S-63500-00015587 Addendum 2.pdf

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Attached to
Newport Janitorial contract
Solicitation number
S-63500-00015587
Issued by
Klamath County, Oregon

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Written by GovTribe AI ·

This is Addendum #2 to an Invitation to Bid (ITB) issued by the Oregon Department of Fish & Wildlife (ODFW) for janitorial services at three Newport-area facilities. The addendum clarifies key details regarding the scope of work, which includes cleaning services at Newport Main (2040 Marine Science Drive), South Beach Annex (3248 SE Ferry Slip), and Newport Annex (810 SW Alder St). Restroom specifications are detailed as follows: Newport Main includes 2 bathrooms totaling 180 square feet; South Beach Annex includes 2 bathrooms totaling 100 square feet; and Newport Annex includes 2 bathrooms totaling 198 square feet. Facility walkthroughs may be scheduled by contacting Jonathon Stratton at (541) 857-2357. The bid due date is February 17, 2026, at 2:00 PM Pacific Time, with the deadline for submitting questions and clarifications set for February 9, 2026. Contract award is anticipated by February 23, 2026, with the initial contract term running from April 1, 2026, through March 31, 2029 (36 months), with an option to renew for one additional year.

The addendum provides access to the previous contract's pricing information through Oregon Buys, directing bidders to reference the "Newport Temp Janitorial Contract 12-15-25 Fully signed Redacted.pdf" document for incumbent contractor pricing details. All bids must be submitted electronically through OregonBuys.gov; the original ITB requirement for physical submission of bids on electronic thumb drives and hard copy has been removed. The procurement applies an Oregon supplies preference of 10 percent to eligible bids and encourages participation from certified disadvantaged businesses, minority-owned businesses, women-owned businesses, service-disabled veteran-owned businesses, and emerging small businesses. Bidders must provide proof of required insurance including workers' compensation, general liability with a combined single limit of not less than $1,000,000 per occurrence, and automobile liability prior to award.

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Other files

File Type Posted
Newport Temp Janitorial Contract 12-15-25 Fully signed Redacted~1.pdf PDF
S-63500-00015587 Addendum 3.pdf PDF
S-63500-00015587 Bid Tab.pdf PDF
S 63500 00015587 Sample contract OB~1.pdf PDF
S63500-00015587 Notice of Intent to Award OregonBuys.pdf PDF
S-63500-00015587 Addendum 1 .pdf PDF
ITB S-63500-00015587 OB~1.pdf PDF
ITB S-63500-00015587 OB updated feb 9 2026.pdf PDF
S 63500 00015587 Att B - G~1.pdf PDF

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ADDENDUM #2 – ITB # S-63500-00015587-2026 1

ADDENDUM #2

ITB #S-63500-00015587

Newport Janitorial Contract

DATE: February 9, 2026

This addendum modifies the Invitation to Bid (ITB) document(s) for work only to the extent indicated herein. All other areas not specifically mentioned or affected by this addendum shall remain in full force. This addendum shall be added as a part of the original ITB/RFP document(s) and shall become part of the work required.

QUESTIONS AND ANSWERS:

Following are questions asked received by Offerors/Proposers and ODFW’s answers. The answers and clarifications provided below by ODFW are for informational purposes ONLY and DO NOT constitute a change to the terms, conditions, technical specifications or requirements of the ITB.

Question 1: What is the current contract value for this service?

Answer 1: Please use the link provided to see the value of the last contract value.

Clarification: Agency adding directions on how to access previous janitorial contract

To access the information in the link below:

a. Log into Oregon Buys.

b. Click link below.

https://oregonbuys.gov/bso/purchaseorder/poSummary.sdo?docId=PO-63500- 00057779&releaseNbr=0&currentPage=1&dateTime=1770315162524

c. Click on “Newport Temp Janitorial Contract 12-15-25 Fully signed Redacted.pdf” in the attachments section of the summary page.

Question 2: How many restrooms are included, and what is their total square footage?

Answer 2:

Newport Main office: 2 bathrooms 90 + 90 = 180 square foot total for both South Beach Annex: 2 bathrooms 55 + 45 = 100 square foot total for both Newport Annex: 2 bathrooms 99 + 99 = 198 square foot total for both

Question 3: Is any publicly available information regarding prior or incumbent contractor pricing for this contract, or if such information will be shared via addendum?

Answer 3: Please use the link provided to see the value of the last contract pricing.

Clarification: Agency adding directions on how to access the previous janitorial contract.

To access the information in the link below:

a. Log into Oregon Buys.

b. Click link below.

https://oregonbuys.gov/bso/purchaseorder/poSummary.sdo?docId=PO-63500-00057779&releaseNbr=0&currentPage=1&dateTime=1770315162524 https://oregonbuys.gov/bso/purchaseorder/poSummary.sdo?docId=PO-63500-00057779&releaseNbr=0&currentPage=1&dateTime=1770315162524

ADDENDUM #2 – ITB # S-63500-00015587-2026 2

https://oregonbuys.gov/bso/purchaseorder/poSummary.sdo?docId=PO-63500- 00057779&releaseNbr=0&currentPage=1&dateTime=1770315162524

c. Click on “Newport Temp Janitorial Contract 12-15-25 Fully signed Redacted.pdf” in the attachments section of the summary page.

Question 4: Is there a walk-through plan?

Answer 4: A walk through can be scheduled by contacting Jonathon Stratton at (541) 857-2357.

Question 5: How can I send the finished contract document to you? Is it by mail, email or in person?

Answer 5: Bids and all required attachments can be uploaded to OregonBuys.

CHANGES TO THE INVITATION TO BID:

a. Section 3.2.1 Bid Format.

Complete section to be removed. Agency is only accepting bids submitted through Oregon buys.

Bidder shall submit its Bid both on electronic thumb drive media and hard copy. Hard copy version must use only white 8 1/2” x 11” Recycled Paper (Bidder must use Recycled Paper, to the maximum extent economically feasible), without extensive art work, unusual printing, or other materials not essential to the utility and clarity of the Bid.

Agency requests Bids be submitted with the edges unbound.

The Bid should be presented in a format corresponding and referencing the sections contained in Section 3.3. Responses should be presented in the same order and identify the item being addressed.

b. Section 3.2.2.1 Delivery Through OregonBuys.

Removing language about Agency operating hours. The language was related to submitting paper bids and the Agency is only accepting bids submitted through Oregonbuys.

Bid submission should be electronically through OregonBuys. at: OregonBuys.gov Agency operating hours are Monday through Friday 8:00 AM to 5:00 PM, Pacific Time, except for State holidays and State approved closures.

Addendum prepared by:

Name: Marcus Jones Marcus.Jones@odfw.oregon.gov

END OF ADDENDUM No. 2 https://oregonbuys.gov/bso/purchaseorder/poSummary.sdo?docId=PO-63500-00057779&releaseNbr=0&currentPage=1&dateTime=1770315162524 https://oregonbuys.gov/bso/purchaseorder/poSummary.sdo?docId=PO-63500-00057779&releaseNbr=0&currentPage=1&dateTime=1770315162524 mailto:Marcus.Jones@odfw.oregon.gov

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