REQUEST FOR PROPOSALS

CONSTRUCTION MANAGER-AT-RISK (CMAR)

CONTRACT SERVICES

FOR

RINCON - WRF INTERIM UPGRADES

DATE OF ISSUANCE:

CITY OF RINCON, GA

DEPARTMENT OF WATER RESOURCES

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CMAR Request for Proposal

Rincon WRF Improvements

Section 1.0 Introduction

The City of Rincon, GA (City) is requesting proposals from a Construction Manager at Risk (CMAR). The purpose of the project is to use funds granted by the state to make immediate improvements to the existing Rincon Water Reclamation Facility (WRF) to increase initial capacity and prepare for a future expansion. Due to the speed of the project, the City desires to implement the CMAR delivery method.

Limited preconstruction services will be required.

The City intends to enter into an agreement with the selected CMAR for preconstruction services and then immediately enter into a construction contract for a mutually agreed upon Guaranteed Maximum Price (GMP). This is not limited to a single GMP or scope of work. The Owner may elect to add additional scope of work as the project progresses at its sole discretion.

1.1 General Information

This RFP provides the Proposers with sufficient information to enable them to prepare and submit a proposal for consideration by the City to satisfy a need for preconstruction and construction services to be provided by a CMAR Contractor.

1.1.1 Additional Information: Proposers requiring additional information shall submit their requests for additional information and clarifications to Hussey Gay Bell, Trent and Cole Hodges at thodges@husseygaybell.com and chodges@husseygaybell.com, and include specific references to the RFP, and associated attachments, as appropriate, to provide context for the request. Proposers are advised that responses to requests for information and clarifications will only be official and binding when issued in a formal written addendum to the RFP. Requests for additional information and clarifications must be submitted per the proposal process schedule presented in section 1.3 project schedule in this RFP.

1.1.2 Discussion / Negotiation: Notwithstanding the conferences/meetings noted herein, during the period following issuance of this RFP and prior to final award of the Contract, the Proposers shall not discuss this procurement with any party except the parties specifically designated in this solicitation.

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Rincon WRF Improvements

1.1.3 Pre-Proposal Conference: A Pre-Proposal Conference is scheduled for January 29th at 2:00 PM at Hussey Gay Bell’s office located at 329 Commercial Drive, Savannah GA 31406.

Attendance by proposers is mandatory.

1.1.4 Costs Incurred by Proposer: The City will not be liable in any way for any costs incurred by any Proposer in the preparation of its proposal in response to this RFP, nor for the presentation of its proposal and/or participation in any discussions or negotiations.

1.1.5 Assignment: The successful Proposer is prohibited from assigning to a third party his/her contract based on this RFP and any resulting contract. Any such assignment shall not be recognized by the City unless prior written authorization is given by the City.

1.1.6 Award: The City intends to award a Preconstruction Services Contract to the responsive and responsible Proposer determined to be most advantageous to the City, taking into consideration the evaluation factors set forth herein. The City reserves the right to reject any and all proposals received, and in all cases, the City shall be the sole judge as to whether a proposal has or has not satisfactorily met the requirements of this RFP.

1.1.7 Basis for Acceptance / Conflict of Interest: Any submittal made shall be accepted by the City, on the basis that the proposal is made in good faith without fraud, collusion or connection of any kind with any other company for the same work; that the Proposer is competing solely on its own behalf without connection or obligation to any undisclosed person, firm or corporation; that no other person, firm or corporation shall have any interest in the resulting contract; that no officer, agent or employee of the City is financially interested in the contract, that the company is fully informed in regard to all provisions of the RFP, including and without limitation, the scope of work, contract documents, the time for performance of the work, and the provisions with respect to bonds or other security, and insurance.

1.1.8 Binding Effect: Any resulting contract shall be binding upon the parties hereto and their authorized successors and assigns.

1.1.9 Existing Site Conditions: It is strongly encouraged that Proposers attend the tour to fully acquaint themselves with the existing site conditions relating to the scope and restrictions attending the execution of the work under the conditions of this RFP. The failure or omission of a Proposer to acquaint himself/herself with existing conditions shall in no way relieve him/her of any obligation with respect to this RFP or to any resulting contract.

1.1.10 Intent to Perform: It is the intent and purpose of the City that this RFP promotes competition. It is the Proposer's responsibility to advise the City Contact Representative immediately of any language, requirements, etc., or combinations thereof, that inadvertently restricts or limits the requirements stated in this RFP to a single source.

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1.1.11 Proposals must be signed by an official authorized to bind the Proposer to its provisions and include the Proposer’s Georgia Utility Contractors License Number and Federal Identification Number.

Each Proposer shall submit a fully executed Proposal Affidavit, included under Appendix A with his/her Proposal.

1.1.12 Execution and Submission of Proposals: All Proposals shall be submitted electronically via email to thodges@husseygaybell.com and chodges@husseygaybel.com.

1.1.13 Receipt of Proposals: Any proposals received after the scheduled closing date and time shall be immediately disqualified.

All Proposals must remain valid for at least 120 calendar days.

1.1.14 Discussion with Responsive Proposers: Discussions may be conducted with the responsive

Proposers who submit Proposals for the purpose of clarification to assure full understanding of a Proposer’s proposal. All Proposers, whose submittal, in the City’s sole judgment, needs clarification, shall be accorded such an opportunity.

1.1.15 Interview: The City reserves the right to conduct interviews with any or all Proposers. Any Proposer or Proposers may be requested to make a presentation, at their own expense, to the City after the RFP opening. Such presentations are one of the methods used to provide an opportunity for the Proposers to further clarify their Proposals and to ensure a thorough mutual understanding. If required, the City shall schedule the time and location.

1.1.16 Ownership of Material: Ownership of all data, material and documentation originated and prepared for the City pursuant to the RFP and any resulting contract shall belong exclusively to the City.

1.1.17 Prohibition of Gratuities: Prohibits offering to any public official or public employee any compensation, including a promise of future employment, to influence his action, vote, opinion or judgment as a public official or public employee or such public official solicits or accepts such compensation to influence his action, vote, opinion or judgment under penalty of law.

1.1.18 Public Access to Procurement Information: No such documents or other documents relating to this procurement shall be presented or made otherwise available to any other person or organization until after award. Commercial or financial information obtained in response to the RFP that constitutes a trade secret shall not be disclosed.

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1.1.19 Verbal Comments: Verbal comments by or discussions with the City relative to this solicitation cannot add, delete or modify any written provision. If it becomes necessary to revise any part of the RFP, an addendum shall be provided to all Proposers who received the original RFP.

1.1.20 Best and Final Offer: The City reserves the right to conduct discussions with a Proposer or Proposers for the purpose of obtaining “best and final offers” pertaining to this Proposal.

The City also reserves the right to conduct negotiations with the selected Proposer for the purpose of obtaining the “best and final offer” pertaining to the GMP. To obtain best and final offers from Proposers, the City may schedule interviews with and/or request clarification from a Proposer or Proposers.

1.2 Project Scope, Purpose, and Intent

The project scope, purpose, and intent are defined in Appendix D, Article 1.1.1.

1.3 Project Schedule

Projected design and construction milestone dates are outlined in Appendix D, Article 1.1.4. The City reserves the right to adjust this timetable as deemed necessary.

The schedule for this Request for Proposals is as follows:

Event Date

Issuance of RFP 1/14/2026

Mandatory Pre-Proposal Conference 1/29/2026

Deadline for Contractor Questions 2/9/2026

Proposal Submission Deadline 2/16/2026

City Awards Preconstruction Services Contract (City Council Meeting)

2/23/2026

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Rincon WRF Improvements

Section 2.0 Proposal Submittal Requirements

The required submittal information listed below shall be included with each proposal and in the order shown. Each section shall be clearly labeled, with pages numbered.

Proposals shall be limited to approximately 20 pages. A page is defined as a single side of an 8.5 x 11-inch piece of paper which includes words, figures, tables, graphics, etc. Larger pages, a maximum of 11x17 inch, may be provided, however, may only contain figures or graphics which cannot otherwise be easily presented on 8.5 x 11-inch format.

The font shall be no smaller than 10 point. The following is a list of items which will not be included in page counts:

i. Cover Letter – Executive Summary.

ii. Cover pages that do not contain content essential to the RFP.

iii. Gantt Chart Preconstruction or Construction Schedules.

iv. Resumes (limit to two pages per person).

v. List of exceptions, comments, or questions for the Contract, Agreement for

Construction Services, General Conditions, Supplemental Conditions, and Additional Supplemental Conditions.

vi. Proposal Affidavit.

1. Tab 1: Cover Letter – Executive Summary

In one page, summarize the Proposer’s key points of the submittal and the Proposer’s understanding of the services required. The Cover Letter shall be signed by the person in the Proposer’s firm who is authorized to negotiate terms, render binding decisions, and commit the firm’s resources.

2. Tab 2: Table of Contents

3. Tab 3: Statement of Qualifications

Each Proposer shall submit a summary of their qualifications, methodology, and experience as requested below.

A. NON-POINT RATING ITEMS

1) Debarment Status – By submitting an SOQ, the Contractor certifies that neither it nor any affiliated entity is currently debarred from submitting bids or has otherwise agreed not to submit bids on contracts with any government or business entity. If the Contractor experiences a material change in its debarment status after the SOQ is submitted and prior to the award of the contract for the Project, the Contractor shall notify the Owner of the change in writing at the time the change occurs or as soon thereafter as is reasonably practicable. If at any time during the evaluation process the Contractor is debarred as described above, it will be considered grounds to reject the Contractor’s submittal.

2) Contractor's License – The Contractor must provide a copy of their valid Georgia

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Rincon WRF Improvements

Utility Contractor License or provide a statement indicating that they are able to acquire one in a timely fashion consistent with the Project’s schedule.

3) Statement of Offeror’s Ability to Provide Performance and Payment Bond – (Pass/Fail) – As a mandatory minimum requirement, the Offeror must have the ability to obtain a performance and payment bond in the amount of $20,000,000. Offeror shall provide a letter signed by an authorized representative of Offeror’s surety company (or agent) confirming that the Offeror can meet this minimum requirement.

Any Offeror who fails to meet this mandatory minimum requirement will be considered nonresponsive and will not be considered further by the Owner in this Procurement process. The surety shall be a company authorized to conduct business in the State of Georgia with a minimum A. M. Best rating of A++. Letters indicating “unlimited” bonding capability are not acceptable.

4) Project Resumes – The minimum experience requirement in order to be considered is successful completion in the last ten (10) years of at least three (3) wastewater treatment plant upgrade or expansion projects each having a contract value greater than $10 million. Each project should have included installation of major process equipment (e.g. pumping, chemical feed systems) and supporting piping, electrical and control systems. Additionally, firms must have completed at least three (3) projects using an alternative delivery method (Progressive Design-Build (PDB) or CMAR); these projects do not need to be the same as those listed above.

B. POINT-RATING ITEMS

1) Project Performance

a. Project Performance/Schedule and Budget - Provide data on Contractor’s ability to meet scheduled completion dates and project budgets.

b. Project Performance/Alternative Delivery – Evaluation of alternative project delivery approach will place emphasis on the contractor’s level of experience, approach and success using alternative project delivery methods. Preference will be given to contractors who have demonstrated significant experience, ingenuity, transparency, and collaborative approaches using CMAR or Design-Build project delivery methodologies. Provide examples of preconstruction services including: construction cost estimating and preparing plans to maintain WTP operations throughout the construction period.

c. Project Performance/References – Provide client reference information with knowledge of the Contractor’s work on the project. At a minimum provide contact name, organization, address, phone number and e-mail. The Owner reserves the right to contact any party it deems appropriate and by submitting an SOQ, the Contractor releases the Owner and any references from all liability concerning this exchange of information.

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2) Personnel Qualifications/Experience – Provide resumes for the proposed project manager(s), project scheduler(s), estimator(s), and superintendent(s). Each resume must demonstrate experience on projects of similar size, nature, and scope. For each submitted project, list the project team members who were involved in that project.

3) Safety Performance – Provide safety data for comparison to current OSHA 300 log data and insurance industry standards.

4. Tab 4: Preconstruction Services – Project Understanding and Approach

A. Tab 4A: Scope of Work Using Appendix D, Article 3.1:

1) Propose recommended revisions to the minimum Scope of Work that the Proposer feels would be advantageous to the City based on the Owner’s program and milestone dates (Appendix D, Articles 1.1.1 and 1.1.4, respectively). Include any additional subcontractor services that the Proposer would recommend. Provide an estimate of the associated costs for any recommended revisions to the scope. Provide a schedule of preconstruction tasks and activities to occur within a 3-month timeframe that corresponds to the CMAR Contractor’s proposed revised Preconstruction Scope of Work. Describe the methods utilized to track preconstruction services work progress, workload, budgets, and deadlines.

2) Provide a detailed narrative of the services, meetings and interactions that are proposed in the CMAR Contractor’s proposed Scope of Work. Identify methods and approaches that will be used to promote collaboration between the CMAR Contractor, the Engineer, and the City. Include information regarding the CMAR Contractor’s project management and controls software available to the Engineer and the City to increase efficiency for management and exchange of contract documents and information. Describe the approach that will be used to develop the GMP along with the appropriate levels and types of contingencies recommended.

Address the level of design completion required for various contingency options.

For reference, Appendices D and E include the Agreement and General Conditions for the Contract for Preconstruction Services.

B. Tab 4B: Consultation Services As an important element of the preconstruction scope of work, the selected Proposer will be required to provide consultation services as outlined in Appendix D, Article 3.1 and 3.2.

Provide a detailed narrative of the methods and approach that will be used to assess the Proposer’s qualifications in this category.

C. Tab 4C: Construction Scheduling Provide any recommendations for accelerating or fast-track scheduling, or phased construction for this project. This will be used to populate Appendix D, Article 1.1.5.

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This initial scheduling information submitted by the Proposers will be used to assess the quality of the Proposer’s scheduling methods and formats used for developing and presenting project construction schedules during the preconstruction phase.

D. Tab 4D: Construction Cost Estimating As an important element of the preconstruction scope of work, the selected Proposer will be required to develop construction cost estimates as outlined in Appendix D, Article

3.1.6. Provide information that can be used to assess the Proposer’s qualifications, estimating tools, methods, assumptions, and formats to be used for developing and presenting estimates.

5. Tab 5: Preconstruction Services Fee

Provide the following:

1) Using the form provided in Appendix B, provide the proposed Preconstruction Services Fee for the scope of services recommended by the Proposer (refer to Tab 4A instructions, Paragraph A.1). This should include the cost of any additional recommended revisions or services. This will be used to populate Appendix D, Article 5.1.1.

6. Tab 6: Construction Services – Project Understanding and Approach

Using Appendix D, Article 3.3 as the minimum guidelines for responsibilities expected of the CMAR Contractor during the construction phase, provide the following:

1) Provide a detailed narrative describing the CMAR Contractor’s approach to project management inclusive of a description of how interaction with the Engineer’s and the City’s representatives will be accomplished. The City requires that project management duties throughout the Construction Phase be provided through an onsite team. The intent of this requirement is for the CMAR Contractor to have personnel onsite that have the authority to make final decisions in a timely and effective manner on behalf of the CMAR Contractor.

2) Provide a proposed site management plan for the purpose of staging construction operations, including temporary facilities to maintain operation throughout construction.

This plan will include such particulars as primary access to and from the construction zone, construction parking and traffic patterns, location of temporary facilities, locations of hoists, cranes and other stationary equipment and locations of barricades and construction fences, etc. Provide an approach for maintaining treatment plant operation and accessing the treatment plant throughout construction.

7. Tab 7: Construction Services – Contractor’s Fee and Project Base Estimate

A. Refer to Tables 1 and 2 in Appendix C and insert the values requested.

1) For Table 1, insert the proposed Contractor’s Fee markups for both Work to be self-

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Rincon WRF Improvements performed and Work to be subcontracted (expressed as a percentage of overhead and profit of the Cost of the Work). This will be used to populate Appendix D, Article 6.1.2.

2) For Table 2, insert the estimated percentages of Work to be self-performed and subcontracted for use in developing the CMAR Contractor’s Base Estimate. This will be used to populate Appendix D, Article 1.1.3.

8. Tab 8: Acceptance of Agreement and General Conditions

The standard AIA Documents Appendix D - Standard Form of Agreement Between Owner and Construction Manager as Constructor – AIA Document A133 – 2019, and Appendix E – General Conditions of the Contract for Construction – AIA Document A201 – 2017 have been modified for this RFP. This Agreement, combined with the Contract Documents as defined in the Agreement, will constitute the Contract between the selected Proposer and the Owner.

Terms used in this RFP shall have the same meanings as those terms defined in the Agreement and General Conditions.

In this section, list any exception taken to the Agreement or General Conditions or other requirements listed in this RFP. The RFP section must be referenced where exception is taken, a description of the exception, and the proposed alternative, if any. The Agreement and all terms and conditions, General Conditions and other requirements of this RFP shall be deemed accepted by the Offeror unless exceptions are made to the same in accordance with this Tab

8. If the Proposer has no exceptions to the Agreement, then the Proposer shall include a signed and dated written statement in the Proposal that Proposer has no exceptions to the Agreement attached to the RFP.

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Section 3.0 Selection Process and Award

3.1 Evaluation, Selection, and Approval

A. Evaluation: Proposals shall be evaluated by a selection committee comprised of City staff.

B. Selection and Approval:

1. Evaluation Criteria. Proposals will be evaluated according to the criteria listed and the best interests of the City:

Criteria Points

Cover Letter (Tab 1) Satisfactory/Unsatisfactory

Statement of Qualifications (Tab 3) Satisfactory/Unsatisfactory

Tab 3A - Non-Point Rating Items

1. Debarment Status Satisfactory/Unsatisfactory

2. Contractor’s License Satisfactory/Unsatisfactory

3. Bonding Capacity/Statement Satisfactory/Unsatisfactory

4. Minimum Water/Wastewater Experience Satisfactory/Unsatisfactory

Tab 3B – Point-rating Items

1. Project Performance 15

2. Personnel Qualifications/Experience 15

3. Safety Performance 10

Project understanding and approach of Proposer related to Preconstruction Services (Tab 4)

Tab 4A - Scope of Work 10

Tab 4B – Construction Scheduling 20

Tab 4C - Construction Cost Estimate 15

Project understanding and approach of Proposer related to Construction Services (Tab 6)

TOTAL (100) 100

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2. Non-Point Rating Items. An unsatisfactory rating on any item in the category titled “non-point rating items” will be considered sufficient cause to reject the Contractor’s proposal.

3. Interview. The City reserves the right to conduct interviews with any or all Proposers. Any Proposer or Proposers may be requested to make a presentation, at their own expense, to the City after the RFP opening. Such presentations are one of the methods used to provide an opportunity for the Proposers to further clarify their Proposals and to ensure a thorough mutual understanding. If required, the City shall schedule the time and location.

4. Notification of Selection. The City Selection Committee will make the final decision on which CMAR Contractor to recommend to City Council for award of the Preconstruction Services Contract based on this RFP. All Proposers will receive notification in writing from the City’s Selection Committee regarding which contractor has been selected for this project.

C. If necessary, negotiations with the selected construction firm will be conducted; should contract and/or pricing negotiations fail, the City may enter into negotiations with one of the other highly-ranked construction firms.

3.2 Contacts/Questions

All questions regarding this request for proposal shall be submitted in writing and emailed to the person listed in this document. Those intending to respond to this event, their employees, agents, and attorneys, shall not contact City Council members, or City staff outside of the Purchasing Department, regarding this event, during the bidding process and evaluation phase.

3.3 Owner Supplied Documentation

Any information released to the selected proposer by the City should be considered “for reference only”; no information should be used without appropriate verification by the City.

3.4 Additional Costs

All anticipated expenses are to be included in the fee proposal or accounted for in hourly fees, unless pre-approved by the City. This includes any fees typically considered as reimbursable.

3.5 Disclaimers

3.5.1 All documentation provided by the City shall be field verified prior to use. In no event shall the City be liable for any direct, special, or consequential damages from the use of provided documentation.

3.5.2 While every effort has been made to ensure the accuracy and completeness of information in the RFP, the City recognizes that the information may not be complete in every detail and that all work may not be expressly mentioned in these specifications. It is the responsibility of the proposing company to include in their proposal all pertinent information in accordance with the objectives of the City.

3.5.3 Each firm shall be solely responsible for receiving the RFP documents, including any addenda issued, and any and all conditions which may in any way affect its Proposal or the performance of the work on the project.

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3.5.4 Each firm is to determine that the RFP documents are sufficient to indicate and convey understanding of all terms and conditions for the performance of the required work on the project. Each firm is responsible for promptly giving the City of Rincon Purchasing Department written notice of all conflicts, errors, ambiguities, or discrepancies that the firm discovers in the RFP documents and aspects of the RFP documents that the submitting firm does not understand. Any failure to do so shall be at submitting firm’s sole risk, and no relief for error or omission will be provided by the City of Rincon. All communication shall be made in writing via the question submission feature on the City’s Supplier Portal.

3.5.5 The City reserves the right to delete any portion of the approved contract at any time without cause, and if such right is exercised by the City, the total fee shall be reduced in the same ratio as the estimated cost of the work deleted bears to the estimated cost of the work originally planned. If work has already been accomplished on the portion of the contract to be deleted, the firm shall be paid for actual work completed.

3.5.6 The firm agrees and understands the contract for these services shall not be construed as an exclusive arrangement and further agrees that the City may, at any time, secure similar or identical services at its sole option.

3.6 Acknowledgment of Addenda

3.7

Vendor is responsible for determining and acknowledging any addenda issued in connection with this RFP. Addenda must be acknowledged in order for proposals to be considered. Addenda must be acknowledged in the questions tab when submitting your proposal online.

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Section 4.0 Preliminary Design Package Information to be Provided to Proposers

1. 90% Plan Documents

2. 90% Specifications

3. Record Drawing – Water Pollution Control Plant Upgrade and Expansion, 2002

4. Record Drawing – Water Pollution Control Plant Water Reuse Expansion, 2006