Attachment A - Agreement Process Map.pdf

This file is a process map document for the Connecticut Department of Transportation's State Rail Property License Agreement approval workflow. The document outlines the sequential steps required to establish and execute license agreements for rail property along state-owned passenger lines, including the New Haven Line, Danbury Branch, Waterbury Branch, New Canaan Branch, and state-owned freight lines and rights of way. The process begins with an approved application and initial meeting between the Property Management and Utilization Unit (PMUU) and the Legal Unit, followed by determination of whether additional contract clauses are necessary. The workflow includes drafting of the license agreement template, preparation of license maps with temporary work areas as needed, assignment of a rail file number, and creation of a SharePoint file for tracking purposes.

The license fee determination is established through one of three methods: application of a rate card, comparative assessment analysis, or formal appraisal by the Office of Right of Way (ROW), with appraisals designated as a last resort when complexities arise with other valuation methods. Following draft completion, the agreement is submitted to the Legal Unit and PMUU for review via the Hi-Q System, with legal review, Office of Attorney General pre-approval, and subsequent forwarding to the licensee for signature. The process includes provisions for licensee comments and negotiation of language changes with the Attorney General's Office as necessary, followed by quality assurance and quality control review by the Bureau Chief of Public Transportation, final Office of Attorney General and Office of Policy and Management approval, and supervisor and manager approval through a live meeting before the final agreement is executed.