rSOL 959P0025Q0007 Two Separate PSA FY26 Kick-Off Conferences - Offsite.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

1. REQUISITION NUMBER PAGE 1 OF 13

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

959P0025Q0007

6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Gloria Robertson

b. TELEPHONE NUMBER (No collect calls)

202-220-5531

8. OFFER DUE DATE/

LOCAL TIME

06/16/2025 11AM (EST)

9. ISSUED BY CODE 959P00 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: 0 % FOR:

PSA Pretrial Services Agency 633 Indiana Ave, NW, Suite 1134 Washington, DC, 20004, US

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

8(A)

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

13b. RATING

14. METHOD OF SOLICITATION REQUEST

UNLESS BLOCK IS MARKED

SEE SCHEDULE

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

FOR

PROPOSAL

(RFP)

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

OFFER BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

Contractor to acquire a venue for Two Separate PSA FY26 Kick-Off Conferences (see Attachment A -Statement of Work):

1st Conference 2-Day Venue: PSA Management Team for August 13th and August 14, 2025 - approximately 110 participants

2nd Conference 3-Day Venue: PSA Bargaining Unit Employees scheduled for September

9th through September 11, 2025- approximately 90 participants Note: Both conferences must take place on consecutive weekdays.

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE

ARE NOT ATTACHED

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print)

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

31b. NAME OF CONTRACTING OFFICER (Type or print)

Gloria Robertson, Contracting Officer

30c. DATE SIGNED

15. DELIVER TO CODE 16. ADMINISTERED BY CODE 959P00

See Schedule Same As Issuing Office

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

959P0025Q0007

TABLE OF CONTENTS:

Listing of Incorporated

Section B - Supplies or Services and Prices/Costs Section C - Description/Specifications/Work Statement

Section D - Packaging and Marking Section E - Inspection and Acceptance Terms Section F - Delivery or Performance Section G - Contract Administration Data Section H - Special Contract Requirements. ...................................................................................................................................... 8-9

Section I - Contract Clauses

Section J - List of Documents, Exhibits, and other Attachments

Section L - Instructions, Conditions and Notices to Offerors

Section M - Evaluation Factors for Award. .................................................................................................................................... 12-13

Section B - Supplies or Services and Prices/Costs

B.1 CONTRACT TYPE: Pretrial Services Agency for the District of Columbia (PSA) intends to issue a firm fixed price contract for Two Separate PSA FY26 Kick-off Conferences for Management Team and Bargaining Unit Employees in accordance with this solicitation (and the attached Statement of Work (SOW)) with the terms and conditions set forth herein; as Lowest Price Technically Acceptable (firm-fixed price) Award, based on receipt of proposal or quote which meets the technical requirements of this solicitation and upon prices being determined to be fair and reasonable.

Note: Price Breakdown – The price breakdown shall justify the contractor’s firm fixed Quote price for this requirement (as a per day price with a total price for all referenced days (see Attachment A - Statement of Work).

1st Conference Two Days: Period of Performance: August 13, 2025 and August 14, 2025 CLIN Description UOM Quantity Unit

Firm Fixed Price Total Line Firm

Fixed Price

1st Conference Two-Day Venue: PSA FY26 Kick-off Conference for the Management Team (MT) for approximately 110 participants.

Note: Price must be all inclusive to all services including the daily and total price for the conference room(s), which must remain available with the same setup for all the days. Pricing must also include all audio/visual equipment and services, gratuity, business center use, parking, and any other applicable fees as outlined in the statement of work.

Each 2-days $ $

2nd Conference Three-Days: Period of Performance: September 9, 2025 through September 11, 2025 CLIN Description UOM Quantity Unit

Firm Fixed Price Total Line Firm

Fixed Price

2nd Conference Three-Day Venue: PSA FY26 Kick-off Conference for Bargaining Unit Employees (BUE) for approximately 90 participants.

Note: Price must be all inclusive to all services including the daily and total price for the conference room(s), which must remain available with the same setup for all the days. Pricing must also include all audio/visual equipment and services, gratuity, business center use, parking, and any other applicable fees as outlined in the statement of work.

Each 3-days $ $

Section C - Description/Specifications/Work Statement

See Attachment A - Statement of Work: Two Separate PSA FY26 Kick-Off Conferences for Management Team and Bargaining Unit Employees

SECTION - D - PACKAGING AND MARKING

N/A

SECTION - E - INSPECTION AND ACCEPTANCE

QUALITY ASSURANCE SURVEILLANCE PLAN:

E.1 Background: The quality assurance surveillance plan (QASP) describes how PSA will monitor and evaluate contractor performance. This QASP describes in more detail how services will be evaluated and the consequences of performance below requirements. Contractor performance will be evaluated by PSA staff and participants attending the conferences.

E.2 Purpose: The QASP describes the general level of performance that will be acceptable for each type of service listed in the solicitation.

E.3 Acceptable Quality Levels and how performance will be measured:

Contract Service Area /

Deliverable

Acceptable Quality

Level (AQL)

Method of

Measuring

Quality/Monitoring Method

Incentive/Price

Reduction

1. Provide floor layout of the conference space(s) with proposal. Any changes after award must be approved by the PSA’s Contracting

Officer

Deadline met

Adherence to floor layout submission date

Positive/Negative

Performance Evaluation

2. Conduct a kick-off meeting within five (5) business days after receipt of award (to review requirements and discuss logistics

Deadline met;

Contractor(s) facilitates meeting

Meeting submittal date; evaluation of the quality and content of the meeting by Program

Director or Account Manager

Positive/Negative

Performance

Evaluation

3. Conduct a walk-though venue meeting within five

(5) business days after receipt of award (to view venue and discuss logistics)

Deadline met;

Contractor(s) facilitates meeting.

Meeting submittal date; evaluation of the quality and content of the meeting by the

Program Director or Account Manager

Positive/Negative

Performance Evaluation

4. Provide a state-of-the-art meeting space(s).

Deadline met;

facilitates, as scheduled Faculty feedback Positive/Negative

Performance Evaluation

5. Provide quality in person customer service commensurate of three out of five stars or higher quality rating for each day of meeting

Deliver each residential event with no more than

3 participant complaints per event

Customer feedback and program evaluations

Positive/Negative

Performance Evaluation

6. Provide quality customer service commensurate of a four out of five stars or higher quality rating

Deliver each residential training event with no more than 3 participant complaints per event

Customer feedback and program evaluations

Positive/Negative

Performance Evaluation

SECTION - F – DELIVERIES OR PERFORMANCE:

F.1 PERIOD OF PERFORMANCE: Two (2) separate Conferences with space that meets all the requirements referenced in statement of work (SOW) and solicitation as follows:

1st Conference Two-Days: Scheduled for Wednesday, August 13, 2025 and Thursday, August 14, 2025. Time: 7:00 AM to 6:00 PM for both days. To accommodates approximately 110 participants from PSA Management Team.

2nd Conference Three-Days: Scheduled for Tuesday, September 9, 2025 through Thursday, September 11, 2025.

Time: 7:00 AM to 6:00 PM on Tuesday through Thursday. To accommodates approximately 90 participants from PSA Bargaining Unit Employee.

F.1 OBSERVANCE OF LEGAL HOLIDAYS/FEDERAL NON-WORK DAYS:

For work to be performed at Government site(s), the Contractor must establish a standard holiday schedule that exactly coincides with the Government's schedule for employees working on a Government site(s). Holidays observed are listed below. For Government site work, holidays and other non-work days are not billable unless work is specifically requested by the Government and productive hours are performed on those days. For work to be performed at Contractor site(s), the Holiday schedule may differ if it is customary practice (for example, when the day after Thanksgiving is given in lieu of Columbus or Veterans’ Day). The following is a list of the official Federal Government holidays:

A. New Year’s Day B. Martin Luther’s King Day C. President’s Day D. Memorial Day E. Juneteeth Day F. July 4th- Independence Day G. Labor Day H. Columbus Day I. Veteran’s Day J. Thanksgiving Day K . Christmas L. Inauguration Day (every 4th year in Washington, DC)

SECTION - G - CONTRACT ADMINISTRATION DATA

G.1 Contracting Officer (CO) Authority:

The CO is the only person authorized to approve changes to the terms and conditions of the Contract. In the event the Contractor effects any changes at the direction of any person other than the CO, the changes will be considered unauthorized, and no adjustment will be made in the Contract price to cover increases in the costs incurred as a result thereof. The CO shall be the only individual authorized to modify any terms or conditions of the Contract. The CO is the only individual who can legally obligate Government funds. No cost chargeable to the Contract can be incurred before receipt of a fully executed Contract, which includes any subsequent Contract modifications or other specific written authorization from the CO.

Contract Specialist: Gloria Robertson Pretrial Services Agency (PSA) PSA - 633 Indiana Avenue, NW Washington, DC 20004

Office No.: 202-220-5531 Email: gloria.robertson@psa.gov

G.2 Contracting Officer’s Representative (COR):

The responsibilities and limitations of the COR are as follows:

The COR is responsible for the technical aspects of the project and serves as technical liaison with the Contractor.

The COR is also responsible for the final inspection and acceptance of all equipment, services, reports, and such other responsibilities as may be specified in this task order. The COR is not authorized to make any commitments or otherwise obligate PSA or authorize any changes which affect the task order price, terms or conditions.

Any request for changes by the Contactor must be referred to the Contract Specialist or Contracting Officer directly or through the COR. No such changes shall be made without the expressed prior authorization of the Contracting Officer.

If the Contractor performs a service that alters the current cost, quantity, or scope without prior written approval from the CO, the Contractor does so at his/her own risk.

The Contractor will receive a copy of the appointment letter outlining the roles and responsibilities of the COR. Contracting Officer's Representative (COR): TBD

G.3 INVOICE AND PAYMENT:

Invoices shall be prepared in accordance with FAR clause 52.212-4 (g), Contract Terms and Conditions-Commercial Items.

mailto:gloria.robertson@psa.gov

SECTION H - SPECIAL INSTRUCTIONS:

H.1 REQUIRED SUBMITTALS: Offeror must provide proof they can provide two separate PSA FY26 Kick-off Conference Venues for Management Team and Bargaining Unit Employees as cited in the SOW and must be submitted along with the quote along with all required submittals on or before June 16, 2025 by 11 AM

(EST).

Required Submittals Description - Due Date

FACTOR 1: Technical Capabilities – (A)-The Venue: Offeror must provide a narrative clearly explaining they can provide a venue to host Two Separate - PSA FY26 Kick-off Conferences for Management Team and Bargaining Unit Employees within a 20-mile radius (DC, Maryland, or Virginia) of PSA’s office located at 633 Indiana Avenue, NW, Washington, DC. Venues must be within 0.5 miles walking distance of public transportation (Metrorail station, bus, etc.) In addition, Offerors must include photographs of the venue and conference spaces, along with a floor plan or diagram that demonstrates how the space will accommodate banquet-style seating (circular tables or crescent round circular table set up) along with the other items referenced under Section 3.0 APPLICABLE CONDITIONS and Section 9.0 CONTRACTOR RESPONSE in the statement of work.

(B)-Key Personnel: Offeror provides the names, roles, and responsibilities of the venue’s key personnel assigned to support PSA during both conferences. The proposal must also specify which personnel, or whether employed by the contractor or the venue - will be on-site and available in person to respond to any emerging customer service needs as directed by PSA contract representatives. Note: The Key Personnel will be required to be available onsite for every day of the Conference to address contract concerns to ensure compliance (see statement of Work for details).

(C))-Parking Spaces: Offeror to provide four (4) reserved on-site facilitator parking spots (with in and out parking privileges), and to identify the nearest public parking facility.

With Quote on

6/16/2025

FACTOR 2: Past Performance: The Offeror must submit their SAM.gov Unique Entity ID number. The Offeror must include a least three (3) references, relevant to this requirement (in hosting conferences) as identified in SOW. Include a narrative of its corporate and team experience in hosting similar events. The Offeror must demonstrate satisfactory past performance during the past six (6) years based on the Offeror's performance record from references and Past Performance Information Retrieval System (CPARS).

With Quote on

6/16/2025

FACTOR 3: PRICE: The Offeror's price quotes must demonstrate a clear understanding of the nature and description of the service required. Failure to provide a fair and reasonable price for the required services may reflect a lack of understanding of the contract requirements and may result in a demonstration that the offer is acceptable.

With Quote on 6/16/2025

PSA209-70 Contractor Performance Capabilities (SEP 2013) The Contractor must be capable of performing all the tasks described in the Statement of Work. The Government shall not be liable for any costs or other involvement in the purchase, repair, maintenance or replacement of Contractor items used to implement or comply with the requirements of the contract. Likewise, the Government shall in no way be held accountable by the Contractor for the Contractor's inability to perform under this Contract due to Government technology implementations and or changes.

PSA209-74 Organizational Conflicts of Interest (SEP 2013)

(a) The Contractor warrants that, to the best of the Contractor's knowledge and belief, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest (OCI), as defined in FAR 9.5, Organizational and Consultants Conflicts of Interest, or that the Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential OCI is discovered after award, the Contractor shall make a full disclosure in writing to the Contracting Officer. This disclosure must include a description of actions, which the Contractor has taken or proposes to take, after consultation with the Contracting Officer, to avoid, mitigate, or neutralize the actual or potential conflict.

(c) The Contracting Officer may terminate this contract for convenience, in whole or in part, if it deems such termination necessary to avoid an OCI.

If the Contractor was aware of a potential OCI prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresent relevant information to the Contacting Office, the Government may terminate the contract for default/Cause, debar the Contractor from Government contracting, or pursue such other remedies as may be permitted by law or this contract.

(d) The Contractor must include this clause in all subcontracts and in lower tier subcontracts unless a waiver is requested from, and granted by, the Contracting Officer.

(e) In the event that a requirement changes in such a way as to create a potential conflict of interest for the Contractor, the Contractor must:

(1) Notify the Contracting Officer of a potential conflict, and;

(2) Recommend to the Government an alternative approach which would avoid potential conflict, or

(3) Present for approval a conflict-of-interest mitigation plan that will: (i) Describe in detail the changed requirement that creates the potential conflict of interest; and (ii) Outline in detail the actions to be taken by the Contractor or the Government in the performance of the task to mitigate the conflict, division of subcontractor effort, and limited access to information, or other acceptable means.

(4) The Contractor must not commence work on a changed requirement related to a potential conflict of interest until specifically notified by the Contracting Officer to proceed.

(5) If the Contracting Officer determines that it is in the best interest of the Government to proceed with work, notwithstanding a conflict of interest, a request for waiver must be submitted in accordance with FAR 9.503.

PSA233-70 PSA Protest Procedures (SEP 2013)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation may be filed directly with the agency or the Government Accountability Office (GAO). Protests that are filed directly with an agency, and copies of any protests that are filed with GAO, shall be served on the Contracting Officer by obtaining written and dated acknowledgement of receipt from the Contracting Officer.

(b) An interested party who files a protest with the agency has the option of requesting review and consideration of the protest by either the Contracting Officer (CO) or the Head of Contracting Activity (HCA) for the Pretrial Services Agency for the District of Columbia (PSA). The protest must clearly indicate the official to whom it is directed.

(c) If the protest is directed to the HCA, a copy must be sent to the Contracting Officer at the same time the protest is filed with the HCA.

The address of the HCA is:

Tamara Brown Head of Contracting Activity Pretrial Services Agency for the District of Columbia 633 Indiana Avenue, NW, Suite 1158 Washington, DC 20004-2908

SECTION I– CONTRACT CLAUSES

Clauses incorporated by reference

Article Number Reference Text

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023) 52.232-18 Availability of Funds (APR 1984)

52.243-1 Changes-Fixed Price (AUG 1987)

52.249-4 Termination for Convenience of the Government (Services) (Short Form (APR 1984) 52-249-8 Default (Fixed-Price Supply and Service) (APR 1984

Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items (JUL 2012)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

FAR 52.217-8: Option to Extend Services The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15- days.

FAR 52.232.18 Availability of Funds Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

FAR 52.243-1 Changes-Fixed-Price

(a) The Contracting Officer may at any time, by written order, and without notice to the sureties, if any, make changes within the general scope of this contract in any one or more of the following:

(1) Drawings, designs, or specifications when the supplies to be furnished are to be specially manufactured for the Government in accordance with the drawings, designs, or specifications.

(2) Method of shipment or packing.

(3) Place of delivery.

(b) If any such change causes an increase or decrease in the cost of, or the time required for, performance of any part of the work under this contract, whether or not changed by the order, the Contracting Officer shall make an equitable adjustment in the contract price, the delivery schedule, or both, and shall modify the contract.

(c) The Contractor must assert its right to an adjustment under this clause within 30 days from the date of receipt of the written order. However, if the Contracting Officer decides that the facts justify it, the Contracting Officer may receive and act upon a proposal submitted before final payment of the contract.

(d) If the Contractor’s proposal includes the cost of property made obsolete or excess by the change, the Contracting Officer shall have the right to prescribe the manner of the disposition of the property.

(e) Failure to agree to any adjustment shall be a dispute under the Disputes clause. However, nothing in this clause shall excuse the Contractor from proceeding with the contract as changed.

(End of clause)

Section J - List of Documents, Exhibits, and other Attachments See Attachment A - Statement of Work: Two Separate PSA FY26 Kick-Off Conferences for Management Team and Bargaining Unit Employees

SECTION L. – QUOTE PREPARATION INSTRUCTIONS:

Quote Submittal and Inquiries.

1. Electronic version of Quote (along with all required documents) shall be submitted prior to the closing date and time identified on the SF1449 on or before Monday, June 16, 2025 by 11 AM (EST), to the following email addresses: gloria.robertson@psa.gov and tamara.brown@psa.gov.

The point of contact responsible for supplying additional information and answering all inquiries is the Contracting Officer. All questions regarding this solicitation shall be submitted in writing via email to: glrobertson@gpo.gov.

Please include the solicitation number 959P0025Q0007 in the subject line of the email.

The cut-off date and time for submitting questions is May 29, 2025 by 1 PM (EST), a response to all questions received will be provided by Amendment. Quotes that do not respond to the requirements in the RFQ maybe rejected without further evaluation, or discussion. The Government may reject any proposal that is evaluated to be non- compliant with the requirements or reflect a failure to comprehend the complexity and risk of the work to be performed.

Phone call inquiries will NOT be accepted. Offerors are solely responsible for ensuring their offer is received at the designated place and time for receipt of offers.

Note: Proposals/Quotes can be submitted in a format typical of the offeror's normal business practice in a font which is not cursive (Arial, Times New Roman, etc.), black font in 11 or 12 size. Proposals/Quotes must specifically address and/or include the elements identified in instructions to offerors section of this solicitation.

Proposal/Quotes must clearly identify the Solicitation Number 959P0025Q0007 and title: Two Separate PSA FY26

Kick-off Conference for Management Team and Bargaining Unit Employees

BASIS FOR AWARD: The Government anticipates awarding this contract as the Lowest Price Technically Acceptable

(firm-fixed price contract). Award will be based on receipt of the quote which meets the technical requirements of this solicitation and upon prices being determined to be fair and reasonable.

Offerors must complete blocks 17a, 30a, 30b, 30c on the SF1449 and Sections B.1 and H.1 of this document before submitting.

mailto:gloria.robertson@psa.gov mailto:tamara.brown@psa.gov mailto:glrobertson@gpo.gov

Section M - Evaluation Factors for Award

M.1 FAR 52.212-2, EVALUATION - COMMERCIAL ITEMS (JAN 1999)

TECHNICAL EVALUATION FACTORS:

The Government will evaluate the Offeror's technical quote using the following factors. The factors will be used to evaluate the Offeror's demonstrated understanding of the requirements of the statement of work and the capability to perform all required services set forth in the Statement of Work (SOW).

The following factors, listed in relative order of importance, shall be used to evaluate offers:

• FACTOR 1: Technical Capabilities A) The Venue

(B) Key Personnel

(C) Parking Spaces

• FACTOR 2: Past Performance

• FACTOR 3: Price

FACTOR 1: Technical Capabilities –

(A) The Venue: Offeror must provide a narrative clearly explaining they can provide a venue to host Two Separate PSA

FY26 Kick-off Conference for Management Team and Bargaining Unit Employees within a 20-mile radius (DC, Maryland, or Virginia) of PSA’s office located at 633 Indiana Avenue, NW, Washington, DC. Venues must be within

0.5 miles walking distance of public transportation (Metrorail station, bus, etc.) In addition, Offerors must include photographs of the venue and conference spaces, along with a floor plan or diagram that demonstrates how the space will accommodate banquet-style seating (circular tables or crescent round circular table set up) along with the other items referenced under Section 3.0 APPLICABLE CONDITIONS and Section 9.0 CONTRACTOR RESPONSE in the statement of work.

(B) Key Personnel: Offeror provides the names, roles, and responsibilities of the venue’s key personnel assigned to support PSA during both conferences. The proposal must also specify which personnel, or whether employed by the contractor or the venue - will be on-site and available in person to respond to any emerging customer service needs as directed by PSA contract representatives. Note: The Key Personnel will be required to be available onsite for every day of the Conference to address contract concerns to ensure compliance (see statement of Work for details).

(C) Parking Spaces: Offeror to provide four (4) reserved on-site facilitator parking spots (with in and out parking privileges), and to identify the nearest public parking facility.

PASS: The standard is met when the Offeror submits (A)The Venue: Offeror must provide a narrative clearly explaining they can provide a venue to host Two Separate - PSA FY26 Kick-off Conferences for Management Team and Bargaining Unit Employees within a 20-mileradius (DC, Maryland, or Virginia) of PSA’s office located at 633 Indiana Avenue, NW, Washington, DC. Venues must be within 0.5 miles walking distance of public transportation (Metrorail station, bus, etc.) In addition, Offerors must include photographs of the venue and conference spaces, along with a floor plan or diagram that demonstrates how the space will accommodate banquet-style seating (circular tables or crescent round circular table set up) along with the other items referenced under Section 3.0 APPLICABLE CONDITIONS and Section 9.0 CONTRACTOR RESPONSE in the statement of work; (B) Key Personnel: Offeror provides the names, roles, and responsibilities of the venue’s key personnel assigned to support PSA during both conferences. The proposal must also specify which personnel, or whether employed by the contractor or the venue - will be on-site and available in person to respond to any emerging customer service needs as directed by PSA contract representatives. Note: Key Personnel will be required to be available onsite for every day of the Conference to address contract concerns to ensure compliance (see statement of Work for details) and (D) Parking Spaces: Offeror to provide four (4) reserved on-site facilitator parking spots (with in and out parking privileges), and to identify the nearest public parking facility as referenced in the statement of work.

FAIL: The Offeror has failed if they do not provide and submit the referenced information required under

FACTOR 1: Technical Capabilities:(A) The Venue; (B) Key Personnel and (C) Parking Spaces as noted above.

FACTOR 2: Past Performance: The Offeror must submit their SAM.gov Unique Entity ID number. The Offeror must include a least three (3) references, relevant to this requirement (in hosting conferences) as identified in SOW.

Include a narrative of its corporate and team experience in hosting similar events. The Offeror must demonstrate satisfactory past performance during the past six (6) years based on the Offeror's performance record from references and Past Performance Information Retrieval System (CPARS).

Acceptable/Pass: Offeror provided their SAM.gov Unique Entity ID number. The Offeror must include a least three (3) references, relevant to this requirement (in hosting conferences) as identified in SOW. Include a narrative of its corporate and team experience in hosting similar events. The Offeror must demonstrate satisfactory past performance during the past six (6) years based on the Offeror's performance record from references and Past Performance Information Retrieval System (CPARS). The Government has a reasonable expectation the Offeror will successfully perform the required effort.

Unacceptable/Fail: Based on the Offeror's performance record from references and CPARS. the Government has no reasonable expectation the Offeror will be able to successfully perform the required effort (or the Offeror's performance record is unknown).

Note: Offerors without past performance information will be rated as neutral.

FACTOR 3: PRICE

PRICE EVALUATION:

The Government will evaluate each quote for reasonableness. The Government reserves the right to reject any quote that includes any assumption that adversely impacts the Government's requirements.

PRICE ASSUMPTIONS:

The Government reserves the right to reject any proposal that includes any price assumptions that may adversely impact satisfying the Government's requirements.

The Offeror's price quotes must demonstrate a clear understanding of the nature and description of the service required. Failure to provide a fair and reasonable price for the required services may reflect a lack of understanding of the contract requirements and may result in a demonstration that the offer is acceptable.

BASIS FOR AWARD: The Government anticipates awarding this requirement as Lowest Price Technically Acceptable (firm-fixed price) Award, based on receipt of proposal or quote which meets the technical requirements of this solicitation and upon prices being determined to be fair and reasonable.