RRPM2026-1_Nov_13_26_solicitation_doc.pdf

This is a Request for Proposal issued by the Connecticut Department of Transportation (CTDOT) for rail property management, leasing, and asset development services across state-owned passenger lines, freight lines, and railroad rights of way. The contractor will manage over 4,000 acres of land, approximately 300 miles of track, 52 stations, and more than 500 existing lease and license agreements covering retail operations, parking facilities, utility crossings, telecommunications towers, and advertising assets. Key responsibilities include creating administrative processes and record-keeping systems, assessing revenue opportunities, procuring and managing advertising contracts, implementing a property management system with GIS functionality, administering lease and license agreements, remediating property encroachments, initiating private grade crossing agreements, and providing station brokerage services with up to ten hours of advisory services monthly. Proposals are due October 30, 2026, at 5:00 p.m. EDT and are limited to 50 pages in PDF format. Proposal presentations are scheduled for the week of November 16, 2026, with selection notification estimated for the week of December 7, 2026. The Notice to Proceed is anticipated by April 26, 2027. The contract term is three years with successive one-year renewal options at CTDOT's discretion.

Compensation is to be negotiated, and the evaluation criteria include technical approach and methodology (10 points), proposer qualifications and relevant experience (20 points), project management and key personnel (20 points), oral presentation (20 points), and cost (30 points). No set-aside or preference program applies; all vendors are eligible to respond. The contractor must submit a revenue opportunities report within 90 days of Notice to Proceed, an advertising procurement schedule within 30 days of NTP, and a transition plan for existing agreements within 90 days of NTP. The contractor is responsible for procuring all required software licenses and subscriptions; the property management system remains with CTDOT upon contract conclusion. Required insurance includes Automobile Liability ($1 million minimum), Commercial General Liability ($1 million per occurrence/$2 million aggregate), Professional Liability ($1 million with three-year tail), Workers' Compensation, and Valuable Papers Insurance ($25,000 minimum). Questions are due October 2, 2026, with responses issued by October 9, 2026.