RM.2_Authority_Configuration_Management_Policy.pdf

Authority Document Control Number (ADCN) POLI - 1045

Approval Date 04/11/2022

Document Title Configuration Management Policy

Former ADCN(s)

Revision Number 0

Role Name Title Acceptance Date

Policy Drafter Jorge Granados Supervising Transportation

Engineer 11/04/2021

Policy Coordinator Chris Rice Senior Transportation Engineer 11/04/2021

Policy Manager Alison Sietz Staff Services Manager I 11/05/2021

Reviewer 1 Christine Inouye Director of Engineering 11/08/2021

Reviewer 2 Frank Vacca Chief of Rail Operations 11/09/2021

Reviewer3 Margaret Cederoth Director of Sustainability 11/24/2021

Reviewer4 Serge Stanich Director of Environmental

Services 12/02/2021

Reviewers Darin Kishiyama Principal Transportation Engineer 12/23/2021

Reviewers Brian Sutliff Director of Engineering 01/04/2022

Reviewer7 Dennis Kim Deputy Director of Real Property 01/11/2022

Reviewers Kristine DeYoung Program Delivery Chief of Staff 02/11/2022

Legal Reviewer Lisa Crowfoot Attorney Ill 04/01/2022

Document Control Chris Villareal

Program Document Control Manager

04/01/2022

Role Name Title Signature Approval Date

Approver Pam Mizukami Chief Deputy Director

(E) /Ja;n, nt.gu.W,u, 04/11/2022

CALIFORNIA HIGH-SPEED RAIL

AUTHORITY

POLICY

POLI-1045

TITLE: Configuration Management Policy

POLICY

The California High-Speed Rail Authority (Authority) will develop and maintain a Configuration Management (CfM) capability to comply with state laws related to high-speed rail, and other applicable state and federal laws and standards.

PURPOSE

Configuration Management applies a formal Release process for Configuration Baselines within the document control function that ensures control of storage, archiving, and access by the Authority’s High-Speed Rail Program (Program) personnel.

Furthermore, CfM offers an opportunity to collect and present Configuration Baselines in a central repository, which helps avoid duplication of functionality within the Program’s operations.

Configuration Management reduces the risk of discovering and applying incorrect and outdated information, which could adversely impact Program baseline, design, construction, operations, and maintenance activities.

The Authority’s Program Delivery Office, Strategic Delivery Branch, is responsible for developing and implementing this Policy.

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APPLICABILITY

This policy applies to all Authority employees (i.e., state staff) and to the Authority’s integrated team, per contract-specific requirements (herein collectively referred to as “Authority Staff”).

BACKGROUND

The Authority’s CfM capability designates certain types of information as Configuration Items, which are to be subjected to CfM. Configuration Management formally establishes these Configuration Items in an initial Configuration Baseline. Any subsequent changes to those Configuration Baselines are formally managed by responsible program delivery/support function going forward. The capability also associates Configuration Data with each Configuration Baseline for the purpose of differentiating and tracking it, then formally Releases it through the CfM activities summarized herein.

These activities, in conjunction with document control, help ensure that the various Configuration Baselines can be easily found, identified, and applied by users for intended purposes.

This Policy applies CfM standards and represents industry best practices. Their adaptation is tailored to specifically support the Program’s life cycle, organizational structure, contracting approach, and existing business infrastructure. Due to the nature and extent of the Program, multiple stages of the life cycle are conducted by Program delivery/support functions concurrently, and therefore CfM must transcend all applicable phases.

The standard definition of “Configuration Item” is limited here to acquisition-related and supporting information that pertains to management of the Program by the Authority and its staff. Configuration Management for other types of items relating to deliverables such as piece parts, lowest replaceable units, software, etc., is part of contractor scopes of work within the contractors’ CfM plans.

Configuration Items that may be subject to CfM by the Authority can be categorized as being either of two general types:

1. Information of a technical nature that defines the Program to be developed by the Authority. This may include items such as technical requirements, performance specifications, mitigations, change documentation, delivered asset configurations and maintenance status, certifications, operating and maintenance plans, Rights-of-Way, etc. This category ensures that correct and current technical information

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2. Information of an administrative or contractual nature that supports planning and management of the Program. This may include items such as Practice Assets, schedules, organizational charts, forms, cost analyses, trade studies, impact analyses, decision records, style and writing guides, templates, business processes, etc. This category enables or supports assignment of decision authority, accountability, and responsibility roles to key activities (via Practice Assets and organizational charts), which facilitates coordination across multiple organizations and business continuity through personnel changes. It also serves as the basis for auditing the practices of each functional organization to enable quality management and continuous process improvement.

TERMS AND DEFINITIONS

Term Definition

Authority The California High-Speed Rail Authority created pursuant to section 185020 of California Public Utilities Code, or its successor; the body charged with executing the development of the California High Speed Rail Program.

Configuration Baseline

A specific version of a Configuration Item that has been Released through CfM. “Baseline” is the standard term per International Standards, which is differentiated from other previous and ongoing Program use and definition.

Configuration Data Metadata associated with each Configuration Baseline of a Configuration Item, which fully describes and distinguishes it from other Configuration Baselines for the purpose of ensuring its correct identification and application.

Configuration Item Anything that is uniquely identifiable and can be changed independently (see additional context in Background).

Configuration Management (CfM)

The practice of identifying Configuration Items, establishing their Configuration Baselines, managing changes to and Releasing new Configuration Baselines, recording and associating their descriptions, and tracking Configuration Data.

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Term Definition

Practice Assets Documents that describe what is to be done, how it is to be done, and by whom (e.g., procedures, processes, instructions, manuals).

Program The California High-Speed Rail Program, which is developing a high-speed rail system consistent with California Streets and Highways Code section 2704, et seq.

(California Proposition 1A).

Release An activity that transfers custody of a newly approved Configuration Baseline for storage, archiving, distribution, and access.

ROLES AND RESPONSIBILITIES

Configuration Management requires the participation of all Program Delivery Branches associated with the planning, preliminary design, environmental review, permitting and compliance, advanced and final design, construction, and operation of Authority’s Capital Project assets. The roles and responsibilities are set forth in more detail in the Configuration Management Plan.

SOURCES OF AUTHORITY

The standards below have been tailored as appropriate to apply an agile and streamlined CfM capability for the Program.

• U.S. Department of Transportation, Federal Highway Administration, Systems Engineering for Intelligent Transportation Systems, section 7.3 Selected Systems Engineering Standards, January 2007.

• ISO/IEC/IEEE 15288, Systems and software engineering – System life cycle processes, 2015.

• California Streets and Highways Code section 2704, et seq. (California Proposition 1A).

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CONTACT

For questions regarding this document, please contact the Authority’s Strategic Delivery Director within the Program Delivery Office.

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Contact

Term