RR Donnelly Bid Response.pdf
PDF 1 MB Posted
- Attached to
- Certificates of Title
- Solicitation number
- S000000003
- Issued by
- Pulaski County, Arkansas
About this file
This document is a bid response packet for a state and local contract opportunity related to Certificates of Title in the state of Arkansas. The prospective contractor, RR Donnelly, is responding to Solicitation SP-21-0036, which requests various types of Certificates of Title including "Red" Titles for Damaged Vehicles, "Blue" Titles for Motor Vehicles, "Brown" Titles for Parts Only, and "Purple" Titles for Boats. The bid response provides details on the prospective contractor's exceptions to the contract terms, including their inability to meet ISO certification requirements and concerns about the copy-void pantograph feature. The bid also includes pricing information for initial one-time setup fees, test samples, finished titles, title new design and redesign set up fees, and overruns.
The pricing details indicate quantity breaks and estimated annual costs for different ordering quantities of the various title types. The prospective contractor has also provided information on the brands of soybean oil ink, custom security paper stock, and watermark designs that would be used. Additionally, the bid response includes a request for an alternate delivery schedule, as the 60 business day requirement stated in the IFB may not be met.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Official Solicitation Price Sheet.xlsx | XLSX spreadsheet | |
| Bid Response Packet.pdf | ||
| SP-21-0036 Official Bid Tabulation~1.xlsx | XLSX spreadsheet | |
| SP-21-0036 Certificates of Title - with Addendum~2.docx | DOCX document | |
| Contract and Grant Disclosure Form~1.pdf | ||
| Arkansas Title.pdf | ||
| Attachment A - Current Arkansas Certificates of Title Images~1.pdf | ||
| RE_ SP-21-0036_S000000003 - Certificates of Title~1.pdf |
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Bid Response Packet SP-21-0036 Page 1 of 5
EXCEPTIONS FORM
Prospective Contractor should document all exceptions related to terms in the “Standard Contract” and “Solicitation Terms and Conditions.”
ITEM
REFERENCE
(SECTION,
PAGE,
PARAGRAPH)
DESCRIPTION
PROPOSED LANGUAGE
1. 1.6 B. #1. Pg 6 The Prospective Contractor’s facility must have and must maintain throughout the contract terms, full and current ISO certification or State approved functional equivalent.
have and must maintain throughout the contract terms, full and current ISO certification or State approved functional equivalent.
We are not ISO Certified. We are ISO 9001 compliant meaning we follow the ISO standards for our Quality Management System but we do not have external audits done to provide certification.
2. 1.10 #9. Pg 10 a.VOID” Pantograph
Titles must include a security pantograph on the face of each Title that must cause the word “VOID” to appear and be continually exposed when an attempt is made to copy the Title, thereby providing evidence that the Title is a forgery and not an official and original Title.
Based on the wide range of variables that can affect color copier performance, we cannot state the copy-void pantograph will display the cue word on any copier in all instances. These variables include copier technology differences, copier maintenance condition, operational conditions, and copier settings manipulation. This feature is a deterrent and the reason to layer multiple print and paper based features into the document.
3.
1.25 E pg 19 The Contractor shall include a
packing slip in each box that clearly indicates the following information:
A packing list is not included in each box. A packing list is provided for the entire order listing each carton #s and range of control numbers
4 1.25 F. 6. pg 19 Date of Shipment and packing slip number
This information will not be on the carton label.
5. 1.28 Table A pg 22
Damages for Insufficient Performance Quality – will not agree to damages listed
Identification numbers – will not agree to damages listed
Security – will not agree to damages listed
Delivery – will not agree to damages listed
Will credit for value of bad product only
Will credit for value of bad product only
Will credit for value of bad product only
Need State requirements for Inside Delivery
Bid Response Packet SP-21-0036 Page 2 of 5
TABLE 1: INITIAL ONE TIME SETUP FEE (To be used for determining lowest cost).
Item Initial One-Time Setup Fee
TABLE 2: TEST SAMPLES (To be used for determining lowest cost).
Item Estimated Quantity Estimated Initial Term Cost
2 500 $0.00
3 500 $0.00
4 500 $0.00
5 500 $0.00
Item Ordering Quantity
Breaks Cost per 1,000 (M) Titles
Estimated Ordering
Quantity (M) Estimated Annual Cost
1-250,000 $112.31 250 $28,077.50
250,001-500,000 $93.91 500 $46,955.00
500,001-750,000 $87.46 750 $65,595.00
750,001-1,000,000 $83.76 1,000 $83,760.00
1-40,000 $288.12 40 $11,524.80
40,001-60,000 $242.52 60 $14,551.20
60,001-80,000 $219.70 80 $17,576.00
80,001-100,000 $206.44 100 $20,644.00
1-2,500 $2,329.44 2.5 $5,823.60
2,501-5,000 $1,237.70 5 $6,188.50
5,001-7,500 $875.32 7.5 $6,564.90
7,501-10,000 $694.29 10 $6,942.90
1-2,500 $2,328.83 2.5 $5,822.08
2,501-5,000 $1,237.15 5 $6,185.75
5,001-7,500 $874.82 7.5 $6,561.15
7,501-10,000 $693.81 10 $6,938.10
Item Estimated # of New
Designs/Redesigns
Per Year
Estimated Annual Cost
10 2 $2,000.00
Table 5: OVERRUNS - (Not to be used to determine lowest cost.)
Item
Table 7: ALTERNATE DELIVERY SCHEDULE - Not to be used to determine lowest cost.
Description
Overruns for all Certificates of Title
(Maximum of 1% of total quanity ordered allowed)
Percentage of Titles' Cost to be Charged for Overruns (not to exceed 80%)
80%
Description
Description
$341,710.48GRAND TOTAL ESTIMATED COST FOR THE INITIAL TERM
Description Initial Set up Cost per New Designed/Redesigned Title
New Design/Redesign Set Up Fee $1,000.00
"Purple" Titles - Certificiates of Title for Boats
Description
Soybean Oil Ink Brand
Custom Security Virgin Paper Stock Brand
Flint Inks and Sun Chemical
24# cylinder mould-made three dimensional screaming Eagle watermark design with thread
TABLE 6: BRANDS (Not to be used for determining lowest cost)
OFFICIAL SOLICITATION PRICE SHEET
SP-21-0036 CERTIFICATES OF TITLE
Initial One-Time Setup
Test Samples for "Red" Titles - Certificates of
Title for Damaged Vehicles
Test Samples for "Blue" Titles - Certificates of
Title for Motor Vehicles
Price per Test Sample
Finished Titles - within 60 Business Days from receipt of Purchase Order
Only Complete Table 7 if the delivery Requirements stated in the IFB (and restated below) cannot be met. If the delivery Requirments stated in the IFB cannot be met, state the alternate number of
Business Days required to place the commodity in the ordering Agency's designated location.
Alternate Delivery Schedule n/a
IFB Requirements
"Red" Titles - Certificates of Title for Damaged
Vehicles
Table 3: CERTIFICATES OF TITLE (To be used for determining lowest cost)
Table 4: TITLE NEW DESIGN AND REDESIGN SET UP FEE (To be used to determine lowest cost.)
"Blue" Titles - Certificates of Title for Motor
Vehicles
"Brown" Titles - Certificates of Title for Parts
Only
9 "Purple" Titles - Certificiates of Title for Boats
Test Samples "Brown" Titles - Certificates of
Title for Parts Only
| Bid Signature Page_COT_AR |
| Contract Disclosure_COT_AR ~1 |
| COT_BID_AR |
| Exceptions Form_COT_AR |
| Official Solicitation Price Sheet_COT_AR |
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