ROOS-26-00001 Attachment I (Statement of Work).pdf

STATEMENT OF WORK

FOR

2026 FIFA WORLD CUP - HOTEL ROOM BLOCK

BACKGROUND

The White House Task Force (WHTF) seeks to secure hotel standard/deluxe room blocks in all designated U.S. cities hosting the 2026 Fédération Internationale de Football Association (FIFA) World Cup to support personnel and operational needs during the event. The room blocks will accommodate WHTF staff and affiliated travelers for durations ranging from 20 to 44 days per city. This initiative aims to ensure uniform terms, flexibility, and convenience across all cities while meeting logistical requirements.

SCOPE

The contractor shall provide hotel room block services in all designated World Cup U.S. cities, ensuring consistent terms and amenities across locations to the maximum extent possible. The scope includes securing a minimum of two (2) and a maximum of ten (10) rooms per city, with provisions for flexibility in cancellations and/or reductions without penalties.

REQUIREMENTS

The contractor shall:

1. Room Blocks: Secure 2–10 rooms per city for WHTF personnel and affiliated travelers.

2. Duration: Accommodate stays up to 44 days per city.

3. Cancellation Flexibility:

o a. Cancellation allowed up to 48 hours prior to arrival or determined by hotel policy.

o b. No penalties for unforeseen situations (natural disasters, flight cancelations, or other emergencies).

o c. Name changes or guest substitutions may be permitted up to date of arrival without penalties.

4. Uniform Terms: Ensure consistent pricing, terms, and conditions across all cities to the maximum extent possible.

5. Amenities: Include the following amenities:

o Loyalty benefits for travelers (e.g., points or rewards programs).

o Complimentary parking for guests.

o Free Wi-Fi access in all rooms and common areas.

6. Accessibility: Ensure hotels are conveniently located near event venues (within 3-mile radius) and provide efficient transportation between the designated hotel(s) and the event venue, while minimizing delays caused by high-traffic conditions.

7. Transportation Plan: The contractor shall explore and incorporate alternatives to traditional bus transportation to ensure efficient and timely travel between designated hotels and event venues. These alternatives may include, but are not limited to:

o Ridesharing Services: Utilize ridesharing platforms (e.g., Uber, Lyft) for flexible and on-demand transportation options.

o Shuttle Services: Provide smaller, dedicated shuttle vehicles for groups to reduce delays and improve mobility in high-traffic areas.

o Car Rentals: Offer rental car options for travelers requiring independent transportation.

o Public Transit Integration: Coordinate with local public transportation systems (e.g., metro, light rail, or buses) to provide convenient access to event venues.

o Dynamic Transportation: Implement dynamic, on-demand transportation services tailored to specific routes and schedules.

o Walking or Cycling Options: For venues within close proximity, provide guidance on safe walking or cycling routes, including access to bike rentals or shared mobility services.

The contractor shall ensure that all transportation options are reliable, cost-effective, and minimize delays caused by high-traffic conditions. A detailed transportation plan outlining these alternatives shall be submitted for approval prior to implementation.

LOCATIONS

Location Stadium/Zip Codes Start Dates # of Days

Philadelphia, PA Lincoln Financial Field

19148, 19130 11 JUN 2026 44

Atlanta, GA Mercedes-Benz Stadium

30303, 30313, 30034 12 JUN 2026 44

East Rutherford, NJ MetLife Stadium 10 JUN 2026 44

Boston, MA (Foxborough) Gillette Stadium

02035, 02119, 02111, 02203, 02110

10 JUN 2026 44

Miami, FL (Miami Gardens) Hard Rock Stadium

33056, 33178, 33132, 32308 12 JUN 2026 44

Houston, TX NRG Stadium

77054, 77091, 77061 11 JUN 2026 44

Dallas, TX (Arlington) AT&T Stadium

76011, 75201, 75210, 75215, 76115

11 JUN 2026 44

Los Angeles, CA (Inglewood) SoFi Stadium

90010 9 JUN 2026 44

San Francisco, CA (Santa Clara) Levi's Stadium 10 JUN 2026 44

Kansas City, MO Arrowhead Stadium 13 JUN 2026 44

Seattle, WA Lumen Field

98134,98202, 98158 12 JUN 2026 44

DELIVERABLES

• A detailed list of hotels in each city offering room blocks that meet the requirements.

Submit a comprehensive list of hotels meeting requirements within five (5) business days of securing contract with required room blocks.

• Terms and conditions for cancellations, reductions, and modifications. Provide clear documentation of cancellation, reduction, and modification policies for 100% of contracted hotels.

• Confirmation of amenities provided at each hotel.

• Loyalty program details. Submit loyalty program details for all hotels within five (5) business days of contract award.

Item Deliverable Due by Distribution

1 Hotel List and Loyalty Program Details 5 business days post award COR 2 Hotel Booking Confirmations 10 business days post award COR 3 Final Transportation Plan 30 business days post award COR

PERFORMANCE

The contractor shall ensure:

• All room blocks are secured within the agreed timeframe.

o 100% of room blocks secured within ten (10) business days of contract award or notification of match dates.

• Cancellation policies are clearly communicated and adhered to.

o 100% of cancellations or reductions processed within the permitted 48 hours prior to check-in without penalties.

• Uniformity in terms and amenities across all cities.

o Ensure consistent pricing, terms, and amenities for 100% of contracted hotels across all designated cities.

• Prompt updates on availability or changes to room blocks.

o 100% of hotels provide required amenities, including loyalty benefits, complimentary parking, and free Wi-Fi access.

PERIOD OF PERFORMANCE

The period of performance is from November 24, 2025 to August 30, 2026.

INVOICING INSTRUCTIONS

Invoices shall be prepared in accordance with FAR 52.212-4 Contract Terms and Conditions— Commercial Products and Commercial Services, paragraph (g) Invoice. One (1) consolidated invoice or one (1) invoice for each city (for a total of 11 invoices/cities) shall be submitted after the stay has been completed. The invoice shall include the Firm-Fixed-Price (FFP) Unit Price, the number of rooms booked for the city, the total number of days booked and the final total price.

The Contractor shall only bill for confirmed bookings that are not cancelled, which may be less than the extended total price indicated in the contract. Note: The Government is exempt from hotel lodging taxes.

The Contractor shall submit the invoice(s) via email to InvoiceMGT.Consolidation@ice.dhs.gov with the Contracting Officer (karen.ma@hq.dhs.gov), the Contract Specialist (lauri.rotava@hq.dhs.gov), and the Contracting Officer’s Representative (cheryl.harley@hq.dhs.gov) copied.

mailto:InvoiceMGT.Consolidation@ice.dhs.gov mailto:karen.ma@hq.dhs.gov mailto:lauri.rotava@hq.dhs.gov mailto:cheryl.harley@hq.dhs.gov