S02 36C25726R0058 Replace Heat Exchanger Bonham.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25726R0058

X

02-23-2026

549A-SL-506

36C257

Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr.

Building #171, B32 Temple TX 76504

Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr.

Building 171, B32 Temple TX 76504

Jose Reveles 915-217-7219

Project Number : 549A-SL-506 Project Title : Heat Exchanger Replacement Location: Bonham VA Medical Center, 1201 E 9th Street, Bonham Texas 75418

Contractor shall furnish all material and labor to replace heat exchangers at building# 1, 2, 24, and 29 for a total 8 heat exchangers located at Sam Rayburn Memorial Veterans Center, 1201 E. Ninth Street, Bonham, Texas 75418.

Contractor shall provide labor, Material, consumables, Equipment and supervision for following scope of work Disconnect existing steam supply, condensate, water in and out, controls, etc. from old units. Demo, remove and dispose of 8 existing Armstrong heaters. Provide required steam piping, valves and fittings to connect both new units to the existing piping/system. Provide required condensate, drain and relief valve piping, valves and fittings for proper installation. Run electrical to both new Steam Control Valves.

The magnitude of this construction project is between $500,000.00 and $1,000,000.00.

The applicable NAICS code for this project is 238220 ($19 M).

Site Visit shall be held on March 11th, 2026 @ 10:00 AM CDT. All interested Contactors shall meet at the Bonham VA Medical Center in Building 9 Conference Room. The point of contact for the site visit is COR Felix Sanmiguel.

Cut off for submission of RFI(s)/Questions shall be March 17th, 2026 @ 05:00 PM CDT. All RFI(s)/Questions must be emailed to the following email: jose.reveles@va.gov. Please include the solicitation No. 36C25726R0058 on subject line of your email when submitting your RFI questions or proposal.

This is a competitive requirement Set Aside for 100% Service-Disabled Veteran Owned Small Business (SDVOSB).

14 180

X X 52.211-10

X 10

0 10:00 AM CDT

03-30-2026

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C257

Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr.

Building 171, B32 Temple TX 76504

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791 (512) 460-5540

Horacio Fernandez

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

A.4 STATEMENT OF WORK

A.5 INSTRUCTION TO OFFERORS

A.6 SELF PERFORMED CALCULATIONS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

2.2 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (NOV 2025) (DEVIATION)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.5 52.228-1 BID GUARANTEE (SEP 1996)

2.6 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

2.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.8 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

2.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.10 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.11 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

2.12 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION (OCT 2018)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.211-12 LIQUIDATED DAMAGES—CONSTRUCTION (SEPT 2000)

4.3 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(JAN 2025)

4.4 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (NOV 2025) (DEVIATION) ..39

4.5 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (NOV 2025) (DEVIATION)

4.6 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.7 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.8 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

4.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.10 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (NOV

2025) (DEVIATION)

4.11 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

4.12 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

4.13 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

4.14 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

4.15 VAAR 852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899

(DEVIATION)(APR 2025)

4.16 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.17 VAAR 852.232-70 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (WITHOUT NAS– CPM) (NOV 2018)

4.18 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.19 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.20 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.21 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.22 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.23 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..72

4.24 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

WAGE DETERMINATIONS

ATTACHMENTS

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00

JB

Contractor shall furnish all material and labor to replace heat exchangers at building# 1, 2, 24, and 29 for a total 8 heat exchangers located at Sam Rayburn Memorial Veterans Center, 1201 E. Ninth Street, Bonham, Texas 75418. Contractor shall provide labor, Material, consumables, Equipment and supervision for following scope of work Disconnect existing steam supply, condensate, water in and out, controls, etc.

from old units. Demo, remove and dispose of 8 existing Armstrong heaters. Provide required steam piping, valves and fittings to connect both new units to the existing piping/system. Provide required condensate, drain and relief valve piping, valves and fittings for proper installation. Run electrical to both new Steam Control Valves in accordance with the Statement of Work.

1.00

EA

Performance and Payment Bonds

GRAND TOTAL

A.4 STATEMENT OF WORK

Replace Heat Exchangers Bonham Statement of Work (SOW)

549A-SL-506

General: Contractor shall furnish all material and labor to replace heat exchangers at building# 1, 2, 24, and 29 for a total 8 heat exchangers located at Sam Rayburn Memorial Veterans Center, 1201 E. Ninth Street, Bonham, Texas 75418.

Background: Shell and tube heat exchangers are very common type of heat exchangers used in commercial and industrial settings. Buildings 1, 2, 24, and 29 rely on steam to water heat exchangers for domestic and heating hot water, and often require renovation or troubleshooting, due to maintenance and reliability issues.

Buildings 1, 2, 24, and 29 heat exchangers need to be replaced since the current ones are past their useful life, rapidly failing, and requiring more frequent, recurring repairs.

Efficiency levels can vary significantly across different types of heat exchangers, so replacing the old ones with more efficient, more reliable heat exchangers will save on time and cost of repairs.

Description of Work: Contractor shall provide labor, Material, consumables, Equipment and supervision for following scope of work Disconnect existing steam supply, condensate, water in and out, controls, etc. from old units. Demo, remove and dispose of 8 existing Armstrong heaters. Provide required steam piping, valves and fittings to connect both new units to the existing piping/system. Provide required condensate, drain and relief valve piping, valves and fittings for proper installation. Run electrical to both new Steam Control Valves.

Hours of Performance: Work should be done during normal business hours. Monday through Friday 8:00 a.m. to 4:30 p.m. This facility observes the following federal holidays:

Holiday Name Day of the

Week Date

New Year’s Day Thursday January 1, 2026 Martin Luther King, Jr.

Day

Monday January 19, 2026

Presidents’ Day Monday February 16, 2026 Memorial Day Monday May 25, 2026 Juneteenth Friday June 19, 2026 Independence Day Friday July 3, 2026 Labor Day Monday September 7, 2026 Columbus Day Monday October 12, 2026 Veterans Day Wednesday November 11, 2026 Thanksgiving Day Thursday November 26, 2026 Christmas Day Friday December 25, 2026

Check in Requirements: The Field Service Engineer must report to Engineering Service Office Building 9 to obtain a badge and sign in with the Engineering Service before work begins.

Documentation: Contractor shall furnish a detailed field service report upon completion of work to the COR. Payment shall not be processed until a properly completed service report is received. The service report shall contain, at a minimum, the following information:

Total time spent performing maintenance.

Detailed narrative description of the services required Date and time the installation is completed

The service report shall itemize every item in the specification. Each item shall state the "as found" condition or values, the "calibrated to" or "adjusted to" values, the factory design tolerances, and a complete description of all work carried out concerning the items. Included shall be a list of new parts used and recommended future repairs.

Period of Performance: Period of performance shall be 180 days after issuance of notice to proceed

(Building #1 Only)

Provide two (2) Vertical Heat Exchanger that provide instantaneous indirect water heaters, Steam-to-Water, Semi-Instantaneous, Double-Wall, Cupro-Nickel Tubes and Shell (upgrade) with Siemens 2” Electric Steam Control Valve and safety and trim accessories. These units shall provide 38-gpm of hot water from 50°F to 115°F when supplied with 15-psig steam @ 1292 lbs/hr, 8-psig in coil.

(Building #2 Only)

Provide two (2) Vertical Heat Exchanger that provide instantaneous indirect water heaters, Steam-to-Water, Semi-Instantaneous, Double-Wall, Cupro-Nickel Tubes and Shell (upgrade) with RTK 2.5” Electric Steam Control Valve and safety and trim accessories. These units shall provide 38-gpm of hot water from 50°F to 130°F when supplied with 15-psig steam @ 1590 lbs/hr, 8-psig in coil. Disconnect, remove and dispose of both existing B&G return pumps mounted off the wall. Provide and install two

(2) new All Bronze, B&G return pumps, re-using existing mounts on wall.

(Building #24 Only)

Provide two (2) Vertical Heat Exchanger that provide instantaneous indirect water heaters, Steam-to-Water, Semi-Instantaneous, Double-Wall, Cupro-Nickel Tubes and Shell (upgrade) with RTK 3” Electric Steam Control Valve and safety and trim accessories. These units shall provide 70-gpm of hot water from 50°F to 130°F when supplied with 12-psig steam @ 2920 lbs/hr, 6-psig in coil. Provide one (1) new Fabtek, “Stealth” Stainless-Steel Condensate unit, Model# SS10-S, Simplex, 1/3-HP, 115V, 1-phase, 12-gpm @ 15-psi, 10-gallon Tank, w/NEMA 1 float switch, water level gauge glass & protection rods. Demo old condensate unit, remove and properly dispose of it. Deliver and haul in new Fabtek condensate unit, placing in same general area as old unit. Provide necessary piping, valves, fittings and electrical and install new Fabtek condensate unit to system.

(Building #29 Only)

Provide two (2) Vertical Heat Exchanger that provide instantaneous indirect water heaters,, Steam-to-Water, Semi-Instantaneous, Double-Wall, Cupro-Nickel Tubes and Shell (upgrade) with RTK 2.5” Electric Steam Control Valve and safety and trim accessories. These units shall provide 38-gpm of hot water from 50°F to 130°F when supplied with 15-psig steam @ 1590 lbs/hr, 8-psig in coil. Provide necessary special rigging and/or Skytracker to get old units out of building and new units into place.

Fabricate and mount both above PK08D-H, horizontal Semi-Instantaneous water heaters.

Re-install existing steam pressure reducing valve in the vertical position, welding new flanges and adding proper support brackets/hangers.

Place of performance: Sam Rayburn Memorial Veterans Center, 1201 E. Ninth Street, Bonham, Texas 75418

Contracting Officer Representative: Prior to contract award, the Contracting Officer shall designate a VA Medical Center employee as the COTR. All work coordination shall be made through the COTR. The Contractor shall be provided a copy of the letter of delegation authorizing the COTR at the commencement of the term of the contract. No other person shall be authorized to act in such capacity unless appointed in writing by the Contracting Officer.

NARA Records Management Language for Contracts (May 2017)

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. VA North Texas Health Care System and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VA North Texas Health Care System or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to VA North Texas Health Care System. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to VA North Texas Health Care System control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle].

Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VA North Texas Health Care System guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VA North Texas Health Care System policy.

8. The Contractor shall not create or maintain any records containing any non-public VA North Texas Health Care System information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The VA North Texas Health Care System owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VA North Texas Health Care System shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #3873736, Records Management for Records Officers and Liaisons. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

1. GENERAL

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

2. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS

a. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

b. All contractors, subcontractors, and third-party servicers and associates working with VA information is subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security and Preparedness is responsible for these policies and procedures.

c. Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the classified information in their possession while performing work on contracts, programs, bids, or research and development efforts. The Department of Veterans Affairs does not have a Memorandum of Agreement with Defense Security Service (DSS). Verification of a Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the Office of Operations, Security, and Preparedness.

d. Custom software development and outsourced operations must be located in the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/subcontractor must state where all non-U.S. services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection, and so forth. Location within the U.S. may be an evaluation factor.

e. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor’s employment. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination.

3. VA INFORMATION CUSTODIAL LANGUAGE

a. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1).

b. VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor’s information systems or media storage systems to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA’s information is returned to the VA or destroyed in accordance with VA’s sanitization requirements. VA reserves the right to conduct onsite inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are following VA directive requirements.

c. Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor during performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.

d. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract.

e. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed.

f. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.

g. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship.

h. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated.

i. The contractor/subcontractor’s firewall and Web services security controls, if applicable, shall meet or exceed VA’s minimum requirements. VA Configuration Guidelines are available upon request.

j. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA’s prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response.

k. Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other requests for the above-mentioned information, that contractor/subcontractor shall immediately refer to such court orders or other requests to the VA contracting officer for response.

l. For service that involves storage, generating, transmitting, or exchanging of VA sensitive information but does not require C&A or an MOU-ISA for system interconnection, the contractor/subcontractor must complete a Contractor Security Control Assessment (CSCA) on a yearly basis and provide it to the COTR.

GENERAL RULES OF BEHAVIOR

a. Rules of Behavior are part of a comprehensive program to provide complete information security. These rules establish standards of behavior in recognition of the fact that knowledgeable users are the foundation of a successful security program.

Users must understand that taking personal responsibility for the security of their computer and the information it contains is an essential part of their job.

b. The following rules apply to all VA contractors. I agree to:

(1) Follow established procedures for requesting, accessing, and closing user accounts and access. I will not request or obtain access beyond what is normally granted to users or by what is outlined in the contract.

(2) Use only systems, software, databases, and data which I am authorized to use, including any copyright restrictions.

(3) I will not use other equipment (OE) (non-contractor owned) for the storage, transfer, or processing of VA sensitive information without a VA CIO approved waiver, unless it has been reviewed and approved by local management and is included in the language of the contract. If authorized to use OE IT equipment, I must ensure that the system meets all applicable 6500 Handbook requirements for OE.

(4) Not use my position of trust and access rights to exploit system controls or access information for any reason other than in the performance of the contract.

(5) Not attempt to override or disable security, technical, or management controls unless expressly permitted to do so as an explicit requirement under the contract or at the direction of the COTR or ISO. If I am allowed or required to have a local administrator account on a government-owned computer, that local administrative account does not confer me unrestricted access or use, nor the authority to bypass security or other controls except as expressly permitted by the VA CIO or CIO's designee.

(6) Contractors’ use of systems, information, or sites is strictly limited to fulfill the terms of the contract. I understand no personal use is authorized. I will only use other Federal government information systems as expressly authorized by the terms of those systems. I accept that the restrictions under ethics regulations and criminal law still apply.

(7) Grant access to systems and information only to those who have an official need to know.

(8) Protect passwords from access by other individuals.

(9) Create and change passwords in accordance with VA Handbook 6500 on systems and any devices protecting VA information as well as the rules of behavior and security settings for the particular system in question.

(10) Protect information and systems from unauthorized disclosure, use, modification, or destruction. I will only use encryption that is FIPS 140-2 validated to safeguard VA sensitive information, both safeguarding VA sensitive information in storage and in transit regarding my access to and use of any information assets or resources associated with my performance of services under the contract terms with the VA.

(11) Follow VA Handbook 6500.1, Electronic Media Sanitization to protect VA information. I will contact the COTR for policies and guidance on complying with this requirement and will follow the COTR's orders.

(12) Ensure that the COTR has previously approved VA information for public dissemination, including e-mail communications outside of the VA as appropriate. I will not make any unauthorized disclosure of any VA sensitive information through the use of any means of communication including but not limited to e-mail, instant messaging, online chat, and web bulletin boards or logs.

(13) Not host, set up, administer, or run an Internet server related to my access to and use of any information assets or resources associated with my performance of services under the contract terms with the VA unless explicitly authorized under the contract or in writing by the COTR.

(14) Protect government property from theft, destruction, or misuse. I will follow VA directives and handbooks on handling Federal government IT equipment, information, and systems. I will not take VA sensitive information from the workplace without authorization from the COTR.

(15) Only use anti-virus software, antispyware, and firewall/intrusion detection software authorized by VA. I will contact the COTR for policies and guidance on complying with this requirement and will follow the COTR's orders regarding my access to and use of any information assets or resources associated with my performance of services under the contract terms with VA.

(16) Not disable or degrade the standard anti-virus software, antispyware, and/or firewall/intrusion detection software on the computer I use to access and use information assets or resources associated with my performance of services under the contract terms with VA. I shall report anti-virus, antispyware, firewall or intrusion detection software errors, or significant alert messages to the COTR.

(17) Understand that restoration of service of any VA system is a concern of all users of the system.

(18) Complete required information security and privacy training, and complete required training for the particular systems to which I require access.

A.5 INSTRUCTION TO OFFERORS

INSTRUCTIONS

1. Introduction: These instructions prescribe the format of proposals along with the development and presentation of the proposal data. These instructions are designed to ensure the proper submission of information necessary to provide for comprehensive evaluation of proposals. Offerors shall carefully review this section prior to commencing proposal preparation and take the necessary measures to ensure that the information submitted is factual, accurate, and complete.

2. Notice: For a proposal to be considered, offerors must strictly comply with all instructions outlined in this solicitation. Furthermore, all solicitation amendments (if any) must be acknowledged in accordance with FAR Clause 52.215-1- Instructions to Offerors. Failure to furnish proposals that comply with all instructions and include complete copies of required documents, at the predetermined due date for submission, shall result in elimination from consideration for award.

3. Submission instructions: Offers must be submitted by email to the Contract

Specialist, Jose Reveles, by email at jose.reveles@va.gov. Proposals may not be submitted by fax. Offers must be submitted on or before the due date and time listed on page one, block thirteen.

Proposals must be submitted in four volumes:

a. Technical Acceptability-Vol. I

b. Past Performance-Vol. II

c. Price-Vol. III

d. Solicitation, Offer, & Award Documents-Vol. IV

Offerors may submit their proposals in one to four emails. Volumes I through IV must be submitted as separate, searchable PDF’s. Each volume must be submitted as attachments to their submission email(s). Proposals submitted by any other method, including hyperlinks or drop boxes, will not be considered. The subject of each email shall be in the following format, specifying which volume(s) are included: “36C25726R0058, 549A-SL-506 Proposal – Company Name, Volume I”. Each email must clearly indicate how many total emails the Offeror will be sending.

4. Format Instructions: Proposals must be clearly indexed and logically assembled. Each volume must have a clear title at the top of the first page.

All pages of each volume shall be appropriately numbered and identified by the complete company name, date, and solicitation number in the header and/or footer.

Proposal page limitations are applicable to this procurement. The table below indicates the maximum page count for each volume:

Volume Number

Factor File Name Page Limitations

Volume I Technical Acceptability Tech.pdf 5 pages

Volume II Past Performance Past Perf.pdf 40 pages

Volume III Price Evaluation Price.pdf Complete A.3, Price/Cost Schedule for Project Pricing

Volume IV Solicitation, Amendments, Offer, Award Documents, Certifications and Representations

OfrRep.pdf None

If the Offeror submits annexes, documentation, attachments, or the like, such will count against the Offeror’s page limitations unless otherwise indicated in this solicitation. The page count will be determined by counting the pages in the order they come up in the print layout view. Pages in violation of these instructions, including those that exceed the total page limit for a particular volume, will not be evaluated. Proposals must be in at least 12-point font and have at least 1” margins.

If an offeror includes a table of contents or a glossary of terms or abbreviations, those pages will not be included in the page count of that volume. However, substantive information included on table of contents or glossary pages will not be considered.

1. Content Instructions: Information must be confined to the appropriate volume.

The Offeror shall confine submissions to essential matters sufficient to define the proposal and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal. All proprietary information shall be clearly and properly marked.

2. Volume Specific Submittal Instructions:

a. Volume I – Technical Acceptability: Provide proof of Experience

Modification Rating (EMR). Each Offeror shall provide their current EMR, or verifiable equivalent, from their insurance company or from their state, based on the offeror’s state of incorporation’s EMR requirements. The

Government will consider the most recent timeframe corresponding to the Offeror’s insurance coverage period. If an offeror submits an EMR older than 12 months, using a three-year average at the time of proposal submittal, that offer shall be deemed unacceptable and cause the offeror to be removed from competition. An EMR less than or equal to 0.90 will be considered technically acceptable. If the NCCI cannot issue an EMR because the Offeror lacks insurance history, the Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that it has assigned Offeror a Unity Rating of 0.90.

b. Volume II – Past Performance Past Performance Project History Offerors are encouraged to submit information relating to up to three projects valued at least $500,000.00 their firms have completed within the last three years or are in the process of completing that relate to the SOW. If submitting such information, offerors must provide a detailed summary of these projects, including:

a. Owner Government Agency/Company who awarded contract

b. Location (physical address)

c. Project Name

d. Project Description (Details of construction renovation requirements, challenges, and solutions)

e. Project Cost and Cost Control Measures (original and final contract costs, contract mods, cost containment measures, value engineering, etc.)

f. Project Performance Period (Initial/Actual, schedule impacts and efficiencies)

g. Owner POC (Name, Title, Telephone Number, Email)

h. Subcontractors (Roles, Responsibilities, Percent of work)

i. A narrative description of the project that includes whether the project involved work on a healthcare installation. The narrative must also address the complexity and magnitude of the project, any challenges faced and how the offeror responded to those challenges, whether the project stayed on schedule, whether any unforeseen site conditions were encountered, any other unusual factors, and the degree of success obtained. Offerors are encouraged to include supporting documents such as photographs that support the narrative.

c. Volume III – Price: Complete Price/Cost Schedule

(1) Complete the price offer schedule in section A.3

(2) Price shall be addressed using the attached price breakdown worksheet, which is included in section A.6.

(3) Provide supporting documentation showing quotes/price breakdowns for both prime and subcontractors.

NOTE: Price breakdown shall be indicative of showing at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns in accordance with VAAR 852.219-73(d)(3).

d. Volume IV - Solicitation, Offer, & Award Documents-Vol. IV

i. Certifications and Representations. An authorized official of the offeror shall sign the SF 1442 and all certifications requiring original signature. Volume 4 must contain the following:

1. Solicitation Section A – Standard Form SF 1442 and Acknowledgement of Amendments, if any.

2. Any proposed exceptions to solicitation terms and conditions. Any Offeror-imposed terms and conditions which deviate from the Government’s material terms and conditions established by the Solicitation, may render the Offeror’s proposal Unacceptable and thus ineligible for award.

3. A copy of the VETS 4212 Federal Contractor Reporting (if applicable).

4. Signed 852.219-75, Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction

(JAN 2023) (DEVIATION).

5. Any offeror submitting a proposal as a joint venture must provide a certification from each SDVOSB joint partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture:

a. have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR § 128.402;

and

b. will perform the contract in compliance with the joint venture agreement. Failure to submit the certification with the offeror’s proposal will render the offeror ineligible for award.

EVALUATION FACTORS FOR AWARD

1. Source Selection Process Overview. All proposals shall be subject to evaluation by a team of Government personnel. Proposals will be evaluated strictly in accordance with their written content. Subjective judgment by the government is implicit in the evaluation process.

a. The Government will first review proposals to determine whether they are complete and comply with the instructions set forth in this solicitation. The Government will eliminate all proposals that were submitted late and not subject to an applicable exception, fail to comply with all instructions, or are incomplete.

Offerors are to be and will be verified at https://dsbs.sba.gov/ as a SDVOSB under NAICS Code: 238220 – Plumbing, Heating, and Air-Conditioning which has a $19 Million small business size standard. The Government will then determine whether remaining offerors are able to meet the following bonding requirements. Each offeror must demonstrate its ability to obtain bonding for a minimum amount of the offeror’s proposed price. The offeror shall demonstrate all bonding comes from the Bureau of the Fiscal Service (BFS), Surety Bonds, List of Certified Companies found at https://www.fiscal.treasury.gov/surety-bonds/list-certified-companies.html. A complete proposal is one that includes all required information and documentation, including any applicable representations, forms, or clauses requiring information or signatures from offerors. Proposals which merely restate a requirement or state that a requirement will be met, without providing supporting rationale, will be deemed incomplete and not considered.

b. Next, the Government will evaluate each remaining offeror’s Volume I Technical Capability. The Government will eliminate any proposals that are not technically acceptable.

c. The Government will then conduct a tradeoff process with all remaining offerors.

The Government will consider Volume II Past Performance and Volume III Price in this tradeoff process. In using this source selection process, the Government intends to make award based on which offeror provides the best value to the Government considering and comparing the past performance and price of each remaining offeror. Past Performance is significantly more important than price in this process. The Government may thus choose not to make award to the offer with the highest past performance rating or the lowest priced offeror. In the interest of efficiency, the Government reserves the right to conduct the evaluation in the most effective manner. The Government intends to rate and then rank each offeror before deciding which offeror presents sufficient value to merit award. The Government reserves the right to not make award to an offeror who does not present sufficient value considering past performance and price.

d. The Government intends to make award without discussions, but it reserves the right to conduct discussions if doing so would be in the best interest of the Government. Initial proposals should contain offeror’s best offer. The Government may request clarifications, as described in FAR 15.306(a).

e. A contract will be awarded to the offeror who presents the best value to the Government considering Past Performance and Price.

2. Evaluation Factors

a. Technical Acceptability: Experience Modification Rating (EMR)

i. The Offeror shall provide their current EMR. Any EMR older than 12 months, at the time of proposal submittal shall be deemed unacceptable and cause the offeror to be removed from competition. An EMR less than or equal to 0.90 is considered Technically Acceptable.

ii. The Offeror shall provide their EMR or verifiable equivalent, from their insurance company or from their state, based off the offeror’s state of incorporation’s EMR requirements. The EMR, or equivalent, shall be newer than 12 months, at time of proposal receipt. It is understood that EMRs may have a future forecasted start date due to how the company who generates EMRs assigns EMRs. As such, EMRs provided with a future start date will be deemed acceptable, if an EMR is not more than three months from the date of solicitation close date. A letter that states there isn’t enough work experience to have EMR will automatically constitute a numbered rating of “1.0”. Any stated equivalents shall be explained thoroughly to the Government. A lack of sufficient detail may deem this Factor as “Unacceptable”.

iii. Any Offeror who receives a rating of Unacceptable as part of the technical acceptability review will be eliminated from consideration for award.

b. Past Performance

i. The Government will assess the relative risks…