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REQUEST FOR PROPOSAL

#2022-07

CITY OF AUBURN, GEORGIA

Design-Build – Courts Complex To be located @ 1320 Mary Carter Rd, Auburn, GA 30011

May 26, 2022

MANDATORY PRE-SUBMISSION CONFERENCE:

MONDAY, JUNE 13, 2022, AT 1:30 P.M. LOCAL TIME

City of Auburn, Georgia – City Hall located at 1369 4th Ave, Auburn, GA 30011

SUBMISSIONS ARE DUE AT THE ADDRESS SHOWN BELOW NO LATER

THAN

MONDAY, JUNE 27, 2022, AT 11:30 A.M. E.D.T

CITY OF AUBURN, GEORGIA

ATTN: PARKS & LEISURE SERVICES

City Hall

1369 4th Avenue Auburn, Georgia 30011

THE OFFEROR IS RESPONSIBILE FOR SUBMITTING A RESPONSE TO THIS REQUEST FOR PROPOSALS

(RFP) TO CITY OF AUBURN, GEORGIA ON OR BEFORE THE STATED DATE AND TIME.

ISSUE DATE: MAY 26, 2022

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TABLE OF CONTENTS

REQUEST FOR PROPOSALS 01

Legal Advertisement 03

Section I - Request for Proposals, Overview & Procedures 05

Section II - Proposal Requirements 09

A. Qualifications Section 09 B. Proposal Section 12 C. Pricing Section / Form (required submittal) 14

Section III - Evaluation and Selection Process 15

Section IV - Contract Requirements 17

Section V - Attachments 20

A. GENERAL SCOPE OF WORK

B. SPECIFIC SCOPE OF WORK

C. Acknowledgement of Addendum Form (required submittal) D. Reference Survey Form (required submittal)

E. PROJECT SCHEDULE

F. SUBCONTRACTORS QUALIFICATION AFFIDIVAT (required submittal) G. IMMIGRATION AND SECURITY FORM (required submittal) H. NON-COLLUSION AFFIDAVIT OF PRIME BIDDER/SUBCONTRACTOR (required submittal) I. BUSINESS LICENSE (required submittal) J. DESIGN BUILD CONTRACT (required submittal – EXECUTED)

NOTE: Please examine the contents of the RFP package and if anything is missing contact Jeff Prine in writing via email at jprine@ascension-pm.com

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ADVERTISEMENT FOR REQUEST FOR PROPOSAL FOR

Design-Build – Courts Complex @ 1320 Mary Carter Rd, Auburn, GA 30011

CITY OF AUBURN, GEORGIA MAYOR & COUNCIL

RFP #2022-07

TO: Design-Build (Teams) FROM: Jeff Prine, CCM, LEED AP Capital Project Manager DATE: May 26, 2022

SUBJECT: City of Auburn, Georgia Request for Proposals – Design-Build services for Courts Complex The City of Auburn, Georgia is embarking on a Capital Improvement Project to build a new Courts Complex.

It is the desire of City of Auburn to engage the services of a Design-Build Firm or Team to design and build this Courts Complex. Specifically, it is planned to include; 4 each Lighted Tennis Courts, up to 8 each Lighted Pickleball Courts, Restroom/Concessions Building, & Parking / Infrastructure. It is the desire of City of Auburn to work with the selected Design-Build Firm or Team to develop a specific plan of action to achieve these improvements. Therefore, the City of Auburn is seeking Design-Build Firm (s) or Team (s) based on their qualifications and proposals.

The City of Auburn will be relying on the selected Design-Build Firm or Team to assess data provided and existing conditions to develop their specific services and costs. This RFP outlines how the selection process will be managed, City of Auburn’s requirements, City of Auburn’s evaluation of the submittal packages and their Contract requirements. After you have reviewed the RFP information, you are invited to submit your Firm or Team’s submission as a DESIGN-BUILD FIRM OR TEAM to City of Auburn.

A Mandatory Pre-submission Conference to respond to all inquiries with regard to this Project will be held at 1:30 P.M. E.D.T on MONDAY, June 13, 2022, at the City of Auburn, Georgia City Hall located at 1369 4th Avenue, Auburn, Georgia 30011.

SUBMISSIONS ARE TO BE SEALED, MARKED WITH THE OFFEROR‘S NAME AND ADDRESS AND LABELED: RFP

#2022-07 DESIGN-BUILD SERVICES FOR COURTS COMPLEX

and delivered to:

City of Auburn, Georgia City Hall

1369 4th Avenue, no later than 11:30 A.M. E.D.T, MONDAY, JUNE 27, 2022. Submissions received after said date and time will not be considered. Having the wrapper or envelope postmarked by Monday, June 27, 2022, does not meet the requirements of this RFP. Delivering the document to a commercial delivery service is also not sufficient until the offer is actually received at the designated location.

The written requirements contained in this RFP shall not be changed or superseded except by written addendum from the City of Auburn, Georgia. The Owner reserves the right to reject any and all proposals deemed to be non-responsive. The City of Auburn, Georgia also reserves the right to reject any and all qualifications, to waive any technicalities, informalities, or irregularities and to ultimately award a contract to the firm that is deemed to have presented the best and most advantageous qualifications and proposal for the City of Auburn, Georgia, resulting from an evaluation process using criteria set forth in Section III of this qualifications document.

Any inquiries regarding this RFP must be submitted in writing via email no later than Friday, June 17, 2022, 12:00 P.M. E.D.T - ATTN: Jeff Prine, CCM, LEED AP via email: jprine@ascension-pm.com. Questions will be answered in writing by addendum. Questions received after June 17, 2022, will not receive a response. A list of names of firms providing submissions may be obtained from him via email request after the submittal due date and time stated herein.

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SECTION I – REQUEST FOR PROPOSALS OVERVIEW AND PROCEDURES

A. PURPOSE

The City of Auburn, Georgia Mayor and Council is requesting competitive Sealed Proposals for Design Build services associated with the construction of a new Courts Complex to be located at 1320 Mary Carter Rd, Auburn, GA 30011. Instructions for preparation and submission of a proposal are contained in this packet. Proposals must be typed and printed in ink

The City of Auburn, Georgia provides equal opportunity for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, and handicap or veteran’s status. This policy ensures all segments of the business community have access to supplying the goods and services needed by the City of Auburn, Georgia.

B. PROJECT DESCRIPTION

The City of Auburn, Georgia is embarking on a Capital Improvement Project to build a new Courts Complex. It is the desire of City of Auburn to engage the services of a Design-Build Firm or Team to design and build this Courts Complex. Specifically, it is planned to include;

4 each Lighted Tennis Courts, Up to 8 each Lighted Pickleball Courts, Restroom/Concessions Building, & Parking / Infrastructure.

SCOPE:

GENERAL SCOPE OF SERVICES. Includes complete CM Pre-Construction services; cost management; schedule management; low voltage systems management, coordination with the City of Auburn’s special inspections / material testing consulting teams; submissions and permitting to all Authorities Having Jurisdiction, including, but not limited to Development Services and Fire Marshall; full Construction Management, Design-Build and Post Construction services. (Refer to Attachment A - General Scope of Work for details)

Pre-Construction Phase: (Facility Assessment / Design Services). Design Builder and their team of Architects and Engineers and/or Sub Contractors will complete an Assessment of existing site conditions to determine all necessary improvements to build the new Courts Complex. From this effort, the Design Builder will prepare Designs and Engineering and Guaranteed Maximum Prices that will be evaluated against budgets to determine specific scope to be achieved. (Refer to Attachment B - Specific Scope of Work for details)

It is the objective of the City of Auburn, Georgia to have their projects completed for as low a cost as practical without sacrificing the Owner’s requirements, Design Standards, and/or Long-term Operating / Life Cycle costs.

Refer to Attachment E – Project Schedule for proposed delivery timeframes.

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C. INFORMATION FOR OFFERORS

1. RFP TIMETABLE:

The anticipated schedule for the RFP and contract approval is as follows:

RFP available Thursday, May 26, 2022, Mandatory Pre-Proposal Conference Monday, June 13, 2022, at 1:30 P.M. Local Time

Deadline for submission of questions Friday, June 17, 2022, at 12:00 P.M. Local Time

Deadline for receipt of Submissions Monday, June 27, 2022, 11:30 A.M. Local Time

Submission Evaluations June 27 – 28, 2022 Contract Award July 07, 2022, Mayor & Council Meeting

2. SUBMISSION INSTRUCTIONS:

Please follow these instructions to submit.

1. SUBMISSIONS ARE TO BE SEALED, MARKED WITH THE OFFEROR‘S NAME AND

ADDRESS AND LABELED: RFP #2022-07 DESIGN-BUILD SERVICES FOR COURTS

COMPLEX

and delivered to:

City of Auburn, Georgia

City Hall 1369 4th Avenue, no later than 11:30 A.M. E.D.T, MONDAY, JUNE 27, 2022. Submissions received after said date and time will not be considered. Having the wrapper or envelope postmarked by Monday, June 27, 2022, does not meet the requirements of this RFP. Delivering the document to a commercial delivery service is also not sufficient until the offer is actually received at the designated location.

2. An officer or employee of the company must sign the Submissions, legally authorized to enter into a contractual relationship in the name of the Offeror.

3. Technical Submission: Provide One (1) Marked Original (include your executed Construction Agreement – Attachment L with this one only), and Four (4) Copies along with the entire submission on a Disc Drive.

4. Pricing Submission: Provide One (1) filled out Pricing Sheet (refer to Page 13 of RFP) in a separate envelope marked with your name.

3. RFP QUESTIONS:

Any inquiries regarding this RFP must be submitted in writing via email no later than Noon- Local Time, Friday, June 17, 2022. Attn: Jeff Prine, CCM, LEED AP via email:

jprine@ascension-pm.com. Questions will be answered at the pre-submission conference and/or in writing by addendum. Questions received after this time will not receive a response.

4. ADDITIONAL INFORMATION/ADDENDA

Answers to questions submitted that materially change the conditions and specifications of this RFP will be distributed to all addressees as an addendum. Any discussions or

Page 6 of 29 05/26/2022 documents will be considered non-binding unless incorporated and distributed in an addendum.

Proposers should check with the Purchasing Department frequently during the bidding process to verify that they have received all issued addendums. While every attempt is made to make sure that registered proposers receive notice of addendums, proposers have the responsibility of making sure that they have received all issued addendums.

Addenda are required to be signed and returned with the proposal submittal.

5. LATE QUALIFICATIONS, LATE MODIFICATIONS AND LATE WITHDRAWALS

Submissions received after the SUBMISSION DUE DATE and time will not be considered.

Modifications received after the SUBMISSION DUE DATE will not be considered. The City of Auburn, Georgia shall bear no responsibility for the premature opening of a Submission Package not properly addressed and identified, and/or delivered to the proper designation.

A proposer may withdraw their proposal before the proposal due date, without prejudice to the proposer, by submitting a written request of withdrawal to the City of Auburn, Georgia – Capital Project Manager, Jeff Prine.

6. REJECTION OF SUBMISSIONS

The City of Auburn, Georgia may reject any and all proposals and must reject a proposal of any party who has been delinquent or unfaithful in any formal contract with the City of Auburn, Georgia. Also, the right is reserved to waive any irregularities or informalities in any proposal in the proposing procedure. The City of Auburn, Georgia shall be the sole judge as to which proposal is best, and in ascertaining this, will take into consideration the business integrity, financial resources, facilities for performing the work, and experience in similar operations of the various proposers.

7. NON-COLLUSION AFFIDAVIT

By submitting a proposal, the proposer represents and warrants that such proposal is genuine and not sham or collusive or made in the interest or in behalf of any person not therein named, that the proposer has not directly or indirectly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from proposing and that the proposer has not in any manner sought by collusion to secure to that proposer any advantage over any other proposer.

By submitting Submissions, the Offeror represents and warrants no official, employee or agent of Owner or Authority has been offered, has accepted, or has been contracted to accept, either directly or indirectly, any part of the pay or profit arising out of the contract(s) that may result from this RFP.

8. COST INCURRED BY OFFERORS

All expenses involved with the preparation of Submissions, or any work performed in connection therewith are the responsibility of the Offeror(s).

9. PROJECT ORGANIZATION

The Mayor and Council of City of Auburn, Georgia is the governing body and has authorized the City Administrator and Capital Project Manager to oversee this project.

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10. CONTACT WITH CITY OF AUBURN STAFF

Except for the submission of written questions directed to Jeff Prine, as previously set forth in this RFP, after May 26, 2022, any contact made by with the City of Auburn, Georgia Staff or contractors will result in immediate disqualification of said entity.

Contact is only permitted after July 26, 2022.

11. DOCUMENTS DEEMED PART OF THE CONTRACT:

The notice, invitation to proposers, general conditions, and instructions for proposers, special conditions, specifications, proposal, and addenda, if any, will be deemed part of the contract.

12. RFP DOCUMENTS

The RFP documents consist of the following Attachments:

A. GENERAL SCOPE OF WORK

B. SPECIFIC SCOPE OF WORK

C. Acknowledgement of Addendum Form (required submittal) D. Reference Survey Form (required submittal)

E. PROJECT SCHEDULES

F. SUBCONTRACTORS QUALIFICATION AFFIDIVAT (required submittal) G. IMMIGRATION AND SECURITY FORM (required submittal)

H. NON-COLLUSION AFFIDAVIT OF PRIME BIDDER/SUBCONTRACTOR

(required submittal)

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SECTION II – PROPOSAL REQUIREMENTS

Submissions shall not exceed Fifty (50) typed pages. Tab’s do not count toward this limit. Attachments F, G, H, M & N do not count toward this limit. 8-1/2” x 11” Sheets printed on both sides counts as one page.

11” x 17” Sheets counts as two pages. Font shall be no less than 10 point and you may utilize double siding. All Submissions shall include the information indicated below and in the following order with individual Tabs for each section and sub section.

All Submissions received will become a part of the official contract file and may be subject to disclosure.

The City of Auburn, Georgia is a governmental entity that is subject to the Georgia Open Records Act (“ORA”).

After contract award, documents submitted to the City of Auburn, Georgia in the bidding process are presumed to be subject to the ORA; however, documents that an offeror contends contains specific trade secrets may be marked as trade secrets. An offeror is required to submit and attach to the specific trade secret record an affidavit affirmatively declaring the specific information in the records that constitutes a trade secret, as defined by Georgia law. If the offeror attaches such an affidavit and if inspection or copies are requested under the ORA, The City of Auburn, Georgia will contact offeror to advise offeror that said documents have been requested and will be produced if the City of Auburn, Georgia determines they do not constitute trade secrets. Offeror shall have the amount of time stated in the notice to seek legal remedy preventing the disclosure of the documents.

If the City of Auburn, Georgia has not received a valid judicial order or decree preventing the disclosure of the documents, they will be disclosed in accordance with the time requirements contained in the ORA.

A. QUALIFICATIONS SECTION:

All Submissions should include the information outlined below in the following order and separated by tabs:

1. A. Cover Letter & Statement of Interest - Briefly, tell why your firm or team is interested in this City of Auburn, Georgia Project. This information shall include the following:

For Design firm (s), explain experience in working with the Municipal & County Governments review and submittal process.

Number of similar projects the Construction firm has undertaken in the last five (5) years with a construction value of at least $1,200,000.00. (E.g. XYZ Construction firm has commenced and/or completed 10 projects in the last 5 years with a minimum construction value of $1,200,000.00). Prefer Municipal & County Parks & Recreation Facilities.

For Design Build teams that are two separate firms coming together for this sole project, the construction firm must be the contracting entity that will enter into a contract with Owner, with the design-build firm and their sub consultants as prime/sub-contractors or a joint venture and/or partnership entity in direct contractual relationship with the construction firm. Although the Construction firm will be the contracting party, both construction and design firms must be named in the contract. Therefore, provide at least Two (2) relevant projects in which you have successfully worked together in a similar contractual arrangement.

For Design Build teams that have not completed at least Two (2) relevant projects together, explain in detail the reasons you decided to partner for this program and how you will overcome your lack of experience collaborating with each other. Prefer ground up new construction.

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For Construction firm, explain work experience in managing and / or implementing project examples of similar clients and references in which these services have been performed.

For Team, explain experience working with the Municipal and Counties.

For Team, explain experience delivering projects on time, within budget, and with high quality of standards.

Provide design creativity, awards, or acknowledgements.

Provide examples indicating your ability to be flexible and fluid when it comes to changes in your design or processes.

B. Acknowledgement of Addenda: Include completed Acknowledgement of Addenda form, from Attachment C of this RFP.

2. Firm Description and Information Basic company information Company name Address & Zip code E-mail address & Name of primary contact Telephone number Fax number Number of years in business DUNN and BRADSTREET Number Form of ownership, including state of residency or incorporation for each member of the DB

Team, joint venture, or other structure? For joint venture teams that have not completed at least Two (2) relevant projects together, of similar nature, scope, schedule, and size as indicated in this RFP, each firm should describe its qualifications separately but hold the unified submittal to the set page limit. Each member of a joint venture, teams or other entity structure will be obligated to the payment and performance bond requirements applicable to the Projects.

Succinctly describe the history and growth of each team member’s firm(s).

3. Firm Financial Information

1) Letter from Financial Institution indicating financial strength of firm or firm(s).

2) Financial Statement prepared by your CPA or internal Accountant.

3) Bonding:

A. Identify the Construction Firm's surety or sureties:

The Construction Firm's surety or sureties must be licensed in Georgia, be currently rated "A-" or better by A.M. Best Company and, additionally, shall be currently listed on the U.S.

Department of Treasury's Listing of Approved Sureties (Department Circular 570) as a surety authorized to write bonds for the U.S. Government with a total underwriting limitation of the CM Firm's surety or sureties equal to or greater than the Estimated Construction Value for the project stated on page one of this form.

B. State the Construction Firm's current per project bonding capacity with its surety or sureties:

Per Project: $_______________________

C. The Construction Firm's current bonding capacity per project must equal or exceed the Estimated Construction Value for the Project $1,200,000.00

D. State the unused amount of the line of bonding credit (aggregate) currently available to the Construction Firm:

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E. State the name(s), address(s), and telephone number(s) of the Construction Firm's surety agent(s) or underwriting contact(s) for the past five (5) years:

Current____________________________________ One Year ago,________________________________ Two Years ago,_______________________________ Three Years ago,______________________________ Four Years ago,_______________________________

F. State whether performance or payment bond claims have been made to the Construction Firm's surety on any project within the past five (5) years:

If the answer to the preceding question is "yes," describe each claim, the name of the project, the owner, the name of the company or person making each claim, the date of each claim, the circumstances of each claim, and the resolution of each claim:

G. State whether any surety has refused to bond the Construction Firm on any project in the past five years.

If the answer is "yes," state the name of the project and specify the reasons given for each refusal, the date of each refusal, and the name and address of the surety that refused to bond:

4. Firm Current Legal Status Regarding litigation with owners, project managers, sub-contractors/consultants, and vendors:

List any active or pending litigation within the last Five (5) years with an owner, project managers, sub-contractors/consultants and vendors has against any member of the proposed Design Build team and explain. List any active or pending litigation within the last Five (5) years any member of the Design Build team has against any Owner, project manager, sub-contractors /consultants and vendors and explain.

Other than that, just listed, has any member of the proposed Construction or Design Build firm or team been involved in any relevant litigation in the past five years? Explain.

Has any member of the proposed Design Build firm or team ever failed to complete any work awarded to it or has it been removed from any project awarded to the firm? Explain.

5. Firm’s Relevant Project Experience and Reference Projects Relevant project experience includes similar building type and delivery method relevant to the type of project to be constructed. Of special interest will be firm’s experience with ground up new construction of Municipal or County Parks & Recreation facilities.

Describe no fewer than Two (2) and no more than Five (5) projects in order of most relevant to least relevant that demonstrate the firm's capabilities to perform the Project(s) at hand. For each project, the following information should be provided:

The name of the organization to which the services were provided.

Project name Project location Dates during which services were performed Physical description (e.g., square footage, number of stories, site area, etc.)

Brief description of project Services performed Statement of performance versus owner expectations, including concept, cost, quality, and schedule One (1) representative photo of the project

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Owner Budget________ versus Delivered Cost__________ Owner Schedule______ versus Delivered Schedule_______

6. Firm References For at least Two (2) of the maximum Five (5) projects listed in item #5 above, provide the following.

Reference forms are to be completed by the client or person providing the reference.

Provide minimum of Two (2) Reference Survey Forms (See Attachment “D”) for references from

Owner’s for whom the team has provided design professional services of a nature and quality similar to those described herein.

Provide minimum of Two (2) Reference Survey Forms (See Attachment “D”) for references from Owner’s for whom the team has provided Prime Construction Management services of a nature and quality similar to those described herein.

For item 6.b, provide the written statement from each Owner as to whether the project finished on time and on budget or if not why.

7. Design Build Team / Personnel Capability Provide general information about the firm's or team’s personnel resources, including classifications and numbers of employees and the locations and staffing of offices.

Provide an organizational chart of key personnel proposed for these projects in the areas of architecture, engineering, construction management, major sub-contractors, and any other areas necessary to complete the projects.

Provide summary resumes / qualifications and description of experience of key personnel proposed for the projects.

B. PROPOSAL SECTION: All Submissions should include the information outlined below in the following order and separated by tabs:

1. Understanding of the Projects – Provide a statement of the Team’s understanding of the Project type.

Submit a list of services to be provided by the firm or team that will address the completion of projects.

At a minimum, the following should be included:

Specific Pre-Construction / Design Phase approach to the identified Project Specific Schedule approach to completing these projects within time constraints outlined.

Specific Cost management approach to developing, verifying, modifying, and submitting costs in a phased manner to the Owner for consideration that will ensure the completed projects will be within cost constraints and meeting their Design Standards.

Specific approach to developing, verifying, and managing potential and / or required long-lead items necessary for the project.

Specific Quality management approach to verifying and assuring quality materials are selected, procured, and installed with acceptable construction industry standards.

2. Additional Services Required – Based upon the Team’s understanding of the projects, identify any additional services that might be required in order to complete the projects that have not been previously covered elsewhere in the respondent’s qualifications submittal package. Describe how and when you would determine if these services were required, how you would notify the owner and who would be responsible for the fees for these services.

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3. Computer Capabilities Describe your Team’s in-house capabilities in the following areas:

Internet based collaboration tools for design and construction (name, version of software used).

Electronic transmittal of drawings, documents, and general construction communication. This should include software for contract and document management, document file transfer protocol and or repository, etc. (name, version of software used – e.g. Newforma).

Regular Business Software such as Spreadsheet, Word Processing, Presentation, and communications.

Project Construction Budgeting / Cost Estimating / Reporting in electronic format (name, version of software used).

4. Current Project Assignments Identify the current project assignment(s) and the currently identified completion date(s) for projects currently being managed by the proposed Key Staff for these projects. Indicate the availability of personnel as a percentage of their available time per each person.

5. Statement of Why the Proposing Firm or Team Should Be Selected This section provides each firm or team the opportunity to provide specific information that differentiates them from other offerors. This differentiation MUST be something stated that has not been previously stated in the RFP elsewhere. This statement is limited to one page.

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C. PRICING SECTION:

It is the intent of the Owner to utilize a Construction Management / Design Build contract for the Cost of the Work plus a Fixed Fee with a Guaranteed Maximum Price (GMP).

Pre-Construction Phase Compensation. Owner shall pay Construction Manager “Pre-Construction

Compensation” consisting of the Reimbursable Expenses Construction Manager incurs in performance of Pre-Construction Phase Services, plus the Pre-Construction Phase Fee. The Pre- Construction Phase Compensation shall be deemed to include, without limitation, such items as overhead, profit and all expenses incurred in performance of the Pre-Construction Phase Services.

Construction Phase Compensation. For Construction Manager’s performance of the Work and all Construction Phase Services in strict conformance with the Contract Documents, and subject to the GMP, Owner shall pay Construction Manager “Construction Phase Compensation” consisting of:

Subcontract Costs, plus Reimbursable Expenses incurred in performance of Construction Phase Services and the Work, plus the Construction Phase Fee. The Construction Phase Compensation shall be deemed to include, without limitation, such items as overhead, profit and all expenses incurred in performance of the Work and all Construction Phase Services.

1. Courts Complex

CM Pre-Construction Fee $_____________________

Design & Contract Administration Fees (Architectural & Engineering) $_____________________

TOTAL FEES: $_____________________

CM Construction Fee ____________________%

NAME of Submitter: ______________________________________________

Date:___________________________

*Note: The Design-Builder is only requested to provide these Fees at the time of RFP Submission. A Final GMP Budget will be requested after the Assessment and Designs have been completed.

The City of Auburn, Georgia will execute said agreement with the Pre-Construction/Design Fees alone.

REQUIRED SUBMITTAL – Separate from Technical Submission

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SECTION III – EVALUATION AND SELECTION PROCESS

1. Selection Committee The selection of Design Builder firm or team will be by a Selection Committee comprised of representatives of the City of Auburn, Georgia and others, as appointed by the Mayor and Council.

2. Initial Written Submittal

The Selection Committee will receive and review submittals in an effort to determine compliance with the format set out on Section II of this RFP. Review of Submissions by Selection Committee members will be evaluated against a set of weighted criteria (See table below) to determine those firms or teams meeting minimal qualifications and those who’s proposed approach best suits the needs of these Projects.

The Selection Committee will review the Qualifications & Proposal sections of the submittals. Once this review is completed, each Submission will be scored and ranked.

No more than the top three highest ranked firms will become short-listed and then asked to present to the Selection Committee in a technical presentation with a questions and answer period. This presentation will include Thirty (30) minutes for presenting and fifteen (15) minutes for questions and answers.

TABLE - Evaluation of Weighted Criteria The Selection Committee will evaluate the Submissions of each firm or team based upon the criteria listed in the table below. The Owner has judged each major category of criteria to be worth the point value given, as a maximum, in establishing committee rankings of submittals.

No.

QUALIFICATIONS Major Category

Max Points Criteria

1 Cover Letter & Statement of Interest (point value = 25)

25 Introduction of team, team background if not single firm;

clarity in expressing interest, specific and compelling reasons why program is a good fit for the firm/team

2 Firm/Team Description and Information(point value = 10)

10 Basic company information; Form of ownership; history and growth of your firm(s).

3 Firm/Team Financial Information (point value = 15)

15 See Section II -Item Number 3 in this RFP

4 Firm/Team Current Legal Status (point value=20)

20 Firm’s/Team’s litigation record

5 Firm’s/Team’s Relevant Project Experience and Reference Projects (point value = 40)

40 Firm/Team’s experience with projects using Design Build delivery method Firm/Team’s experience with similar projects.

Firm/Team’s experience with preconstruction, construction, and post construction services

6 Firm/team References (point value = 30)

30 Quality of references from an Owner for the proposed team; Quality of references from a Contractor for the proposed team; Professional recognition of the firm/team through general acclaim, awards, publications, etc.; Record of designing projects on time and at budget

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No.

QUALIFICATIONS Major Category

Max Points Criteria

7 Firm’s Team / Personnel Capability (point value=30)

35 Depth of resources with experience and ability, qualified and available for Lead Architect role; Depth of resources with experience and ability, qualified and available for Lead Engineer role; Depth of resources with experience and ability, qualified and available for Lead CM Project Manager, Superintendent (s), and other Key personnel roles Specific personnel experience with similar facilities; Qualifications and experience of proposed Key sub- contractors & consultants

1 PROPOSALS

Understanding of the Project (point value=30)

30 Firm/Team’s demonstrated ability to present design-construction phase info, deliverables, and resources needed to complete each project; Firm/Team’s demonstrated ability to communicate potential issues that may have an impact on the technical, administrative, staff participation, and design-construction tasks; Firm/Team’s demonstrated ability to present their capabilities, through previous experience, which shows how the firm can solve complex project issues creatively

2 Additional Services Required (point value=5)

05 Identify any additional services that might be required in order to complete the projects.

3 Computer Capabilities (point value=10)

10 File Transfer Protocol (FTP), Submittal processes Regular Business Software such as Spreadsheet, Word

Processing, Presentation, and communications Project Construction Budgeting / Cost Estimating /

Reporting and Management

4 Current Project Assignments (point value=15)

15 Availability of the proposed Team for this Program and Firm/Team’s office workload covering the expected period of work

5 Statement of Why Firm Should Be Selected (point value=20)

20 Provide specific information that differentiates firm/team from others in the competition

6 Responsiveness of Submittal (point value=5)

05 Extent to which the instructions in the RFP were followed

1 FEE SCHEDULE

(Point value = 40)

40 Refer to Scope Documents to achieve required fees and budget estimates as requested in Section II – Sub Section C Pricing Forms

TOTAL AVAILABLE POINTS: 300

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SECTION IV – CONTRACT REQUIREMENTS

This section describes the City of Auburn, Georgia’s expectations for the selected Design Build firm or team.

The final terms and conditions of the contract supersede the information provided here. The information below is intended to provide base requirements for Offerors. It is not the intent of the City of Auburn, Georgia to limit opportunities to reduce cost or expedite the schedule. Alternatives that allow the Design Build to “fast-track” the project and incorporate value engineering and the advantages of such alternatives should be adequately explained in the Submission.

It is also the intent of the City of Auburn, Georgia to a single contract with a Design Build firm or team for both projects. While contracted together, each project will maintain a separate budget, schedule, and delivery process.

A. FORM OF AGREEMENT

The Owner intends to enter into a Contract with the Selected Offeror. If the selected offeror is a single entity, the City of Auburn, Georgia will contract with that entity. If the selected Offeror is a team, the City of Auburn, Georgia will contract with the Construction firm, who shall be contractually obligated. The Construction firm and the design-build team may contract between themselves as prime/sub-contractors, joint ventures,’ etc. Conditions of the Contract Agreement shall be communicated via RFP or via Addendum. The Contract Agreement is NOT subject to negotiation.

It is the intent of the Owner to utilize a Design Build contract for the Cost of the Work plus a Fixed Fee with a Guaranteed Maximum Price (GMP). (Refer to Attachment L)

It is the intent of the Owner to execute the contract allowing the Design Build firm or team to complete the Design phase in packages for expediency of construction. Along the way it will be the responsibility of the Design Build firm or team to collaborate with the Owner to ensure the total cost of work is not outside the total project.

Once a Design Phase Package is completed and Construction Documents for permit have been submitted for approval, the Design Build firm or team will be requested to provide the owner with a Guaranteed Maximum Price (GMP) for that package AND each successive design and construction phase with the total, including all previous Design phases and Construction estimates, not to exceed the total Project Budget.

B. TERMS OF PAYMENT AND COST CONTROL

The project delivery method to be utilized for this project is Design Build that incorporates conditions of a cost-plus fixed fee with a Guaranteed Maximum Price contract. This total cannot exceed the project (s) budgets.

The Design Build firm or team will be required to provide a Part 1 detailed cost estimate for the Design. This Design Estimate shall be reviewed and evaluated by the Owner.

Furthermore, once Part 2, and any more successive Parts of the contract have been executed for construction, the Design Build firm or team shall obtain competitive bids for work that is not self-performing and prepare detailed cost estimates for work it intends to self-perform based on construction documents approved by the Owner and all appropriate permit-issuing agencies. The bids and detailed Construction Documents Estimate shall be reviewed and evaluated by the Owner. While there are no minimum requirements for number of bids or limitations on self-performed work, the Design Build firm or team is required to take all reasonable steps to minimize

Page 17 of 29 05/26/2022 costs while adhering to the City of Auburn, Georgia’s Project Standards. Offerors are required to describe their proposed cost control methods in this Submission.

During the course of construction, detailed cost reports with associated back up will be submitted as part of the Application for Payment. At no time will payments exceed the GMP without prior written and approved Change Orders.

C. INSURANCE AND BONDS

1. The Design Build firm or team shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance specified in the Design Build Contract. The insurer shall be in good standing within the State of Georgia through the Insurance Commissioner’s Office and must be rated A- or better with AM Best Company.

2. The Certificate of Insurance evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the City of Auburn, Georgia’s interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Capital Project Manager.

3. The Certificate of Insurance shall reference the RFP identification number and description as evidencing this requirement.

4. The Contractor shall insert the substance of this requirement, including this paragraph, in subcontracts under the contract that require work on property and shall require subcontractors to provide and maintain a copy of all subcontractors’ proofs of required insurance, and shall make copies available to the Purchasing Department upon request.

5. Comprehensive General Liability:

This shall be taken out in the name of the Construction Management firm with the Mayor and Council of the City of Auburn, Georgia, officers, and employees, to be included as an additional insured. It shall include Comprehensive Form, Premise Operations, Explosion and Collapse Hazard, Underground Hazard, Products and Completed Operations Hazard, Broad Form Property Damage, Independent Contractors, Contracts, Personal Injury, etc.

Combined Single Limit shall not be less than $1,000,000.00 for each occurrence and not less than $2,000,000.00 for each accident

6. Automobile Liability Insurance:

Taken out in the name of the Construction Management firm Combined Single Limit shall not be less than $1,000,000.00 for each occurrence and not less than $1,000,000.00 for each accident

7. Worker's Compensation Insurance:

Both the Construction Management Firm and the Design-Build Firm shall obtain and maintain Worker’s Compensation Insurance in accordance with statutory requirements and Employer's Liability Insurance covering all employees of the CM Firm, the Design-Build firm, and any uninsured sub-contractor(s). It shall be the responsibility of the Construction Management firm to ensure the Design-Build firm’s compliance with this requirement.

Combined Single Limit shall not be less than $1,000,000.00 for each occurrence Before commencing any job, the Design Build firm or team shall provide the Capital Project Manager, with satisfactory evidence that the above-mentioned insurance is in force, to be evidenced by an affirmative approval of the insurance from the City of Auburn, Georgia.

8. Professional Liability Insurance:

This shall be taken out in the name of the Design-Build Team.

Design Team shall provide $2,000,000.00 Minimum for Errors and Omissions.

Page 18 of 29 05/26/2022

D. PERFORMANCE and PAYMENT BONDS CM/DB team’s Performance and Payment Bonds shall be issued by a Surety company that is:

(1) listed in the most current US Treasury List (Circular 570) and who’s underwriting capacity, as shown on that list, is ample for the Projects, and

(2) rated by A. M. Best Co. with a minimum rating of A-.

The CM/DB team’s Performance and Payment Bonds shall ensure two things:

(1) The entire financial strength of a solid Surety (insurance company) will stand behind all of the obligations of the firm or team (joint venture), and

(2) Each of the firms or teams will have their entire financial strength on the line as each team member will be required to give their individual indemnity agreements to the Surety for this Project.

Before commencing any work, the Design Build firm or team shall provide the Purchasing Department with certificates of insurance or other satisfactory evidence that the above-mentioned insurance and bonds are in force, to be evidenced by an affirmative approval of the insurance from the Capital Project Manager.

E. HOLD HARMLESS AND INDEMNIFICATION

The Offeror agrees, insofar as it legally may, to indemnify and hold harmless the Mayor and Council of the CITY OF AUBURN, GEORGIA and their officers, employees and agents from and against all loss, costs, expenses, including attorneys' fees, claims, suits and judgments, whatsoever in connection with injury to or death of any person or persons or loss of or damage to property resulting from any and all operations performed by Offeror, its officers, employees, and agents under any of the terms of the contract.

Page 19 of 29 05/26/2022

SECTION V - ATTACHMENTS

A. GENERAL SCOPE OF WORK

B. SPECIFIC SCOPE OF WORK

C. Acknowledgement of Addendum Form (required submittal) D. Reference Survey Form (required submittal)

E. PROJECT SCHEDULES

F. SUBCONTRACTORS QUALIFICATION AFFIDIVAT (required submittal) G. IMMIGRATION AND SECURITY FORM (required submittal)

H. NON-COLLUSION AFFIDAVIT OF PRIME BIDDER/SUBCONTRACTOR

(required submittal)

Page 20 of 29 05/26/2022

ATTACHMENT A & B

General & Specific Scope of Work

RFP #2022-07

ATTACHMENT A – GENERAL SCOPE OF WORK

ATTACHMENT A - GENERAL SCOPE OF SERVICES – Design Build (General)

PART 1 –DESIGN-BUILDER’S CONSTRUCTION GENERAL RESPONSIBILITIES

1. Scope of Services include, but is not limited to:

▪ Site analysis and Mobilization Plan

▪ Management and execution of a Safety Plan

▪ Prepare project schedule and monthly updates

▪ Provide necessary Insurance including Errors & Omissions for Design

▪ Provide 100% Performance and Payment Bonds prior to Construction

▪ Suggest value engineering alternatives and incorporate same into documents once approved

▪ Management and execution of Design Phase

▪ Management and execution of all required permits

▪ Management and execution of the Procurement Phase

▪ Management and execution of all Construction Phase activities

▪ Management and execution of the Post Construction Phase

▪ Execute fully the requirements and intent of the RFP

2. The Design-Builder (DB) will be required to assume an active role in the control of time and cost of the project. The DB shall develop a Project critical path method (CPM) schedule reflecting all phases of the project including design, procurement, construction, and project closeout to the satisfaction of the City of Auburn, Georgia. The schedule shall reflect agreed upon milestones for evaluation of progress and show relationships between tasks, activities, shutdowns and inspection/approvals by responsibility, design discipline, construction trades and phase of the program. Preparation and adherence to the Project Schedule shall be a contractual responsibility of the Design/Builder. In addition to the DB’s work, the schedule should include the timing and coordination of owner supplied / owner installed items (if any). The DB shall remain fully responsible for designing and constructing the project within the established budget and time constraints.

3. The DB shall make monthly reports to the Owner’s Representative indicating the status of all activities and depicting their impact on the schedule, budget and function of the project and impact on current operations of the affected facility.

4. For the duration of the DB’s contract, the DB will provide an on-site office for their assigned CM Project Team.

ATTACHMENT A - GENERAL SCOPE OF SERVICES - Design Build (Design)

PART 2 - DESIGN-BUILDER’S - DESIGN RESPONSIBILITIES

1. The DB will be responsible for making all applications for building and other development permits if found to be necessary. This includes the preparation of applications, drawings, exhibits, surveys, design computation summaries, and other documents needed to file for and obtain all necessary permits and to satisfy the Owner and Jurisdiction that the intent of any RFP is being met. Responsibilities shall include, but not be limited to:

▪ Conduct Site Assessment of the existing property.

▪ Obtain necessary Site Survey and Geo Technical Analysis as necessary to complete the design.

▪ Prepare construction documents in accordance with normal AIA Standards

▪ Submit drawings for review and approval by the proper City of Auburn, Georgia, Barrow County, and/or State Agencies and make changes as required to obtain approval.

▪ Coordinate all aspects of the design

▪ Update the project’s schedules at least monthly

▪ Prepare and submit all documents necessary to obtain all required permits. All permit and other fees are the responsibility of the DB.

▪ Conduct, record and distribute meeting minutes of design progress meetings with the Owner’s Staff.

▪ As necessary, prepare and submit a detailed Preliminary Design Estimate, (DD, SD), and Construction Documents Estimate of the construction cost for the Project based upon approved plans.

2. It shall be the DB’s responsibility to produce a design in accordance with the Owner’s requirements, applicable codes, rules, regulations, and sound design practice that is functional, buildable, and maintainable to the complete satisfaction of the Owner, for a total cost (including all phases) within the allocated project budget.

ATTACHMENT A - GENERAL SCOPE OF SERVICES - Design Build (Construction)

PART 3 - DESIGN-BUILDER’S - CONSTRUCTION RESPONSIBILITIES

1. Construction for the projects will commence with the issuance of a Notice-to-Proceed in writing by the Owner’s Representative and will terminate when the final payment is made by the Owner’s Representative to the DB. Substantial Completion will occur when the project is ready for its intended use in accordance with the approved plans and specifications AND the local Authority Having Jurisdiction over the project authorizes and issues a Certificate of Occupancy.

2. Scope of Services during the Construction Phase includes, but is not limited to:

▪ Construction of the Project.

▪ Construction management and administration.

▪ Coordinate and Schedule installation of any Owner Supplied DB Installed systems (if any).

▪ Provide Quality Control Inspections by the DB with monthly reports issued to the Owner’s Representative by the DB’s design professionals during construction.

▪ Provide Project/Field engineering.

▪ Provide Construction supervision.

▪ Host meetings with the Owner’s Staff; record and distribute minutes. It is the desire of the Owner to have bi-monthly meetings.

▪ DB will coordinate with the Owner’s Representative to ensure required staff and others are scheduled.

▪ Schedule updates at least monthly.

▪ Coordinate/schedule Material Testing / Special Inspections as required by the specifications and direct provided by the Owner.

▪ Obtain and pay for all required inspections and permits.

▪ Minimize disruption to the Owner’s existing Park operations.

▪ Pay for all goods and services and provide releases to the Owner’s Representative as required during execution of work.

▪ Provide information to assist the Owner’s Representative with Completion Reports

ATTACHMENT A - GENERAL SCOPE OF SERVICES - Design Build (Post-Construction)

PART 4 - DESIGN-BUILDER’S - POST CONSTRUCTION RESPONSIBILITIES

1. Items on the punch list must be completed and Final Completion must be achieved within thirty (30) days of Substantial Completion or as provided for on the approved Project Schedule. Also, within one (1) month of substantial completion, the DB shall provide five (5) copies of a final report. This report is to include:

▪ Copies of all meeting minutes

▪ Copies of all permits

▪ Correspondence with regulatory agencies, if any

▪ Warranties and guarantees

▪ Electronic Operation and maintenance Manuals on contained on (2) each external hard drives

▪ Statement certifying Project Completion

▪ Final Summary of all costs

▪ Complete all requirements of the RFP

▪ Warranty Inspections

▪ Conduct…