S-63500-00015587 Addendum 3.pdf
PDF 189 KB Posted
- Attached to
- Newport Janitorial contract
- Solicitation number
- S-63500-00015587
- Issued by
- Klamath County, Oregon
About this file
This is Addendum #3 to an Invitation to Bid (ITB #S-63500-00015587) issued by the Oregon Department of Fish & Wildlife (ODFW) for janitorial services at three Newport-area offices. The addendum clarifies facility specifications, including restroom counts and square footage across three locations: Newport Main Office (2 bathrooms, 180 sq ft total), South Beach Annex (2 bathrooms, 100 sq ft total), and Newport Annex (2 bathrooms, 198 sq ft total). Facility walkthroughs may be scheduled by contacting Jonathon Stratton at (541) 857-2537 or 541-867-4741. The original bid due date remains February 17, 2026, at 2:00 PM Pacific Time, with questions required by February 9, 2026. Contract award is anticipated by February 23, 2026, and the initial contract term runs from April 1, 2026, through March 31, 2029 (36 months), with an option to renew for one additional year.
The addendum modifies submission requirements to mandate electronic submission through OregonBuys only, eliminating the previous requirement for physical thumb drives and hard copies. Current contract pricing information is available in the attached temporary janitorial contract document dated December 15, 2025. The addendum clarifies that all bid submissions and required attachments must be uploaded to OregonBuys, with agency operating hours listed as Monday through Friday, 8:00 AM to 5:00 PM Pacific Time, excluding state holidays and approved closures. No changes to pricing terms, set-asides, or other substantive contract requirements are introduced in this addendum; all other terms and conditions of the original ITB remain in full force.
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Text version
ADDENDUM #3 – ITB # S-63500-00015587-2026 1
ADDENDUM #3
ITB #S-63500-00015587
Newport Janitorial Contract
DATE: February 10, 2026
This addendum modifies the Invitation to Bid (ITB) document(s) for work only to the extent indicated herein. All other areas not specifically mentioned or affected by this addendum shall remain in full force. This addendum shall be added as a part of the original ITB/RFP document(s) and shall become part of the work required.
QUESTIONS AND ANSWERS:
Following are questions asked received by Offerors/Proposers and ODFW’s answers. The answers and clarifications provided below by ODFW are for informational purposes ONLY and DO NOT constitute a change to the terms, conditions, technical specifications or requirements of the ITB.
Question 1: What is the current contract value for this service?
Answer 1:
Please see attachment “Newport Temp Janitorial Contract 12-15-25 Fully signed Redacted.pdf” in the Solicitation’s file attachment list.
Question 2: How many restrooms are included, and what is their total square footage?
Answer 2:
Newport Main office: 2 bathrooms 90 + 90 = 180 square foot total for both South Beach Annex: 2 bathrooms 55 + 45 = 100 square foot total for both Newport Annex: 2 bathrooms 99 + 99 = 198 square foot total for both
Question 3: Is any publicly available information regarding prior or incumbent contractor pricing for this contract, or if such information will be shared via addendum?
Answer 3:
Please see attachment “Newport Temp Janitorial Contract 12-15-25 Fully signed Redacted.pdf” in the Solicitation’s file attachment list.
Question 4: Is there a walk-through plan?
Answer 4: A walk through can be scheduled by contacting Jonathon Stratton at (541) 857-2537 or 541-867-4741.
ADDENDUM #3 – ITB # S-63500-00015587-2026 2
Question 5: How can I send the finished contract document to you? Is it by mail, email or in person?
Answer 5: Bids and all required attachments can be uploaded to OregonBuys.
CHANGES TO THE INVITATION TO BID:
a. Section 3.2.1 Bid Format.
Complete section to be removed. Agency is only accepting bids submitted through Oregon buys.
Bidder shall submit its Bid both on electronic thumb drive media and hard copy. Hard copy version must use only white 8 1/2” x 11” Recycled Paper (Bidder must use Recycled Paper, to the maximum extent economically feasible), without extensive art work, unusual printing, or other materials not essential to the utility and clarity of the Bid.
Agency requests Bids be submitted with the edges unbound.
The Bid should be presented in a format corresponding and referencing the sections contained in Section 3.3. Responses should be presented in the same order and identify the item being addressed.
b. Section 3.2.2.1 Delivery Through OregonBuys.
Removing language about Agency operating hours. The language was related to submitting paper bids and the Agency is only accepting bids submitted through Oregonbuys.
Bid submission should be electronically through OregonBuys. at: OregonBuys.gov Agency operating hours are Monday through Friday 8:00 AM to 5:00 PM, Pacific Time, except for State holidays and State approved closures.
Addendum prepared by:
Name: Marcus Jones Marcus.Jones@odfw.oregon.gov
END OF ADDENDUM No. 3 mailto:Marcus.Jones@odfw.oregon.gov
File details come from the government source that posted it. Updated .