S-10000-00016057 Attachment D.pdf

RFA S-10000-00010657 ATTACHMENT D – SAMPLE CONTRACT.

DO NOT COMPLETE.

THIS DOCUMENT IS NOT EXECUTABLE.

IT WILL NOT BE COUNTERSIGNED OR EXECUTED

STATE OF OREGON

PERSONAL/PROFESSIONAL SERVICES CONTRACT

You can get this document in other languages, large print, braille, or a format you prefer free of charge. Contact the Contract Administrator at the contact information found below. We accept all relay calls.

This Contract is between the State of Oregon, acting by and through its Oregon Department of Human Services, hereinafter referred to as “ODHS,” and

Contractor DBA Facility or Assumed Name

Address (If PO Box, must also include a street address)

City, State, Zip Code Attention: (Name)

Telephone: (Number) Email address: (Email) hereinafter referred to as “Contractor” or “TTW Partner”

Work to be performed under this Contract relates principally to ODHS’

Office of Vocational Rehabilitation Services 1040 Harlow Road

Springfield, Oregon 97477 Contract Administrator: (Name) or delegate

Telephone: (Number) Email address: (Email)

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1. Effective Date and Duration. This Contract shall become effective on the later of: (I) the last date all required signatures in Section 6., below have been obtained, or (II) Begin Date, provided it is (i) signed by all parties on or before such date, and (ii) when required, approved in writing by the Oregon Department of Justice on or before such date, and (iii) when required, approved in writing by the Oregon Department of Administrative Services.

Unless extended or terminated earlier in accordance with its terms, this Contract shall expire on Contract End Date. Contract termination shall not extinguish or prejudice ODHS’ right to enforce this Contract with respect to any default by Contractor that has not been cured.

2. Contract Documents.

a. This Contract consists of this document and includes the following listed exhibits which are incorporated into this Contract:

(1) Exhibit A, Part 1: Statement of Work

(2) Exhibit A, Part 2: Payment and Financial Reporting

(3) Exhibit A, Part 3: Special Provisions

(4) Exhibit B: Standard Terms and Conditions

(5) Exhibit C: Insurance Requirements

(6) Exhibit D: Federal Terms and Conditions

There are no other Contract documents unless specifically referenced and incorporated into this Contract.

b. This Contract and the documents listed in Section 2., “Contract Documents”, Subsection a. above, shall be in the following descending order of precedence: this Contract less all exhibits, Exhibits D, B, A, and C.

3. Consideration.

a. The maximum, not-to-exceed compensation payable to Contractor under this Contract, which includes any allowable expenses, is $NTE Amount. ODHS will not pay Contractor any amount in excess of the not-to-exceed compensation of this Contract for completing the Work and will not pay for Work performed before the date this Contract becomes effective or after the termination or expiration of this Contract. If the maximum compensation is increased by amendment of this Contract, the amendment must be fully effective before Contractor performs Work subject to the amendment.

b. Payments to Contractor shall be subject to ORS 293.462 and shall be made in accordance with the payment schedule and requirements in Exhibit A, Part 2., “Payment and Financial Reporting.”

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c. ODHS will only pay for completed Work under this Contract. For purposes of this Contract, “Work” means the tasks or services and deliverables accepted by ODHS as described in Exhibit A, Part 1, “Statement of Work.”

4. Contractor Determination. In accordance with the State Controller’s Oregon Accounting Manual, policy 30.40.00.104, ODHS’ determination is that:

Not applicable Contractor is a contractor

Assistance Listings number(s) of federal funds to be paid through this Contract: 84.126.

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5. Contractor Information and Certification.

a. Contractor Information. Contractor shall provide the following information upon submission of the signed Contract.

(1) Is Contractor a nonresident alien, as defined in 26 U.S.C. § 7701(b)(1), a foreign person, or a foreign entity? (Check one box): YES NO

(2) Business Designation. (Check one box):

Professional Corporation Nonprofit Corporation Limited Liability Company Partnership Limited Partnership Limited Liability Partnership Sole Proprietorship Corporation

(3) Contractor Proof of Insurance. All insurance listed herein and required by Exhibit C must be in effect prior to Contract execution.

PLEASE PRINT OR TYPE THE FOLLOWING INFORMATION:

Commercial General Liability Insurance Company: _________________________________

Policy #: ______________________________________________ Expiration Date: ________________

Workers’ Compensation. Does Contractor have any subject workers, as defined in ORS 656.027? (Check one box): YES NO If YES, provide the following information:

Workers’ Compensation Insurance Company: _______________________________________

Policy #: ______________________________________________ Expiration Date: ________________

b. Certification. Without limiting the generality of the foregoing, by signature on this Contract, the undersigned hereby certifies under penalty of perjury that:

(1) Contractor is in compliance with all insurance requirements in Exhibit C of this Contract, and notwithstanding any provision to the contrary, Contractor shall deliver to the ODHS Contract Administrator (see page one of this Contract) the required Certificate(s) of Insurance within 30 days of execution of this Contract. By certifying compliance with all insurance as required by this Contract, Contractor acknowledges it may be found in breach of the Contract for failure to obtain required insurance. Contractor may also be in breach of the Contract for failure to provide Certificate(s) of Insurance as required and to maintain required coverage for the duration of the Contract;

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(2) Contractor acknowledges that the Oregon False Claims Act, ORS 180.750 to 180.785, applies to any “claim” (as defined by ORS 180.750) that is made by (or caused by) the Contractor and that pertains to this Contract or to the project for which the Contract work is being performed. Contractor certifies that no claim described in the previous sentence is or will be a “false claim” (as defined by ORS 180.750) or an act prohibited by ORS

180.755. The Oregon Attorney General may enforce the

liabilities and penalties provided by the Oregon False Claims Act against the Contractor, in addition to any remedies that may be available to ODHS under this Contract;

(3) The undersigned is authorized to act on behalf of Contractor and represents and warrants that Contractor has complied with the tax laws of the State of Oregon and the applicable tax laws of any political subdivision of Oregon. Contractor shall, throughout the duration of this Contract and any extensions, comply with all tax laws of this state and all applicable tax laws of any political subdivision of Oregon. For the purposes of this Section, “tax laws” includes: (i) All tax laws of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of Oregon that applied to Contractor, to Contractor’s property, operations, receipts, or income, or to Contractor’s performance of or compensation for any work performed by Contractor; (iii) Any tax provisions imposed by a political subdivision of Oregon that applied to Contractor, or to goods, services, or property, whether tangible or intangible, provided by Contractor; and (iv) Any rules, regulations, charter provisions, or ordinances that implemented or enforced any of the foregoing tax laws or provisions.

Contractor acknowledges that the Oregon Department of Administrative Services will report this Contract to the Oregon Department of Revenue (DOR). The DOR may take any and all actions permitted by law relative to the collection of taxes due to the State of Oregon or a political subdivision, including: (i) garnishing the Contractor’s compensation under this Contract;

or (ii) exercising a right of setoff against Contractor’s compensation under this Contract for any amounts that may be due and unpaid to the State of Oregon or its political subdivisions for which the DOR collects debts;

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(4) The information shown in Section 5.a. above is Contractor’s true, accurate and correct information;

(5) To the best of the undersigned’s knowledge, Contractor has not discriminated against and will not discriminate against minority, women or emerging small business enterprises certified under ORS 200.055 in obtaining any required subcontracts;

(6) Contractor and Contractor’s employees and agents are not included on the list titled “Specially Designated Nationals” maintained by the Office of Foreign Assets Control of the United States Department of the Treasury and currently found at: https://www.treasury.gov/resource-center/sanctions/SDN- List/Pages/default.aspx;

(7) Contractor is not listed on the non-procurement portion of the General Service Administration’s “List of Parties Excluded from Federal procurement or Non-procurement Programs” currently found at: https://www.sam.gov/SAM;

(8) Contractor is not subject to backup withholding because:

(a) Contractor is exempt from backup withholding;

(b) Contractor has not been notified by the IRS that Contractor is subject to backup withholding as a result of a failure to report all interest or dividends; or

(c) The IRS has notified Contractor that Contractor is no longer subject to backup withholding; and

(9) Contractor’s Federal Employer Identification Number (FEIN) or Social Security Number (SSN) provided to ODHS is true and accurate. If this information changes, Contractor shall provide ODHS with the new FEIN or SSN within 10 days.

https://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx https://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx https://www.sam.gov/SAM

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CONTRACTOR, BY EXECUTION OF THIS CONTRACT, HEREBY ACKNOWLEDGES

THAT CONTRACTOR HAS READ THIS CONTRACT, UNDERSTANDS IT, AND

AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS.

CONTRACTOR: YOU WILL NOT BE PAID FOR SERVICES RENDERED BEFORE THE

EFFECTIVE DATE OF THIS CONTRACT.

6. Signatures. This Contract and any subsequent amendments may be executed in several counterparts, all of which when taken together shall constitute one agreement binding on all parties, notwithstanding that all parties are not signatories to the same counterpart. Each copy of the Contract and any amendments so executed shall constitute an original.

Contractor Name By:

(Do Not Sign) (Do Not Complete) Authorized Signature Printed Name

Title Date

State of Oregon, acting by and through its Oregon Department of Human Services By:

(Will Not be Countersigned) Authorized Signature Printed Name

Title Date

Approved by the Oregon Department of Administrative Services:

(Will not be submitted for Approval) Authorized Signature Title Date

Approved for Legal Sufficiency:

(Will not be submitted for Legal Sufficiency Review) Oregon Department of Justice Date

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EXHIBIT A

Part 1 Statement of Work

1. PURPOSE AND GOALS

ODHS’ Office of Vocational Rehabilitation Services (VR) serves as an Employment Network of Record (EN) with the Social Security Administration (SSA), and partners with mental health agencies, community mental health programs, and other long‑term employment support programs to provide individualized employment services. The goal of this Contract is to support participating SSA Beneficiaries through the Ticket-To-Work (TTW) Program in obtaining or maintaining employment and to strengthen long‑term employment outcomes. The Purpose and Goals include:

a. Strengthen the partnership between VR and the TTW Partner to achieve the provision of EN services for people with disabilities and expand available employment services for SSA Beneficiaries;

b. Assist SSA Beneficiaries through vocational services to obtain earnings that allow them to be self-sufficient, and/or to obtain earnings at or above the Substantial Gainful Activity level (“SGA”) for a sustained period of time;

c. Utilize TTW revenue for the growth of individualized long term employment support service;

d. Establish processes for development of Beneficiary employment plans or VR Individual Plan for Employment (“IPE”) that complies with requirements of 20 CFR Subpart G “Requirements for Individual Work Plans,” Section 411.450 “What is an Individual Work Plan?”

e. Establish a long-term commitment between VR and the TTW Partners for collaboration and supports for SSA Beneficiaries seeking gainful employment at minimum wage or above.

2. DEFINITION OF TERMS

For the purpose of this Contract, capitalized words are defined as follows:

a. “Benefits Counseling” means a professional information service that allow a VR client and/or an SSA Beneficiary to understand the effect that employment will have on their public benefits.

b. “Employment Network” or “EN” means either an agency or instrumentality of a State, or a political subdivision of a State, or a private entity, that assumes responsibility for the coordination and

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delivery of employment services, vocational rehabilitation services, and other support services to those Beneficiaries who have assigned their Tickets to the EN. ODHS, working by and through its Office of Vocational Rehabilitation Services, is an official SSA-designated Employment Network.

c. “Individual Plan for Employment” or “IPE” means a written plan between the Beneficiary and VR that lists services that VR will provide to the Beneficiary and outlines the mutual commitment they are making to each other. The IPE shall comply with 20 CFR Subpart G “Requirements for Individual Work Plans,” Section 411.450 “What is an Individual Work Plan?”.

d. “SSA Beneficiary” or “Beneficiary” means an adult between ages 18 through 65 who are receiving Social Security Disability Insurance (“SSDI”) and/or Supplemental Security Income (“SSI”) based on disability.

e. “Ticket” means an authorization issued by SSA that allows an SSA Beneficiary to obtain employment-related services from an approved Employment Network. The Ticket authorizes the EN to deliver employment services, vocational rehabilitation, or other supports intended to help the Beneficiary achieve work and reduce dependence on benefits. A “Ticketholder” is an SSA Beneficiary who has received authorization and issued a Ticket by SSA

f. “Ticket to Work” or “TTW” means the employment program created by the Ticket to Work and Work Incentives Improvement Act of 1999, which amended parts of the Social Security Act of 1935 and is administered by the SSA. The program is voluntary and offers Beneficiaries expanded opportunities to obtain the services and supports that they need to work and to achieve their employment goals.

g. “Timely Progress Review” is defined as the IPE review that is conducted by SSA through the Beneficiary and the EN to assure that Beneficiaries are making progress toward greater self-sufficiency.

Guidelines for these reviews are not based on the individual VR employment plan, but are based on general SSA guidelines.

3. SERVICES TO BE PROVIDED

a. The TTW Partner shall:

(1) Identify staff person(s) to be the Ticket liaison with VR.

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(2) In cases where the TTW Partner also operates an independent EN with SSA, the TTW Partner shall ensure programmatic oversight of the Ticket assignment and un-assignment process in cases where SSA Beneficiaries are referred to VR by the TTW Partner. VR will work with the TTW Partner on Ticket assignment status prior to VR services.

(3) Submit client SSA Beneficiary referral form and any other required documentation to VR for claims processing within an established timeframe as determined by VR.

(4) Contractor shall make, at a minimum, quarterly contact with the assigned Ticketholder while the Ticket is assigned to VR to assess the need for additional services.

(a) Provide or arrange for the provision of those services, when appropriate, to assist the Ticketholder with job retention or advancement.

(b) Maintain documentation of contacts on files in a secured location, either hard copy or electronic, and make them available for VR and SSA review upon request.

(5) In collaboration with VR, implement training for the TTW Partner and staff on the TTW program, TTW audits, and TTW required documentation and processes.

(6) Direct SSA Beneficiaries to the SSA TTW Program Manager (TPM) if they have questions regarding their Ticket status. All other questions regarding the Ticket shall be directed to the VR Contract Administrator.

b. TTW Partner and ODHS shall collaborate on the following:

(1) Work to ensure all SSA Beneficiaries are informed of their rights and choices under the TTW Program. This includes information regarding the voluntary nature and consumers' options as defined by the Social Security Administration.

(2) Assisting SSA Beneficiaries in accessing accurate information on the impact of employment on their federal and state benefits and, when appropriate, refer SSA Beneficiaries to available Benefits Counseling services through the WIN or WIPA.

(3) Determining the most efficient and accurate mechanism for tracking earnings data and maintaining contact with SSA Beneficiaries, if necessary, over the long term.

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4. ODHS shall:

a. Oversee the maintenance and submittal of the IPE and all required documentation for Ticket assignments.

b. Refer VR clients to Benefits Counseling services through the Work Incentive Network (“WIN”) or the Work Incentives Planning and Assistance (“WIPA”) program.

c. Provide training to TTW Partners on comprehensive TTW Program processes and procedures and any federal changes made to the program.

d. Operate as the Administrative Unit for purposes of tracking Tickets and Ticket claims processing.

e. Provide an annual report to each TTW partner that includes the following:

(1) A list of SSA Beneficiaries with Tickets that are being tracked by

VR.

(2) Milestone-Outcome payments requested and paid to the TTW Partner for Tickets assigned and tracked in the calendar year.

f. Identify the current ODHS TTW Program Coordinator as the point of contact for TTW Partners and TTW Program.

5. ONGOING EVALUATION

This TTW Contract allows for ongoing evaluation. Decisions on the effectiveness of the TTW partnership will be made at Contract renegotiation.

Parties will use the evaluation provided by VR, which will include but not be limited to:

a. Gaps in the service delivery system for the TTW Partner and the beneficiary;

b. Effectiveness of tracking employment outcomes for SSA Beneficiaries receiving long term employment supports;

c. Tracking types of services delivered by the TTW Partner;

d. Timeliness of payments;

e. Timeliness and thoroughness of the Timely Progress Reviews in accordance with 20 CFR Part 411 Subpart C “Suspension of Continuing Disability Reviews for Beneficiaries Who are Using a Ticket.”

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6. QUARTERLY REPORTING

SSA requires the EN, which in this matter is the State of Oregon, to contact the Ticketholder at least quarterly to assess whether the Ticketholder needs additional services or supports. Under this TTW Contract:

a. The Contractor is required to contact the Ticketholder at least quarterly for the entirety of the Ticket assignment. Official contact attempts by the Contractor should be personalized and unique to each Ticketholder. Acceptable forms of contact include: phone calls, personalized emails, personalized text messages, and letters to individuals. Forms of mass communication are considered marketing efforts and are not acceptable forms of individualized attempts to “officially” contact Ticketholders, and cannot include: robo-calls, blast emails, newsletters, and mass mailings.

b. Contractor is required to document the contact or attempted contact with the Ticketholder. Acceptable documentation of the Contractor’s efforts to provide services and supports include: copies of emails, text messages, and letters and voicemails sent to the Ticketholder. These should be included in the Ticketholders records or case notes.

7. PERFORMANCE STANDARDS

ODHS requires that the Contractor meets the highest standards prevalent in the industry or business most closely involved in providing the appropriate goods or services, including meeting the Standards for providing long-term supported employment services.

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Part 2 Payment and Financial Reporting

1. Payment Provisions.

a. VR will track Ticket Outcome/Milestone payments received for TTW Partner clients on a calendar year basis. VR will make payments directly to the TTW Partner on a percentage basis, as charted below.

Payments will be made to the TTW Partner within 45 calendar days after receiving payments from SSA. Percentage of payment structure is as follows:

TTW Payment Phase Percentage to VR Percentage to EN

Partner

Phase 1 50% 50%

Phase 2 20% 80%

Outcome 20% 80%

b. Ticket Milestone/Outcome payments are not a fee for service. Ticket Milestone/Outcome payments are supplemental payments from SSA, paid to the EN for specific employment earnings that are reached by the beneficiary. All TTW revenue is excluded from ODHS reporting requirements and will be excluded from other ODHS Job Placement Contracts or Agreements.

2. Travel and Other Expenses.

ODHS will not reimburse TTW Partner for any travel or additional expenses under this Contract.

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Part 3 Special Provisions

1. Confidentiality of Information.

a. Client Information.

(1) All information as to personal facts and circumstances obtained by the Contractor on the client (“Client Information”) shall be treated as privileged communications, shall be held confidential, and shall not be divulged without the written consent of the client, his or her guardian, or the responsible parent when the client is a minor child, or except as required by other terms of this Contract. Nothing prohibits the disclosure of information in summaries, statistical, or other forms which does not identify particular individuals.

(2) The use or disclosure of Client Information shall be limited to persons directly connected with the administration of this Contract. Confidentiality policies shall be applied to all requests from outside sources.

(3) If Contractor, or any of its officers, directors, employees, agents, or subcontractors receives or has access to confidential Social Security Administration (SSA), or Federal Tax Information (FTI) records in the performance of Work under this Contract, Contractor shall comply, and ensure that all of Contractor’s officers, directors, employees, agents and subcontractors comply, with the following provisions:

(a) With respect to SSA records:

i. Provide a current list of employees and employees of any agent or subcontractor with access to SSA records;

ii. Adhere to the same security requirements as employees of ODHS;

iii. Abide by all relevant Federal laws, restrictions on access, use, disclosure, and the security requirements contained within ODHS’ agreement with SSA;

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iv. Provide its employees and agents the same security awareness training as ODHS employees;

and

v. Include the provisions of this Section 1.a.(3)(a) in any subcontract.

(b) With respect to Federal Tax Information (FTI), as defined in IRS Publication 1075:

i. Contractor and its officers, directors and employees with access to, or who use FTI provided by ODHS must meet the background check requirements defined in IRS Publication 1075;

ii. Any FTI made available to Contractor shall be used only for the purpose of carrying out the provisions of this Contract. Contractor shall treat all information contained in FTI as confidential and that information shall not be divulged or made known in any manner to any person except as may be necessary in the performance of this Contract.

Inspection by or disclosure to anyone other than an officer or employee of the Contractor is prohibited;

iii. Contractor shall account for all FTI upon receipt and shall properly store all FTI before, during, and after processing. In addition, all FTI related output and products will be given the same level of protection as required for the source material;

iv. No work involving FTI furnished under this Contract will be subcontracted without prior written approval of the IRS;

v. Maintain a list of employees who are authorized access to FTI. Such list will be provided to ODHS and, upon request, to the IRS reviewing office; and

vi. Include the provisions of this Section 1.a.(3)(b) in any subcontract.

(c) Failure to abide by any of the requirements in this subsection could result in criminal or civil penalties and result in termination of this Contract.

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(d) Contractor may be subjected to periodic and ongoing security reviews to ensure compliance with the requirements of Section 1.a.(3).

(4) Except as prohibited by Section 1.a.(3) above, ODHS, Contractor and any subcontractor will share information as necessary to effectively serve ODHS clients.

b. Non-Client Information.

(1) Each Party acknowledges that it and any of its officers, directors, employees and agents may, in the course of performing its responsibilities under this Contract, be exposed to or acquire information that is confidential to the other Party.

To the extent permitted by law, any and all information of any form provided to a Party or its officers, directors, employees and agents in the performance of the Contract that reasonably could at the time of its disclosure be understood to be confidential shall be deemed to be confidential information of the originating Party (“Confidential Non-Client Information”).

(2) Confidential Non-Client Information shall be deemed not to include information that:

(a) Is or becomes (other than by disclosure by the Party acquiring such information) publicly known or is contained in a publicly available document except to the extent applicable law still restricts disclosure;

(b) Is furnished by the originating Party to others without restrictions similar to those imposed on the receiving Party under this Contract;

(c) Is rightfully in the receiving Party’s possession without the obligation of nondisclosure prior to the time of its disclosure by the originating Party under this Contract;

(d) Is obtained from a source other than the originating Party without the obligation of confidentiality;

(e) Is disclosed with the written consent of the originating Party; or

(f) Is independently developed by the receiving Party’s officers, directors, employees and agents who can be shown to have had no access to the Confidential Non- Client Information.

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(3) Nondisclosure. The receiving Party shall hold all Confidential Non-Client Information in strict confidence, using at least the same degree of care that it uses in maintaining the confidentiality of its own confidential information; and shall not sell, assign, license, market, transfer or otherwise dispose of, give or disclose Confidential Non-Client Information to third parties; shall not use Confidential Non-Client Information for any purposes whatsoever other than as contemplated by this Contract or reasonably related thereto; and shall advise any of its officers, directors, employees and agents that receive or have access to the Confidential Non-Client Information of their obligations to keep Confidential Non-Client Information confidential. These confidentiality obligations do not restrict disclosure of information otherwise qualifying as Confidential Non-Client Information if the receiving Party can show that either of the following conditions exists: (i) the information was disclosed in response to a subpoena or court order duly issued in a judicial or legislative process, in which case the receiving Party shall notify the originating Party of the subpoena five days prior to the disclosure, unless such notice could not reasonably be given; or (ii) the disclosure was required to respond to a request for the information made under the Oregon Public Records Law, ORS 192.311 to 192.478. The receiving Party shall notify the originating Party of a public records request five days prior to the disclosure.

c. Upon request and pursuant to the instructions of ODHS, Contractor shall return or destroy all copies of Confidential Information, and Contractor shall certify in writing the return or destruction of all Confidential Information.

d. “Client” means any individual, family or provider:

(1) For whom ODHS must provide Services and incidental or specialized Goods, in any combination thereof (“Services and Incidental Supplies”), according to state, federal law, rule, and policy. Those Services and Incidental Supplies include but are not limited to treatment, care, protection, and support without regard to the proximity of the services being provided;

(2) Who in fact receives and utilizes services provided by ODHS primarily for that individual's or family's benefit;

(3) Who is under the custody, care, or both of ODHS; or

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(4) Who provides direct care or Services and is a proxy or representative of the non-provider Client.

2. Amendments.

a. Subject to Section 2.c. below, ODHS reserves the right to amend or extend this Contract under the following general circumstances:

(1) ODHS may extend the Contract for additional periods of time up to a total Contract period of 5 years, and for additional money associated with the extended period(s) of time. The determination for any extension for time may be based on ODHS’ satisfaction with performance of the work or services provided by the Contractor under this Contract.

(2) ODHS may periodically amend any payment rates throughout the life of the Contract proportionate to increases of the U.S.

Bureau of Labor Statistics’ Consumer Price Index for the Western Region; and to provide Cost Of Living Adjustments (COLA) if ODHS so chooses. Any negotiation of increases in rates to implement a COLA will be as directed by the Oregon State Legislature. In addition, ODHS may periodically amend any payment rates throughout the life of the Contract to meet current market conditions.

b. ODHS further reserves the right to amend the Statement of Work based on the original scope of work of RFA S-10000-00016057 for the following:

(1) Programmatic changes, additions or modifications deemed necessary to accurately reflect the original scope of work that may not have been expressed in the original Contract or previous amendments to the Contract;

(2) Implement additional phases of the Work; or

(3) As necessitated by changes in Code of Federal Regulations, Oregon Revised Statutes, or Oregon Administrative Rules, which, in part or in combination, govern the provision of services provided under this Contract.

c. Upon identification, by any party to this Contract, of any circumstance which may require an amendment to this Contract, the parties may enter into negotiations regarding the proposed modifications. Any resulting amendment must be in writing and be signed by all parties to the Contract before the modified or additional provisions are

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binding on either party. All amendments must comply with Exhibit B, “Standard Terms and Conditions”, Section 24., “Amendments; Waiver;

Consent.” of this Contract.

3. Contractor Requirements to Report Abuse of Certain Classes of Persons.

a. Contractor shall comply with, and cause its employees, agents and subcontractors to comply with, the applicable laws for mandatory reporting of abuse, including but not limited to abuse of the following classes of persons in Oregon:

(1) Children pursuant to ORS 419B.005 through 419B.015;

(2) Elderly Persons and Adults with Physical Disabilities pursuant to ORS 124.050 through 124.095 and ORS 410.020;

(3) Residents of Nursing Facilities pursuant to ORS 441.630 through 441.645; and

(4) Adults with Mental Illness or Developmental Disabilities pursuant to ORS 430.735 through 430.743.

b. Contractor shall immediately make reports of suspected abuse of persons who are members of the classes established in Section 3.a.

above to Oregon’s Statewide Abuse Reporting Hotline: 1-855-503- SAFE (7233) or local law enforcement, as a requirement of this Contract. Contractor does not need to prove abuse occurred, just reasonably suspect abuse occurred, to be required to report.

4. Background Checks.

a. The following individuals providing services under this Contract are subject to a background check through the Agency’s Background Check Unit, pursuant to OAR 407-007-0200 through 407-007-0370, as such rules may be revised from time to time:

(1) All employees of Contractor providing care or having access to Agency clients, client information, or client funds.

(2) All volunteers of Contractor providing care or having access to Agency clients, client information, or client funds.

(3) All subcontractors of Contractor providing care or having access to Agency clients, client information, or client funds.

b. All employees, volunteers, and subcontractors of Contractor receiving background checks from the Agency’s Background Check Unit are required to report to Contractor any new arrests, convictions or

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investigations for child protective service or adult protective service abuse within five business days after the new arrest, conviction or investigation took place.

c. Within five business days of such notification, Contractor is required to report to the Agency’s Background Check Unit the employee, volunteer, or subcontractor’s new history. The Agency’s Background Check Unit may request a new background check to reevaluate the ongoing fitness of the Contractor’s employee, volunteer, or subcontractor.

d. The criminal records check procedures listed above also apply to Contractor, its owners, managers, and board members providing services under this Contract or who have access to Agency clients, client information or client funds. Contractor shall establish a personal personnel file and place each criminal records check in named file for possibility of future Agency review and shall be maintained pursuant to Exhibit B, “Standard Terms and Conditions”, Section 14, “Records, Maintenance, Access.”

5. Media Disclosure. The Contractor will not provide information to the media regarding a recipient of services purchased under this Contract without first consulting the ODHS office that referred the child or family. The Contractor will make immediate contact with the ODHS office when media contact occurs. The ODHS office will assist the Contractor with an appropriate follow-up response for the media.

6. Nondiscrimination.

a. The Contractor must provide services to ODHS clients without regard to race, religion, national origin, sex, age, marital status, sexual orientation or disability (as defined under the Americans with Disabilities Act). Contracted services must reasonably accommodate the cultural, language, and other special needs of clients.

b. (Reserved)

c. As required by ORS 279B.235, Contractor must comply with ORS

652.220 and shall not unlawfully discriminate against any of Contractor’s employees in the payment of wages or other compensation for work of comparable character on the basis of an employee’s membership in a protected class. “Protected class” means a group of persons distinguished by race, color, religion, sex, sexual orientation, national origin, marital status, veteran status, THIS DOCUMENT IS NOT EXECUTABLE.

IT WILL NOT BE COUNTERSIGNED OR EXECUTED

disability, or age. Contractor’s compliance with this Section constitutes a material element of this Contract and a failure to comply constitutes a breach that entitles ODHS to terminate this Contract for cause.

d. Contractor may not prohibit any of Contractor’s employees from discussing the employee’s rate of wage, salary, benefits, or other compensation with another employee or another person. Contractor may not retaliate against an employee who discusses the employee’s rate of wage, salary, benefits, or other compensation with another employee or another person.

THIS DOCUMENT IS NOT EXECUTABLE.

EXHIBIT B

Standard Terms and Conditions

1. Governing Law, Consent to Jurisdiction. This Contract shall be governed by and construed in accordance with the laws of the State of Oregon without regard to principles of conflicts of law. Any claim, action, suit or proceeding (collectively, “Claim”) between ODHS or any other agency or department of the State of Oregon, or both, and Contractor that arises from or relates to this Contract shall be brought and conducted solely and exclusively within the Circuit Court of Marion County for the State of Oregon; provided, however, if a Claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon. In no event shall this Section be construed as a waiver by the State of Oregon of the jurisdiction of any court or of any form of defense to or immunity from any Claim, whether sovereign immunity, governmental immunity, immunity based on the eleventh amendment to the Constitution of the United States or otherwise. Each party hereby consents to the exclusive jurisdiction of such court, waives any objection to venue, and waives any claim that such forum is an inconvenient forum. This Section shall survive expiration or termination of this Contract.

2. Compliance with Law. Contractor shall comply with all federal, state and local laws, regulations, executive orders and ordinances applicable to Contractor and the Contract. ODHS’ performance under the Contract is conditioned upon Contractor's compliance with the obligations of contractors under ORS 279B.220, 279B.230 and 279B.235, which are incorporated by reference herein. This Section shall survive expiration or termination of this Contract.

3. Independent Contractor.

a. Contractor is not an officer, employee, or agent of the State of Oregon as those terms are used in ORS 30.265 or otherwise.

b. If Contractor is currently performing work for the State of Oregon or the federal government, Contractor by signature to this Contract, represents and warrants that Contractor's Work to be performed under this Contract creates no potential or actual conflict of interest as defined by ORS Chapter 244 and that no statutes, rules or regulations of the State of Oregon or federal agency for which Contractor currently performs work would prohibit Contractor's Work under this Contract. If compensation under this Contract is to be

THIS DOCUMENT IS NOT EXECUTABLE.

IT WILL NOT BE COUNTERSIGNED OR EXECUTED

charged against federal funds, Contractor certifies that it is not currently employed by the federal government.

c. Contractor is responsible for all federal and state taxes applicable to compensation paid to Contractor under this Contract and, unless Contractor is subject to backup withholding, ODHS will not withhold from such compensation any amounts to cover Contractor's federal or state tax obligations. Contractor is not eligible for any social security, unemployment insurance or workers' compensation benefits from compensation paid to Contractor under this Contract, except as a self-employed individual.

d. Contractor shall perform all Work as an Independent Contractor, as defined in ORS 670.600. ODHS reserves the right (i) to determine and modify the delivery schedule for the Work, and (ii) to evaluate the quality of the Work Product, however, ODHS may not and will not control the means or manner of Contractor's performance.

Contractor is responsible for determining the appropriate means and manner of performing the Work.

4. Representations and Warranties.

a. Contractor's Representations and Warranties. Contractor represents and warrants to ODHS that:

(1) Contractor has the power and authority to enter into and perform this Contract;

(2) The obligations set forth in this Contract, when executed and delivered, shall be valid and binding obligations of the Contractor enforceable in accordance with its terms;

(3) Contractor has the skill and knowledge possessed by well-informed members of its industry, trade or profession and Contractor will apply that skill and knowledge with care and diligence to perform the Work in a professional manner and in accordance with the highest standards prevalent in Contractor's industry, trade or profession;

(4) Contractor shall, at all times during the term of this Contract, be qualified, professionally competent, and duly licensed to perform the Work; and

(5) Contractor prepared its proposal related to this Contract, if any, independently from all other proposers, and without collusion, fraud, or other dishonesty.

THIS DOCUMENT IS NOT EXECUTABLE.

IT WILL NOT BE COUNTERSIGNED OR EXECUTED

b. Warranties Cumulative. The warranties set forth in this section are in addition to, and not in lieu of, any other warranties provided.

5. Time is of the Essence. Contractor agrees that time is of the essence under this Contract.

6. Funds Available and Authorized; Payments.

a. Contractor shall not be compensated for Work performed under this Contract by any other agency or department of the State of Oregon or the federal government. ODHS certifies that it has sufficient funds currently authorized for expenditure to finance the costs of this Contract within ODHS' current biennial appropriation or limitation.

Contractor understands and agrees that ODHS’ payment for Work performed is contingent on ODHS receiving appropriations, limitations, allotments or other expenditure authority sufficient to allow ODHS, in the exercise of its reasonable administrative discretion, to continue to make payments under this Contract.

b. Payment Method. Payments under this Contract will be made by Electronic Funds Transfer (EFT). Upon request, Contractor shall provide its taxpayer identification number (TIN) and other necessary banking information to receive EFT payment. Contractor shall maintain at its own expense a single financial institution or authorized payment agent capable of receiving and processing EFT using the Automated Clearing House (ACH) transfer method. The most current designation and EFT information will be used for all payments under this Contract. Contractor shall provide this designation and information on a form provided by ODHS. In the event that EFT information changes or the Contractor elects to designate a different financial institution for the receipt of any payment made using EFT procedures, the Contractor shall provide the changed information or designation to ODHS on an ODHS-approved form. ODHS is not required to make any payment under this Contract until receipt of the correct EFT designation and payment information from the Contractor.

7. Recovery of Overpayments. IF BILLINGS UNDER THIS CONTRACT, OR

UNDER ANY OTHER CONTRACT BETWEEN CONTRACTOR AND ODHS, RESULT

IN PAYMENTS TO CONTRACTOR TO WHICH CONTRACTOR IS NOT ENTITLED,

ODHS, AFTER GIVING WRITTEN NOTIFICATION TO CONTRACTOR, MAY

WITHHOLD FROM PAYMENTS DUE TO CONTRACTOR SUCH AMOUNTS, OVER

SUCH PERIODS OF TIME, AS ARE NECESSARY TO RECOVER THE AMOUNT OF

THE OVERPAYMENT, UNLESS CONTRACTOR PROVIDES A WRITTEN

THIS DOCUMENT IS NOT EXECUTABLE.

IT WILL NOT BE COUNTERSIGNED OR EXECUTED

OBJECTION WITHIN 14 CALENDAR DAYS FROM THE DATE OF THE NOTICE.

ABSENT TIMELY WRITTEN OBJECTION, CONTRACTOR HEREBY REASSIGNS TO

ODHS ANY RIGHT CONTRACTOR MAY HAVE TO RECEIVE SUCH PAYMENTS. IF

CONTRACTOR PROVIDES A TIMELY WRITTEN OBJECTION TO ODHS’

WITHHOLDING OF SUCH PAYMENTS, THE PARTIES AGREE TO CONFER IN

GOOD FAITH REGARDING THE NATURE AND AMOUNT OF THE

OVERPAYMENT IN DISPUTE AND THE MANNER IN WHICH THE

OVERPAYMENT IS TO BE REPAID. ODHS RESERVES ITS RIGHT TO PURSUE

ANY OR ALL OF THE REMEDIES AVAILABLE TO IT UNDER THIS CONTRACT

AND AT LAW OR IN EQUITY INCLUDING ODHS’ RIGHT TO SETOFF.

8. Ownership of Work Product.

a. Definitions. As used in this Section, and elsewhere in this Contract, the following terms have the meanings set forth below:

(1) “Contractor Intellectual Property” means any intellectual property owned by Contractor and developed independently from the Work.

(2) “Third Party Intellectual Property” means any intellectual property owned by parties other than ODHS or Contractor.

(3) “Work Product” means every invention, discovery, work of authorship, trade secret or other tangible or intangible item and all intellectual property rights therein that Contractor is required to deliver to ODHS pursuant to the Work.

b. Original Works. All Work Product created by Contractor pursuant to the Work, including derivative works and compilations, and whether or not such Work Product is considered a “work made for hire,” shall be the exclusive property of ODHS. ODHS and Contractor agree that all Work Product is “work made for hire” of which ODHS is the author within the meaning of the United States Copyright Act. If for any reason the original Work Product created pursuant to the Work is not “work made for hire,” Contractor hereby irrevocably assigns to ODHS any and all of its rights, title, and interest in all original Work Product created pursuant to the Work, whether arising from copyright, patent, trademark, trade secret, or any other state or federal intellectual property law or doctrine. Upon ODHS' reasonable request, Contractor shall execute such further documents and instruments necessary to fully vest such rights in ODHS. Contractor forever waives any and all rights relating to original Work Product created pursuant to the Work, including without limitation, any and all rights arising under 17 U.S.C.

THIS DOCUMENT IS NOT EXECUTABLE.

IT WILL NOT BE COUNTERSIGNED OR EXECUTED

§106A or any other rights of identification of authorship or rights of approval, restriction or limitation on use or subsequent modifications.

c. In the event that Work Product is Contractor Intellectual Property, a derivative work based on Contractor Intellectual Property or a compilation that includes Contractor Intellectual Property, Contractor hereby grants to ODHS an irrevocable, non-exclusive, perpetual, royalty-free license to use, reproduce, prepare derivative works based upon, distribute copies of, perform and display Contractor Intellectual Property and the pre-existing elements of the Contractor Intellectual Property employed in the Work Product, and to authorize others to do the same on ODHS’ behalf.

d. In the event that Work Product is Third Party Intellectual Property, a derivative work based on Third Party Intellectual Property or a compilation that includes Third Party Intellectual Property, Contractor shall secure on ODHS’ behalf and in the name of ODHS an irrevocable, non-exclusive, perpetual, royalty-free license to use, reproduce, prepare derivative works based upon, distribute copies of, perform and display the Third Party Intellectual Property and the pre-existing elements of the Third Party Intellectual Property employed in the Work Product, and to authorize others to do the same on ODHS’ behalf.

9. Indemnity.

a. CONTRACTOR SHALL DEFEND (SUBJECT TO ORS CHAPTER 180), SAVE, HOLD HARMLESS, AND INDEMNIFY THE STATE OF OREGON AND

ODHS AND THEIR OFFICERS, EMPLOYEES AND AGENTS FROM AND

AGAINST ALL CLAIMS, SUITS, ACTIONS, LOSSES, DAMAGES,

LIABILITIES, COSTS AND EXPENSES OF ANY NATURE WHATSOEVER,

INCLUDING ATTORNEYS FEES, RESULTING FROM, ARISING OUT OF,

OR RELATING TO THE ACTIVITIES OF CONTRACTOR OR ITS OFFICERS,

EMPLOYEES, SUBCONTRACTORS, OR AGENTS UNDER THIS CONTRACT.

b. INDEMNITY FOR INFRINGEMENT CLAIMS. WITHOUT LIMITING THE GENERALITY OF SECTION 9.a. ABOVE, CONTRACTOR EXPRESSLY

AGREES TO DEFEND, INDEMNIFY, AND HOLD ODHS, THE STATE OF

OREGON AND THEIR AGENCIES, SUBDIVISIONS, OFFICERS,

DIRECTORS, AGENTS, AND EMPLOYEES HARMLESS FROM ANY AND

ALL CLAIMS, SUITS, ACTIONS, LOSSES, LIABILITIES, COSTS, EXPENSES,

INCLUDING ATTORNEYS FEES, AND DAMAGES ARISING OUT OF OR

RELATED TO ANY CLAIMS THAT THE WORK, THE WORK PRODUCT OR

ANY OTHER TANGIBLE OR INTANGIBLE ITEMS DELIVERED TO ODHS

THIS DOCUMENT IS NOT EXECUTABLE.

IT WILL NOT BE COUNTERSIGNED OR EXECUTED

BY CONTRACTOR THAT MAY BE THE SUBJECT OF PROTECTION UNDER

ANY STATE OR FEDERAL INTELLECTUAL PROPERTY LAW OR DOCTRINE,

OR ODHS’ USE THEREOF, INFRINGES ANY PATENT, COPYRIGHT, TRADE

SECRET, TRADEMARK, TRADE DRESS, MASK WORK, UTILITY DESIGN,

OR OTHER PROPRIETARY RIGHT OF ANY THIRD PARTY; PROVIDED,

THAT THE STATE OF OREGON SHALL PROVIDE CONTRACTOR WITH

PROMPT WRITTEN NOTICE OF ANY INFRINGEMENT CLAIM.

THIS SECTION SHALL SURVIVE EXPIRATION OR TERMINATION OF THIS

CONTRACT.

10. Default; Remedies; Termination.

a. Default by Contractor. Contractor shall be in default under this Contract if:

(1) Contractor institutes or has instituted against it insolvency, receivership or bankruptcy proceedings, makes an assignment for the benefit of creditors, or ceases doing business on a regular basis; or

(2) Contractor no longer holds a license or certificate that is required for Contractor to perform its obligations under the Contract and Contractor has not obtained such license or certificate within 14 calendar days after ODHS’ notice or such longer period as ODHS may specify in such notice; or

(3)…