Rock_Island_Cabin_Flooring_Specs.pdf

Cabin Flooring

Rock Island State Park 82 Beach Rd.

Rock Island, Tennessee 38581

This request for bids is for a contract to furnish all material, equipment, supplies, and labor necessary to remove all carpet of (10) cabins and installing ¼-inch underlayment, LVP flooring and trimming out of (10) cabins.

General Conditions

1) On-Site work shall be performed between receipt of signed contract or purchase order and March 31st, 2026, unless a written exception is granted by the Facilities Management Regional Manager.

2) For this project, the Contractor and applicable subcontractors shall possess an active BC-B sm, BC-B, or BC-C Tennessee Building Contractor license prior to submitting a bid. Failure of the contractor and applicable subcontractors to provide copies of their appropriate license shall result in the disqualification of the bid. All licenses shall be verified via Tennessee Commerce and Insurance database before project award.

3) The Contractor shall not assign this contract or enter into a subcontract for this project without prior written approval of Facilities Management. The Contractor’s bid shall include a Declaration of Intended Use of Subcontractor(s) form that clearly states the intent to use a subcontractor, along with their name and license number. Facilities Management reserves the right to reject a bid in whole or a subcontractor, based upon failure to possess an appropriate active TN builder’s license. After project award, any proposed substitution or addition of a subcontractor shall require written Facilities Management acceptance and approval before being allowed on-site or perform any work under this contract. All subcontractors are required to have an active TN building contractor license for the applicable work to be performed before and throughout the project. Any proposed subcontractor failing to meet these requirements are not allowed to perform work on any portion of this project.

4) All work shall comply with state-approved versions of the IBC, standards, regulations, other applicable codes, manufacturer’s recommendation, and best practices. Contractor is responsible for all permits and associated fees.

5) Only the Facilities Management Project Manager or Facilities Management Regional Manager can approve any alterations, modifications, and substitutions of the specifications or requirements of the project. No additional work shall be authorized unless pre-approved by either the Project Manager or Regional Manager in writing. Park/Hospitality management and staff are not authorized to make any changes, deletions, or additions to the project or accept any portion of the work. This contract shall be modified only by a written agreement signed by all parties. Any work performed outside of the written scope with any written change orders will be the responsibility of the contractor or others and not Facilities Management. All questions, directives, and acceptance shall come only from either the Facilities Management Regional Manager and/or Project Manager.

6) Contractor shall keep the jobsite clean and safe and leave in a neat and tidy manner.

7) All color selections shall be provided to the contractor by the Facilities Management Project Manager.

8) All material substitutions must be pre-approved prior to bid acceptance.

9) All materials shall be installed per manufacturer’s recommendation, industry best practice, and applicable code.

10) All dimensions listed are approximate. Contractor is solely responsible for verifying actual dimensions prior to ordering any materials or bidding. No allowances shall be made due to a bidder neglecting to visit the site and verifying dimensions and conditions.

11) All work performance under this Contract shall be under the full-time direction of the Contractor. The Contractor shall be responsible for work and performance, and damages of any subcontractors and/or independent contractors or laborers hired in connection with the work under this Contract.

General Scope of Work

Description of Demolition or Associated Work

All debris shall be removed from the park property and disposed of in accordance with all applicable regulations, unless specifically noted.

1) Contractor shall remove and relocate all furniture.

2) Contractor shall remove all carpet, padding and nail strips from (10) cabins.

New Work

Flooring and Furniture Protection

1) Contractor shall provide and install construction paperboard for protection of hardwood flooring during furniture relocation. Also, shall include any plastic sheeting for the covering of the furniture during construction.

Underlayment

2) Contractor shall provide and install approximately 8,500 square-foot of ¼-inch x 4-foot x 8-foot, plywood type, underlayment in all bedroom areas of the (10) cabins.

Installation shall be with crown staples and be to trade standards.

Flooring

3) Contractor shall provide and install approximately 9,500 square foot of Happy Feet, Quick Fit, LVP flooring in all areas where carpet is removed from the (10) cabins. This will be a glue down installation, following manufacturers’ recommendations on glue type and application. Installation shall follow all manufacturers’ instructions and recommendations.

Stair Nose Installation

4) Contractor shall provide and install approximately (170) vinyl stair nose pieces. These shall be Butt-Type Nosing with slip prevention and stair edge protection. These shall be of a brown color.

Transitions and Trimmings

5) Contractor shall provide and install approximately (30) transition pieces. These shall be a glue down installation and match in color to LVP flooring.

6) Contractor shall provide and install unfinished, pine shoe molding to trim out the perimeter of all new flooring of the bedrooms and closets of the (10) cabins. Shoe molding shall be painted to match existing baseboard. Color will be provided by project manager.

7) Contractor shall provide and install unfinished, pine matching baseboard to trim out the staircases of the (10) cabins. Baseboard shall be installed to showcase a continuous bead in its bevel and be painted to match existing. The color will be provided by project manager.

Approved Brands and Specifics (or Pre-approved Equal)

Item Approved Brand or Pre-Approved Equal

Specific Requirements

Underlayment ¼-inch x 4-foot x 8-foot, Plywood Type, Pine, Unfinished, Softwood, Underlayment

LVP Happy Feet Quick Fit HF756 Chestnut, 9-inch x 48-inch, Glue Down, 22-MIL Wear Layer, 5-MM Thick, Micro Bevel Profile, Ceramic Bead Finish

Glue Happy Feet HF525Z Primer and HF9200 Spray Adhesive or HF9100 Transitional Adhesive

Vinyl Stair Nose American Stair Treads

Item # STVSN, Protective Molding Strips, Vinyl, Butt-Type Nosing, Glue Down Installation, Brown in Color

Transition Pieces Happy Feet HF756 Chestnut, Glue Down

Paint Sherwin Williams Super Paint, Interior, Semi-gloss Finish

Specific Instructions

1) Contractor shall attain measurements, all measurements above are not accurate but an approximate measurement of the area.

2) Acclimation of the flooring and clean prep of substrate is to follow all manufacturers’ specifications and instructions.

3) Underlayment shall not be luan.

4) Ensure care and protection of all furniture moving and relocation. Ensure an adequate protective covering is laid, to cover hardwood when relocating and storing furniture.

Additional Terms and Conditions

1) All aspects of this job shall be left in a finished condition: All finish work, interior and exterior walls and trim, finish painting, caulking and final cleanup are included in this contract.

2) Contractor shall be responsible for determining where all utilities are on the job site and care should be taken to protect the utilities from any damage caused by the demo/construction.

This shall include any underground utilities around the job site area. If damage occurs, it shall be repaired within a 24-hour period from the time damage occurs.

3) Contractor shall perform work on regular time and shall invoice work time and material not to exceed the quoted price. Any variance in quote shall be addressed only with a representative of the Facilities Management Regional Office before any additional work is undertaken or materials ordered.

4) Work shall be scheduled to avoid any interference with normal operation of the park as much as possible. During the construction period, coordinate construction schedules and operations with the park manager. Work shall be conducted during the normal business hours of Monday through Friday, 8:00 a.m. to 4:30 p.m., unless an alternate schedule is approved by Facilities Management.

5) Successful contractor shall schedule and attend a pre-construction conference where a pre-construction form shall be signed by Facilities Management, Contractor and Park Manager or park representative before work can begin. Contractor shall also schedule and attend a final inspection where a final inspection form shall be signed by Facilities Management, Contractor and Park Manager or park representative before final invoice shall be paid.

6) The contractor shall protect areas adjacent to his work and shall be required to repair any damage they may cause. Contractor shall protect work of other trades. Contractor shall correct any painting related damage by cleaning, repairing, or replacing, and refinishing as directed by Facilities Management. Contractor shall leave residences and other buildings in a habitable manner after hours by securing unfinished openings.

7) Workmanship is to be warrantied for not less than one year from date of final inspection.

Materials shall be warrantied as per manufacturer’s warranty.

8) Unless otherwise indicated, all materials, equipment, and supplies shall be new and in good condition, UL listed when applicable, and all work accomplished in a manner acceptable to Facilities Management.

9) Clean up of the project site shall be the responsibility of the contractor. Contractor to assure that job site is clean of nails, debris, etc., at end of each day to ensure safety. Contractor shall clean up and haul away all scrap when work is completed to an approved location off state property.

10) Contractor, employees, and sub-contractors shall be licensed, certified, or registered as required. They shall be registered in the State of Tennessee Edison purchasing system.

11) The State of Tennessee shall not be held liable for any damage, loss of property, or injury of personnel resulting from actions of the contractor and/or his/her sub-contractors or employees.

12) At all times, the Contractor shall have a copy of project specifications, permits, and certificate of insurance on-site.

13) Facilities Management may terminate this Contract for convenience without cause and for any reason. Facilities Management shall give the Contractor at least thirty (30) days written notice before the termination date. The Contractor shall be entitled to compensation for all conforming goods delivered and accepted by the Facilities Management or for satisfactory, authorized services completed as of the termination date. In no event shall the State be liable to the Contractor for compensation for any goods neither requested nor accepted by the Facilities Management or for any services neither requested by Facilities Management nor satisfactorily performed by the Contractor. In no event shall the State's exercise of its right to terminate this Contract for convenience relieve the Contractor of any liability to the State for any damages or claims arising under this Contract.

14) If the Contractor fails to properly perform its obligations under this contract in a timely or proper manner, or if the Contractor materially violates any terms of this contract, the State shall have the right to immediately terminate the contract and withhold payments in excess of compensation for completed services or provided goods. Notwithstanding the above, the contractor shall not be relieved of liability to the State for damages sustained by virtue of any

Breach Condition and the State may seek other remedies allowed at law or in equity for breach of this Contract.

15) Notwithstanding any use of the approved subcontractors, the Contractor shall be the prime contractor and responsible for compliance with all terms and conditions. The State reserves the right to request additional information or impose additional terms and conditions before approving an assignment of this contract in whole or in part or the use of subcontractors in fulfilling the Contractor's obligations under this contract.

16) The Contractors and all subcontractors are not authorized to day laborers or temporary labor on this project without the express written permission of Facilities Management.

17) The Contractor shall have a Certificate of Insurance on file with Facilities Management and in compliance with state regulations. Contractor shall have insurance as shall protect the contractor from claims which may arise out of or result from the contractor’s operations under the contract and for which the contractor may be held legally liable, whether such operations be by the contractor or by sub-contractor or by anyone directly or indirectly employed by any of them, or anyone associated with them for whose acts they may be liable.

Sub-contractors shall also be registered in the State of Tennessee Edison purchasing system, be listed on the bid application, submit copy of applicable license, and shall show proof of insurance and have workers compensation.

18) Note: Before the Contract resulting from this Invitation to Bid is signed, the apparent successful proposer shall be registered with the Department of Revenue for the collection of Tennessee sales and use tax. The State shall not approve a contract unless the proposer provides proof of such registration. The foregoing is a mandatory requirement of an award of a contract pursuant to this solicitation.

19) Invoice shall be submitted for payment not before project completion and final project acceptance but also no later than 10 days after project completion and acceptance. A copy of the invoice shall be submitted to: Teresa Bell, 615-797-9707, Teresa.Bell@tn.gov , MTRO 2000 Jackson Hill Rd, Burns TN, 37029

20) Facilities Management Regional Contacts for this project are:

Regional Manager: Don Myatt, 615-218-7697, Don.Myatt@tn.gov

Project Manager: Adam Kilgore, 615-238-1230, Adam.Kilgore@tn.gov