ROOS-26-00001 Combined Synopsis Solicitation.pdf

The Department of Homeland Security (DHS), White House Task Force (WHTF) has a requirement to obtain Hotel Room Block Services for the 2026 Fédération Internationale de Football Association (FIFA) World Cup Event.

(i) This is a combined synopsis/solicitation for commercial services, prepared in accordance with the format in Subpart 12.6 of the FAR and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotations are being requested and a separate written solicitation will not be issued.

(ii) The solicitation number for this requirement is ROOS-26-00001 and is being issued as a

Request for Quotation (RFQ).

(iii) This combined synopsis/solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06.

(iv) This procurement is a small-business set-aside. The North American Industry

Classification System (NAICS) code is 721110 for Hotels (except Casino Hotels) and Motels, which has a size standard of $40 Million.

(v) The Department of Homeland Security (DHS), Office of Procurement Operations (OPO) intends to award a Firm-Fixed-Price (FFP) contract. The contract-line-item-numbers (CLIN) for this requirement are as follows:

CLIN Description 0001 Hotel in Philadelphia, PA 0002 Hotel in Atlanta, GA 0003 Hotel in East Rutherford, NJ 0004 Hotel in Boston, MA 0005 Hotel in Miami, FL 0006 Hotel in Houston, TX 0007 Hotel in Dallas, TX 0008 Hotel in Los Angeles, CA 0009 Hotel in San Francisco, CA 0010 Hotel in Kansas City, MO 0011 Hotel in Seattle, WA

(vi) A description of the requirement can be found in Attachment I (Statement of Work) which will be incorporated into the awarded contract.

(vii) The period of performance for this contract is from November 24, 2025, to August 30, 2026.

(viii) FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services

(Sep 2023) applies and is incorporated into this combined synopsis/solicitation. Quoters shall submit the following information to be considered for this opportunity:

1) Cover page (1 page)

At a minimum the following information should be included in the cover page:

- Unique Entity Identifier (UEI), Business Address, Point of Contact (POC), Email

Address and Business Size should be listed.

2) Technical Approach (11 pages, 1 page for each accommodation/city)

Quoter shall submit their technical approach demonstrating the Quoter’s ability to successfully meet the requirements stated within Attachment I (Statement of Work).

Quoter shall propose at least three (3) or more hotel accommodations for each city, detailing all relevant aspects such as the location, distance to the stadium, amenities provided, and the cancellation policies. Transportation plans should be provided for all accommodations.

3) Past Performance (max 3 pages, 1 page for each past performance)

Quoter shall provide up to three (3) relevant past performances including, at a minimum, the following information:

- Contract/Order Number

- Brief description of the past performance

- Customer/ Federal agency

- Dollar Value

- Period of Performance

4) Price - Quoters shall complete Attachment II (Pricing Schedule)

(ix) FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (Nov 2021) applies and is incorporated as follows:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1) Technical Approach

The Government will evaluate the extent that the Quoter’s Technical Approach demonstrated their ability to successfully complete the requirements stated within Attachment I (Statement of Work). Factors such as the hotel’s proximity to event venues (within a 3-mile radius or transit-accessible) and the flexibilities for cancellations (i.e.

free cancellations 48 hours prior to check-in) will be considered.

2) Past Performance

Both the extent of the relevant past performance available (1 vs. 3 past performance references), and the quality of the past performance (CPARS ratings) will be evaluated.

Quoters with more and higher quality relevant past performance (e.g. submitted three relevant past performances) will be rated more favorably than quoters with less relevant past performance (e.g. only one relevant past performance was submitted). Relevancy is defined as past performances that are similar in size, scope and complexity to this requirement. If the Quoter submitted past performances but they are not considered relevant, the past performance will not be considered. The quality of the past performance is determined by searching the CPARS record for the past performance provided. A higher rating in CPARS will be considered more favorably than a lower rating. If no ratings are available in CPARS, a past performance that is available in CPARS with a good rating will be considered more favorably than a past performance that is not available in CPARS.

3) Price – Price will be evaluated in accordance with FAR 15.404-1 (b).

Technical Approach is more important than Past Performance. Technical Approach and Past Performance, when combined, are more important than Price.

(b) (reserved)

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(x) FAR 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services (Oct 2025) applies and is incorporated into this combined synopsis/solicitation.

(xi) FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial

Services (Nov 2023) applies to this acquisition.

(xii) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (Oct 2025) applies to this acquisition.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Contracting officers will not consider the following representations when making award decisions or enforce requirements:

• Paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services;

• Paragraphs (b)(33), (b)(34), (e)(1)(ix), and (e)(1)(x) of 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services;

Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM. Additionally, any clause included in the Contractor’s contract that is based on a rescinded executive order is null and void.

(xiii) There are no additional contract requirements, terms, and conditions determined by the Contracting Officer to be necessary for this acquisition and consistent with customary commercial practices beyond what is incorporated in Attachment I (Statement of Work).

(xiv) The Defense Priorities and Allocations System (DPAS) is not applicable for this solicitation.

(xv) Quotes are due no later than Thursday, November 20 at 12:00 PM (Noon) Eastern Time and shall be emailed to the Contracting Officer, Karen Ma, at Karen.Ma@hq.dhs.gov and the Contract Specialist, Lauri Rotava, at Lauri.Rotava@hq.dhs.gov.

(xvi) For information regarding the combined synopsis/solicitation, please contact the Contracting Officer at Karen.Ma@hq.dhs.gov and the Contract Specialist at Lauri.Rotava@hq.dhs.gov.

mailto:Karen.Ma@hq.dhs.gov mailto:Lauri.Rotava@hq.dhs.gov mailto:Karen.Ma@hq.dhs.gov mailto:Lauri.Rotava@hq.dhs.gov