Rose Hill Design RFQ

Request for Qualifications and Proposals Rose Hill Cemetery

Engineering and Construction Management Services

City of Winder, Georgia www.cityofwinder.com

Submittal of Statements of Qualifications –

Closing Date and Time:

December 15, 2022, 4:00 pm (EST) http://www.cityofwinder.com/

Introduction

Rose Hill Cemetery is a municipal owned and operated cemetery in Winder, Georgia that covers approximately 26 acres dating to 1841 with more than 5,000 burials. The City of Winder manages the cemetery and has a desire to advance preservation and expansion of this local landmark. In January of 2022, the Winder City Council adopted the Rose Hill Cemetery Master Plan.

The City is requesting proposals from qualified consultants to provide engineering design and construction administration and observation services to implement the visions and recommendations of the Rose Hill Master Plan.

Scope of Work

The desired engineering services that will be negotiated as part of a contract will include but are not necessarily limited to survey services; construction plans/specifications/opinion of probable costs; environmental permitting; and construction administration and observation for design and construction of the Rose Hill Cemetery Master Plan recommendations, specifically but not limited to:

• Circulation and Access recommendations

• Infrastructure

• Stormwater management and drainage

• Security and lighting

• Wayfinding and signage

• New facilities to include visitor center and new entry

• Veterans Memorial Plaza and Reflecting Pool

• Tavia Mathews Park

• Memorial Trail

• Memorial Gardens to include columbaria

• Section T

• Cemetery Landscaping

• Stream Restoration

• Trail connectivity

Design recommendations must respect Rose Hill’s qualification as a cultural landscape subject to the Secretary of Interior Standards for the Treatment of Historic Properties with Guidelines for the Treatment of Cultural Landscapes.

The selected consultant must be capable of providing additional services that may be required by the City.

Proposal Submittal

The following information is to be submitted as part of the proposal. The proposal is to be organized into the following categories:

1. Approach to the Project: Describe your approach to this project and any special ideas, techniques, or suggestions that will make this project exemplary.

2. Experience: Describe the experience of the team and of the individuals assigned with related projects of a similar nature. Experience should include both technical competencies as well as experience working with governing bodies and constituent groups in both design decisions and capital campaigns. Provide at least three references of similar work performance for local governments.

3. Qualifications: Describe your team’s unique qualifications and training for this type of work.

4. Schedule: Describe your plan/schedule for completing the work. A shorter timeline is preferred and will be given added value in the evaluation of the proposals.

Evaluation Criteria

The City of Winder staff will perform the evaluation of proposals and make a professional recommendation to the Winder Mayor and City Council which will make the final selection of the design professional. The proposals will be evaluated on the firm’s ability to meet the requirements of this RFQ and its adherence to the Rose Hill Cemetery Master Plan. Some heavily weighted, specific evaluation criteria, among other factors, will include:

1. Thoroughness of the proposal regarding the tasks addressed in the Scope of

Work provided and adherence to the vision and strategies adopted in the Rose Hill Cemetery Master Plan and its treatment of Rose Hill as a cultural landscape.

2. The firm’s relevant experience.

3. Relevant qualifications and abilities of staff assigned to the project.

4. Track record on past projects in delivering quality professional services in a timely manner for the City of Winder and other municipal clients.

5. Familiarity with the standards and requirements for design, construction plans, specifications, and bidding.

Additional Requirements

All proposals become the property of the City of Winder upon submission. The cost of preparing, submitting and presenting a proposal is the sole expense of the consultant.

The City of Winder reserves the right, at its sole discretion, to use without limitation any and all information, concepts, and data submitted in response to this RFQ, or derived from further investigation of such proposals. The City of Winder further reserves the right at any time and for any reason, to cancel this solicitation, to reject any and all proposals, to supplement, add to, delete from, or otherwise change this RFQ as determined in the sole and absolute discretion of the City of Winder.

The City of Winder may seek clarifications from a respondent regarding his or her proposal at any time and failure to respond promptly may be cause for rejection. The

City of Winder also reserves the right to interview (if necessary) only those respondents it determines shall provide the most advantageous services and to negotiate with one or more respondents to contract terms acceptable to the City of Winder.

The City plans to interview up to three (3) of the most qualified engineering firms based on whose proposals most clearly meet the RFQ requirements. These interviews might be conducted by City staff and/or the City Council and might require the firm to make a presentation of proposal to the City Council during a public meeting.

Firms invited to interview with staff or Council or to be presented for Council recommendation will be required to submit sealed proposals to include contract terms and pricing at or before the interview.

Firms must be licensed in the State of Georgia.

Submission Requirements

Firms responding to this solicitation should mail or deliver all proposals to:

Beth Reynolds, GIS & Special Projects Manager City of Winder 25 E. Athens Street City of Winder, GA 30680 Email: beth.reynolds@cityofwinder.com Phone: 678-425-6868

If you feel information provided is inadequate to submit a proposal, please contact Beth Reynolds.

Electronic submittals are allowed. Hard copy submittal packages shall be labeled “Request for Qualifications –City of Winder Rose Hill Cemetery Engineering Services”

Questions concerning this solicitation should be directed in writing to Beth Reynolds, City of Winder GIS & Special Projects Manager via e-mail only at beth.reynolds@cityofwinder.com. The deadline for questions will be no later than 3:00 PM, Friday, November 11, 2022.

Bid forms and answers to questions and any addenda will be available at the City of Winder website, https://www.cityofwinder.com.

mailto:beth.reynolds@cityofwinder.com https://www.cityofwinder.com/