RP019-23 Inv

May 12, 2023

REQUEST FOR PROPOSAL

RP019-23

The Gwinnett County Board of Commissioners is soliciting competitive sealed proposals from qualified Provision of Inmate Commissary Services on an Annual Contract with four (4) one-year options to renew for the Department of Corrections.

Proposals must be returned in a sealed container marked on the outside with the Request for Proposal number and Company Name. Proposals will be received until 2:50 P.M. local time on May 31, 2023 at the Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any proposal received after this date and time will not be accepted. Proposals will be publicly opened and only names of submitting firms will be read at 3:00 P.M. A list of firms submitting proposals will be available the following business day on our website www.gwinnettcounty.com.

A pre-proposal conference is scheduled for 10:00 A.M. on May 17, 2023 at the Gwinnett County Correctional Complex, 750 Hi Hope Road, Lawrenceville, 30043. All service providers are urged to attend.

Questions regarding proposals should be directed to Chelsey Ward, Purchasing Associate II at Chelsey.ward@gwinnettcounty.com or by calling 770-822-7788, no later than May 18, 2023. Proposals are legal and binding upon the vendor when submitted. One unbound original and five (5) copies should be submitted.

Successful service provider will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-5 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written proposal documents supersede any verbal or written prior communications between the parties.

Selection criteria are outlined in the request for proposal documents. Gwinnett County reserves the right to reject any or all proposals to waive technicalities, and to make an award deemed in its best interest.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies submitting a proposal will be notified via email.

We look forward to your proposal and appreciate your interest in Gwinnett County.

Chelsey Ward Purchasing Associate II http://www.gwinnettcounty.com/ mailto:Chelsey.ward@gwinnettcounty.com

RP019-23 Page 2

I. Request for Proposals

Gwinnett County is soliciting qualified service providers to provide automated commissary services to inmates at the Gwinnett County Comprehensive Correctional Complex located at 750 Hi Hope Road, Lawrenceville, Georgia, and operated by the Gwinnett County Department of Corrections. Commissary services include all activities and processes surrounding the physical flow of inmate orders and commissary products, as well as a full inmate banking and trust fund system that tracks all inmate money balances and transactions.

The capacity of the correctional complex is limited to 512 male inmates - 222 beds for state sentenced inmates and 290 beds for county sentenced inmates. There are eight total housing units with three currently vacant. In 2022, the average daily population by month was: November 229.1 and December 232.2. In 2023, the average daily population by month was: January 242.3, February 247.1, March 239.5, and April 239.7. The correctional complex is a smoke/tobacco free facility. The commissary menu will not include any tobacco products.

A. Gwinnett County will not pay any Service Provider for work done in preparation of this proposal.

B. One (1) unbound original (designated as original), four (4) bound copies, and one (1) electronic version on

CD/USB of the proposal should be submitted. All copies of the proposal must be identical. The full cost of proposal preparation is to be borne by the proposing service provider. The original proposal should be signed in ink by a company official who has authorization to commit company resources. The Cost Proposal shall be submitted in a separate sealed envelope as it is evaluated at a separate time. The Cost Proposal must not be included in the electronic version.

Proposal shall be submitted in a sealed envelope/package. Envelope/package shall be addressed to Gwinnett County Purchasing Division, Gwinnett Justice and Administration Center, Second Floor, 75 Langley Drive, Lawrenceville, GA 30046 and shall be identified with the proposal number and company name on the outside.

C. Sole responsibility rests with the Service Provider to ensure their proposal is received on time at the above stated location.

Proposals submitted by alternate means other than those specified in this solicitation will be rejected and disposed of accordingly. This includes proposals sent by facsimile, email, or any other electronic or telegraphic means. If the County receives a proposal through such alternate means, the County does not assume any burden or liability to notify the Service Provider that the proposal has been rejected.

Proposers are to follow the instructions outlined in this solicitation and failure of the Proposer to do so may result in the County deeming the Proposer’s submittal as non-responsive. Service Providers are expected to allow adequate time for delivery of their proposals either by hand delivery, postal service, or other means.

Late proposals will not be accepted.

E. Between the date of the issuance of the solicitation and the date of the final contract award, individuals, firms, and businesses seeking an award of a Gwinnett County contract may not initiate or continue any verbal or written communications regarding a solicitation with any County officer, elected official, employee or other County representative without permission of the Purchasing Associate named in the solicitation.

Violations will be reviewed by the Purchasing Director. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award. This process is to ensure that all prospective respondents have the same level of knowledge relative to the RFP, as well as, ensuring any additional data is made available to all proposers.

F. Submitted proposals and all documentation regarding the proposals will not be made available to the public until such time that an official action has been taken to award or reject this solicitation. All proposals and

RP019-23 Page 3 supporting materials, as well as correspondence relating to this RFP, become property of Gwinnett County when received and will be subject to the Georgia Open Records Act.

II. Introduction and Executive Summary

An executive summary should be prepared describing the major facts or features of the proposal, including any conclusions, assumptions, exceptions, and general recommendations and a Company profile detailing company history and number of years in business. Respondents must list any exceptions to the Terms & Conditions or Proposal Requirements. Please note that any exceptions will be considered during the evaluation process and points may be deducted.

III. Inmate Commissary Services Requirements

1. Inmates should be given the opportunity to order commissary on a weekly basis. Orders should be processed and delivered to the Correctional Complex once per week. The service provider must deliver commissary on scheduled delivery day except Thanksgiving Day, Christmas Day, New Year’s Day, Memorial Day, July 4th and Labor Day. Should these holidays fall on regularly scheduled delivery days, deliveries should be rescheduled for the day before the holiday or the following business day after the holiday. Evening delivery schedules may be required when necessary. Correctional personnel will be responsible for the issuing of the commissary orders directly to the inmates in their housing units on Fridays.

2. All orders will be placed with the service provider on Wednesdays and must be filled and delivered to the department within 48 hours of the service provider’s receipt of the orders. Each order should be individually packaged in heat-sealed, clear plastic bags and grouped according to inmate dormitory assignments. All orders should contain a two-part receipt; receipts should have a designated area for inmate signature and should contain: beginning balance, itemized list of goods sold with price for each, ending balance, receipt number, and an explanation of any items ordered but not shipped.

3. Service provider should maintain a large selection of quality products approved by the Warden or his/her designee. Items available for purchase should include personal hygiene products, writing materials, snacks, candies, and other food items to accommodate the different ethnic groups that make up the inmate population.

All new products and/or specialty programs must be reviewed by the Warden or his/her designee before being placed on menu or into service.

4. The Gwinnett County reserves the right to determine the final retail selling prices to the inmates. No items may be added, deleted, or have a change in brands, packaging, or sizes without the approval of the Warden or his/her designee.

5. Service provider shall not increase prices of commissary items during the first year of the contract period unless such increase(s) is (are) approved by the Warden or his/her designee. Service provider must provide Gwinnett County adequate documentation to support any commissary price increases. Adequate documentation may be service provider’s supplier invoices for the specific item to be increased.

6. Service provider should maintain sufficient inventory levels to limit shortages and should ensure a 99% fill rate for all products. A daily out-of-stock report should be provided to limit shortages. For any reported shortage, damaged or incorrect item, credit should be applied to the specific inmate’s account within 24 hours. Rejected orders will be returned to the service provider and a credit applied to the specific inmate’s account. No restocking fee should be applied.

7. Service provider should provide indigent packages as a menu item at an agreed upon price. The indigent packages should contain nine (9) sheets of writing paper and three (3) stamped envelopes per week, and one (1) pen per month. The cost shall be billed in a separate invoice.

RP019-23 Page 4

8. Service provider shall be solely responsible for purchasing and paying for all commissary inventory and stock. All profits or losses from the inmate commissary operations will be from the service provider’s account.

9. Service provider will operate all commissary services on their own premises. Gwinnett County is not accepting offers from vendors to run commissary on-site.

10. Gwinnett County agrees to pay service provider weekly for all items purchased through the inmate commissary.

11. Service provider will pay Gwinnett County a commission based on the weekly, adjusted gross sales. Adjusted gross sales are gross sales less postage sales or other non-commissioned sales.

12. Service provider must attend meetings called by the Warden, or his/her designee to address issues or to discuss commissary operations.

IV. Current Environment

1. The Gwinnett County Department of Corrections currently uses KeepTrak Software System which includes inmate banking, commissary, and inventory to manage inmate funds and track commissary orders. Inmates order commissary using a touch screen kiosk every Wednesday through Tuesday of each week. Commissary orders are electronically transmitted to the KCN warehouse every Wednesday morning. Orders are delivered on Thursdays and distributed to the inmates on Fridays. The commissary schedule is subject to change if an observed holiday falls on a Wednesday.

2. Inmate Phone System

The current Gwinnett County Department of Corrections’ inmate phone system vendor is ICSolutions. Inmates have an option to place collect calls or Debit calls. The ICS web-service interface allows the inmates to directly access funds in their trust account to pay for individual Debit calls. Once the call is complete, the web service computes the actual cost of the call, and the amount is deducted from the inmate trust account.

Service provider should be able to integrate with the county’s inmate phones system to allow inmates to use their existing trust fund to make Debit calls. Gwinnett County is not interested in a separate phone account or the sale of blocks of phone time.

3. State Gratuity Payment

Georgia Department of Corrections pays state inmates a gratuity payment of $25.00 upon release. The department pays this amount from a customized “State Gratuity” account creating a negative $25.00 balance.

Fees owed to the facility cannot be deducted from the gratuity payment. Each month, the department submits documentation to the state for reimbursement. The $25.00 reimbursement is deposited back into the “State Gratuity” account to bring the account balance to zero.

4. Child Support Payment and Court Order Fees

The department is responsible for paying court ordered child support, probation, and restitution payments for Work Release Program residents. A customized account has been created for the purpose of depositing the collected fees and issuing a check to the respective agency or person per the court order. These funds must remain separate from the inmate Trust Account.

5. Custom Package Program In an effort to reduce contraband into the facility, family and friends are prohibited from sending inmates packages. Family and friends may send care packages from a secure online package program. The custom package program includes a weight limit and products approved by the department. Only one package per month per inmate is allowed. Inmates are allowed to receive one holiday care package and one monthly package during the month of December.

RP019-23 Page 5

Service provider shall provide a customized, hassle-free package program with year-round ordering. Family and friends should be able to create their own personalized packages from an approved online catalog. The website should be user-friendly, and all regulations and order limitations shall be enforced. The website should be convenient for family and friends to place orders online, or by phone 24 hours a day, seven days a week and receive confirmation that it’s being processed.

6. Disbursement Request and Release Checks

The current banking system allows the department to make withdrawals from an inmate account upon request.

An inmate may request approval to send money to family members or loved ones. Currently, a check is the only form of payment that can be issued. The County is interested in other options for issuing payments to inmates at release and upon request.

V. Hardware, Software and Equipment Requirements

1. Service provider shall provide state-of-the-art hardware, with Windows-based technologies, comprehensive training, and a 24-hour technical support line. The software system should provide convenient, flexible entry of all transactions related to the inmate’s financial history and have the ability to manage deposits, withdrawals, commissary purchases, refunds, debt, holds, and general ledger activities, including customized reporting and functionality to meet the specific needs of Gwinnett County. Such a program shall be in accordance with generally accepted accounting principles (GAAP).

2. Inmate Banking and Software

Service provider should describe in detail the capabilities and functionality of the proposed inmate banking and commissary software system as it relates to the current environment. Service provider should include all standardized and customized reports with parameters that the software system can generate. Gwinnett

County is not just looking for a commissary system only, but a complete integrated solution to meet our specific needs – paying child support, probation fees, and gratuity payments without mixing money. The inmate banking system should, at the minimum, have the following functions:

a) Authorization Control

b) Cash Management

c) Active Real Time General Ledger

d) Check Register and Bank Reconciliation

e) Transaction Controls

f) Integrity and Audit Trail

g) Debit Release Card

Gwinnett County reserves the right to request a demo of the proposed inmate banking system in order to verify the system has the capability to perform the functionality described in the service provider’s proposal.

3. Service provider should provide the computer-related equipment (i.e., one check writing printer) needed for the inmate banking and commissary software. The County will provide one personal computer.

4. Service provider should offer training and 24/7 support of all provided software and hardware. Software and hardware upgrades must be provided, warranted, and maintained by the service provider at no cost to the

County.

5. If additional hardware and/or software not mentioned are needed in order to meet the system requirements for this bid, the commissary service provider shall pay all costs for such additional hardware and/or software, including maintenance and support.

RP019-23 Page 6

6. Service provider should design, engineer, write, install, and support its’ proposed software in order to customize reports and functionality to meet the specific needs of Gwinnett County. Technical support service should be provided 24/7 at no additional cost. Access to the database should be limited to the service provider’s support personnel to protect the integrity of the data structure and accounting principles.

7. Interface Requirement (Alternate #1)

Gwinnett County is interested in interfacing with the Gwinnett County’s Jail Management System SmartCop.

Service provider should submit an implementation plan in response to this RFP. The cost for this implementation shall be included in the space provided on the fee schedule in a separate sealed envelope.

8. Self Service Kiosk:

Gwinnett County desires utilizing self-service kiosks in the housing unit that will gives inmates access to account balances and transaction history, place commissary orders, view facility bulletins and information, request appointments, and draft request for informal resolution, grievance, or appeal. Gwinnett County is currently using self-service kiosks for the inmate dorms (2 kiosk per inmate dorm and 1 in segregation unit) through the current award vendor for inmate phone service, ICSolutions. Service provide must be able to integrate with current ICS kiosk for services detailed in this RFP. One lobby kiosk should be provided by service provider.

Service provider should support all of the hardware and software and be able to add features per need at no additional cost.

9. Electronic Deposit Services:

Service provider, at the minimum, should provide the following options for depositing funds into an inmate account:

a. Self-service lobby kiosk that accepts cash, credit and debit cards. Service provider should support all the hardware and software and be able to add features per need. There shall be no per-kiosk fee, and/or charge for spares, replacements, and service. The lobby kiosk shall have the ability to photograph each depositor for potential investigative purposes and some type of software that is able to identify individuals who make deposits into multiple inmate accounts

b. Toll-free number with bilingual agents

c. Online account with 24/7 access

d. All funds deposited to an inmate’s account should be guaranteed and posted in real time

10. Reporting and Data Accessibility:

Service provider should provide a windows-based report writer that allows end users to customize reports whenever requested. These reports include but are not limited to inmate account statements, batch reports, transaction inquiries, individual inmate balance listings, housing reports, commissary order trend reports, and commissary sales roster by housing unit. The report writer should be able to export flat file, delimited, XML or other industry standard formats.

11. Secure Release Options:

Pre-paid Debit Card

Service provider should provide a debit release card that gives inmates access to 100% of their funds and works everywhere major credit cards are accepted. Hardware, software, and technical support should be provided at no cost. The card should have no surcharge at MoneyPass ATMs, or fees for getting cash back at

RP019-23 Page 7 point-of-sale transactions, getting a balance advance from participating financial institutions or transferring funds from the card to their bank account.

12. Custom Package Program:

Service provider should offer a customized year-round and seasonal package program for inmates’ family and friends. The package program should include:

a. Product restrictions and quantity limits

b. Spending, order frequency and inmate status limits

c. Detailed and customized reports (including inmate order history, and ship dates)

d. Customized, user-friendly website

e. 24/7 online ordering with automatic confirmation that order is being processed

13. Service provider shall meet with the Gwinnett County Department of Information Technology Services to identify tasks to be completed prior to installation and/or implementation. Examples include, but are not limited to dedicated phone lines, special wiring, or special setups.

14. Gwinnett County Department of Information Technology Services requires service providers to meet certain security requirements as outlined in the FBI CJIS security document. The service provider must give a full explanation of the type of security (software, network, etc.) they have in place to protect the integrity of the data and to prevent security breaches. The Gwinnett County security requirements include, but are not limited to the following:

a. Gwinnett County Network – DMZ.

b. Service provider’s software must be able to operate across different networks (VLAN).

c. Service provider’s technical staff must use a VPN connection when accessing the Gwinnett County network.

d. Service provider must have anti-virus software installed at their location before Gwinnett County will create a VPN account.

e. Service provider must have an SSL certificate installed if any data is transferred or accessed via the

Internet.

f. Service provider’s software will be subject to a software security check executed by Gwinnett County

Information Technology Services. If possible, security breaches are identified; the software must be corrected before being placed in production.

g. Service providers must meet requirements for test environments and production environments.

15. Any service provider staff member who will have access to the Department of Corrections data or any staff member who enters the Department of Corrections may be required to submit to a criminal history check.

16. The service provider’s technical staff and/or project manager must meet with the Department of Corrections, Gwinnett County Sheriff’s Office, and the Gwinnett County Information Technology Services project manager to review user requirements and system requirements. Regular status meetings may be required with meeting minutes published by the Gwinnett County project manager.

17. Service provider should provide an installation timeline and operating plan for conversion. It will be the responsibility of the service provider to convert the data from the existing inmate banking and commissary system to the proposed system.

RP019-23 Page 8

VI. Preparation of Proposals

Each Service provider shall read all sections of this RFP including the instructions, and all attachments hereto. Failure to do so will be at the Service provider’s risk. The Service provider must sign the proposal with their usual signature by an authorized representative and shall give their full business address.

The following information shall be submitted in the proposal in the format as specified herein.

Cover Letter A proposal cover letter should be provided presenting an Executive Summary of the service provider’s proposal.

Please limit the cover letter to two (2) pages.

Phase I Service providers should respond to each requirement listed above as part of the technical proposal.

Responses should clearly identify whether or not the service provider does comply or does not comply with each requirement.

Phase II - Cost Proposal The cost proposal must not be included in the technical portion of your submittal; it must be submitted in a separate sealed envelope. Provide the proposed cost for the commissary services offered using the attached Bid Schedule. Unit prices listed for commissary items must be the price the inmates will pay for those items.

Unit pricing must not include sales tax.

VII. Proposal Evaluation Criteria

Criteria Points

Phase I

Service Provider Experience and Qualifications Prior experience in providing similar services. Background on company. (Section II)

Understanding and Approach Demonstrated knowledge of and ability to support entire scope of work and ability to deliver the required services.

(Sections III, IV)

3 Equipment, Software & Service (Section V) 20

4 References 10

Compliance with RFP Format/Completeness Ability of offer or to follow proposal preparation instructions set forth in this solicitation, including providing the required forms and signatures.

Sub-Total 85

Phase II

5 Total Commission 15

Total 100

Phase III

Optional Interview/Demonstration 10

Total 110

RP019-23 Page 9

Basis of Short-Listing / Selection

The County will select the highest scoring service providers that best demonstrate that they would add the most value toward achieving the key objectives for implementing and providing professional services for services described above. Gwinnett County’s selection teams will review proposals using a three-part process as follows:

Part I – Initially, proposals will be evaluated based on their relative responsiveness to the criteria described in the technical specifications and will be scored based on the point values as shown in the Proposal Evaluation Criteria above.

Part II – Service providers may be short-listed for further consideration. The Proposal Fee Schedules of the short-listed firms from Part I will be opened, evaluated, and scored.

Part III – At the County’s discretion or as deemed in the County’s best interest, firms may be short-listed a second time for an interview/demonstration. At this time, the County may request further information, explanations, clarifications, presentations, demonstrations, interviews and/or meetings with some or all of the remaining service providers.

If interviews/demonstrations are necessary for selection, evaluation will be performed using a 0-10 point scoring system.

RP019-23 Page 10

FEE SCHEDULE

FAILURE TO RETURN THIS PAGE OF THE PROPOSAL SUBMITAL MAY RESULT IN REJECTION OF PROPOSAL

(THE FEE SCHEDULE IS TO BE SUBMITTED WITH YOUR PROPOSAL IN A SEPARATE SEALED ENVELOPE.)

Company Name: ____________________________________________________________

ITEM#

EST. ANNUAL

QTY

DESCRIPTION

INDIVIDUAL UNIT

PRICE

INDIVIDUAL

UNIT SIZE

LOWEST UNIT OF MEASURE

PRICE PER OZ, ETC

TOTAL PRICE

SECTION A: BEVERAGES

1. 2,981 EA Freeze Dried Coffee 3 oz $ $ $

2. 2,269 EA SS Hot Cocoa .8 oz $ $ $

3. 5,495 EA SS Creamer .105 oz $ $ $

4. 119 EA

Tea w/ Lemon Drink Mix

0.47 oz

5. 171 EA Lemonade Drink Mix 1.89 oz $ $ $

6. 540 EA

Strawberry/Lemonade Drink Mix .80 oz

7. 411 EA

Raspberry / Lemonade Drink Mix .63 oz

8. 595 EA Sprite 20 oz $ $ $

9. 762 EA Tang Clear 6 oz $ $ $

10. 1,745 EA Faygo Peach Soda 20 oz $ $ $

11. 4,183 EA Coke 20 oz $ $ $

12. 56 EA Diet Coke 20 oz $ $ $

13. 732 EA Orange 20 oz $ $ $

SECTION A TOTAL $

SECTION B: CHIPS/SNACKS

1. 1,773 EA

Oatmeal- Maple Brown Sugar (Packet) 1.51 oz

2. 142 EA Cream Chs W/Jalap 2 oz $ $ $

3. 319 EA Hot & Spicy Sausage 3 oz $ $ $

4. 147 EA Regular Summer Sausage 3 oz $ $ $

RP019-23 Page 11

ITEM#

EST. ANNUAL

QTY

DESCRIPTION

INDIVIDUAL UNIT

PRICE

INDIVIDUAL

UNIT SIZE

LOWEST UNIT OF MEASURE

PRICE PER OZ, ETC

TOTAL PRICE

5. 1088 EA Spicy Refried Beans & Rice 4 oz $ $ $

6. 1189 EA

Hot Chili Refried Bean & Rice

11.25 oz

6. 1048 EA Chili Cheese Fritos 2 oz

7. 1421 EA Oreo Cookies 2.4 oz $ $ $

8. 1070 EA

Choc Double Decker Moon Pie

1.75 oz

9. 7 EA Guacamole Chip 3 oz $ $ $

10 40 EA

El Sabroso Salsitas Spicy Sala Tortilla Chip 3 oz

11. 371 EA Peanut Butter 2.0 oz $ $ $

12. 509 EA

2/Pk Blueberry Pop Tarts 3.67 oz

13. 3358 EA Ramen- Chicken 3 oz $ $ $

15. 5480 EA Ramen- Texas Beef 3 oz $ $ $

16. 3019 EA Ramen- Cajun Shrimp 3 oz $ $ $

17. 12994 EA Ramen- Chili 3 oz $ $ $

18. 5766 EA Ramen- Cajun Chicken 3 oz $ $ $

53. 190 EA Refried Beans 8 oz $ $ $

19. 749 EA

Spicy Refried Beans 8 oz

20. 1165 EA Mackerel Fillet In Brine 3.53 oz $ $ $

21. 2255 EA Whole Shabang 1.5 oz $ $ $

22. 395 EA Classic Potato Chip 1.5 oz $ $ $

23. 1560 EA Stuffed Jalp Chips 1.5 oz $ $ $

25. 909 EA Buffalo Pretzel Pieces 2.25 oz $ $ $

26. 560 EA Hot & Spicy Corn Chips 1.50 oz $ $ $

RP019-23 Page 12

ITEM#

EST. ANNUAL

QTY

DESCRIPTION

INDIVIDUAL UNIT

PRICE

INDIVIDUAL

UNIT SIZE

LOWEST UNIT OF MEASURE

PRICE PER OZ, ETC

TOTAL PRICE

27. 267 EA Hot Fries .85 oz $ $ $

28. 1,005 EA Cheese Puffs 2 oz $ $ $

29. 766 EA Cheese Crunchy 11 oz $ $ $

30. 956 EA Hot BBQ Chips 1.5 oz $ $ $

31. 353 EA Caramel Popcorn 3.53 oz $ $ $

32. 2,616 EA Buffalo Blue Cheese Chip 1.5 oz $ $ $

33. 782 EA Nacho Flvr Doritos 1.75 oz $ $ $

34. 2,614 EA Cheetos Flmn Hot 1.75 oz $ $ $

35. 2,559 EA Cheetos Cheese 2 oz $ $ $

36. 142 EA

Bushy Creek Chili No Beans

11.25 oz

37. 143 EA

Bushy Creek Chili W/Beans

11.25 oz

38. 269 EA

Bushy Creek Hot Chili W/Beans

11.25 oz

39. 249 EA Cajun Snack Mix 3.5 oz $ $ $

40. 1,081 EA Healthy Snack Mix 3.25 oz $ $ $

41. 207 EA

Popcorn-Jalapeno & Cheddar 5 oz

42. 1,123 EA Cheddar Cheese Sqz 2 oz $ $ $

43. 1048 EA Jalap Cheese Sqz 2 oz $ $ $

44. 42 EA Cereal Frosted Flakes 1 oz $ $ $

45. 2978 EA Pepper - single packet .18 gm $ $ $

46. 6582 EA Salt- single packet .75gm $ $ $

RP019-23 Page 13

ITEM#

EST. ANNUAL

QTY

DESCRIPTION

INDIVIDUAL UNIT

PRICE

INDIVIDUAL

UNIT SIZE

LOWEST UNIT OF MEASURE

PRICE PER OZ, ETC

TOTAL PRICE

47. 448 EA

Nutrigrain Cereal Bar Strawberry 1.3 oz

48. 79 EA Flour Tortillas 6 ct $ $ $

49. 1873 EA Salted Peanuts 1.75 oz $ $ $

50. 35 EA Bagel Plain 4 oz $ $ $

51. 56 EA Cinnamon & Raisin Bagel 4 oz $ $ $

52. 924 EA Jalapeno Pretzels 2 oz $ $ $

55. 1689 EA Fresh Catch Tuna 4.23 oz $ $ $

SECTION B TOTAL $

SECTION C: CANDY/PASTRIES

1. 196 EA M&M Plain Choc 1.69 oz $ $ $

2. 289 EA M&M Choc Peanut 1.74 oz $ $ $

3. 691 EA Snickers Choc Peanut 2.07 oz $ $ $

4. 496 EA Zero Bar 1.85 oz $ $ $

5. 778 EA

Reese’s Peanut Butter Cups 1.5 oz

6. 446 EA Skittles Candy 2.17 oz $ $ $

7. 133 EA Lemon Drops 4.25 oz $ $ $

8. 172 EA Starlite Mints 3.75 oz $ $ $

9. 53 EA Tongue Torchers 3 oz $ $ $

10. 1092 EA Dibgy Allstars 3.75 oz $ $ $

11. 1 EA Starburst 7.2 oz $ $ $

12. 827 EA Gummy Bears 4 oz $ $ $

13. 1463 EA Neon Nightcrawlers 4 oz $ $ $

RP019-23 Page 14

ITEM#

EST. ANNUAL

QTY

DESCRIPTION

INDIVIDUAL UNIT

PRICE

INDIVIDUAL

UNIT SIZE

LOWEST UNIT OF MEASURE

PRICE PER OZ, ETC

TOTAL PRICE

SECTION C TOTAL $

SECTION D: HYGIENE

1. 30 EA Shampoo 4 oz $ $ $

2. 32 EA Conditioner 4 oz $ $ $

3. 101 EA Dandruff Shampoo 4 oz $ $ $

4. 38 EA African Crown Hairdress 5 oz $ $ $

5. 34 EA

Softee Conditioner Bergamot 5 oz

6. 45 EA Pro Glo Gel Pomade 4 oz $ $ $

7. 27 EA Murrays Pomade 4 oz $ $ $

8. 284 EA

Antiperspirant/Deodorant, Force 2.5 oz

9. 59 EA P-UP Drive Deodorant 2.5 oz $ $ $

10. 314 EA Suave A/P Deodorant 1.4 oz $ $ $

11. 272 EA Scented Lady's Stick 1.4 oz $ $ $

12. 517 EA Baby Powder 4 oz $ $ $

13. 191 EA Baby Oil 4 oz $ $ $

14. 56 EA Skin Care Lotion 4 oz $ $ $

15. 123 EA Coconut Lime Aloe Lotion 15 oz $ $ $

16. 123 EA

Cocoa & Shea Cond Lotion 15 Oz

17. 264 EA Petroleum Jelly 3.75 oz $ $ $

18. 7 EA

Natureplex Zit Free Bensoyl Peroxide 1 oz

19. 14 EA Hydrocortisone Cream 1 oz $ $ $

RP019-23 Page 15

ITEM#

EST. ANNUAL

QTY

DESCRIPTION

INDIVIDUAL UNIT

PRICE

INDIVIDUAL

UNIT SIZE

LOWEST UNIT OF MEASURE

PRICE PER OZ, ETC

TOTAL PRICE

20. 26 EA

Athlete Ft Cream Tolnaftate .5 oz

21. 96 EA Chapstick .15 oz $ $ $

22. 990 EA Protection Disp Razr 1/Ea $ $ $

23. 8 EA Smooth Shave Cream 6 oz $ $ $

24. 16 EA Pro-Tection Shave Cream 7 oz $ $ $

25. 105 EA

Sea algae body wash 15 oz

26. 201 EA Sea Minerals Body Wash 15 oz $ $ $

27. 143 EA

Shampoo W/Aloe-Ginseng 15 oz

28. 52 EA

Daily Shampoo W/Eclp Mint 15 oz

29. 86 EA

Therapy Body Lotion W/Shea 15 oz

30. 199 EA

Ambi complexion bar

3.5 oz

31. 409 EA Irish Spring Soap 3.2oz $ $ $

31. 188 EA Ivory Soap (1/Bar) 3.1 oz $ $ $

32. 160 EA Next1 Moisturizing Soap 5 oz $ $ $

33. 1 EA

Mouthwash Oral Health Rinse 8 oz

34. 202 EA

Colgate Toothpaste Regular 1 oz

35. 377 EA

Colgate Toothpaste Great Flavor 2.5 oz

36. 161 EA

Cool Wave Clear Toothpaste 4 oz

RP019-23 Page 16

ITEM#

EST. ANNUAL

QTY

DESCRIPTION

INDIVIDUAL UNIT

PRICE

INDIVIDUAL

UNIT SIZE

LOWEST UNIT OF MEASURE

PRICE PER OZ, ETC

TOTAL PRICE

37. 373 EA Sensodyne Toothpaste 4 oz $ $ $

38. 512 EA Tek med. Toothbrush $ $ $

39. 39 EA Chlorphen-Allergy Tab (1) $ $ $

40. 961 EA

Apap (Like X Strength Tylenol)

2 PK

41. 4 EA Saline Nasal Spray 1.5oz $ $ $

42. 88 EA

Halls Cough Drops Mentholyptus

43. 21 EA Gen Visine-Eye Drops .5oz $ $ $

44. 119 EA Soap Dish $ $ $

45. 4 EA Rolaids 3/Rolls $ $ $

46. 2 EA Denture Adhesive Ultra Fresh $ $ $

47. 268 EA 10/PK BIC Disp Razor $ $ $

48. 9 EA Force A/P Deod Roll-On 3oz $ $ $

49. 1 EA Sunscreen Lotion Spf30- 4oz $ $ $

SECTION D TOTAL $

SECTION E: MISCELLANEOUS

1. 163 EA Stamped Envelope $ $ $

2. 799 EA #10 White Envelope $ $ $

3. 280 EA Manilla Envelope $ $ $

4. 183 EA

Boardroom Paper 50 ct white pad 8 ½” x 11”

5. 26 EA Sketch Pad 8.5 X 11 white $ $ $

6. 54 EA #2 Pencil $ $ $

7. 8 EA Colored Pencils 12/Box $ $ $

RP019-23 Page 17

ITEM#

EST. ANNUAL

QTY

DESCRIPTION

INDIVIDUAL UNIT

PRICE

INDIVIDUAL

UNIT SIZE

LOWEST UNIT OF MEASURE

PRICE PER OZ, ETC

TOTAL PRICE

8. 194 EA Black Pen (Plastic Clip) $ $ $

9. 16 EA

Juvenile Birthday Card W/O Stamp

10. 70 EA Birthday Card W/O Stamp $ $ $

11. 24 EA Friendship Card W/O Stamp $ $ $

12. 12 EA Anniversary Card W/O Stamp $ $ $

13. 31 EA Thank You, Card W/O Stamp $ $ $

14. 48 EA

Seasonal Greeting Card W/O Stamp

15. 74 EA Radio Digital AM/FM, Clear, EA $ $ $

16. 222 EA Aviator Playing Cards $ $ $

17. 1728 EA

10/PK Sugar Substitute Saccharin Pink

18. 3653 EA AA Panasonic Batteries 2pk $ $ $

19. 485 EA AAA Panasonic Batteries 2pk $ $ $

20. 506 EA Stamped Envelope #10 $ $ $

SECTION E TOTAL $

SECTION F: POSTAL

1. 546 EA Forever Stamp $ $ $

2. 278 EA (1/EA) One Cent Stamp $ $ $

3. 64 EA Book Of Ten Stamps $ $ $

SECTION F TOTAL $

TOTAL (SECTIONS A THROUGH F) $

RP019-23 Page 18

COMPANY NAME_______________________________________________________________

In exchange for the right to provide commissary services, the Service Provider shall pay Gwinnett County a set percentage of the net commissary sales.

STATE THE PERCENTAGE OF NET COMMISSARY SALES PAYABLE TO GWINNETT COUNTY ________%.

GRAND TOTAL (Total of Sections A through F x % Commission) $____________________________________

*NOTES:

• Unit prices listed for commissary items must be the price the inmates will pay for those items.

• Unit prices must not include sales tax.

• Unit prices must not exceed two decimal places.

• Pricing for commissary items along with the percentage of sales payable to the County will be taken into consideration when determining award.

ALTERNATE #1:

Lump Sum Fee to Interface with Gwinnett County’s Jail Management System, SmartCop. $_______________

Gwinnett County requires the percentage of commissary sales payable to the County remain firm for the duration of the initial term of the contract. Failure to hold this percentage for the initial term of the contract will be sufficient cause for Gwinnett County to declare bid non-responsive. Contract to begin upon award.

Unless otherwise noted, percentage and prices will remain firm for four (4) additional years. If a percentage increase/decrease will be a part of this bid, please note this in the space provided together with an explanation.

Renewal #1: Unit Prices: _ increase/decrease (circle one)

Commission Rate: increase/decrease (circle one)

Renewal #2: Unit Prices: _ increase/decrease (circle one)

Commission Rate: increase/decrease (circle one)

Renewal #3: Unit Prices: increase/decrease (circle one)

Commission Rate: increase/decrease (circle one)

Renewal #4: Unit Prices: increase/decrease (circle one)

Commission Rate: increase/decrease (circle one)

RP019-23 Page 19

FEE SCHEDULE CONTINUED

FAILURE TO RETURN THIS PAGE OF THE QUOTE DOCUMENT MAY RESULT IN REJECTION OF QUOTE

COMPANY NAME ______________________________________________________________________

Certification of Non-Collusion in Quote Preparation Signature Date Date

In compliance with the attached specifications, the undersigned offers and agrees, within ninety (90) days of the date of quote opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the quote schedule. By submission of this quote, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the instructions to bidders.

Legal Business Name Federal Tax ID

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature Printed Name

Telephone Number Fax Number

Email Address http://www.gwinnettcounty.com/portal/gwinnett/Departments/FinancialServices/Treasury/

RP019-23 Page 20

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF

PROPOSAL.

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been completed.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope of the project being bid on.

Do not submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Dates

Contact Person Telephone

E-Mail Address

2. Company Name

Completion Date

Contract Amount $ Start Date

3. Company Name

Completion Date

Contract Amount $ Start Date

Company Name

RP019-23 Page 21

PROFESSIONAL SERVICES INSURANCE REQUIREMENTS

(For projects less than $5,000,000)

1. Statutory Workers' Compensation Insurance

(a) Employers Liability:

✓ Bodily Injury by Accident - $100,000 each accident

✓ Bodily Injury by Disease - $500,000 policy limit

✓ Bodily Injury by Disease - $100,000 each employee

2. Commercial General Liability Insurance

(a) $1,000,000 limit of liability per occurrence for bodily injury and property damage

(b) The following additional coverage must apply:

✓ 1986 (or later) ISO Commercial General Liability Form

✓ Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04)

✓ Additional Insured Endorsement (Form B CG 20 10 with a modification for completed operations or a separate endorsement covering Completed Operations)

✓ Blanket Contractual Liability

✓ Broad Form Property Damage

✓ Severability of Interest

✓ Underground, explosion, and collapse coverage

✓ Personal Injury (deleting both contractual and employee exclusions)

✓ Incidental Medical Malpractice

✓ Hostile Fire Pollution Wording

3. Auto Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) Comprehensive form covering all owned, nonowned, leased, hired, and borrowed vehicles

(c) Additional Insured Endorsement

(d) Contractual Liability

4. Professional Liability Insurance - $1,000,000 (project specific for the Gwinnett County project) limit of liability per claim/aggregate or a limit of $1,000,000 per occurrence and $2,000,000 aggregate or a claim/aggregate limit of $3,000,000 per occurrence and $3,000,000 aggregate.

✓ Insurance company must be authorized to do business in the State of Georgia.

✓ Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04 or some other form)

5. Gwinnett County Board of Commissioners (and any applicable Authority) should be shown as an additional insured on General Liability and Auto Liability policies.

6. The cancellation should provide 10 days notice for nonpayment and 30 days notice of cancellation.

7. Certificate Holder should read:

Gwinnett County Board of Commissioners 75 Langley Drive Lawrenceville, GA 30046-6935

8. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-5 or higher.

Certain Workers' Comp funds may be acceptable by the approval of the Insurance Unit. European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the contractor’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-5 or better.

9. Insurance Company should be licensed to do business by the Georgia Department of Insurance.

RP019-23 Page 22

*See above note regarding Professional Liability

10. Certificates of Insurance, and any subsequent renewals, must reference specific bid/contract by project name and project/bid number.

11. The Contractor shall agree to provide complete certified copies of current insurance policy (ies) or a certified letter from the insurance company (ies) if requested by the County to verify the compliance with these insurance requirements.

12. All insurance coverages required to be provided by the Contractor will be primary over any insurance program carried by the County.

13. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every Subcontractor in any tier, and shall require each and every Subcontractor of any tier to comply with all such requirements. Contractor agrees that if for any reason Subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor's expense.

14. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract have been complied with and until evidence of such compliance satisfactory to Gwinnett County as to form and content has been filed with Gwinnett County. The Acord Certificate of Insurance or a preapproved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

15. The Contractor shall agree to waive all rights of subrogation against the County, the Board of Commissioners, its officers, officials, employees, and volunteers from losses arising from work performed by the contractor for the County.

16. Special Form Contractors’ Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents required to perform the services called for in the Contract. The coverage must be on a replacement cost basis. The County will be included as a Loss Payee in this coverage for County owned equipment, tools, supplies, and contents.

17. The Contractor shall make available to the County, through its records or records of their insurer, information regarding a specific claim related to any County project. Any loss run information available from the contractor or their insurer relating to a County project will be made available to the county upon their request.

18. Compliance by the Contractor and all subcontractors with the foregoing requirements as to carrying insurance shall not relieve the Contractor and all Subcontractors of their liability provisions of the Contract.

19. The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of 1970, Public

Law 91-956, and any other laws that may apply to this Contract.

20. The Contractor shall at a minimum apply risk management practices accepted by the contractors’ industry.

Surety Bonds (If Required)

All of the surety requirements will stay the same except the Surety Company must have the same rating as item 8 above.

Rev. 06/11

PA023-18 Page 23

RP019-23 Provision for Inmate Commissary on an Annual Contract Page 21

CODE OF ETHICS AFFIDAVIT

PLEASE RETURN THIS FORM COMPLETED WITH YOUR SUBMITTAL. SUBMITTED FORMS ARE REQUIRED

PRIOR TO EVALUATION.

In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes the following full and complete disclosure under oath, to the best of their knowledge, of the name(s) of all elected officials whom it employs or who have a direct or indirect pecuniary interest in or with the bidder/proposer, its affiliates or its subcontractors:

1. __________________________________________________________________________________________

Company Submitting Bid/Proposal

2. Please select one of the following:

No information to disclose (complete only section 4 below)

Disclosed information below (complete section 3 & section 4 below)

3. If additional space is required, please attach list:

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

4. BY:

Authorized Officer or Agent Signature

Printed Name of Authorized Officer or Agent

Title of Authorized Officer or Agent of Contractor

Sworn to and subscribed before me this day of , 20

Notary Public

(seal)

Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec. 54-33. The ordinance will be available to view in its’ entirety at GwinnettCounty.com

RP019-23 Page 24

RP019-23 Provision for Inmate Commissary on an Annual Contract Page 22

CONTRACTOR AFFIDAVIT AND AGREEMENT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)

By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Immigration Reform

Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security] to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability provisions and deadlines established therein.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett County Board of Commissioners at the time the subcontractor(s) is retained to perform such service.

E-Verify * User Identification Number Date Registered

Legal Company Name

Street Address

City/State/Zip Code

BY: Authorized Officer or Agent Date (Contractor Signature)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_______ DAY OF ______________________, 20_______

Notary Public My Commission Expires: ___________________________

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is “E-Verify” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

For Gwinnett County Use Only:

Document ID #________________

Issue Date: ___________________

Initials: ______________________

FAILURE TO RETURN THIS PAGE MAY RESULT IN REMOVAL OF YOUR COMPANY FROM COMMODITY

LISTING.

RP019-23

Buyer Initials: CW

IF YOU DESIRE TO SUBMIT A "NO BID" IN RESPONSE TO THIS PACKAGE, PLEASE INDICATE BY CHECKING ONE OR

MORE OF THE REASONS LISTED BELOW AND EXPLAIN.

Do not offer this product or service; remove us from your bidder's list for this item only.

Specifications too "tight"; geared toward one brand or manufacturer only.

Specifications are unclear.

Unable to meet specifications

Unable to meet bond requirements

Unable to meet insurance requirements

Our schedule would not permit us to perform.

Insufficient time to respond.

Other

COMPANY NAME

AUTHORIZED REPRESENTATIVE

SIGNATURE

GWINNETT COUNTY

DEPARTMENT OF FINANCIAL SERVICES – PURCHASING DIVISION

GENERAL INSTRUCTIONS FOR VENDORS, TERMS AND CONDITIONS

***ATTENTION***

FAILURE TO RETURN THE FOLLOWING DOCUMENTS MAY RESULT IN SUBMITTAL BEING DEEMED NON-

RESPONSIVE AND AUTOMATIC REJECTION. THE COUNTY SHALL BE THE SOLE DETERMINANT OF

TECHNICALITY VS. NON-RESPONSIVE SUBMITTAL:

1. FAILURE TO USE COUNTY QUOTE/BID/FEE SCHEDULE.

2. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE COMPLIANCE/SPECIFICATION

SHEETS.

3. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE ADDENDA.

4. FAILURE TO PROVIDE INFORMATION ON ALTERNATES OR EQUIVALENTS.

5. FAILURE TO PROVIDE BID BOND, WHEN REQUIRED, WILL RESULT IN SUBMITTAL BEING DEEMED

NON-RESPONSIVE AND AUTOMATIC REJECTION. BID BONDS ARE NOT REQUIRED ON ALL

SOLICITATIONS. BOND REQUIREMENTS ARE CLEARLY STATED ON THE INVITATION PAGE. IF

CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE INVITATION.

IF BONDS ARE REQUIRED, FORMS WILL BE PROVIDED IN THIS SOLICITATION DOCUMENT.

6. FAILURE TO PROVIDE CONTRACTOR AFFIDAVIT AND AGREEMENT, WHEN REQUIRED, MAY

RESULT IN SUBMITTAL BEING DEEMED NON-RESPONSIVE AND REJECTED. THE CONTRACTOR

AFFIDAVIT AND AGREEMENT IS NOT REQUIRED ON ALL SOLICITATIONS. IF CLARIFICATION IS

NEEDED,…