S02_36C25926R0053_1.pdf

36C25926R0053

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 93

X

4-1-2026

660-26-220

36C259

Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

Blake Rowland 918-577-3564

Project: 660-26-220 - Replace Furniture, Fixtures & Equipment for IPU

The Contractor shall provide all necessary labor, equipment, materials, and supervision to complete all required project work in accordance with the provided Statement of Work (SOW), Construction Documents, drawings, and specifications. The project is located at the Salt Lake City VA Medical Center located at 500 Foothill Drive, Salt Lake City, UT 84148.

This is a competitive requirement set aside 100% for Service-Disabled Veteran Owned Small Business (SDVOSB).

Project magnitude: between $250,000 and $500,000 The NAICS code is 236220 - Small Business size standard $45M

A non-mandatory pre-bid site visit will be held on April 14, 2026, at 11:30 AM Mountain Time (MT). All interested contractors shall meet at the following location: Engineering Conference Room in building 6 room 1A19.

All questions in relation to this solicitation must be submitted in writing via e-mail to the Contracting Specialist, at blake.rowland@va.gov and received no later than April 21, 2026, at 11:00 AM MT.

Instructions, Conditions, and Notices to Offerors. All submitted proposals must be received in email by the closing date and time. This solicitation closes May 7, 2026, at 11:00 AM MT.

In accordance with FAR 52.204-7, System for Award Management (SAM), Prospective contractors shall be registered and viewable in the SAM database prior to close of solicitation and through the contract period of performance.

Important Notice: Apparent successful offerors must apply for and receive verification from the Small Business Administration (SBA) through the SBA certification database via 13 CFR Part 128, VAAR 819.7011, and VAAR 819.7003 by submission of documentation of Veteran status, ownership and control enough to establish appropriate status. Offerors must be both VISIBLE and VERIFIED by the SBA certification database at the time of offer submission. Failure to be both VERIFIED by SBA and VISIBLE on the SBA certification database at the time of offer submission and contract award will result in the offeror’s proposal being deemed non-compliant. All offerors are urged to contact the SBA and submit the required documents to obtain verification of their SDVOSB status if they have not already done so.

10 120

X 52.211-10

X 180

0 11:00 AM MDT

05-07-2026

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C259

Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 STATEMENT OF WORK

A.4 PRICE/COST SCHEDULE

ITEM INFORMATION

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

2.2 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (NOV 2025)

(DEVIATION)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (NOV 2025) (DEVIATION)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.6 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

2.7 52.252-3 ALTERATIONS IN SOLICITATION (APR 1984)

2.8 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

2.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.10 52.204-7 SYSTEM FOR AWARD MANAGEMENT—REGISTRATION

(DEVIATION) (NOV 2025)

2.11 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED

BY REFERENCE (JAN 2008)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.209-13 Violation of Arms Control Treaties or Agreements-Certification.

(DEVIATION NOV 2025)

GENERAL CONDITIONS

4.1 52.215-2 Audit and Records-Negotiation

4.2 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2025)

(DEVIATION)

4.3 52.219-14 LIMITATIONS ON SUBCONTRACTING (NOV 2025) (DEVIATION)

4.4 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(NOV 2025) (DEVIATION)

4.5 52.222-30 CONSTRUCTION WAGE RATE REQUIREMENTS—PRICE

ADJUSTMENT (NONE OR SEPARATELY SPECIFIED METHOD) (AUG 2018)

4.6 52.223-9 ESTIMATE OF PERCENTAGE OF RECOVERED MATERIAL CONTENT

FOR EPA-DESIGNATED ITEMS (MAY 2008)

4.7 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (DEVIATION) (NOV

2025)

4.8 52.225-11 BUY AMERICAN—CONSTRUCTION MATERIALS UNDER TRADE

AGREEMENTS (NOV 2025) (DEVIATION)

4.9 52.233-1 ALT 1 Disputes

4.10 52.233-3 Protest after Award. (DEVIATION NOV 2025)

4.11 52.233-4 Applicable Law for Breach of Contract Claim. (OCT 2004)

4.12 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

4.13 52.240-93 BASIC SAFEGAURDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (DEVIATION) (NOV 2025)

4.14 52.252-4 ALTERATIONS IN CONTRACT (APR 1984)

4.15 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

4.16 52.253-1 Computer Generated Forms (DEVIATION)

4.17 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.18 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.19 852.204-70 Personal Identity Verification of Contractor Personnel (DEVIATION

MAR 2026)

4.20 852.204-72 Personnel Vetting and Credentialing. (DEVIATION MAR 2026)

4.21 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

4.22 VAAR 852.219-74 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

4.23 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

4.24 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

4.25 Wage Rates

4.26 Attachments

A.3 STATEMENT OF WORK

Project Number: 660-26-220

Project Title: Replace Furniture, Fixtures & Equipment (FF&E) Inpatient Psychiatric Unit (IPU)

I. OVERVIEW

A. The Department of Veteran Affairs Medical Center in Salt Lake City, UT has a requirement for the replacement of furniture, fixtures and equipment in all IPU patient rooms.

B. This Scope of Work is for the performance of work associated with construction documents for the project. See attachments in section VI, General Conditions, W, of this Statement of Work.

C. The Contractor shall provide all services, materials, labor, supervision, safety, certification, and expertise for all items described in the provided documents, drawings, narrative, and specifications. Work shall be conducted in a manner that is not disruptive to the Medical Center Operations, and the contractor will be responsible for submitting a detailed construction schedule for review and approval, prior to the start of construction.

D. The Contractor will perform all work and provide the labor, materials, and equipment needed to meet this Statement of Work and the included Documents. The government will not loan or provide any labor or equipment. The government is not responsible for costs incurred due to mismanagement of labor or lack of proper equipment.

II. GENERAL

A. This project will replace sinks, toilets, and patient room doors within the IPU. It will replace the acoustical ceiling tile in all patient areas, including the hallways, community rooms the sunroom, as well as sally ports with either a solid gypsum ceiling or a mental health ceiling panel system. The door to the D-wing laundry area needs to be replaced. Finally, a ligature resistant bottle filling station needs to be installed in the D-wing and C-wing.

B. The contractor is fully responsible for verifying and validating all information contained within this statement of work. Contractor must fully evaluate the condition of the existing structures and verify the current condition of the project site.

C. All measurements/quantities provided in this document are approximate and are to be used for reference only. The contractor will be responsible for taking on-site measurements and verifying all quantities and distances.

D. The contractor shall provide new work related to new construction and renovation. All materials/fasteners/etc. must be new and provided by the contractor unless otherwise specified. The contractor shall validate all field conditions. The contractor shall provide all labor and equipment to fulfill document deliverables and commissioning of systems related to disciplines of work, civil, structural, architectural, fire protection, plumbing, mechanical, and electrical. The contractor shall provide opportunities for inspection of each discipline.

E. The contractor shall abide by all Safety, Security, and Infection Control Policies and Procedures of the Salt Lake City VAMC. The contractor shall provide the SLC VAMC with the proper skilled labor, equipment, materials, supplies, and supervision for performance of all work indicated or referenced within this SOW and by the corresponding documents (plans, specification, VA TIL publications, and other provided documents) for a 100% functional and certified product upon completion.

F. VA facilities are tobacco free. No smoking is permitted on VA property. The contractor is responsible for their subcontractor’s compliance with this policy.

G. The contractor shall provide administrative requirements including insurance, bonding, all required safety documentation, participate in construction progress meetings, submittals, close-out documentation, warranty and all other documentation specified.

III. JUSTIFICATION

The replacement of Furniture, Fixtures & Equipment (FF&E) in all IPU patient rooms was determined degraded beyond repair by the Joint Commission Environment of Care and Office of Inspector General survey. The existing ceiling, patient-use fixtures and all patient-room doors and hardware are aged and well beyond their useful life cycle. This project will address any deficiencies for patient-room access and upgrade with anti-ligature hardware and strike/latch assemblies.

IV. STATEMENT OF WORK

Scope: To replace the entire ACT ceiling with a gypsum ceiling, mental health grade panels and tamper-resistant access panels, all patient-use plumbing fixtures, and all patient room doors and hardware. The project shall consist of 2 distinct construction phases as outlined on page 3-AS 1 in the Attachment titled “660-26-220 Drawings”.

A. Contractor shall ensure level IV ICRA precautions are in place as adjacent areas will remain in use for patients and staff. Please see the ICRA attachment for more details regarding ICRA requirements.

B. Contractor shall ensure all existing equipment to be reused will be removed, stored, and reinstalled after the finishes have been completed.

C. Detailed Work Requirements:

1. To replace all sinks and toilets in all IPU patient bathrooms.

2. To replace the ACT ceiling in all patient areas, including the hallways, community rooms, the sunroom, where patients have physical access, as well as the sally port areas, with either a hard gypsum ceiling with access panels or a mental health grade ceiling panel system, see page 3-AS 2 and 3-AS 3 within the drawings for a reflected ceiling plan for each phase.

3. To replace the door to the laundry area with a built-in wicket door to eliminate barricade risk.

4. All patient room doors with hardware to receive new anti-ligature hardware and anti-ligature strike/latch assemblies.

5. Must provide adequate number of sizes of anti-ligature access doors to all areas above the ceiling requiring any maintenance access. Estimate to provide around one access door for every 100SF of solid gypsum ceiling installed, although final locations will need to be determined once ceiling is open and access doors can be scheduled.

6. Comply with seismic requirements within specifications 26 06 33, 09 54 23, 09 51 00, and 09 22 16

7. All material must be available on site prior to beginning construction to minimize delays while occupying IPU space.

D. Tasks and Associated Deliverables

Construction tasks and deliverables shall be in accordance with this SOW, construction specifications, and drawings.

1. To replace 1,090 SF of existing acoustical ceiling tile (ACT) ceiling system with a framed 5/8” 1-hour fire rated Class A (ASTM E84 or UL 723) gypsum drywall ceiling system, with access panels:

• Access panels must be installed and sized appropriately where maintenance access is required (junction boxes, etc.)

• All access panels must be tamper proof and accessible with a specialized key.

No specific core is required for the access panels.

• Wall repair shall be a level IV finish, where disturbed, to fully match existing material and finish.

2. To replace 2,565 SF of existing ACT ceiling system with a tamper-resistant, ligature resistant metal ceiling panel system capable of a minimum sound blocking (CAC) value of 35 and sound absorption (NRC) value of 0.85. Panels shall be installed with tamper resistant clips to the ceiling grid. Panels shall be accessible with a special tool and must not be openable by hand for patient safety. Panels must be sized appropriately for maintenance access (minimum of 24” x 24”). Install ceiling panel system in a manner that meets manufacturer requirements. Ceiling panel color shall be approved by VA prior to ordering. A reflected ceiling plan for each phase can be found on page 3-AS 2 and 3-AS 3 in the Drawings attachment.

3. Ceiling fixtures that are expected to be reused include: lighting, strobes, speakers, data stream boxes, cameras, etc. Should it be discovered that any ceiling fixtures, in addition to the HVAC ceiling fixtures or lighting fixtures, require replacement, please address these through RFIs. Ceiling fixtures shall be mounted to the ceiling and tamper resistant. Reused ceiling fixtures shall be re-installed in the same location wherever possible.

4. Ceiling mounted lighting fixtures shall be reused. Please ensure panel system can accommodate the lighting fixtures currently existing within the space (2’ x 4’ and 2’ x 2’ fixtures). Lighting fixtures must be flush mounted in the ceiling and be securely fastened to the frame.

5. Existing HVAC diffusers and grilles will need to be replaced in the same location with high security diffusers and grilles capable of being secured to areas receiving a solid gypsum ceiling. HVAC fixtures in metal panel areas must be UL-listed with the panel system. Additionally, they must be vandal resistant with tamper-resistant hardware and be recessed ceiling mounted. Quantity includes: 8 diffusers and 5 return grilles.

6. To replace 18 patient-use toilets with Ligature Resistant ADA Compliant Stainless- Steel Toilet for In-Wall Mounting, with powder-coated finish on the exterior of the fixture only and have solid surface seats inlaid to the toilets and must include anti ligature plumping skirt No paint or power-coating or any other finish on the interior basin of the fixture. Automatic flush valves are required. Toilets must be hard wired into the existing electrical system; no battery powered toilets will be accepted.

Locations of plumbing installations can be found on pages 3-AS 4 and 3-AS 5 within the Drawings attachment.

7. To replace 18 patient-use sinks with Ligature Resistant ADA Compliant Solid surface sink with plumbing skirts. Stainless-Steel Sink for in-wall mounting, with powder-coated finish on the exterior of the fixture only. No paint or power-coating or any other finish on the interior basin of the fixture. To install an anti-ligature bottle filling station (no drinking fountain component) within the D-wing and C- Wing. See pages 3-AS 4 and 3-AS 5 in the Drawings attachment for locations.

8. To remove all furniture within room 1D28, install an anchored constraint bed (provided by VA), and construct two hard body impact resistant hard walls to convert the room into a temporary isolation room for staff to use while work is being conducted in the C-wing (Phase 2). Walls must be solid surface with no projections. Hard walls shall close off access to the patient bathroom and cover the back wall to close off window access. This work to be completed at the end of Phase 1. The room will need to be converted back into its original state prior to concluding this project. See page 3-AS 8 in the Drawings attachment.

9. Interim inspections will be required prior to closing any ceilings or walls. Door and plumbing fixture installation inspections can be conducted on the first installation and then prior to turning the wing back over to the IPU.

10. To replace 28 patient room doors, laundry room door, and frames with inward-opening, 20-minute rated Barrier-Resistant Interior Wood Doors. The D-wing consists of sixteen 36” x 7’ patient doors and a 36” x 7’ laundry room door. The C-wing consists of ten 46” x 7’ patient doors and two 36” x 7’ patient doors. The doors shall include:

• Outward-opening wicket door, as close to a 34” width x 64” height as allowable by manufacturer, centered horizontally and vertically in main door, with opening 10” from bottom of door to 10” from top of door, to include:

- Beveled Wicket Door Edge

- Laminated glass view panel (5/16” thick, 5” width x 20” height opening), horizontally set 9” from the opening side of the wicket door, vertically set 3’6” from the bottom of the view panel to finished floor; must include integral blinds in the view panel, with operable controls, with a specialized key, located on the corridor for staff access.

- Painted metal frame around the View Panel to match patient room door color as closely as possible.

- Concealed wicket door hinge, as supplied by Manufacturer.

- A single-sided deadbolt able to accept the housing and cylinder in use at the SLCVAMC IPU. (7-pin core)

- Flush-mount door pulls.

- Mylar 20-minute label to be located on top of wicket door in lieu of being located on the corridor door, so that it is hidden from view and protected from tampering.

• Protection Plates on the lower 10” of door, just up to the wicket door opening as close to the side and bottom edges of the door as possible.

• Replacement of both C-wing and D-wing door handles with a new anti-ligature handle that matches the design of the current C-wing handles. With quiet action to door handles accessories installed. C-wing door handle design can be seen below:

• Beveled Replaceable Edge Profile.

• Ligature-resistant institutional privacy mortise locksets, to include:

- Ligature-Resistant Strikes

- Ligature-Resistant Tapered Collars compatible with the cylinders in use at the VA SLC VAMC IPU. (7-pin core).

• Housing for all locks. VA will be providing all cores for new doors; the housing just needs to be able to accept a 7-pin core.

• Over the door alarms shall be removed, reinstalled, and recertified to confirm connection to the established alarm system.

11. For added security, the construction hard wall between the two wings must be

Hard-Body Impact Resistant Classification Level 1 (90f.-lbs).

V. WORK SCHEDULE

A. Contractor shall plan work schedule accordingly, including but not limited to performing work outside of normal operating hours, weekends, holidays, and shift work. If work is required outside of normal work hours, it will need to be coordinated with the VA Engineering staff. Written notification must be given to the COR at least five working days before the weekend, holiday, or day in question. Normal work hours are considered 7:00 AM to 5:00 PM MST, Monday through Friday, except for established Federal Holidays.

Federal Holiday: The following Federal legal holidays are observed by this facility:

New Year’s Day January 1 Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19 Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in November Veteran’s Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

B. Construction Schedule

1. The Contractor shall provide to the VA a detailed construction schedule indicating workflow and impact in a “three-week look ahead” format which shows this week, next week, and the following week. Work progress shall be discussed weekly at construction progress meetings. This schedule must be updated and provided every week, prior to the construction progress meeting.

2. Any impacts to VA operations must clearly be identified on the construction schedule. Any work that impacts VA operations must be requested at a minimum of 14-calendar days in advance to allow proper coordination with affected personnel and services.

3. The Contractor shall attend weekly meetings. The Contractor shall provide a meeting agenda prior to each meeting. The contractor shall provide meeting minutes to the VA within one week of the meeting occurrence.

4. Working Hours – The Contractor shall discuss work hours with the Contracting Officer’s Representative prior to the commencement of work. To avoid any operational impacts or potential delays, the Contractor shall request a minimum of 2-weeks in advance for work to be performed outside normal hours. The Contractor is responsible for notifying the VA of the time, location, and work to be performed during any off-hour engagement. Any construction impacts that will include excessive noise or smells in clinical areas will need to be performed either after hours or during weekends.

VI. GENERAL CONDITIONS

A. Existing Conditions – The Contractor is expected to be familiar with the existing conditions and the work to be performed. The Contractor shall verify all areas requiring work as stated in the Statement of Work prior to the commencement of work.

B. Location of Work – All work associated with this project will be completed at the Salt Lake City Veterans Affairs Medical Center (SLC VAMC), located at 500 Foothill Drive, Salt Lake City, UT 84148.

C. Pre-Bid Walkthrough – A pre-bid walkthrough will be held on site and scheduled by the Contracting Officer. Questions may not be asked on site or directed at individuals. All questions shall be in writing and submitted to the Contracting Officer by the specified deadline. An attempt to provide responses for questions that do not make the deadline will be made, but there is no guarantee that they will be answered.

D. Period of Performance – This contract is expected to start upon Notice to Proceed

(NTP) and be completed within 180 calendar days of issuance. It is expected that the contractor will work on administrative submittals and long lead-time items during the first part of the NTP. No work, including administrative, will begin prior to the NTP.

E. Daily Work Reports

1. The Contractor shall complete and maintain Daily Work Reports for all jobsite activities. The daily reports shall be completed on forms prepared by the Contractor, acceptable to the Contracting Officer Representative (COR), and shall be submitted to the Contracting Officer and the COR at the conclusion of each workday. An acceptable alternative would be to utilize a construction management platform to facilitate this requirement.

2. Daily reports should include photographs of existing conditions, work in progress, and the finished conditions.

F. Hazardous Materials and Recycling

1. The contractor shall remove all hazardous materials as necessary to fulfill the demolition and construction requirements of this project.

2. All recyclable materials shall be recycled at appropriate facilities. Invoices or receipts related to the recycling of construction waste shall be sent to the COR.

Demolition management plans for recycled items shall be submitted to the COR.

Items with scrap and other valued items shall have scrap tickets submitted to the COR. The Government has first right of refusal on all items. The contractor is responsible to move retained items into storage (onsite if available) and protecting them during demolition and transportation.

G. Request for Information

1. Any deviations in required work items from the Construction Documents and this SOW shall come in the form of an RFI through an electronic submittal software.

The contractor must use construction management software that is accessible by VA personnel using the VA network. The VA shall provide the Final Response. The Contracting Officer is the only entity that can approve changes that impact the Scope of Work and Contract Cost. Any contractual changes will come in writing from the CO.

2. The contractor shall maintain an RFI Log throughout the duration of the project and update it weekly to reflect the most current RFIs being tracked.

H. Submittals, Inspection, and Acceptance

1. The contractor will not be able to mobilize onsite until all critical submittals have been approved by the VA COR.

2. The contractor shall use an electronic submittal tracking system for management of submittal status.

3. Within one week of NTP, the contractor shall provide to the VA a complete electronic submittal register for review and acceptance. All submittals for each item must be approved prior to purchase and/or installation per the specifications. The contractor shall be responsible for all tracking and updating of the submittal register throughout the life of the project.

4. The contractor shall provide the updated submittal register prior to the weekly construction progress meeting and include all progress payment requests.

a. The submittal register shall include, but is not limited to, the following:

• Project Safety Plan

• OSHA Certifications

• Letter of Superintendence

• Quality Assurance/Quality Control (QAQC) Plan

• Demolition Debris Management Plan

• Infection Control Plan

• Project Schedule

• Coordination planning before each “feature/division” of work

b. All Submittals/Samples required by Project Specifications and Project Drawings including but not limited to:

• Description of each product

• Submittal Drawings and/or Manufacturer’s literature/data as required by the specifications

• Samples as required by the specifications

• Test reports as required by the specifications

• Material Certificates of Compliance

• Buy American Act Compliance

• Contractor certification

• Recycled Content of sustainable materials specified

• Installer qualifications

• Warranties

• Operations and Maintenance Manuals

• Training Documentation

5. Additional submittals may be required at the request of the Contracting Officer or COR. A comparison of products for QA/QC may be requested by the COR and

CO.

6. The COR will approve/disapprove Contractor submittals. Any submittal that is disapproved shall be addressed by the Contractor in a timely manner. If more time is needed to address disapproved submittals, the Contractor may ask, in writing, for additional time from the COR.

7. The COR will accomplish inspection and acceptance of the work on behalf of the Contracting Officer. Any work that is to be enclosed (earth, concrete, etc.) shall be inspected by the COR prior to covering. All work must be accepted by the COR on behalf of the Contracting Officer. Any work that is found to be unacceptable by the COR shall be removed and replaced at no cost to the Government. All workmanship/quality of work is subject to acceptance.

I. Safety / Security

1. The Contractor is wholly responsible for work site safety. The Contractor shall provide a Site Safety and Health Officer (SSHO) in addition to the onsite Superintendent.

2. The Contractor shall ensure that all employees, to include Subcontractors, submit the required Personnel Security Adjudication Center (PSAC) forms. All PSAC form will be provided electronically by the COR once the contract is awarded. Those who fail to submit or cannot pass a Tier 1 background check will not be allowed to perform any work on VA property.

• SLC VAMC reserves the right to dismiss from the facility with the involvement of VA Police any contractor personnel that does not have proper badged identification or failure to present VA issued badge upon request.

3. The Contractor shall implement a safety program that protects the lives and health of personnel inside and immediately surrounding the work area, prevents damage to property, and avoids normal work or patient flow interruptions. To accomplish this end, the Contractor shall provide an OSHA certified Competent Person to be onsite at all times while work is being performed, erect appropriate safety barricades, signs, signal lights, etc. as well as comply with the requirements of all Federal, State, and Local safety laws, rules, and regulations.

4. The Contractor shall submit copies of certifications for safety training of the Competent Person stationed onsite to the COR before work begins.

J. Parking – Due to limited parking for patients and multiple ongoing construction projects, A limited number of permits shall be issued for General Contractor and its employees for parking in designated areas only. Coordinate with the COR to acquire parking permits.

K. Interim Life Safety Measures During Construction

1. The contractor shall provide all required Interim Life Safety Measures (ILSM), as necessary, to provide temporary compensation for hazards when NFPA 101 Life Safety Code deficiencies cannot be immediately corrected, or during periods of construction and maintenance activities. The contractor shall coordinate with the VA Safety Department for all ILSM related work.

2. The contractor shall comply with the requirements of NFPA 241 Standard for Safeguarding Construction, Alteration, and Demolition Operations. These may include fire watch, signage for alternate exits, temporary fire alarm and detection systems, additional firefighting equipment, temporary construction partitions that are smoke tight, and additional training.

3. Based on the size of the location, 14 heat detectors will need to be implemented should the fire sprinkler system be deactivated.

4. The contractor shall notify the VA of any required Hot Work at least 24 hours in advance.

L. Relocation of Equipment and Furniture as Necessary to Complete the Work – The Contractor is required to contact the COR before relocating furniture and workstations as necessary to complete the work. The Contractor can move furniture and equipment within a space for construction purposes, but if furniture is to be removed from the space, OIT equipment will need to be unplugged and moved, coordination with the Strategic Planner and OIT, respectively, will be paramount and a two (2) week notice will need to be provided.

• The Contractor shall provide all necessary measures to protect patients, personnel, furnishings, equipment, and buildings from injury or damage;

Contractor shall move, remove, and/or replace movable items as necessary and shall replace any item damaged due to work performed under this contract, equal to its original installation, and/or finish.

M. Infection Control Risk Assessment (ICRA) & Pre-Construction Risk Assessment

(PCRA)

1. The Infection Control and Pre-Construction Risk procedures for this project are required with no exceptions. The Contractor must adhere to the ICRA and PCRA classifications assigned throughout the medical center.

2. The Contractor must adhere to the mitigation requirements of the associated ICRA and PRCA classifications. The Contractor shall identify their mitigation procedures as part of their daily reporting.

3. The VA will perform regular walkthroughs and audits of the Contractor’s compliance with the requirements. Stated ICRA and PRCA classifications are per the direction of the VA COR and are non-negotiable.

N. Test and Performance – The Contractor shall notify the Contracting Officer’s

Representative two (2) weeks in advance of any performance, inspection, or acceptance tests that are to be conducted. The tests shall be performed in the presence of the Contracting Officer’s Representative. If a VA representative is not present during the time of any performance, inspection, or testing, the procedure may be required to be performed again, at no cost to the Government.

O. Liability of Contractor

1. Any damage to government property caused by the Contractor shall be repaired or replaced by the Contractor at no cost to the government.

2. The Contractor shall not disconnect any service or utilities without prior approval of the COR. No less than 14-calendar day notice shall be given to the COR if interruption is needed. The government will not be held liable for any costs incurred due to time constraints needed for service or utility interruptions.

P. Certification and Accreditation – The Certification and Accreditation (C&A) does not apply, a Security Accreditation Package is not required

In accordance with the Contract Security Checklist required by VA Directives 6500 and

6500.6. Contractor-owned laptop computers or remote connections from a contractor system to a VA internal trusted (i.e., non-public) network will not be required or involved in this project. As a result, C&A (Certification and Accreditation) requirements do not apply, and a Security Accreditation Package is not required.

Q. Site Cleanup and Restoration

1. The Contractor shall remove waste generated from the worksite in a covered container on a scheduled basis. Waste shall be deposited in an appropriate dumpster provided by the Contractor, located in an area approved by the COR and removed from the grounds weekly or when full. The Contractor is responsible for the procurement of waste services, and no government leased or owned dumpster shall be used to dispose of construction waste.

2. Damage of interior and exterior items such as lawns, walls, ceiling tile, and any other Government owned equipment shall be repaired/replaced at no cost to the Government.

3. Upon completion of work, the Contractor is responsible for any punch list items accrued during the final walkthrough by the Contracting Officer’s Representative.

This contract will not be fulfilled until all items are addressed in a timely manner, inspected by the Contracting Officer’s Representative, and have written approval.

R. Training

1. The Contractor shall provide training, as required by specification, to VA Maintenance and Operations staff.

2. The Contractor shall provide a preventative maintenance document to the VA that indicates manufacturer recommendations for all items within the scope of work.

3. The Contractor shall perform all system commissioning and acceptance, prior to any training.

4. Certification of components and functional testing shall be completed thoroughly and witnessed by the COR.

S. Spare Parts – The Contractor shall supply one additional set of all preventative maintenance items such as lubricants, fuses, filters, valves, and other required spare parts to the VA Facilities Department.

T. Closeout

1. The Contractor shall provide a two (2) week notice to the COR for the onsite Final

Walkthrough and Punch List for Acceptance as well as other planned milestones.

2. The Contractor shall provide a 1-year warranty on all items within the Scope of this

Project, subject to latent defects, per 52.246-21 Warranty of Construction.

U. Redline

1. During the construction period, the Contractor shall maintain a set of Redline prints of the Construction Documents and Shop Drawings for project record document purposes. The contractor shall track the Redlines as the construction progresses.

The Project Manager will certify that these documents are up to date when the contractor submits a pay application and provide to project COR during time of project closeout.

2. The closeout procedure cannot commence until the Redline Drawings have been submitted to the VA for approval.

V. Progress Payments – In order to invoice requests to be approved for payment, the following must be up to date and provided:

• Certification that says Redlines for the work has been completed

• Submittal Log

• RFI Log

• Change Order Log

• Construction Schedule

W. Attachments

• Att 1 660-26-220 ICRA Signed

• Att 2 660-26-220 Specifications

• Att 3 660-26-220 Drawings

• Att 4 660-26-220 PCRA

• Att 5 660-26-220 PQIA and ILSMs

A.4 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00

Replace Furniture, Fixtures & Equipment in IPU

Contract Period: Base POP Begin: 05-01-2026 POP End: 10-28-2026 PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z2DA - Repair or Alteration of Hospitals and Infirmaries

GRAND TOTAL __________________

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE

AND BONDS

PART I - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

PART I/SECTION A – REQUEST FOR PROPOSAL

I.1A JOINT VENTURES

If submitting an offer as a joint venture as defined by P.L. 109-461 AND Department of Veterans Affairs I.L. 049-06-4. Certified SDVOSB/VOSB listed in the SBA certification database at https://veterans.certify.sba.gov/ (see 13 CFR 128). A joint venture may be considered eligible if it meets the requirements in 13 CFR part 128, and the managing joint venture partner makes the representations under VAAR 819.7003 paragraph (b). An offeror must provide a copy of the joint venture agreement specific to the project that is consistent with the percentage of required work and net proceed. Additionally, the offeror must provide a breakdown or labor of which is to be performed by the SDVOSB firm and that which is performed by the small business joint venture firm and that which is sub-contracted. All Joint Ventures will be required to be registered and verified as an entity in VETCERT.

I.2A SELECTION PROCEDURES

This acquisition will be a competitive acquisition utilizing FAR Part 15 source selection employing tradeoff source selection procedures. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations, and certifications. All such offers shall be treated equally except for their prices and performance records. Failure to meet a requirement may result in an offer being determined non-compliant. It is the intent of the Government to award without discussions; however, the Government will reserve the right to have discussions if such are needed.

I.3A PRE-PROPOSAL SITE VISIT

See SF 1442, Block 10 and FAR Provision 52.236-27, Site Visit (Construction) of this solicitation. Please leave extra time to complete COVID-19 screening process when entering the building. Masks are required to be worn by all employees and contractors while on VA property.

I.4A SELECTION CRITERIA

This acquisition will utilize the tradeoff process in accordance with FAR 15.101-1. This process permits tradeoffs between non-cost factors and cost/price and allows the Government to accept other than the lowest priced proposal or other than the highest rated proposal to achieve a best value contract award based on established evaluation criteria.

Inherent in this process is the necessity to make tradeoffs considering the non-cost strengths and weaknesses, risks, and the cost (or price) offered in each proposal.

The source selection process will be conducted utilizing FAR part 15.101-1 Trade-off Process Source Selection Procedures with Special Standards of Responsibility. Offers will be evaluated using the following evaluation factors:

https://veterans.certify.sba.gov/

Factor 1 – Past Performance

Factor 2 – Price

In addition to the general standards of responsibility found at FAR 9.104-1, in accordance with FAR 9.104-2, the special standards of responsibility described below apply to this procurement.

Offerors who fail to meet any special standard of responsibility may not be eligible to receive contract award.

Past performance will be evaluated on a basis of significantly more important than cost or price.

Past Performance Evaluation

For Factor 1, based on the evaluation of all recent and relevant past performance for an offeror, an overall performance confidence rating shall be assigned. The performance confidence ratings are defined below:

ASSESSMENT DESCRIPTION

Substantial Confidence

Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence

Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

Unknown Confidence (Neutral)

No recent/relevant performance record is available, or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

Note: In the case of an offeror without a record of past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall receive an unknown confidence (neutral) performance confidence rating.

a) Aspects of Past Performance Evaluation. The past performance evaluation is an assessment based on the offeror’s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements. There are two aspects of the past performance evaluation.

(1) The first is to evaluate whether the offeror’s present/past performance is relevant or not relevant to the effort to be acquired. The criteria to establish what is relevant is unique to each source selection.

(2) The second aspect of the past performance evaluation is to determine how well the contractor performed on the contracts. The past performance evaluation performed in support of a current source selection does not establish, create, or change the existing record and history of the offeror’s past performance on past contracts;

rather, the past performance evaluation process gathers information from customers on how well the offeror performed those past contracts. In addition, the Government reserves the right to obtain information for use in the evaluation of past performance from all sources including sources outside of the Government. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS) using all CAGE/DUNS numbers of Contractors who are part of a partnership or joint venture identified in the Offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror.

b) Source Selection Evaluation Board (SSEB) members will review past performance information to determine the quality and usefulness as it applies to the performance confidence assessment.

Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system.

Factor 1-Past Performance

a) Solicitation Submittal Requirements:

Offerors shall provide a minimum of two (2) and maximum of five (5) recent and relevant projects (as defined below) to demonstrate their ability to perform the proposed work identified within the Specifications, drawings, and Statement of Work. If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted. The Government will evaluate past performance based upon sources available to the contracting officer that may include Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS) and Electronic Subcontract Reporting System (eSRS). IF THERE IS NOT A PAST PERFORMANCE EVALUATION IN PPIRS or FAPPIIS, then the offeror shall submit Past Performance Questionnaires (PPQ) for each project.

Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). The Government may make reasonable attempts to contact the client noted for that project(s) to obtain the PPQ information. However, offerors should follow-up with clients/references to help ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Blake Rowland, blake.rowland@va.gov.

Recency – a recent project is defined as being completed within five years of the due date of this solicitation.

mailto:blake.rowland@va.gov

Relevant – includes performance of efforts in a project of renovation or remodeling that include general construction in an…