S02 36C25726Q0090.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

549-26-1-5096-0001

36C25726Q0090 01-16-2026

Melanie Williams 210-694-6378 02-19-2026 1:00pm CST

36C257 Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio, TX 78240

X 100

X

493110

$34 Million

N/A

X

36C549

Department of Veterans Affairs Dallas VA Medical Center 4500 S. Lancaster Rd.

Dallas, TX 75216

36C257

Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791 (512) 460-5540

See CONTINUATION Page

Contractor shall provide temporary storage, transportation, assembly, design/layout, and disassembly for current inventory as well as anticipated equipment orders yet to arrive.

The ensuing contract from this solicitation will be for a base 1-year contract plus four (4) 1-year option periods.

This solicitation is being conducted IAW FAR Parts 12.

Refer to Addendum to FAR 52.212-1, Instructions to Offerors on pages 25 to 28.

Refer to Addendum to FAR 52.212-2, Evaluation on pages 28 to 30.

This solicitation aligns with Sources Sought Notice 36C25725Q0881.

See CONTINUATION Page

X X

X 1

Shawn R. Reinhart Contracting Officer

36C25726Q0090

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

B.3 PEFORMANCE WORK STATEMENT

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

(End of Clause)

C.2 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.5 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES

(MAY 2014)

C.6 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING -

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN

2023) (DEVIATION)

C.7 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

(End of Provision)

E.2 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

E.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT

2018)

E.4 ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS –

COMMERCIAL ITEMS

E.5 FAR 52.212-2 EVALUATION – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEVIATION)

E.6 ADDENDUM TO FAR 52.212-2 EVALUATION – COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

E.7 52.216-1 TYPE OF CONTRACT (DEVIATION) (NOV 2025)

E.8 52.233-2 SERVICE OF PROTEST (SEP 2006)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contract Specialist - Melanie Williams melanie.williams5@va.gov

Department of Veterans Affairs Network Contracting Office (NCO) 17 5441 Babcock Road, Suite 302

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award

Management.

3. INVOICES: Invoices shall be submitted when shipments have been received.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

mailto:melanie.williams5@va.gov

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT

UNIT

PRICE AMOUNT

12.00 MO __________ ____________

Storage Fee

Contract Period: Base POP Begin: 03-19-2026 POP End: 03-18-2027

500.00 JB ___________ ____________

Installation and Relocation

Contractor shall only invoice for actuals.

10.00 JB __________ ____________

After hours delivery or installation services

4.00 JB __________ ____________

Phase In / Phase Out between old contract and new contract

12.00 MO ________ ____________

Contract Period: Option 1 POP Begin: 03-19-2027 POP End: 03-18-2028

500.00 JB _________ ____________

Contract Period: Option 1 POP Begin: 03-19-2027

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT

UNIT

PRICE AMOUNT

Contract Period: Option 1 POP Begin: 03-19-2027

Contract Period: Option 2 POP Begin: 03-19-2028 POP End: 03-18-2029

500.00 JB __________ ____________

Contract Period: Option 3 POP Begin: 03-19-2029 POP End: 03-18-2030

500.00 JB ________ ____________

Contract Period: Option 3

10.00 JB ________ ____________

Contract Period: Option 3

Contract Period: Option 4 POP Begin: 03-19-2030 POP End: 03-18-2031

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT

UNIT

PRICE AMOUNT

500.00 JB __________ ____________

POP Begin: 12-30-2029 POP End: 12-29-2030

10.00 JB ______ ____________

4.00 JB __________ _________________

Phase In / Phase Out Services between old contract and new contract Contract Period: Option 4

GRAND

TOTAL

B.3 PEFORMANCE WORK STATEMENT

VANTHCS MOVING AND STORAGE SERVICES

1. DESCRIPTION OF SERVICES

1.1 Scope. The Veterans Health Administration’s North Texas Healthcare System (VANTXHCS) is requesting temporary storage, transportation, assembly, the design/layout, and disassembly for current inventory as well as anticipated equipment orders yet to arrive. The relocation of existing furnishing and personal property within workstations, the repair or servicing of existing furnishings, and the public display of surplus furnishings being disposed through a Federal Lot Sale. Furnishings may include systems furniture such as the products provided by the firms Herman Miller, Knoll, Haworth, Westin House, All Steel, and others, as well as other components of a workstation in both an office and/or medical environment. This requirement does not include Information Technology equipment but does include the data lines that are part of the system furniture assembly. The Contractor shall furnish all contract oversight, management and technical advice; supervisory and technically trained personnel; uniforms;

equipment, materials, and supplies necessary to provide equipment moving, relocation and temporary storage services.

1.1.1 The services are required at the following locations:

Dallas VA Medical Center; 1,759,984 Sq. Ft.

4500 S. Lancaster Rd.

Dallas, TX

The Bridge Homeless Recover Center; 10,000 Sq. Ft.

1818 Corsicana St.

Dallas, TX

Dallas VA Inspector General Office; 10,000 Sq. Ft.

4500 S. Lancaster Rd.

Dallas, TX

Fort Worth Outpatient Clinic; 178,000 Sq. Ft 2201 Southeast Loop 820 Fort Worth, TX

Veterans Integrated Service Network (VISN) Headquarters; 23,864 Sq. Ft.

2301 E. Lamar Blvd., Suite 650 Arlington, TX

Fort Worth Vet Center; 10 ,000 Sq. Ft.

6620 Hawks Creek Avenue Westworth Village, TX

Fort Worth Community Resource & Referral Center and the Homeless Veterans Center;

19,950 Sq. Ft.

101 New York Avenue Fort Worth, TX

Dallas Vet Center; 10,000 Sq. Ft.

8610 Greenville Ave., Suite 125 Dallas, TX

TR Houses- 10,000 Sq. Ft.;

2435 Plaza Blvd Dallas, TX 75241

2423 Cliff Teen Court Dallas, TX 75233

2710 W. Jefferson Dallas, TX 75211

1817 Pleasant Dr.

Dallas, TX 75217

Tyler VA Primary Care Clinic; 12,096 Sq. Ft.;

7916 S. Broadway Ave.

Tyler, TX 75703

New Tyler Outpatient Clinic; 51,834Sq. Ft.

428 Centennial Parkway Tyler, TX 75403

Lancaster Consolidated Mail Outpatient Pharmacy (CMPP); 83,707 Sq. Ft.

2962 S. Longhorn Drive Lancaster, TX

Lancaster Lease – 8,215 Sq. Ft.

4315 S. Lancaster Dallas, TX

Herzog Veterans Resource Center; 10,000 Sq. Ft.

Located on the Dallas VA Medical Center Campus 4900 S. Lancaster Rd.

Dallas, TX

Polk Street VA Clinic; 10,000 Sq. Ft.

4243 South Polk Street Dallas, TX

Grand Prairie VA Clinic; 29,340 Sq. Ft.

2737 Sherman Street Grand Prairie, TX

Garland CBOC 501,930 Sq. Ft.

2300 Marie Curie Boulevard

Garland, TX

Decatur VA Clinic 408 Park West Court Decatur, TX 76234

Denton VA Clinic 2322 Jacinto Blvd.

Denton, TX 76205

Granbury VA Clinic 1210 Paluxy Medical Circle Granbury, TX 76048

Greenville VA Clinic 8325 Jack Finney Blvd.

Greenville, TX 75401

Plano VA Clinic 3804 W. 15th St.

Plano, TX 75075

Sherman VA Clinic 1715 Texoma Parkway Sherman, TX 75090

1.1.2 Period of Performance.

Base Year: 3/19/2026 – 3/18/2027 Option Year 1: 3/19/2027 – 3/18/2028 Option Year 2: 3/19/2028 – 3/18/2029 Option Year 3: 3/19/2029 – 3/18/2030 Option Year 4: 3/19/2030 – 3/18/2031

1.1.3 The contractor shall ensure that all services, parts, and Original Equipment Manufacturer (OEM) components provided fully meet applicable manufacturer equipment specifications and satisfy all requirements.

1.1.4 The contractor shall provide these services only by an electronic work order placed for each task requested. The contractor shall provide internet browser-based work order management system, such as IQ from IQ Group of Companies, Inc., or comparable Software Program. The Software Program shall be presented to designate Interior Design Team, providing an Opportunity for ID to review / approve Program. VA will provide a list of staff members who are authorized to request services under this contract for Engineering Service as well as Supply Chain Management (SCM). VA will provide both Point of Contact (POC) and Contracting Officer Representative’s (COR) name and phone numbers to the contractor after award.

1.2 Requested Services

1.2.1 The contractor shall provide proper storage for existing not-in-use furnishings. The climate control in the storage facility shall be adequate for the items being stored. The warehouse shall be clean, organized, pest controlled, and furnishings properly covered to preserve coloring and antimicrobial on furniture. A total of 100,000 square feet of storage shall be required to accommodate the furnishings in accordance with the order.

1.2.2 The contractor shall designate an on-site working supervisor. An on-site supervisor shall have a cell phone or other means of communication. The working supervisor shall coordinate each moving service activity with the COR and provide technical advice on how to accomplish the mission with as little disruption to hospital services as possible. The working supervisor shall be responsible for directing the activity of crew members.

1.2.3 The contractor shall receive, notify VA, and update the Government Property Record for all items (both new and existing) ordered by VA to be delivered to the Contractor's storage facility. The contractor shall conduct an on-site assessment of the equipment to be moved, verify equipment counts and verify the type and location (origin/destination) of said equipment. If a better methodology for moving or covering the equipment is available to meet the hospital’s needs, those shall be discussed with the move team (led by the COR).

1.2.4 The contractor shall provide, update, and maintain the Government Property Record or each item that is received and stored. The contractor shall provide a complete manifest of items that are being transported from one facility to another. The contractor is not required to provide a manifest for items being relocated within the same location (For example a move from the Dallas VA Medical Center, 4th Floor, Building 1 to the Dallas VA Medical Center, Building 2, 3rd Floor.)

1.2.5 The contractor shall store government property within a normal forty-five (45) minute commute of the VA main campus at 4500 S. Lancaster, Dallas, Texas. The storage facility shall have adequate climate-controlled temperature and shall be kept between 68 - 74 degrees in all seasons to protect the furnishing from damage. Damage includes the separation of adhesively bonded surfaces, fading, water stains, dirt/dust, cracking or any other damage that occurs from variances in temperature, exposure, and humidity. All items shall be stored according to the specs.

1.2.6 The contractor shall provide a standard crew consisting of sufficient and qualified personnel to ensure a swift move to comply with the facility’s requirements within a predetermined and agreed upon time frame. The contractor shall provide a crew sufficient to perform tasks every Monday through Friday (7:00am – 5:00pm).

1.2.7 The contractor shall provide sufficient personnel and work crews based on workload requirements to accomplish all assigned tasks. For a normal workload, the contractor shall provide six (6) to eight (8) personnel; for a heavy workload, the contractor shall provide up to twelve (12) personnel, as necessary. The contractor shall communicate the planned number of personnel and crews to the COR no later than 48 hours prior to the scheduled move date. All personnel assigned to the work crews shall be direct employees of the contractor.

1.2.8 The contactor shall ensure all crew members are in proper uniform throughout their tour of duty. Supervisors and crew members who are not in proper uniform shall not work at any VA facility. Part of the proper uniform is a hospital ID badge.

1.2.9 The contractor shall immediately notify the COR of any discrepancies between orders and deliveries, between the government property record and any inventory, any product failures or damages, and any other information regarding the safeguarding of government property.

1.2.10 The COR shall have unlimited access to all Government Property stored or otherwise maintained at the Contractor’s facility. The contractor shall maintain an accurate, continuously updated (running) inventory of all Government Property in its possession. In addition, the Contractor shall conduct a complete physical inventory of all Government Property by the 15th day of each quarter of the Government fiscal year. Inventory submissions are due no later than October 15, January 15, April 15, and July 15. An electric copy of each completed inventory shall be submitted to the COR by the applicable due date.

1.2.11 The Contractor shall be available to perform after-hours delivery-out or installation services as approved by the COR, up to an estimated ten (10) times during each Period of Performance.

1.2.12 The Contractor shall comply and follow Government rules and regulations for disposal of government property. The COR will provide necessary training and guidance for procedures.

1.2.13 Any new item will be inspected and received by the COR before custody is given to the carrier and any deliveries from the carrier warehouse to a VA facility will be inspected and signed for by the COR personnel upon arrival.

1.3 Moving Services Activities.

1.3.1 Moving activities include, but are not limited to, moving miscellaneous free-standing furniture items; equipment; supplies; filing cabinets of various types and sizes; delivering and picking up empty moving boxes; and disposal of designated items such as removal of trash from work sites and excess furniture. Moving activities could be both on-site and off-site.

• The process for moving activities could include, but not be limited to:

• Padding, packing, and/or crate as required for safe transport.

• Loading and transporting to the new location.

• Unloading and placement of the property as directed by the COR or as shown on the Government-furnished concept plan, which may be in EXCEL format.

• Removal of packing and crate materials and cleanup of moving activity area as directed by the COR.

• Any other service which would normally be included in a complete moving activity such as floor protection, wall padding, and elevator padding.

1.3.1.2 The contractor shall in all cases do a pre-move survey to verify amounts, quantities, and types of materials to be moved so that there is no difference of opinion about the moving resources or moved equipment at a later date.

1.3.1.3 The COR will provide lists of the various floors to move and a detailed list to the contractor for each move as is possible.

1.3.1.4 Include three (3) level racks to store materials.

1.3.1.5 Installation of systems furniture is required

1.3.1.6 Contractor shall have a receiving station to accept shipments directly from suppliers.

1.3.3.1 The contractor shall ensure that crew members have technical training in assembly and disassembly of all commercial types of equipment and specialized equipment before performing such tasks.

1.3.3.2 The contractor shall ensure all moving service activities are performed in a safe manner.

1.3.3.3 The contractor shall be responsible for the protection of Government property.

1.3.3.4 The contractor shall be responsible for damage to property and insured to repair and/or replace damaged property. If an item is damaged and becomes unusable, the Contractor shall replace with a like item/make/model in coordination with the SCM Representative.

1.3.3.5 The contractor shall NOT be responsible to relocate IT equipment such as phones, printers, computers or monitors. This will be handled by on-site IT personnel. The contractor may have to reposition the items to access desks, tables, and other furniture. These moves would be onto or off the furniture in the immediate vicinity.

1.4 DOCUMENTATION. Complete listing of all documentation and data required during the life of the contract is as follows:

- Workload schedule shall be returned to the COR within 48 hours of project start.

- Daily sign-in/sign-out logs maintained in the Engineering Building, along with completed work requests documenting crew member names and hours worked, shall be filed in the Engineering Building at the end of each business day for COR reference as needed.

1.5 GOVERNMENT INSPECTION/ACCEPTANCE OF ITEMS. The COR or designee will conduct a final walk through / inspection with the contractor to ensure that the designated area is returned acceptable conditions. The contractor shall correct deficiencies at no additional cost to the government.

1.6 GOVERNMENT-FURNISHED MATERIALS, EQUIPMENT AND SERVICES.

The Government shall not furnish any materials, equipment, tools, vehicles, trucks, assistance devices, labor, or other resources to support facilitate moves, storage, or related services under this contract. The Cor shall provide space plans, drawings, and move directions as necessary to support project execution.

1.7 CONTRACTOR-FURNISHED MATERIALS, EQUIPMENT AND SERVICES.

1.7.1 Cellular telephone for the on-site supervisor.

1.7.2 Uniform shirts: Since the moving force may interact with hospital customers, they shall present a professional appearance.

1.7.3 Padding, packing and/or crating, dollies, hand trucks and any other type of equipment commonly used for moving services activities as required for the safe transportation of the property.

1.7.4 The contractor shall provide resources necessary to relocate oversized and heavy pieces of equipment.

1.7.5 The contractor shall also identify any additional tools, equipment, and/or manpower during the walk-through that will be necessary and supplied by the contractor.

1.8 AUTHORIZATIONS FOR REPAIR ACTIONS

1.8.1 Only the COR can authorize remedial maintenance (RM) repair actions and actions which require Contractor Acquired Property (CAP) purchase. The contractor shall ensure all repair actions have documented COR approval before initiating any repair or ordering parts. The Contractor shall demonstrate to the COR that the repairs have been completed.

1.8.2 Once the authorization for repair action has been received from the COR, the contractor shall order any required part(s) and notify the COR in writing of the estimated arrival date of the part(s). The COR will verify the receipt of the parts with the contractor to ensure the repair is performed timely.

1.9 Parts and Materials. The contractor shall provide and use only new parts and material in performance of this PWS unless otherwise authorized by the COR.

1.10 Increase or Decrease of Equipment. The contractor shall notify the COR of any RM action that is required during an equipment warranty period. The COR will notify the CO of this requirement and the renovation contract oversight organization to determine if an RM action can be performed without voiding the equipment warranty. Only the CO can authorize an RM action on equipment that is under warranty.

1.11 Quality Control Plan (QCP). The contractor shall have a QCP. The Contractor shall develop and implement procedures to identify, prevent and ensure nonrecurrence of defective services. As a minimum, the Contractor shall develop quality control procedures addressing the areas identified in the Service Summary.

1.12 Quality Assurance. The COR will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of this contract will be subject to review by the CO or COR.

1.12.1 Performance Assessment. The Contractor will be evaluated by the COR utilizing the Service Summary Performance tasks listed below:

SERVICE SUMMARY PERFORMANCE TASKS

PERFORMANCE

OBJECTIVE

ACCEPTABLE

QUALITY

LEVEL

METHOD OF

SURVEILLANCE

RATING

MET QAL

Task 1 Timeliness/Customer Service

Once contacted shall arrive 10 minutes before the required time to perform the task. Wear neat uniforms with company logo.

Professional behavior mindful of hospital setting.

Provide accurate and complete invoices within 30 days of completion.

Report lost, damaged or broken government property within 24 hours of the incident.

100% Compliance

Daily Observation Positive Past Performance

Task 2 Conditions of Government Property

Store Government Property in Clean, Pest- Controlled and Climate controlled environment.

100% Compliance

Daily Observation Positive Past Performance

Task 3 Secure government property on truck (with company logo and phone number) and comply with posted speed limit.

100% Compliance

Daily Observation Positive Past Performance

Task 4 Relocate workstation, perform repairs, pack and unpack items inside the workstation.

100% Compliance

Daily Observation Positive Past Performance

Task 5 Moving larger furniture/equipment pieces and fragile medical equipment which may involve disassembly and reassembly at the interim and final locations

100% Compliance

Daily Observation Positive Past Performance

PERFORMANCE

OBJECTIVE

ACCEPTABLE

QUALITY

LEVEL

METHOD OF

SURVEILLANCE

RATING

MET QAL

Task 6 Minor Furniture repairs and assembly

100% Compliance

Daily Observation Positive Past Performance

1.13 Corrective Action Report (CAR)/Complaint Contractor Response Time. The contractor shall provide a written response within two (2) business days which addresses the root cause, corrective action and preventive action(s) in relation to the submitted CAR or Customer Complaint.

1.14 Hours of Operation. Normal operating days and hours for this requirement are Monday through Saturday, from 7:00 am to 7:00pm. These dates and hours exclude Federal Holidays, facility closures due to inclement weather and Furlough Days, as applicable. The contractor shall be available to perform services as required twenty-four (24) hours per day, seven (7) days per week including weekends, Federal holidays & Holidays observed by Executive Order. The Contractor shall include weekend, holiday, and overtime to account for this twenty-four (24) hour requirement. The Contractor shall be on site Federal Holidays and weekends as required by this PWS.

The Government observes the listed days as holidays. If the holiday falls on a Saturday, the Friday before is the holiday. If the holiday falls on a Sunday, the Monday after is the holiday:

New Year's Day January 1st Martin Luther King's Birthday Third Monday in January Washington’s Birthday Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day Fourth Thursday in November Christmas December 25th

In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Any other day designated by the President’s Proclamation

The observance of such days by Contractor personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor’s personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

1.15 Contractor Personnel. The Contractor and Contractor personnel shall be required to identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. The Contractor and Contractor personnel shall sign in at building 9 Engineering prior to commencing work.

1.15.1 The Contractor shall provide the COR with the names of the Contract Manager (CM) and any alternate(s) who shall act for the Contractor when the manager is absent, and they shall be designated in writing to the CO and COR within five (5) business days after contract award. The Contractor shall provide telephone numbers and email addresses of the CM and alternate(s) where these persons may be contacted at any time. The CM and any designated alternates shall be available by phone/pager to support mission contingencies twenty-four (24) hours per day, seven (7) days per week. The CM and any designated alternates shall have authority to provide necessary assets (i.e. information, personnel or equipment, etc.). The CM or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at VHNTX. The CM or alternate shall be available to meet on the installation with Government personnel designated by the CO to discuss problem areas. The Contractor shall provide a CM who can read, write, speak and understand English fluently without the use of an interpreter.

1.16 Listing of Contractor Employees

1.16.1 The Contractor shall provide an initial listing of Contractor employees’ names and position titles to the COR within five (5) business days after contract award. The Contractor shall also provide an updated listing of personnel to the COR when employees affecting the work of this contract, status changes or position changes within five (5) business days.

1.16.2 The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security and/or general well-being or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States (US) Government if the employment of the person would create a conflict of interest. All contract personnel depending on condition, occasion or place or job assignment shall require professional, suitable attire. All Contractor personnel shall conduct themselves in a professional, courteous manner. The selection, assignment, reassignment, transfer, supervision, management and control of Contractor personnel in performance of this PWS shall be the responsibility and prerogative of the Contractor; however, the Contractor shall comply with the requirements set forth in this PWS and VANTX regulations concerning conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

1.17 Housekeeping. The Contractor shall keep the work areas clean and neat IAW Industry Standards, OSHA, Fire and Safety Standards and this PWS.

1.18 Contractor Identification Badges. All badges shall be surrendered to Engineering at the end of business day. Contractor shall sign for badge daily and return badge and sign them back.

1.19 Health and Safety on Government Installations. While performing work under this contract on a Government installation, the Contractor shall comply with federal, state and local regulations. The Contractor shall notify the CO of any injuries that occur to Contractor personnel while they are on the installation. The Contractor shall notify the CO of damage to Government property or equipment during the execution of the contract.

1.20 Emergency Procedures. The Contractor’s personnel shall follow the direction of Government personnel in regard to emergency procedures, i.e. fire, tornado, active shooter, bomb threats, etc. The Contractor shall provide guidance and establish procedures for responding to an emergency for their employees. The Contractor shall be responsible to account for their employees following an emergency evacuation. The Contractor’s personnel shall participate with the Government personnel in all fire and tornado drills at no additional cost to the Government.

1.21 Contractor Phase-In and Phase-Out Plan. The following sections apply if the incumbent Contractor is not awarded the follow-on contract. If the incumbent contractor is the awardee, these sections will be deleted.

1.21.1 Contractor Phase-in Requirements. To ensure a smooth changeover from the current Contractor to a new Contractor, a thirty (30) calendar day phase-in period is required. The current Contractor shall cooperate with the incoming Contractor to ensure a smooth changeover is accomplished during the phase-in and phase-out periods. During the thirty (30) calendar day phase-in period, the new Contractor shall hire a workforce to assure satisfactory performance beginning on the contract start date. The Contractor, after coordination with COR, shall allow the successor Contractor to conduct on-site interviews with the current Contractor’s employees. The Contractor shall obtain security clearance(s) CAC or Contractor badge(s) for the newly hired employee(s) as applicable. The Contractor shall ensure all training requirements for the newly hired employee(s) are completed before the contract start date.

1.21.2 Contractor Phase-Out Requirements. During the phase-out period, the incumbent Contractor shall be responsible for all work performed under this PWS. The incumbent Contractor shall cooperate in order to permit an orderly changeover of workload. The incumbent Contractor shall allow the new Contractor and Government personnel access on a non-interference basis, to observe day-to-day operations and to become familiar with the work requirements and procedures.

1.21.3 Contractor shall request from the incumbent contractor, if applicable, copies of all Work Orders, procedures developed, and historic data developed and documented in the performance of this contract.

2. GENERAL SECURITY REQUIREMENTS. Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

3. SECURITY INCIDENT INVESTIGATION.

3.1 The term “security incident” means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the Contracting Officer Representative of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access.

3.2 To the extent known by the contractor/subcontractor, the contractor/subcontractor’s notice to VA shall identify the information involved, the circumstances surrounding the incident

(including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant.

3.3 With respect to unsecured protected health information and in the case of files being left in filing cabinets, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement.

3.4 In instances of theft or break-in or other criminal activity, the contractor/subcontractor shall concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident. The contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to the incident.

4. SECURITY CONTROLS COMPLIANCE TESTING. On a periodic basis, VA, including the Office of Inspector General, reserves the right to evaluate any or all the security controls and privacy practices implemented by the contractor under the clauses contained within the contract.

With 10 working-days’ notice, at the request of the government, the contractor shall fully cooperate and assist in a government-sponsored security controls assessment at each location wherein VA information is processed or stored, or information systems are developed, operated, maintained, or used on behalf of VA, including those initiated by the Office of Inspector General. The government may conduct a security control assessment on shorter notice (to include unannounced assessments) as determined by VA in the event of a security incident or at any other time.

(END OF PERFORMANCE WORK STATEMENT)

(END OF SECTION B)

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul https://www.va.gov/oal/library/vaar/

FAR

Number

Title Date

52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE

GOVERNMENT ALTERNATE I (NOV 2021)

JUN 2020

52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND

CONDUCT

NOV 2021

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS NOV 2023

52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS OR STATEMENTS

JAN 2017

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL

JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED,

SUSPENDED, PROPOSED FOR DEBARMENT, OR

VOLUNTARILY EXCLUDED

JAN 2025

52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION

REGARDING RESPONSIBILITY MATTERS

OCT 2018

52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED

DOMESTIC CORPORATIONS

NOV 2015

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

NOV 2023

52.219-14 LIMITATIONS ON SUBCONTRACTING OCT 2022

52.222-3 CONVICT LABOR JUN 2003

52.222-35 EQUAL OPPORTUNITY FOR VETERANS JUN 2020

52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH

DISABILITIES

JUN 2020

52.222-37 EMPLOYMENT REPORTS ON VETERANS JUN 2020

52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE

NATIONAL LABOR RELATIONS ACT

DEC 2010

52.222-41 SERVICE CONTRACT LABOR STANDARDS AUG 2018

52.222-43 FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT

LABOR STANDARDS—PRICE ADJUSTMENT (MULTIPLE

YEAR AND OPTION CONTRACTS)

AUG 2018

52.222-50 COMBATING TRAFFICKING IN PERSONS OCT 2025

52.222-54 EMPLOYMENT ELIGIBILITY VERIFICATION JAN 2025

52.222-62 PAID SICK LEAVE UNDER EXECUTIVE ORDER 13706 JAN 2022

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT

MESSAGING WHILE DRIVING

MAY 2024

52.228-5 INSURANCE—WORK ON A GOVERNMENT

INSTALLATION

JAN 1997

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

MAR 2023

52.233-3 PROTEST AFTER AWARD AUG 1996

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM OCT 2004

52.244-6

DEV

SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

OCT 2025

852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE DEC 2022

852.203-70 COMMERCIAL ADVERTISING MAY 2018

852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL

MAY 2020

852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL

BUSINESSES (DEVIATION)

JAN 2023

852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899

(DEVIATION) (APR 2025)

APR 2025

852.237-72 CRIME CONTROL ACT—REPORTING OF CHILD ABUSE OCT 2019

(End of Clause)

C.2 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

(End of clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

C.5 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES

(MAY 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

This Statement is for Information Only:

It is not a Wage Determination

Employee Class Monetary Wage—Fringe Benefits Furniture Handler $12.67

C.6 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING

- CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION

(JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract.

Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ___________ Printed Title of Signee: _____________ Signature: ____________ Date: ______________ Company Name and Address: _______________

C.7 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT

2020) The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(END OF SECTION C)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR

ATTACHMENTS

Wage Determinations can be viewed and downloaded from https://sam.gov/. The WD’s shown here are current as of the date shown

Service Contract Act Wage Determination 2015 – 5227 Revision 26 Dated 7/8/2025 covering Dallas County, Denton County, Hunt County, and Collin County.

Service Contract Act Wage Determination 2015 – 5231 Revision 30 Dated 7/8/2025 covering Tarrant County.

Service Contract Act Wage Determination 2015 - 5257 Revision 27 Dated 7/8/2025 covering Smith County.

Service Contract Act Wage Determination 2015 – 5839 Revision 30 Dated 7/8/2025 covering Hood County.

Service Contract Act Wage Determination 2015 – 5255 Revision 27 Dated 7/8/2025 covering Grayson County.

(END OF SECTION D)

https://sam.gov/

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

FAR

Number

Title Date

52.203-11 CERTIFICATION AND DISCLOSURE REGARDING

PAYMENTS TO INFLUENCE CERTAIN FEDERAL

TRANSACTIONS

SEP 2024

52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT

REQUIRE CERTAIN INTERNAL CONFIDENTIALITY

AGREEMENTS OR STATEMENTS—REPRESENTATION

JAN 2017

52.204-7 SYSTEM FOR AWARD MANAGEMENT NOV 2024

52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE

AND REPRESENTATION

JUN 2020

852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION

OCT 2018

852.233-71 ALTERNATE PROTEST PROCEDURE OCT 2018

(End of Provision)

E.2 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

(a) All actual and potential offerors are encouraged to provide feedback on the preaward…