S-63500-00015587 Bid Tab.pdf

This is a Bid Tabulation Form for the Oregon Department of Fish & Wildlife's intermediate procurement of janitorial services for three Newport-area facilities under Invitation to Bid (ITB) S-63500-00015587. The scope of work encompasses weekly and periodic cleaning services across Newport Main (8,736 sq ft requiring twice-weekly cleaning), South Beach Annex (5,750 sq ft requiring once-weekly weekend cleaning), and Newport Annex (3,543 sq ft requiring once-weekly weekend cleaning). Services include general area cleaning, restroom maintenance, break room sanitization, entry/vestibule care, monthly baseboards and chair dusting, quarterly carpet shampooing and floor buffing, and annual window cleaning and floor stripping/waxing. Bids were opened on February 17, 2026, at 2:00 PM Pacific Time, with three responsive bids received. The contract term runs from April 1, 2026, through March 31, 2029 (36 months), with an option to renew for one additional year. Contract award was anticipated by February 23, 2026.

Three contractors submitted responsive bids: Frontline Contractors LLC submitted on February 13, 2026, with a monthly total of $1,793.79; Proactive Cleaning Solutions LLC submitted on February 17, 2026, with a monthly total of $1,443.71; and Associated Cleaning Services, Inc. submitted on February 17, 2026, with a monthly total of $1,758.03. Monthly compensation is structured with specified per-location billing amounts, and bidders were required to demonstrate compliance with various requirements including five years of business operation, three business references, three key person references, valid Oregon business licenses, tax compliance certification, and proof of required insurance coverage including workers' compensation and general liability with a combined single limit of not less than $1,000,000 per occurrence. An Oregon supplies preference of 10 percent was applied to eligible bids, and the procurement encouraged participation from certified disadvantaged businesses, minority-owned businesses, women-owned businesses, service-disabled veteran-owned businesses, and emerging small businesses.