RHTP Evaluation Cost Proposal Form.xlsx

This is a Cost Proposal Form for Request for Proposals #202601009 issued by the State of Maine Department of Health and Human Services for evaluation services of Maine's Rural Health Transformation Program. Bidders are required to provide comprehensive cost proposals covering a five-year procurement period divided into three phases: an initial period of performance from June 1, 2026, through May 31, 2028; Renewal Period #1 from June 1, 2028, through May 31, 2030; and Renewal Period #2 from June 1, 2030, through May 31, 2031. The cost proposal must include all expenses associated with performing and delivering evaluation services as outlined in the RFP, with separate budget schedules provided for each contract phase. Costs should be submitted as a total fixed amount and must include detailed line-item breakdowns for salaries by position with hourly rates, subcontractor and consultant costs, travel expenses consistent with Maine state travel policies, and supplies with appropriate justifications.

The cost proposal form requires bidders to submit hourly rates for any positions that may be assigned ad-hoc work resulting from the contract; however, these ad-hoc rates will not be used or considered during the evaluation process and should not be included in the total contract cost. Bidders must ensure that all salary, subcontractor, travel, and supply costs are accurately calculated and that formulas within the budget form calculate correctly when additional lines are added. No specific budget ceiling or award value range is disclosed in the form. Travel reimbursement must comply with Maine's established travel policies, with detailed justification required for all travel-related expenses.