S02 - 2023.05.22 36C24423R0062.docx

36C24423R0062

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24423R0062 X 05-19-2023 460-23-1-5351-0001 460-15-201 00244 Department of Veterans Affairs Network Contracting Office 4 VA Medical Center 1601 Kirkwood Highway Wilmington, DE 19805 See attached delivery schedule

Maureen Jackson 215-823-5800 x9165 Replace Steam and Condensate at Wilmington VAMC, Project No. 460-15-201

1. Cascading Tiered Evaluation /Best Value Trade-Off Process

2. The magnitude of construction project is between $10,000,000.00 and $20,000,000.00.

3. Prior to commencement of work, general contractor shall provide proof that an OSHA certified "competent person' (CP) will maintain a presence at the work site whenever the general or subcontractors are present.

4. Contractor Personnel Security Requirements: All contractor personnel may be subject to fingerprinting and background security checks. Background security checks may be required prior to start of this project.

5. In accordance with FAR 52.228-5 Insurance, Work on Government Installation, proof of liability insurance is required within ten (10) days after award of the contract for this project in the form of a certificate.

6. This solicitation is issued under the authority of VAAR 819.7010 Cascading Set-Aside. The small business size standard is $36.5 million. North American Industry Classification (NAICS) Code for this project is 236220.

7. Site Visit scheduled May , 2023, refer to FAR 52.236-27 for information.

8. Proposals are to be electronically mailed to maureen.jackson@va.gov.

X X 52.211-10 X 15:00

EDT

06-2 -2023 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

00244 Department of Veterans Affairs Network Contracting Office 4 VA Medical Center 1601 Kirkwood Highway Wilmington DE 19805 Austin Payment Center Department of Veterans Affairs PO Box 149971 Austin TX 78714-9971

(877) 353-9791

(512) 460-5429 Maureen Jackson maureen.jackson@va.gov

Table of Contents

PRICING SHEET FOR TOTAL PROJECT

AND DEDUCT ALTERNATES

Pricing sheet for total project and deduct alternates and attached Contractor Bid Form must be completed and submitted for Volume 2 – Price Proposal.

CLIN 0001: BASE CONTRACT PRICE for Replace Steam and Condensate at Wilmington VAMC, Project 460-15-201:

(copy from SF1442 Block 17) While this project is planned for full funding, conditions may necessitate scope of work reductions, Deduct Alternates, to meet available funding. Areas for price reductions are identified and to be priced as listed. Contract Line Items (CLIN) 0002 and 0003.

The below deduct alternates will be included in the evaluation of the price proposal. The relative order of importance is deduct alternate 1 and then deduct alternate 2. The deletion of work in deduct alternate 1, 2, 3 and 4 will still yield a complete operating system.

CLIN 0002: DEDUCT ALTERNATE 1: Existing condensate tank to remain.

Subtract $___________ for work described in CLIN 0002 from Total Price of base project.

CLIN 0002 Adjusted Total Project Price: $_____________________

CLIN 0003: DEDUCT ALTERNATE 2: South Leg Piping: Existing piping between ST-6N (exclusive) to Building One to remain. See M101 and M102

Subtract $___________for work described in CLIN 0003 from Total Price of base project.

CLIN 0003 Adjusted Total Project Price: $_____________________ CLIN 0004: DEDUCT ALTERNATE 3: North Leg Piping: Existing piping between ST-9 (exclusive) to Building Ten to remain. See M101 and M102

Subtract $____________for work described in CLIN 0004 from Total Price of base project.

CLIN 0004 Adjusted Total Project Price: $_____________________

CLIN 0005: DEDUCT ALTERNATE 4: North Leg Piping: Existing piping between ST-6N (exclusive) to Building One to remain. See M101 and M102

Subtract $___________for work described in CLIN 0005 from Total Price of base project.

CLIN 0005 Adjusted Total Project Price: $_____________________

Wilmington, DE VA Medical Center Wilmington, DE 19805

CONSTRUCTION SCOPE OF WORK

For

Replace Steam and Condensate at Wilmington VAMC (460-15-201)

Construction Completion by: 270 days after NTP

-- Services --

Provide:

1. Professional construction services to include but not limited to:

a. Site investigation- mechanical, electrical, civil, demolition and construction.

b. Construction period services- Furnish and Install all items per plan and specification as shown in construction documents.

c. All work shown for Leg Piping: New piping between Building ONE and Building FIVE (ST-11 and ST-12) removed from project. See M101 and M102 is not in this scope of work. (NIC) Not in contract.

-- Documentation and Acronyms --

Applicable Documents:

2. The following laws, regulations, policies, and procedures in effect on date of contract issuance and all subsequent changes or updates apply:

a. Federal Acquisition Regulation

b. Veterans Administration Acquisition Regulation

c. Service Contract Act (SCA) Directory of Occupations (Fifth edition) http://www.dol.gov/whd/contracts/sca.htm

d. ANSI: https://pdflakekxng.files.wordpress.com/2015/04/ansi-z133-safety-standard-pdf.pdf

e. VA Directive 0058- VA Green Purchasing Program

f. VA Directive 0057- VA Environmental Program

g. Master Construction Specification: https://www.cfm.va.gov/TIL/spec.asp#03

h. ASME

i. ASCI

j. AWS

k. IBC Acronyms:

3. Glossary : Acronyms used in this SOW are listed below for easy reference:

-- Project Scope --

GENERAL:

1. VA Medical Center Wilmington intends to issue a construction contract.

2. Replacement for all steam and condensate piping.

a. For steam piping, this is defined as including all the steam header valves in the Boiler Plant, including all underground distribution piping, up to and including pressure reducing valves in Buildings 1 (2 locations), 6, 10, 13, 15, and 17.

b. For condensate piping, this is defined as including condensate pumps in Buildings 1 (2 locations), 6, 10, 13, 15, and 17, all underground distribution piping, up to and including the condensate receiver tank in Building 7.

c. This project entails the complete removal and replacement of our existing underground steam and condensate distribution piping while maintaining necessary systems for a continuously operational VA Medical Center.

d. The winning contractor shall provide all services as defined to accomplish complete contract in accordance with drawings, specifications.as required at the Wilmington VA Healthcare System, located at 1601 Kirkwood HWY, Wilmington, Delaware 19805.

e. Contractor is to disregard all required construction for: North Leg Piping: New piping between Building ONE and Building FIVE (ST-11 and ST-12) removed from project. See M101 and M102. (NIC)

SPECIFICS:

1. The contractor will provide pictures before, during and after construction or testing. Pictures shall be documented for date, location, activity. Close out documents shall have all pictures in a binder as well as electronic copy for the VA.

2. The contractor is encouraged to submit pre-proposal RFI’s. Construction contract RFI’s is defined as a Request for Clarification. RFI’s shall not be utilized to promote contract changes unless they are defined under differing site conditions as defined by the CO.

3. Work to be scheduled to interfere as little as possible with normal VA operations.

4. Prime Contractor to plan all phasing of work in coordination with Hospital staff to minimize down-time to areas affected by the project.

5. No steam shutdowns allowed when ambient air temperatures go below 50 F (degrees Fahrenheit).

6. If a system of steam cannot be shut down for time the contractor requests, the contractor shall provide and install a temporary supplemental utility system as required by the VA. Temporary may be in the form of equipment and/or piping, at the contractor’s expense.

a. This source to be compliant with all applicable environmental regulations.

7. VAMC Wilmington Notified Fire Alarm System is currently maintained by BFPE. All alterations to the existing fire alarm system are to be completed by BFPE as part of this contract.

8. Construction Waste Management, Specification 01 74 19 is to be included.

9. Prime Contractor to maintain all infection control/ dust prevention measures as required by IFCO.

10. Contractor will get all Permits Necessary to complete the project.

11. Consolidate all necessary submittals by specification section on an excel spreadsheet. Checklist to be utilized to track/ monitor submittal process. To be submitted and approved before mobilization.

12. All field welds (100%) shall be radiographic tested and inspected per ASME B31.1 for HEP

13. Part of the QC plan, the contractor must subcontract a third-party CWI/SCWI with endorsement added to certification of ASME BPVC Section VIII, Div. 1 and Section IX. The CWI shall be present and observe all welding processes that would cover field welds in the steam and condensate piping. (IE HEP) Each weld shall have an inspection report submitted to the COR with a unique identifier per weld and welder.

14. The contractor must submit a welding procedure for approval developed per weld type and stamped by a CWI following all requirements of VA specification 33 63 00.

15. All piping that is prefab offsite shall be completed by a shop currently certified with ASME stamp PP, U and S. Contractor shall submit shop certifications to COR for approval.

16. Contractor will require to supply/submit maintenance of traffic plan (MOT) to COR for approval to maintain traffic (vehicle and pedestrian) within the limits of the project for the duration of the construction period, including any temporary suspensions of the work. Construct and maintain detours. Furnish, install, and maintain traffic control and safety devices during construction. Furnish and install work zone pavement markings for maintenance of traffic (MOT) in construction areas. Provide any other special requirements for safe and expeditious movement of traffic specified in the Plans. Do not obstruct or create a hazard to any traffic during the performance of the work and repair any damage to existing pavement open to traffic. Flashing lights as required by the COR to advise of dangers.

17. All disturbed areas of existing landscaping shall be returned to the original condition. The contractor shall warrant that work one year from replacement.

18. It is known that some of the facility steam and condensate piping is insulated with asbestos. The amount is unknown. The contractor will need to test and perform asbestos abatement as necessary to complete the job. The contractor shall use a baseline in the proposal of 625 linear feet of removal. Contractor to provide add/deduct unit pricing to the proposal.

19. Steam and condensate flow shall be marked for flow direction in all manholes.

20. All work is to shall be in compliance with local, state and federal rules and regulations, and VA technical standards. Compliance is to whichever rule or regulation is the most stringent. VA Master Specifications shall be used as the primary default when no specifications are issued or when a referenced specification is not found in the projects RFP package, locate them in https://www.cfm.va.gov/til/. In addition, if the VA technical library does not address a specific requirement, secondary default specifications for pavement, sidewalk, gutters etc. to be found in DELDOT for requirements. The intent of the default specifications is to furnish concise industrial and/or commercial standards for construction of Government facilities. If the Statement of Work does not address a specification for an element of the work, the default specification shall apply for the element of work as approved by COR. The omittance of a VA specification, does not relieve the contractor to perform required under the base contract. No request for contract modification will be accepted for missing specifications.

21. No loose material from within the LOD shall be permitted at any time get onto sidewalks or roads.

Contractor will require to have protection and equipment procedures in place. If an occurrence does happen, contractor to immediately clean up area (within one hour) and bring surroundings back into compliance. Contractor shall perform all testing necessary to define materials compaction requirements to meet specifications. This includes proctor or other testing methods as required. All material stockpiled will be required to be covered and protected from weather elements. Any burden that is displace by use of other materials is to be removed offsite by the contractor to an acceptable location authorized by COR. Any new material brought in for fill is to be part of the contract cost and requires source authorization by the COR.

22. All paving, sidewalk and landscaping repairs upon completion will require a walk-through inspection with COR six month upon substantial completion. If any repair work has settled below the initial horizontal plane, contractor will be required to schedule with the VA repairs and/or replacement within one month of the inspection report.

23. For quality control the individual may not carry dual roles in the construction project. The VA shall require a person with QC/QA background that there only role is to validate that the construction meets or exceeds requirements of the contract. This person will generate a final punch list and provide to the COR. Then the COR will schedule review the completed job with contractor, A/E or/and code officials to generate a punch list. The QC inspector shall provide summary to the COR on a weekly basis with inspection sheets and corrections or commented.

24. Prepare and submit asbestos abatement plan to VAMHCS Projects COR.

25. Contract shall retain services of a third-party industrial hygienist to provide air monitoring for all asbestos abatement. Contractor shall submit report weekly to the COR.

26. All soil shall be classified as a type “C” for OSHA definition requirements. In compliance with OSHA 29 CFR 1926.650 subpart P regulations, excavation training is required for workers and supervisors who work in trenches and excavations. OSHA requires that at least one person be trained as a competent person (CP) for excavation sites. A competent person (CP) shall always reside onsite while open excavation exists. Contractor shall submit prior to construction the qualifications of the CP and worker training records. VA has final approval of the contractor designated CP. No benching shall be allowed. All work shall be completed with excavation boxes or shoring design by the contractors third party professional engineer registered in Delaware.

27. All pavement repaving shall have lines repainted. Eight foot out from replaced area or as approved by the COR.

28. All cut asphalt must be sealed with joint Sealing. ASTM D6690 Type II. All work and material must meet or exceed DELDOT SECTION 1042 — JOINT/CRACK SEALANT MATERIAL 2020 standard specifications.

29. The contractor must contact Miss Utility as well as provide a third-party underground utility location service to identify all hazards. The contractor shall ensure that all markings are always visible throughout the construction project.

30. Contractor is required to supply bathroom and hand washing/sanitation station. Contractor shall not utilize or enter any VA owned facilities unless to perform work as part of the contract. Contractor shall request from COR the path of entry that the contractor shall use.

-- Site Investigation --

Expectation: Contractors will make site visits as necessary to survey existing conditions.

1. Make site visit as required to determine existing as-built conditions affecting this project.

a. Provide any structural, architectural, electrical, and mechanical investigation work including interior site work, of both existing and designed systems necessary to ensure the accuracy of the design.

b. Provide any measured drawings of existing systems of facility required to ensure the accuracy of the design.

a. Contractor must submit RFI’s as required to confirm the work to be completed. To include clearly identifiable ambiguities in the contract documents which are to be addressed in the pre-bid process. RFI’s submitted after award of contract are to be issued for clarification only. RFI’s will not be a basis for the contractor to request change orders.

-- Environmental/Occupational Safety and health (EOSH) --

Expectation: All projects and project designs shall contain language that addresses all applicable EOSH requirements.

2. Regulatory Compliance- EOSH requirements for work performed at the above location can be found in:

a. Volume 29 of the Code of Federal Regulations, Part 1910- Occupational Safety for General industry.

b. Volume 29 of the Code of Federal Regulations, Part 1926- Occupational Safety for the Construction Industry.

c. Volume 40 of Code of Federal Regulations, Protecting of the Environment.

d. Volume 49 of the Code of Federal Regulations, Part 397- Transportation of Hazardous Materials.

e. Title 7 of Delaware Code, Conservation

f. Title 16 of Delaware Code, Health and Safety Specification: The VA Master Construction Specification contains work procedures and material requirements designed to meet regulatory compliance requirements. Whenever possible, the Master Construction Specification must be used as the basis for the project designs.

-- Location/Hours/Deliverables --

Performance Location:

3. Wilmington VAMC, Delaware located at 1601 Kirkwood HWY, Wilmington, DE 19805.

Hours:

4. Work is to be performed on Monday to Friday at 7:00AM -5:00PM, Saturday at 08:00AM-5:00PM and Sunday 08:00AM-5:00PM. Contractor access will be provided during this time, except special federal holidays.

5. The contractor will not have any personnel on site any other day without the proper approval from the COR.

Deliverables:

6. The Contractor will submit a daily log, pictures, work performed each time services is render.

-- Contractor Personnel and Management --

Contractor Personnel:

7. The Contractor shall be responsible for employing qualified personnel to perform the work specified in this SOW. The Contractor shall make sure that subcontractor and employees have proper documentation to authorize personnel to work in the United States of America. The Contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements.

8. The Contractor is required that all subcontractor or employees have been screen by the VAMC Wilmington Healthcare System. All personnel are required to wear a VA government furnished badge. All contractor and subcontractor are required to wear a government and company furnish badge while performing services under this contract. The badge will contain a personal picture, name of employee, and Contractor's name. Badges shall be worn on the outer garment attached to the outer shirt or jacket pocket by a button or clip or worn around the neck secured by an appropriate identification card lanyard.

9. Government issued identification badge remains the property of the Government and shall be returned to the issuing office or other designated Government personnel upon transfer of Contractor employees from the contract.

10. The contractor shall insure that employee or subcontractor have valid driver license when driving a vehicle on property.

Management:

11. All information generated in performance of this contract becomes property of the Government and must be surrendered upon request and/or completion of the contract. The Contractor must protect against the destruction and/or misplacement of all information produced under this contract, unless directed under local policy to destroy. This includes both hard and soft copies of data.

12. The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the COR.

13. Contractor personnel or subcontractor shall conduct themselves in a professional manner (i.e. timeliness, communication; spoken and written etc.). The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of suspected misconduct, a suspected security breach, or suspected to be under the influence of alcohol, drugs, or any other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interests of the Government. The hospital director or designated representative has the authority to bar individuals from the Government facility. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this performance work statement. The Government shall not reimburse the Contractor for travel and other expenses associated with the removal of personnel.

14. Contractor personnel are not authorized to carry or possess personal weapons to include, but not limited to, firearms and knives with a blade length more than three inches, while assigned under this contract.

Safety/Security Requirements:

15. The Contractor shall comply with all applicable federal, state and local laws and ensure performance is secure while protecting material, equipment, and supplies from damage and loss. The Contractor shall ensure that employees or subcontractor have the proper PPE for the job. Government security personnel shall have the express right to inspect for security violations at any time during the term of the contract.

Work Attire and Appearance:

16. Contractor personnel shall present a professional appearance commensurate with standards delineated for Government civilian personnel acting in similar capacities.

Personnel Qualification:

17. The Contractor shall be responsible for employing technically qualified personnel to perform the work specified in this SOW and authorized to work in the United States. The Contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements. The work history of each contractor employee must contain experience directly related to the task and functions he/she is intended to perform under this contract. The Government reserves the right, during the life of the resulting contract, to request work histories on any contractor employee for the purposes of verifying compliance with the above requirements; additionally, the Government reserves the right to review resumes of contractor personnel proposed to be assigned. Personnel assigned to, or utilized by, the Contractor in performance of work shall be fully capable of performing the requirements contained in the SOW in an efficient, reliable, and professional manner.

18. Contractor shall provide a supervisor who speaks English on site at all times.

19. Personnel should be properly trained for safety and performance of their respective duties.

20. Appropriate safety equipment shall be furnished by the Contractor-to-contractor personnel or subcontractor and shall be used as prescribed by OSHA Standards.

21. The Government reserves the right to review Contractor personnel qualifications. Upon request, resume shall be provided to the Contracting Office prior to clearance approval, for review and acceptance by the COR. The intent is verification purpose and not for the Government to become the hiring authority.

Non-Personal Service Statement:

22. Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the SOW. Contractor employees will perform their duties independent of, and without the supervision of, any Government official. The tasks, duties, and responsibilities set forth in the contract may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

-- Damages/Insurance --

Damages:

23. The Contractor is liable for all damages to Government equipment, property; utilities, etc., located at the site (e.g. sprinkler heads, ceiling tiles, manholes, fire hydrants, vehicles, windows, etc.) caused by the Contractor, its employees or it subcontractors. The Contractor shall immediately report all damages to the COR and shall provide the Contracting Officer (CO) and COR, a written report, within 24 hrs. The report shall include: What occurred, who was involved, when it occurred (Time/Date), where did it occurred, why it occurred, how it occurred, and the proposed means to repair or replace.

24. Contractor is to maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241.

--Additional Terms and Conditions--

1. Pricing and Payment

a. This project will be deemed complete when all of the required tasks outlined in this SOW and construction documents/specifications are complete and function as intended by design; the work shall be completed within the areas defined in this document. The VA will complete a final walk through and inspection of all work before processing final payment.

b. Coordinate Contractor's construction schedule with the schedule of values, list of subcontracts, submittal schedule, progress reports, payment requests, and other required schedules and reports.

c. The contractor may submit progress payment invoices according to the Contracting Officer’s specifications at intervals acceptable to the VA. These progress payments will be substantiated by the COR inspections and the daily logs submitted by the contractor.

d. Progress payment invoices shall be sent via email to the COR for pre-approval for payment.

e. This project will require a 10% hold back per invoice. All paving, sidewalk and landscaping repairs upon completion will require a walk-through inspection with COR, (6) six months after substantial completion. If any repair work has settled below the initial horizontal plane, contractor will be required to schedule with the VA repairs and/or replacement within one month of the inspection report. A 1% payment holdback will be release dependent on the inspection report and/or repairs.

f. Final payment will not be processed until final walk through, and approval is complete and all warranties if appropriate are issued to the VA. 9% invoice hold back shall be release at that time.

g. Cost Loading: The allocation of the schedule of values for the completion of an activity as scheduled. The sum of costs for all activities must equal the total Contract Sum unless otherwise approved by the contracting officer. To request payment for mobilization, the contractor shall also have a demobilization line item for payment. Mobilization costs are to be reasonable cost as approved in the SOV. The CO may request backup for unusual cost loading.

2. Performance Schedule

a. The contractor shall submit a schedule prior to construction. The Contractor shall develop a Critical Path Method (CPM) demonstrating fulfillment of the contract requirements as per spec section 01 32 16.15. and complete all work to the satisfaction of the COR.

3. Additional Proposal Requirements

· The contractor must submit a project plan. The plan shall include at a minimum:

i. the bidder’s definition of the scope.

ii. The means that they intend to complete the scope.

iii. A draft schedule for critical milestone completions.

· The contractor shall provide a lump sum proposal. Project requires four deduct prices per statement of work document as well as a price for add/subtract unit price work.

Failure to provide with initial bid may have contractors’ bids rejected as determine by the CO.

SCOPE OF WORK CONTINUED

FOR

Replace Steam and Condensate at Wilmington VAMC Project No. 460-15-201

A. PERFORMANCE REQUIRMENTS:

1. The contractor must comply with all performance requirements listed herein, and all work must be performed in accordance with the attached Drawings, the Construction Specifications, and the Safety and Health During Construction.

2. The Contractor is required to follow all Wilmington VAMC and OSHA safety regulations.

3. Contractor must secure payment/performance bond.

4. Contractor will ensure that all employees pass through the COVID 19 screening directly upon entering the WVAMC campus and follow and COVID-19 procedures that may in place at the time the work is performed.

5. Contractor must provide a full breakdown of costs in the proposal to include labor codes for prime contractor employees and subcontractors.

6. Contractor to coordinate with the COR any equipment shutdowns that would be required to prevent fumes from entering the building.

7. Contractor to coordinate with COR any parking or road shutdowns needed to perform the work.

8. Parking or road shutdowns require three weeks’ notice to the facility.

9. Contractor must only park one company marked vehicle at the project site. All other vehicles (company and employee POV’s) must be parked in designated parking lots on the north side of Black Horse Hill Road.

10. Contractor must not perform any additional work outside the scope of this contract without prior authorization from the contracting officer. Only the contracting officer has authority to modify this contract.

11. Construction Barrier: The contractor must provide a safety barrier around the construction site / work area, comprised of fencing, plastic barrier, caution tape and signage.

12. Materials: All materials or items to be supplied by the contractor that are not listed in an attachment must first be submitted to the Contracting Officer Representative (COR) and the Contracting Officer (CO) for approval prior to installation.

13. Testing and Acceptance: At the completion of all performance requirements, the contractor must demonstrate for the COR that all newly installed items under this contract are in compliance and functioning properly prior to the Government’s final acceptance.

B. SPECIAL CONTRACTOR PROVISIONS:

Contractor Responsibilities:

1. The contractor is responsible for verifying all site conditions prior to performing any work under this contract.

2. The contractor is responsible for protecting building interior, adjacent structures, equipment, vehicles, pedestrians, and vegetation while performing under this contract.

3. The contractor must be responsible for the actions of all individuals provided to work under this contract. If in the event damages arise from work provided by contractor personnel, the contractor must be responsible for all resources necessary to remedy the incident (including damages to landscaping) at no additional cost to the Government.

4. The contractor must adhere to all Occupational Safety and Health Administration (OSHA) regulations, as well as the safety regulations of the WVAMC while performing under this contract; see Specifications & Safety and Health During Construction.

5. The contractor must be responsible for ensuring that all individuals provided to work under this contract are properly licensed to operate a motor vehicle, if operating a motor vehicle on VA property is required.

C. CONTRACTOR SUPERVISION AND MANAGEMENT:

1. Site Superintendent The Project Site Superintendent for this project shall meet the qualifications specified in Specification Section 01 45 00. The Project Superintendent shall be on site during working hours. Approval of the on-site Project Superintendent by the Contracting Officer is required prior to start of construction. Provide resumes for the proposed on-site Project Superintendent describing their experience with references and qualifications to the Contracting Officer for approval. The Contracting Officer reserves the right to interview the proposed on-site Project Superintendent at any time in order to verify the submitted qualifications. The Superintendent can be the Quality Control Manager

2. Site Safety and Health Officer (SSHO):

The Contractor shall provide a competent Site Safety and Health Officer (SSHO) in accordance with the requirements specified in Specification Section 01 35 26. The SSHO cannot perform the duties of the Site Superintendent. The SSHO cannot perform the duties of the QC Manager. The Contractor shall be responsible for maintaining a work site compliant with all OSHA regulations associated with the completion of the work.

3. Quality Control Manager (CQM) The Contractor shall implement a Quality Control Program in accordance with the requirements specified in Specification Section 01 45 00. Provide a Site QC Manager in accordance with Section 01 45 00 to manage to implement and manage the QC Program. The QC Manager cannot perform the duties of the SSHO. The QC Manager may perform the duties of the Site Superintendent

D. SECURITY REQUIREMENTS:

1. Prior to the commencement of any work under this contract, upon arrival to the WVAMC, contractor personnel must first check-in with the VA Police (Building 1) to obtain a VA visitor badge.

2. The contractor employee must be responsible for safeguarding the badge and immediately report if the badge has been lost, stolen, or destroyed to the VA Police.

3. Contractor personnel must properly display their employee identification badge and VA visitor badge at all times while on VA property so that their name, photo, and the company they work for can easily be seen.

E. REQUIRED CONTRACTOR NOTIFICATIONS:

1. Contractor personnel must inform the COR of the need to gain access to secured areas. If access is required to secured areas, prearranged scheduling will be coordinated between the contractor and the COR.

2. The contractor must coordinate all equipment shutdowns with the COR.

3. If work is required beyond the terms of this contract, the contractor must provide the Contracting Officer (CO) and the COR with a written cost estimate for any additional work or materials at no cost to the Government. The contractor must not perform any work or make any purchases beyond the terms of this contract without approval from the CO.

F. WARRANTY:

All services provided by the contractor, as well as parts replaced must come with a one (1) year warranty (minimum). All labor, tools, supplies, transportation, and equipment associated with the replacement of warranty items must be provided by the contractor at no additional cost to the Government.

G. INTERFERENCE IN PERFORMANCE REQUIREMENTS:

1. The following provisions must be adhered to by contractor personnel throughout the duration of this contract: a. The contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility; e.g. utility services, emergency responses, the passage of facility patients/personnel, etc.

2. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the Government.

H. CONTRACTOR REQUIRED REPORTING:

1. Prior to the completion of all weekly work activities, the contractor must exclusively supply the COR, with his/her company’s work-documentation (daily logs).

2. The contractor must supply the COR with any product literature and maintenance requirements for all items installed under this contract.

I. CLEAN-UP AND DISPOSAL:

1. Housekeeping:

a. The contractor must maintain a clean work environment, ensuring the area is free from debris after the completion of any and all services provided under this contract.

b. If the COR finds the area where services were provided to be unacceptable, the contractor at his/her own cost must re-clean the area until acceptance is gained.

2. Disposal of Trash and Hazardous Waste:

a. The contractor must be responsible for the removal of all trash and debris from VA property after the completion of any and all services provided under this contract.

b. The contractor must comply with the Occupational Safety and Health Administration (OSHA), the United States Environmental Protection Agency (EPA), the Department of Transportation (DOT), State, and all other applicable regulations governing the proper handling, disposal, and removal of waste.

3. Waste Tickets: Contractor shall submit waste receipts to the CO and COR monthly.

J. PERFORMANCE SCHEDULE:

1. Performance Start:

The contractor must begin performance within 10 days of receipt of the Notice to Proceed.

2. Period of Performance:

The contractor must complete all performance requirements within 270 days of the Notice to Proceed.

3. Working Hours:

a. All work under this contract will be performed Monday through Friday (except Federal Holidays), 7:00 AM (EST) – 5:30 PM (EST). Off-hours must be approved in advance by the COR.

b. Contractor may be required to work weekends due to weather or service interruptions at no extra cost to the Government.

K. FEDERAL HOLIDAYS:

Federal holidays that fall on a non-work day –Saturday or Sunday—the holiday usually is observed on Monday if the holiday is on Sunday or on Friday if the holiday is on Saturday. The contractor may request authorization from the Contracting Officer to work an alternative schedule or on holidays. However, the Contracting Officer reserves the right to deny or authorize the contractor’s request at his or her discretion considering the best interests of the Government. All federal holidays are observed as non work days. Federal holidays can be found on the following web site: http://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays. These days will be identified during the pre-construction meeting. This contract may require work to be performed off-hours, and any increased costs related to this work will be the responsibility of the contractor.

L. TRAINING:

Effective July 31, 2005, all employees of the general contractor and subcontractors shall have the 10-hour OSHA certified construction safety course. The General Contractor’s competent person shall have completed the 30-hour OSHA certified construction safety course. Documentation of training shall be submitted to the Contracting Officer for review and approval prior to any work being performed. Failure to present the proper training documentation will result in the individual being removed from the job; the individual may only return after the proper documentation has been provided. There shall be no exceptions to this requirement.

It is the responsibility of the Contractor to provide TB training annually and a PPD test annually for any employees providing services at the VA Medical Center, Wilmington, DE. The government reserves the right to review the contractor’s records. Failure to present the proper training documentation upon the Contracting Officer’s request will result in the individual being removed from the job; the individual may only return after the proper documentation has been provided. There shall be no exceptions to this requirement.

M. PRIVACY AND CONFIDENTIALITY:

Contractors to the Department of Veterans Affairs may be unintentionally exposed to sensitive information. Information maybe overheard, seen on documents or electronic devices, or observed that could potentially violate the privacy and confidentiality of our…