RQS24-0164_Master_Planning_for_Harry_P._Leu_Gardens.pdf

Mayor Chief Procurement Officer Buddy Dyer David Billingsley, CPSM, C.P.M.

REQUEST FOR QUALIFICATION STATEMENTS (RQS)

RQS24-0164

MASTER PLANNING FOR HARRY P. LEU GARDENS

The City of Orlando Procurement and Contracts Division has implemented an electronic bidding system to streamline solicitation responses.

CITY OF ORLANDO PROCUREMENT AND CONTRACTS SITE

https://www.orlando.gov/Our-Government/Departments-Offices/OBFS/Procurement

City of Orlando

REQUEST FOR QUALIFICATION STATEMENTS (RQS)

RQS24-0164

MASTER PLANNING FOR HARRY P. LEU GARDENS

TABLE OF CONTENTS

1. INTRODUCTION

2. LEGAL NOTICE

3. SOLICITATION INFORMATION

4. SCOPE OF SERVICES

5. QUALIFICATION STATEMENT FORMAT

6. QUALIFICATION STATEMENT SUBMITTAL

7. QUALIFICATION STATEMENT OPENING

8. TERMS AND CONDITIONS

9. QUALIFICATION STATEMENT EVALUATION

10. EVALUATION CRITERIA

11. VENDOR QUESTIONNAIRE

Attachments:

A – ATTACHMENTS 1-5 - RQS24-0164

B – EXHIBITS

• Warranty Deed & Amendments

• 2011 Master Plan

• FY 2023 Impact Report

• Visitor Map & Guide

1. INTRODUCTION

1.1. Summary

The City of Orlando (City) is seeking Qualifications Statements for its Master Planning for Harry P. Leu Gardens Project (“Project”) from interested Consultants registered in the State of Florida to provide professional Landscape Architectural Services pursuant to Section 481.319 of the Florida Statutes. Respondents which are business organizations must be filed with and registered in the State of Florida to provide Landscape Architectural Services pursuant to Section 481.319 of the Florida Statutes as of the due date for submission of Qualification Statements.

1.2. Contact Information

Direct all questions and inquiries to the following:

Fabio Henao, NIGP-CPP, CPPB Project Coordinator 400 South Orange Avenue Orlando, FL 32801 Email: fabio.henao@orlando.gov Phone: (407) 246-4376

Department:

Venues

1.3. Timeline

Note: All time references in this solicitation are to City of Orlando local time on the date specified.

Publication January 28, 2024

• Orlando Sentinel

Release Project Date January 29, 2024

Pre-Proposal Meeting (Non- Mandatory)

Monday, February 12, 2024, at 10:00 AM

A Non-Mandatory Pre-Proposal Conference and optional Site Tour will be held at the Rose Room @ Harry P. Leu Gardens, located at 1920 North Forest Avenue, Orlando, FL 32803.

Question Submission Deadline February 26, 2024, at 5:00pm mailto:fabio.henao@orlando.gov tel:(407)246-4376

Proposal Submission Deadline Thursday, March 7, 2024, 2:00pm

JOIN THE QUALIFICATION STATEMENTS

OPENING.

Online:

https://teams.microsoft.com/dl/launcher/laun cher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_NjQ0MGIyOTgtNjd hZS00ZjY0LWEwMzAtY2U3N2IzYzkyMDQx %40thread.v2%2F0%3Fcontext%3D%257b %2522Tid%2522%253a%25227594da9b- 294b-4acf-913b-d159ae921564%2522%252c%2522Oid%25 22%253a%252201a994d6-3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtr ue&type=meetup-join&deeplinkId=d0c1b302-1d2f-4b6c-86b7- 59a64b69f3eb&directDl=true&msLaunch=tr ue&enableMobilePage=true&suppressProm pt=true Call into the virtual meeting by dialing this phone number: +1 321-247-7568 Once dialed-in and prompted, enter the Conference ID: 293 680 383 29 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2. LEGAL NOTICE

Notice of Request for Qualification Statements for RQS24-0164 Master Planning for Harry P. Leu Gardens

Pursuant to Section 287.055, Florida Statutes, and the policies and procedures of the City of Orlando, notice is hereby given that a Qualification Statement for the Master Planning for Harry P. Leu Gardens Project for the City of Orlando must be submitted electronically by 2:00 pm local time on Thursday, March 7, 2024, in order for a Consultant to be considered for award of a contract. In order to submit a Qualification Statement in response to this solicitation, a firm must as of the due date for submittals be qualified and registered in the State of Florida to provide Landscape Architectural Services (pursuant to Section 481.319 of the Florida Statutes) in Florida as a business organization.

Consultants interested in submitting a Qualification Statement may download the Request for Qualification Statements (RQS) document from the City’s e-Procurement Portal at:

https://procurement.opengov.com/portal/orlando

Please be advised that you must maintain and update your e-Procurement Portal vendor file with the proper contact and email information at all times during the solicitation process. The City's e-Procurement Portal functions as a courtesy notification system, sending an email announcement to registered suppliers when additional documents or addenda to a solicitation occur. Unless a Consultant registers and downloads the solicitation directly from the City’s e-Procurement Portal, the notification system is not activated. It is the responsibility of the Consultant to check the City's e-Procurement Portal prior to submitting a Qualification Statement to ascertain if any addenda have been issued, to obtain all such addenda, and return executed addenda with the Qualification Statement if necessary.

In accordance with Section 287.055 (10), Florida Statutes, the City of Orlando declares that all or any portion of the documents and work papers prepared and submitted pursuant to this Notice of Request, shall be subject to reuse by the City.

The City of Orlando has adopted Minority and Women-Owned Business Enterprise goals and a Veterans Business Enterprise Preference. Consultants are encouraged to utilize MBE/WBE/VBE firms as sub-consultants in responding to this Request for Qualification Statements. Such utilization will be given favorable selection consideration. As part of any contract arising from this solicitation, Consultants will be required to certify that employees and applicants for employment are not discriminated against because of race, color, creed, religion, sex, national origin, age, marital status or disability.

The City reserves the right to waive any informalities or irregularities in the selection process and to reject any or all Qualification Statements, or to re-advertise.

https://procurement.opengov.com/portal/orlando

3. SOLICITATION INFORMATION

The Procurement and Contracts Division is the official source to obtain information relating to City of Orlando solicitations. It is incumbent on the Consultant to obtain solicitation and current award information prior to and after the scheduled opening date of a Request for Qualification Statements. Information is updated daily as it becomes available. An award, or recommendation of award, may be made at any time after the scheduled opening date of a Request for Qualification Statements. You may obtain award and other solicitation information in a variety of ways:

A. There are currently two Internet sites available to obtain RQS Advisory Committee rankings, Notice of Intended Action for award, and other information:

1. The City of Orlando Procurement and Contracts Division’s Website:

http://www.cityoforlando.net/procurement/solicitations/ If you are interested in obtaining solicitation information, copy and paste the above link into your web browser and click on Search Solicitations. Please remember that you must keep your registration information up to date in order to continue to receive notifications of solicitation opportunities that meet your commodity code selections.

2. Direct link to the City's e-Procurement Portal:

https://procurement.opengov.com/portal/orlando

B. You may visit the Procurement and Contracts Division during City business hours to obtain award information, solicitation packages, addenda, and other documents.

Our office is located at: City of Orlando, City Hall, 400 South Orange Avenue, 4th Floor, Orlando, Florida 32801.

C. You may also call the Procurement and Contracts Division at (407) 246-2291, during normal business hours, to request award and other solicitation related information.

Consultants choosing to contact the Procurement and Contracts Division directly for information should still maintain an accurate and updated e-Procurement Portal vendor file with its proper contact and email information at all times during the solicitation process.

Consultants will receive information from the City through the City's e-Procurement Portal throughout the course of the solicitation and selection process. The City shall not be responsible for a Consultant’s failure to create and properly maintain an e-Procurement Portal file and Consultants shall be deemed to have received all information posted on or transmitted by such system.

We appreciate your interest in doing business with the City of Orlando and wish you much success with your business ventures.

http://www.cityoforlando.net/procurement/solicitations/ https://procurement.opengov.com/portal/orlando

4. SCOPE OF SERVICES

A. PURPOSE

The City of Orlando (City) is seeking Qualifications Statements for the City’s Master Planning for Harry P. Leu Gardens Project (“Project”) from interested Consultants registered in the State of Florida to provide professional Landscape Architectural Services (pursuant to Section 481.319 of the Florida Statutes). Respondents which are business organizations must be filed with and registered in the State of Florida to provide Landscape Architectural Services (pursuant to Section 481.319 of the Florida Statutes) as of the due date for submission of Qualification Statements. The purpose of this solicitation is to select a Consultant to facilitate and develop a new phased master site plan for Harry P. Leu Gardens 50-acre public garden and campus.

B. BACKGROUND

Since 1961, Harry P. Leu Gardens (“Gardens”) has been devoted to inspiring people's love of nature and plants, preserving our historic landscape, and sharing outdoor experiences with the public. Originally donated to the City of Orlando by the Leu Family, the Gardens is a botanical oasis for daily visitors featuring 50-acres of gardens and historical sites which is owned and operated by the City of Orlando.

As a 62-year-old, established public garden and cultural destination, Harry P. Leu Gardens is a recognizable element of the community fabric and seeks to create a new vision for the future sustainability of the Gardens. The focus of the Gardens has been to protect the historic landscape and raise awareness of plant and nature connections to people, to serve the community as a place of respite and relaxation, provide educational programs and events for the public, and create an inclusive experience for all who visit.

Today, we aim to continue to bring plant and nature experiences forward and to increase our impact and value to audiences by becoming a more vibrant and engaging attraction in the greater Central Florida area.

Goals of the master plan are to:

• Create an inspired, vibrant, engaging, and universally designed visionary plan that embraces the strengths of the Gardens.

• Enable the Gardens growth through financial sustainability and capital investment.

• Unify our external champions and internal team through a shared vision for the

Gardens.

• Forge greater connections with the public through environmental and cultural interpretation, events, and programs for all people.

• Enhance the visitor experience while preserving our landscape and heritage.

The Gardens acknowledges the land it resides on originally belonged to indigenous peoples of the Seminole Tribe of Florida, and its current day linage began in 1858 when it was purchased by the Mizell family. Throughout the years, the Historic Leu House

Museum and grounds developed as a homestead for four different families, finally coming into ownership by Harry P. and Mary Jane Leu in 1936. Harry P. and Mary Jane Leu traveled the world collecting plants and flowers for their grounds and gardens, establishing one of the largest collections of camellias in the Southeastern United States.

In 1961, Harry P. Leu donated the entirety of the grounds and home to the City of Orlando, thus establishing what is Harry P. Leu Gardens today.

The Gardens campus consists of dozens of Southeastern horticultural collections and botanical displays, the Historic Leu House Museum, the Welcome Center, a 22,000 square foot event venue and main entrance hall, and a handful of operational and program support buildings. The Welcome Center was built in 1995 and the Historic Leu House Museum, originally built in 1888 is listed on the National Register of Historic Places. Since the Gardens opened in 1961 as a horticultural showcase of Mr. & Mrs.

Leu’s world-wide plant collection, it has evolved into a resource center for horticultural education for all ages, hosting outdoor exhibits, large music and festival events including a long-running plant sale, and has become a premier wedding and private event destination in Central Florida. Coming in early 2024 will be a new Foxtail Marketplace Café and Gift Shop. For the past 62 years, the Gardens has steadily increased its programs and services for residents and visitors from around the world, hosting more than 10 million visitors to date. Annually, the Gardens averages 260,000 visitors.

Harry P. Leu Gardens has been owned and operated by the City of Orlando since 1961 as a successful public garden and separate entity. The Gardens has an annual segregated and itemized budget of its own of approximately $4,000,000. It is fully supported financially by the City of Orlando general fund, public and private contributions and grants, along with earned income from admissions, wedding and venue rentals, memberships, programs, and events. The Gardens is a fiscally stable organization with a balanced budget and zero debt.

Governance and policies are set by a public board of directors through the City of Orlando.

The Gardens is under the administrative oversight of the executive director, within the Orlando Venues department of the City of Orlando. This position oversees a team of fifty

(50) staff members and 80 volunteers. The Friends of Harry P. Leu Gardens is a separate non-profit 501(c)3 organization whose mission it is to raise funds and awareness to support programs and services offered by Harry P. Leu Gardens to the public.

Today, the Gardens are working hard with the generous support from the City of Orlando to re-envision the Gardens as a vibrant cultural destination for nature discovery. Over the past years, the Gardens has hosted major outdoor exhibits including Dinosaurs, Big Bugs, Nature Connects, Dragons, and Fairy Doors among others. In the past three years, the Gardens has hosted a creative light showcase in the evenings during the winter holidays, which has drawn an average of 50,000 people per year. The Gardens also hosts educational and group tours, approximately 250 classes and 11 weeks of summer camps for hundreds of K-8th grade youth each year. In 2023, the Gardens hosted almost 400 weddings and event rentals, and has a current total of 7,100 membership households.

Guests may picnic in the Gardens and relax on the patio outside the Welcome Center.

Individuals and students older than 16 years of age are welcome to participate in our volunteer program who actively work in the Gardens, on special events, and giving tours in the Historic Leu House Museum. Coming in early 2024 will be a new Foxtail Marketplace Café and Gift Shop. Visitor offerings include a self-guided tour of the following horticulture collections and plant displays:

(i) Arid Garden

This area displays a wide variety of plants that are drought tolerant. Many come from areas that are seasonally dry or from desert regions. Some types of plants found here include acacias, agaves, aloes, bromeliads, cacti, flowering trees, palms, succulents, and yuccas.

(ii) Aroid Collection

Most aroids at the Gardens can be found in the Tropical Garden. Some of the plants include Aglaonema, Amorphophallus, Anthurium, Alocasia, Caladium, Colocasia, Dieffenbachia, Monstera, Philodendron, Spathiphyllum, Syngonium, Thaumatophyllum and Xanthosoma. Aroids are a large group of plants that belong to the Araceae Family.

(iii) Azalea Collection

Most of the approximately 30 different varieties and species of azaleas can be found in the North and South Woods. Azaleas begin flowering in late winter (Jan/Feb) and are at their peak usually towards the end of February into early March. These are evergreen shrubs that belong to the genus Rhododendron.

(iv) Bamboo Collection

Nearly 50 different species and varieties of this woody-stemmed grass are displayed. The plants range in species that grow only a few inches tall to giant timber bamboos that reach over 70 feet (21 m) tall and have canes over 5 inches (130 mm) in diameter.

(v) Banana Collection

There are many varieties of bananas that bear the familiar edible fruit, but there are other species that are grown for the colorful flowers or striking foliage. Some bananas have unique flavors including vanilla ice cream. Bananas belong to the Musaceae Family.

(vi) Bromeliad Collection

Many bromeliads have brilliant colored flower structures (inflorescences) while others have strikingly colored foliage. Some bromeliads are terrestrial (grow in the ground) while many others are epiphytic (grow on trees). Bromeliads can be found throughout the gardens. Bromeliads are a large diverse group of plants that belong to the Bromeliaceae Family.

(vii) Butterfly Garden

This garden contains a wide variety of annuals, perennials, shrubs, and trees that are attractive to butterflies and moths. Some of the plants are nectar plants; others are larval plants that caterpillars eat. Many of these plants also attract hummingbirds and night-flying moths.

(viii) Camellia Collection

The foundation of this collection is the varieties of Camellia japonica and Camellia sasanqua originally planted by Mr. Leu. Today, more than 1700 plants and 200+ cultivars are displayed throughout the gardens. This collection ranks among the largest in the United States and is one of the largest documented collections in the Southeast.

(ix) Conifer Collection

Conifers can be found throughout the gardens and include the Dawn Redwood and many different kinds of Pine, Cypress, Junipers, Podocarpus, and Araucarias. Conifers are a group of shrubs or trees that produce cones, although there are a few conifers that develop a fleshy, fruitlike structure.

(x) Crape Myrtle Collection

Crape Myrtles can be found throughout the gardens. They are among the most commonly seen summer-flowering shrubs and trees in Central Florida and belong to the genus Lagerstroemia. The long-lasting colorful flowers which vary from deep purple to red to white, with almost every shade in between, are born in summer and autumn in clusters of crinkled, crepe-like texture.

(xi) Cycad Collection

The Cycad collection displays over 60 species suitable for growing in Central Florida.

Cycads are primitive plants that have existed for nearly 200 million years. They were the dominant plant life in the Cretaceous Period when dinosaurs ruled the Earth. They are palm-like in appearance but have no relation to palms.

(xii) Fern Collection

Most are low growing plants, although some are tree-like and can grow over 10 feet (3.0

m) tall. Most ferns prefer a shaded location and can be found throughout the gardens.

Ferns are ancient plants that reproduce by spores.

(xiii) Flowering Tree Collection

Many different flowering trees can be found throughout the gardens with specimens in bloom every month of the year. With our Central Florida climate, both temperate and tropical trees grow well here.

(xiv) Fruit Tree Collection

Different temperate, subtropical, and tropical fruit trees can be found throughout the gardens including acerola (Barbados cherry), avocado, citrus, coffee, guava, jaboticaba (Brazilian grape tree), jackfruit, longan, loquat, lychee, macadamia, mango, nectarines, papaya, peaches, pears, persimmon, pineapple, plums, and starfruit.

(xv) Ginger and Heliconia Collections

These two collections are found mainly in the Tropical Garden. The Ginger Collection is a diverse group with plants having colorful flowers or foliage and contains plants in the Zingiberaceae Family. Heliconias have banana-like foliage and bear spectacular flowers.

(xvi) Herb Garden

Displays of culinary, medicinal, ornamental, educational, historic, and aromatic herbs, some of which are also butterfly attractants can be found here. Reminiscent of kitchen gardens from the turn of the century, herbs appropriate for the Central Florida landscape are demonstrated in the Cottage Gardens.

(xvii) Hibiscus and Mallow Collection

Important commercial, edible, and ornamental members of this family include cotton, okra, cocoa tree tropical Hibiscus, Rose-of Sharon, abutilon, mallow, floss silk tree, baobab tree, kapok tree, pink ball tree, shaving brush tree and other showy plants. These are found throughout the gardens.

(xviii) Magnolia Collection

These include many selections of the Southern Magnolia (Magnolia grandiflora), Liriodendron, and other temperate and tropical Magnolia species. Many of the trees in this collection bear very fragrant flowers.

(xix) Native Garden

This area stretches from the lower Tropical Gardens to the waterfront, and along the waterfront pathways heading north. It contains plants native to Florida (north, central and south). This area contains south Florida native plants to transition from the tropical area.

A natural spring produces wetland areas from our hillside creating the perfect conditions for natural wetland species growth. Further along, dryer areas include Florida native trees, shrubs, palms, perennials and wildflowers.

(xx) Ornamental Grass Collection

Ornamental grasses are one of the most versatile groups of plants in the garden landscape. They can be used as accent plants, ground covers, screens, border edgings, or as companions with a wide range of other plants.

(xxi) Ornamental Tree Collection

The Ornamental Tree Collection is found throughout the gardens and consists of trees that don’t produce showy flowers but still make ornamental specimens for landscapes.

Many of these make good shade trees while others are good for street plantings or smaller specimens. An assortment of oaks, maples and Ficus are included in this collection.

(xxii) Palm Collection

This collection contains nearly 400 species of cold hardy and semi-tender palms suited for the Central Florida climate. This collection ranks among the most extensive collections in the United States.

(xxiii) Perennial Trial Garden

Many temperate and tropical perennials from all over the world are grown here and evaluated for their suitability as landscape plants in Florida. Many have showy flowers and foliage.

(xxiv) Rose Garden

First planting roses by the waterfront, Mary Jane Leu then developed the current area in 1944, where the Rose Garden is today. Colorful and fragrant varieties that are well suited for Central Florida growing conditions are displayed.

(xxv) Tropical Garden

This garden creates the atmosphere of a tropical rainforest with a gurgling stream that winds its way into Lake Rowena. Many tropical and subtropical plants suitable for Central Florida are displayed here including aroids, bananas, bird-of-paradise, traveler’s tree, bromeliads, calatheas, tropical conifers, crotons, gingers, heliconias, palms, ti plants, ferns, tree ferns, flowering trees, banyan tree, vines, and others.

(xxvi) Vegetable Garden

Using a variety of growing techniques, the Gardens edible displays include fruit and vegetable trees and plants suitable for Central Florida’s climate in the Cottage Gardens.

Vine Collection

Nearly every plant family has members with a vining or climbing habit. There are 150 different varieties of vining herbs, orchids, aroids and even vining palms and bamboo, many with showy flowers and foliage and found in the Idea and Tropical gardens areas.

Visitors learn about plants through labels and interpretive signage in the Gardens.

C. SCOPE OF SERVICES

MASTER SITE PLAN - It is intended for the selected Consultant to facilitate and develop a Master Site Plan for the Gardens. The Master Plan and all phases of proposed implementation work must be in compliance with industry standards, and all federal, state, and local laws, ordinances and regulations of the City of Orlando and State of Florida.

The Gardens aspires to continue and enhance its horticultural excellence, environmental stewardship, interpretation, and education for the public, honor its heritage, culture, and artistry; provide an excellent visitor experience; enhance our ability to host events, programs, exhibits, and private engagements of all types; and increase our positive impact on Central Florida’s tourism economy.

The Master Site Plan to be prepared by the selected Consultant shall be informed by the visions, mission, goals and planning objectives of a new Strategic Plan for the Gardens being prepared by the City. The City is currently working with CSR-Atlanta, LLC (“CSR”) on the new Strategic Plan with completion anticipated to occur in the early summer of 2024. A copy of the Strategic Plan shall be provided to the Consultant selected from this RQS to assist in preparation of the Master Site Plan upon completion. Please note that CSR is currently under contract to the City and may continue to provide advisory services to the City during the selection process of this solicitation and during the development of the Master Plan. As such, to avoid any potential conflicts of interest, CSR is precluded by the terms of its contract with the City from serving as a subconsultant to any Respondent submitting a response to this RQS for Master Planning Services.

Respondents to this RQS are not to contact CSR directly seeking information and are reminded that all communications regarding this solicitation are to be directed to the City as provided in Section 8.1 of the solicitation.

COMPONENTS OF THE MASTER PLAN - The anticipated components of the Master Site Plan include, but are not limited to:

1. A comprehensive Master Site Plan for the 50-acre public garden and campus that can implemented incrementally, and which includes schematic and design development.

a. The inclusion of proposed new garden features, elements, wayfinding, pathways, lighting, buildings, new technology applications, etc. should be part of the design process.

b. Planning should take into consideration the horticultural standards, wildlife, long-term planning care, garden identity areas, etc.

c. Planning should determine and provide ADA standard requirements.

d. The Gardens seeks planning considerations to include, but is not limited to, the following possible elements:

i. Visitor Engagement

a. A Children’s Garden

b. Outdoor or Education Classroom

c. A Butterfly Enclosure

d. An Amphitheater

e. A Waterfront Experience

f. Garden Displays (i.e., Japanese, Arid, Water, Ornamental, Etc.)

ii. Site Infrastructure

a. Visitor Entry & Exit Sequence

b. Visitor Circulation and Pathways including signs and lighting

c. Food and Retail Spaces

d. Vehicular Parking and Circulation/Expansion

e. Perimeter Horticultural and Wayfinding Enhancements

f. Water Mitigation, Regrading, and Irrigation

Upgrades/Enhancements

g. Support Areas Enhancements

h. Additional Recommended Structures

iii. Other enhancement opportunities that support the Gardens program services

2. A prepared itemized cost estimate for the implementation of the Master Site plan that includes total estimated price of each phase and itemized costs for each phase.

3. A prepared timeline for the implementation of Master Site Plan from schematic design to construction.

4. Identification of structural design, systems, components, security, and finish considerations to provide facilities the ability to withstand and function during and after natural disasters such as a hurricanes, tornados, and other natural disasters.

5. Provision of a suggested sequencing of infrastructure and design elements for implementation of the site plan.

6. Engagement of the City of Orlando and appropriate regulatory agencies as required to assess waterfront critical areas uses and restrictions, county zoning and regulations, state regulations, etc.

7. Enlistment and incorporation of the services of appropriate professionals as subconsultants as may be necessary or desirable to complete the Master Plan, which may include but are not limited to: other landscape architects, master gardeners, building architects, stormwater and other engineers, surveyors, and other professionals as required to fulfill the intent of this Project.

As Harry P. Leu Gardens is owned and operated by the City of Orlando, input from our residents and community must be included in our process. Stakeholders to be assessed may include but are not limited to City of Orlando and Orange County residents and external stakeholders, leadership, the Friends of Leu Gardens, City of Orlando Mayor and City Commissioners, Harry P. Leu Gardens staff, volunteers, members, donors, and other high-interest community partners and advisors. The City expects the Consultant to conduct, or assist the City in conducting, surveys, community forums, and workshops.

Such assistance will include attendance and direction for public input activities and necessary meeting facilitation during all phases of the planning and design process. Such assistance may require the provision of detailed color illustrations or renderings of various key master plan phases and components to be used for public sharing, fundraising, and communications efforts.

Upon the completion of the Master Plan, the City reserves the right to request the selected Consultant and its team of subconsultants to assist the City in the implementation of the Master Plan and provide additional professional services related thereto.

D. QUALIFICATIONS

Consultants submitting a Qualifications Statement for consideration by the City should have directly or through qualified subconsultants:

1. Proven experience conducting master site planning for public gardens. This experience should include working with cultural organizations that are: 1) mission-based; 2) collecting and displaying plants for the purpose of research, education, conservation, and/or public display, 3) maintaining plant records and distinct collections; 4) open and accessible to the public, and 5) employ professional staff. These identity factors are what make public gardens unique.

2. Strong experience in organizational planning, landscape design planning, landscape design, and cultural sector management principles representative of best practices for public entities.

3. Proven ability to creatively design projects that meet operational, construction, and cost objectives for public and cultural sector organizations that include interpretive and educational components.

4. Proven ability to facilitate, coordinate, and manage all participating subconsultants associated with the project including organizational planning, meeting facilitation, site planning, planting design, horticulture experience, artistic renderings or illustrations, topographic design for aesthetics, screening, etc., visitor wayfinding design, design of public and common spaces, facilities management design (i.e., water features, storm water mitigation, grading, environmental factors, etc.)

E. EXHIBITS

Attached to this solicitation are the following Exhibits which provide additional information regarding the Gardens for interested Consultants:

• Warranty Deed & Amendments

• 2011 Master Plan

• FY 2023 Impact Report

• Visitor Map & Guide

5. QUALIFICATION STATEMENT FORMAT

Responses to this request shall include the following information and be presented in the order shown, separated into sections as noted, including a Table of Contents that identifies each section and its page number:

5.1. Letter of Introduction

Letter of Introduction addressed to David Billingsley, Chief Procurement Officer.

5.2. Table of Contents

Tab each item in paragraphs below (including sub-paragraphs) and record tab number/letter in the Table of Contents along with corresponding page number.

5.3. Cover Page from this Solicitation

Cover Page from this solicitation with completed business and contact information (including DUNS number).

5.4. Addendum Receipt

Complete ATTACHMENT "1" - Addendum Receipt Verification Form.

5.5. Confidential and/or Proprietary Information Exemption Form Complete Confidential and/or Proprietary Information Exemption Form (attached to this Solicitation as ATTACHMENT "2").

5.6. Business Experience and Qualifications

A. A copy of Respondent’s current W-9.s

B. If Respondent is a business organization, please submit a copy or screenshot of Respondent’s registration with the Florida Department of Business and Professional Regulation, evidencing that Respondent as an entity has filed and been qualified by a licensed landscape architect under Chapter 481 to practice, or offer to practice, Landscape Architectural Services (pursuant to Section

481.319 of the Florida Statutes) in Florida.

1. Note: Please note that such qualification and registration must be held by the Respondent, not a sub-consultant, and that it must be held by Respondent on or before the date of submittal for this solicitation for Respondent to be considered.

C. Federal SF 330 – even though some of this information may be a duplication of information requested under a separate paragraph. A link to this form can be found at: https://www.gsa.gov/forms-library/architect-engineer-qualifications

1. Note: With respect to Section F of Form 330, Respondents may submit such number of projects which they believe necessary to demonstrate their and https://www.gsa.gov/forms-library/architect-engineer-qualifications their team’s capability to perform the work. While the City anticipates that form’s default number of ten (10) projects will be sufficient to demonstrate such capability, the City does not restrict Respondents from submitting a greater or fewer number of projects in this section.

D. A list of the professional personnel the Respondent is proposing to assign to this contract, their academic background, and their experience on other similar projects. Please include the jurisdiction and license number of any relevant licenses and certifications such personnel may hold.

E. A list of subconsultants the Respondent intends to utilize under this contract, the subconsultants’ personnel that would be assigned, and their academic background and experience on other similar projects.

F. A list of similar projects that are ongoing or have been completed by the Respondent and subconsultants within the last 10 (ten) years along with a reference for each of those projects, including current addresses, email addresses, and telephone numbers. Project descriptions shall clearly explain what role the Respondent and subconsultants performed on the project.

G. A description of the Respondent's expertise with similar projects, the Respondent’s provision of services on those projects, and the public participation required by those projects. The description shall also include the Respondent’s expertise with scheduling, ability to adhere to schedules, cost control, and ability to work with City staff and other stakeholders.

H. A description of the Respondent and subconsultants’ current and planned workloads and the commitment of the assigned project manager and Respondent and subconsultant personnel to dedicate the necessary time to any assigned task.

I. List the Respondent’s office location(s), with street address(es), where the work for this project will be performed. If the work will be performed by Respondent at more than one office location, indicate what percentage of work will be performed at each location (for example, if Respondent has both Tampa and Orlando offices where work will be performed). This information will be used to calculate scoring for both, short-listing and final ranking.

J. A narrative description demonstrating Respondent’s understanding of the Project's scope of work and its approach to successful completion of the Project. Respondents should include a detailed timeline breakdown of how long major tasks to create the Master Plan are anticipated to take as well as the anticipated total time to complete the entire Master Plan.

5.7. Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) Please submit the Minority/Women-Owned Business Enterprise Participation Form attached to this solicitation as ATTACHMENT "3."

5.8. Veteran Business Enterprise (VBE)

Please submit the Veteran Business Enterprise Participation Form attached to this solicitation as ATTACHMENT "4."

5.9. Acceptance of Conditions

By submitting a Qualification Statement, Respondent acknowledges and agrees to the following conditions. Where indicated below, Respondent shall include any requested information, if applicable:

5.10. Evidence of Financial and Insurance Status

A. Has any professional liability/errors and omissions insurance coverage held by your entity ever been cancelled? If yes, explain fully.

B. Has anyone recovered against the coverage? If yes, explain fully.

Note: The City reserves the right in the future to require the submittal of evidence of Respondent's ability to obtain and maintain errors and omission insurance, professional liability insurance, or malpractice coverage. Further, the City reserves the right in the future to require the submittal of evidence it deems necessary relative to the Respondent's financial status and insurance status.

5.11. Investigations and Litigation

If the Respondent has ever been the subject of an investigation conducted by a regulatory agency or professional licensing board, give the details and outcome of such action. If the Respondent has been sued within five years of the Qualification Statement submittal date as a result of actions or inactions in the course of its business or profession, give the details and outcome of such suit(s) with your Qualification Statement.

5.12. Prohibition Against Contracting with Scrutinized Companies In accordance with Section 287.135(2) of the Florida Statutes, “[a] company is ineligible to, and may not, bid on, submit a proposal for, or enter into or renew a contract with an agency or local governmental entity for goods or services of:

A. Any amount if, at the time of bidding on, submitting a proposal for, or entering into or renewing a contract, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725, or is engaged in a boycott of Israel; or

B. One million dollars or more if, at the time of bidding on, or submitting a proposal for, or entering into or renewing such contract, the company:

1. Is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to s. 215.473, or

2. Is engaged in business operations in Cuba or Syria.”

Section 215.473 of the Florida Statutes defines a company to include “all wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit.”

By submitting a response to this solicitation, a Respondent certifies that it and those related entities of Respondent as defined above by Florida law above are not on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725 of the Florida Statutes, and are not engaged in a boycott of Israel. In addition, if this solicitation is for a contract for goods or services of one million dollars or more, by submitting a response to this solicitation, a Respondent certifies that it and those related entities of Respondent as defined above by Florida law are not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to Section 215.473 of the Florida Statutes and are not engaged in business operations in Cuba or Syria. Any Respondent awarded a Contract as a result of this solicitation shall be required to recertify the aforementioned certifications at each renewal of the Contract. The City may terminate any contract resulting from this solicitation if Respondent or any of those related entities of Respondent as defined above by Florida law are found to have submitted a false certification or any of the following occur with respect to the company or a related entity: (i) it has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, or (ii) for any contract for goods or services of one million dollars or more, it has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or it is found to have been engaged in business operations in Cuba or Syria. Notwithstanding the preceding, the City reserves the right and may, in its sole discretion, on a case by case basis, permit a company on such lists or engaged in business operations in Cuba or Syria to be eligible for, bid on, submit a proposal for, or enter into or renew a contract for goods or services of one million dollars or more, or may permit a company on the Scrutinized Companies that Boycott Israel List to be eligible for, bid on, submit a proposal for, or enter into or renew a contract for goods or services of any amount, should the City determine that the conditions set forth in Section 287.135(4) of the Florida Statutes are met.

Accordingly, firms responding to this solicitation shall execute and return with their response an executed copy of ATTACHMENT "5," Certification Regarding Prohibition Against Contracting With Scrutinized Companies. A contract shall not be awarded to a Respondent who does not submit the certification form at the time of submittal or within seven (7) days of the date the City requests the certification form be submitted, if a Respondent fails to return the form with its response.

6. QUALIFICATION STATEMENT SUBMITTAL

Submissions must be received prior to 2:00 p.m., local time, Thursday, March 7, 2024.

Except as provided in Section titled, "Americans with Disabilities Act," for people needing special accommodations, to be responsive, Qualification Statements for this solicitation must be submitted electronically. Paper responses will be deemed non-responsive.

Instructions for submitting a Qualification Statement:

A. Once you have logged into your OpenGov account, go to the solicitation in which you want to bid/participate on. Then click on “Draft Response,” complete the information requested, upload your bid/quote/submittal, along with all required attachments, and submit.

Respondents are solely responsible for ensuring that their submittals are complete, uploaded and submitted in the e-Procurement portal by the due date and time.

Respondents are strongly encouraged to submit their response well ahead of the final due date and time to avoid any transmission or other issues. The City shall not be responsible for any submission delays or failures caused by any occurrence.

7. QUALIFICATION STATEMENT OPENING

Qualification Statements will be opened promptly at the due date and time for submittal.

Interested…