RHTP Evaluation Cost Proposal Form.xlsx

This is a Cost Proposal Form for Request for Proposals #202601009 issued by the State of Maine Department of Health and Human Services for the evaluation of Maine's Rural Health Transformation Program. The procurement seeks comprehensive evaluation services including data collection, metric construction, annual reporting, and public-facing data dashboard development to assess the impact of RHTP funding across five major initiatives. The initial contract period runs from June 1, 2026, through May 31, 2028, with two optional renewal periods extending through May 31, 2031, creating a potential five-year engagement. Proposals were due March 25, 2026, at 4:00 p.m. via the Vendor Self Service System.

The cost proposal form requires bidders to submit total fixed costs covering all five years of potential service delivery across three distinct budget schedules: the Initial Period (6/1/2026-5/31/2028), Renewal Period #1 (6/1/2028-5/31/2030), and Renewal Period #2 (6/1/2030-5/31/2031). Bidders must provide detailed cost breakdowns including salaries by position with hourly rates and total hours, subcontractor and consultant costs, travel expenses in accordance with Maine state travel policies, and supplies. Ad-hoc work hourly rates may be submitted separately but will not be used or considered during the evaluation process. The cost proposal is weighted at 25 points in the overall 100-point evaluation scoring, with the lowest bidder receiving full points and higher bids receiving proportionally fewer points using a mathematical formula. No specific budget ranges or award values are disclosed in the RFP materials, and no incumbent contractor has been identified for this procurement.