solicitation. Please share the pre-proposal conference briefing slide with your subcontractors if you have any. An individual second visit to the site is not allowed. Please submit all questions in writing via email and must be submitted using the RFI form, attached are due by the specified date and time in this solicitation. This site visit is not mandatory; however, it is highly encouraged to attend this site visit.

Note: COVID-19 screenings will take place upon entry, and face masks are required at all times while on campus. All interested parties shall wear mask at all time and practice social distancing while conducting a pre-proposal conference and site visit.

--------------------------------END OF INSTRUCTION TO OFFERORS--------------------------------------------

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.3 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

(a) The offeror's attention is called to the Equal Opportunity clause and the Affirmative Action Compliance Requirements for Construction clause of this solicitation.

(b) The goals for minority and female participation, expressed in percentage terms for the Contractor's aggregate workforce in each trade on all construction work in the covered area, are as follows:

These goals are applicable to all the Contractor's construction work performed in the covered area. If the Contractor performs construction work in a geographical area located outside of the covered area, the Contractor shall apply the goals established for the geographical area where the work is actually performed. Goals are published periodically in the Federal Register in notice form, and these notices may be obtained from any Office of Federal Contract Compliance Programs office.

(c) The Contractor's compliance with Executive Order 11246, as amended, and the regulations in 41 CFR 60-4 shall be based on (1) its implementation of the Equal Opportunity clause,…