e-Recycle_IFB 33-4012 Consolidated Answers to Questions.pdf

Bidder Questions and Agency Answers in re IFB 33-4012 As of 13 December 2024

1. Has this form of a contract for electronic residue nationwide always been offered as such, or was it ever multiple contracts broken down by region?

ANSWER: Our previous contracts have been nationwide contracts, allowing up to 3 different sites to process material, while the IFB being solicited currently is a nationwide contract allowing up to 2 sites.

2. Freight expenses in providing only one hub for mutilation are grossly enlarged. If we were to provide an alternative of multiple locations that still met compliance and certifier/ verifier standards and protocols would we be wasting everyones time or would it be considered?

ANSWER: The IFB being solicited currently is a nationwide contract allowing up to 2 sites for processing material. Due to agency requirements to have personnel embedded at these sites, we can only support up to 2 locations.

3. Typically in E waste when handling industrial accounts that are of a similar nature to the formatting of this contract, those customers are paying for the removal, hauling, and proof and documentation of destruction of property, rather than getting payed for the end use mutilated goods that can be recycled and sold to end users. The scope and the scale of the investment size to properly perform on this contract with ownership or rental of property, dedicated equipment, several forms of large installments of deposits, and insurance bonds is a lot of overhead and therefore requires a lot of data to bid aggressively. The only photos we could find of this material were screen monitors and some key boards and PC towers. Are there any photos from the previous contract or makes and model #’s of equipment that better exemplify this contract that could be provided to the public?

ANSWER: Additional pictures have been uploaded as “Attachment D” to the IFB being solicited.

As the IFB states, any pictures provided by the Agency as part of this sale are for illustrative purpose only and may not be a current representation of item (s) for sale, site location (s), or other images displayed in the pictures. Bidders are highly encouraged to perform a pre-bid site inspection to make an intelligent bid.

4. Given the public listed sales history on this contract being $0.6801/lb. picked up, we are very perplexed. We have depth and experience in a background of purchase and sales points for many categories and commodities in the e-Recycling space and are very perplexed in how to appropriately formulate an offer. With what we are currently knowledgable of what is being scrapped, it does not add up. Perhaps with your certifier/ verifier inventory report history on e-recycling materials and the historical volumes of the different grades of DS00DMFB and DS000D4RA, can historical inventory sheets be provided in public domain to help gauge volumes of multiple price points to better aggressively bid material? With full understanding that these figures do not dictate future volumes of commodities within the several classifications of DS00DMFB and

DS000D4RA.

ANSWER: Historical data is uploaded as “Attachment B” on SAM.gov with the IFB being solicited.

5. A better and full understanding of the freight logistics needs. Will trucks definitely get fully loaded at individual field sites and not have to make multiple stops along the way?

Do they all have to report to one port location only with in the 5 days? Can sorting hubs with DIMC and DLA agents for certifier/verifier be established in multiple locations?

We team up with a freight logistics company with proprietary API software that saves us time and money in freight carrier methods but need precise carrier guidelines in order to cut our costs when handling over 20 sites for this contract and could lead to partnering with over a dozen freight carriers.

ANSWER: Sites are told not to schedule a pickup unless they have a full load. The Purchaser is responsible to provide transportation services from the Agency’s designated pick-up locations to the specified destination(s) designated by the Purchaser. The Agency maintains approximately 25 pick-up site locations, which are detailed in Attachment A. When a site requests a removal from these sites, the purchaser has five business days from written notification to perform a removal from that site. The IFB being solicited currently is a nationwide contract allowing up to 2 sites.

6. Hello, section C, page 5 of the RFTP states “Questions should be emailed directly to the SCO at: DLADSSalesBids@dla.mil. The cutoff date for questions concerning the Draft IFB or RFTP will be 7 business days prior to the RFTP closing date of January 27, 2025.

All questions received after January 16, 2025, will not be published.”

Will the questions and responses be published on a website or other public platform as they are received prior to this date? If so, can you include where they can be found?

ANSWER: Answers to questions will be updated monthly. All answers will be published on SAM.gov in the e-Recycling solicitation page prior to January 27, 2025.

7. Can we get a copy of the pricing on the current contract and any related materials?

ANSWER: See “Attachment C A0008124 Bid Abstract”.

8. C.5 NSA Processing Requirements (page 14 of IFB 33-4012) What type of equipment do processors typically use for the equipment that must be processed to NSA requirements?

ANSWER: Per the IFB, equipment may include, but is not limited to shredders, crushers, separation equipment, Dismantling Tools, Material Recovery Systems, Refining Equipment, Waste to Energy Systems, Environmental Control Systems, and Data Destruction Equipment. The Agency cannot recommend specific equipment.

C.10 Equipment:

Purchaser will supply all equipment and personnel to accomplish the Demilitarization/Mutilation of all property and associated parts/material processing. Purchaser’s equipment must be able to process the ~2,000,000 lbs. per month of robust and reinforced military and commercial electronic equipment. Equipment is required to be on a preventative maintenance schedule and Purchaser must have plans in place to process property when equipment fails or is down for maintenance. All mailto:DLADSSalesBids@dla.mil equipment must comply with all Federal, state, and local environmental regulatory policies and permit requirements Equipment may include, but is not limited, Shredders, Crushers, Separation Equipment, Dismantling Tools, Material Recovery Systems, Refining Equipment, Waste to Energy Systems, Environmental Control Systems, and Data Destruction Equipment. The Purchasers facility will employ industry standard advanced equipment and techniques for efficient sorting, dismantling, and material recovery.

9. C.21 Facility Inspection- Just a note here- the contract requires both processing facilities to have a certified truck scale. facility does not have a truck scale. Do you know whether the facilities that serviced this contract in the past had truck scales installed?

ANSWER: Per the IFB: L.1 Weighing: Purchaser will use the on-site Certified Government Scale(s), for all material being processed. In the event a Certified Government Scale is unserviceable, the nearest Certified Scale shall be used at Purchaser’s expense. All weighing shall be observed by both parties, recorded on a DLA Form 1367 (filled out by Government personnel) and signed by both parties at the time of release. Weight tickets shall accompany the DLA Form 1367.

10. C.33 Military Electronics- This is the only section that really explains the scrap material at all, and it's just a small portion of what will come in on the contract. These items (Communication Systems, Electronic Warefare Systems, etc) are difficult to price as we don't have any data on the contents (types and percentages of metals, grades of circuit boards, etc).

ANSWER: The Agency has no control over what specific property is turned in for disposal.

Historically some of the property turned in has included but is not limited to Laptops, Printers, TV’s and Keyboards.

11. Also is there was to get 2023 data by qty not model or weight. Like for laptops, lcds, printers, desktops ETC

ANSWER: The Agency tracks the property by weight as the property has been turned in under DoD definition for scrap.