RFTP and Draft IFB 33-5019_Consolidated Answers to Questions_20250813.pdf

Bidder Questions and Agency Answers in ref: RFTP & Draft IFB 33-5019

As of 11 August 2025

Question 1: Will the Government revise the current minimum bid percentage?

Answer: The Agency is removing the requirement for a minimum bid of 3.5% from the draft IFB.

Question 2: As the contract is written, it leaves very little time to start up the new contract (3 days to complete documentation, 7 days to submit payment, 10 days for start of work meetings, 10 days for facility inspections, etc.). What are the ramifications to the Contract Awardee if these timelines are not met?

Answer: The specific timeframe allotted for each step in the vetting process is intended to keep the vetting process moving in an orderly fashion to meet important Agency objectives in awarding a new contract. The IFB provides all bidders with advance notice of the Agency’s expectation in meeting those deadlines and all bidders are advised to become familiar with those expectations and set plans in motion to meet those target timelines if they are notified that they are the apparent high bidder. While SCOs have discretion in extending deadlines, unnecessary delay in providing the required information or completing required steps in the vetting process without sufficient justification are factors used in the responsibility determination prior to award. As noted in Section E,2.9. If at any point the SCO determines the bidder that submitted the apparent high, responsive bid cannot be found responsible, the next highest bidder will be assessed in the same pre-award survey process.

Question 3: Section E.17.1 references an Agency-Managed Q-Tool. Is it correct that the Contract Awardee will have to incur both the cost of developing a web-based application for the Q-Tool in its current environment, as well as incur implementation costs to replace the Contract Awardee’s Q-Tool with an Agency-Managed Q-Tool at some point in the contract’s lifecycle?

Answer: IFB 33-5019 is currently in a DRAFT format, and we will re-define Article E.17.1 to align with previous Usable Property Sales and remove requirement to comply with an Agency-managed Q tool in the future.

Question 4: Section E.9.1 defines base access requirements. Could Common Access Cards (CAC) be provided to allow for greater efficiency of base access?

Answer: The Agency cannot provide Common Access Cards to Purchaser employees under this sales contract. For DoD installations where the Purchaser will be making frequent visits, the Purchaser should check with the Installation Visitor Control Center to determine if there is a process for obtaining a local vendor access pass. Many installations will issue non-CAC vendor passes for up to 3 years, as long as there is a DoD sponsor. The Purchaser should contact the SCO for any installation that offers these vendor passes, and the SCO will work with the local Agency Field Site to sponsor Purchaser employees.

Question 5: At the completion of the contract what is the expectation of timing for accounting reconciliation and deposit returns?

Answer: The Agency strives to complete contract closure within 90 days. However, the complexity of any given contract can cause delays in that timeline.

Bidder Questions and Agency Answers in ref: RFTP & Draft IFB 33-5019

As of 11 August 2025

Question 6: Can DLA provide an estimated percentage (or historical reference range) of surplus property anticipated to fall under DEMIL Code A (non-sensitive IT equipment), compared to property subject to DEMIL F or Q6 restrictions?

Answer: We have provided our historical data for reference.