RRPM2026-1_Nov_11_26_solicitation_doc.pdf

This Request for Proposal (RFP) is issued by the Connecticut Department of Transportation to solicit proposals for comprehensive rail property management, leasing, and asset development services across state-owned passenger lines, freight lines, and railroad rights of way throughout Connecticut. The selected contractor will manage over 4,000 acres of land, approximately 300 miles of track, 52 stations, and more than 500 existing lease and license agreements covering retail operations, parking facilities, utility crossings, telecommunications towers, and advertising assets. Primary responsibilities include creating administrative processes and record-keeping systems for the Office of Rail's real estate interests; assessing revenue opportunities; procuring and managing advertising contracts; implementing a property management system with GIS functionality; administering existing and new lease and license agreements; remediating property encroachments; initiating private grade crossing agreements; and providing advisory services up to ten hours monthly. The RFP opened August 27, 2026, with vendor questions accepted through October 2, 2026, and proposals due October 30, 2026, at 5:00 p.m. EDT. Proposal presentations are scheduled for the week of November 16, 2026, with contractor selection notification anticipated for the week of December 7, 2026. The contract term is three years with successive one-year renewal options at CTDOT's discretion, with Notice to Proceed anticipated by April 26, 2027.

Compensation is to be negotiated; the estimated total value has not been specified in the solicitation. All vendors are eligible to respond with no set-asides applied. Proposals are limited to 50 pages in PDF format and will be evaluated on technical approach and methodology (10 points), proposer qualifications and relevant experience (20 points), project management and key personnel (20 points), oral presentation (20 points), and cost (30 points). The contractor must submit a revenue opportunities report within 90 days of Notice to Proceed, an advertising procurement schedule within 30 days of NTP, and a transition plan for existing agreements within 90 days of NTP. Required insurance includes Automobile Liability ($1 million minimum), Commercial General Liability ($1 million per occurrence/$2 million aggregate), Professional Liability ($1 million with three-year tail), Workers' Compensation, and Valuable Papers Insurance ($25,000 minimum). The contractor must procure all required software licenses and subscriptions; the property management system remains with CTDOT upon contract conclusion.