e-Recycle_IFB 33-4012 Consolidated Answers to Questions as of 22 Jan 2025.pdf

Bidder Questions and Agency Answers in re IFB 33-4012 As of 22 January 2025

1. Has this form of a contract for electronic residue nationwide always been offered as such, or was it ever multiple contracts broken down by region?

ANSWER: Our previous contracts have been nationwide contracts, allowing up to 3 different sites to process material, while the IFB being solicited currently is a nationwide contract allowing up to 2 sites.

2. Freight expenses in providing only one hub for mutilation are grossly enlarged. If we were to provide an alternative of multiple locations that still met compliance and certifier/ verifier standards and protocols would we be wasting everyones time or would it be considered?

ANSWER: The IFB being solicited currently is a nationwide contract allowing up to 2 sites for processing material. Due to agency requirements to have personnel embedded at these sites, we can only support up to 2 locations.

3. Typically in E waste when handling industrial accounts that are of a similar nature to the formatting of this contract, those customers are paying for the removal, hauling, and proof and documentation of destruction of property, rather than getting payed for the end use mutilated goods that can be recycled and sold to end users. The scope and the scale of the investment size to properly perform on this contract with ownership or rental of property, dedicated equipment, several forms of large installments of deposits, and insurance bonds is a lot of overhead and therefore requires a lot of data to bid aggressively. The only photos we could find of this material were screen monitors and some key boards and PC towers. Are there any photos from the previous contract or makes and model #’s of equipment that better exemplify this contract that could be provided to the public?

ANSWER: Additional pictures have been uploaded as “Attachment D” to the IFB being solicited.

As the IFB states, any pictures provided by the Agency as part of this sale are for illustrative purpose only and may not be a current representation of item (s) for sale, site location (s), or other images displayed in the pictures. Bidders are highly encouraged to perform a pre-bid site inspection to make an intelligent bid.

4. Given the public listed sales history on this contract being $0.6801/lb. picked up, we are very perplexed. We have depth and experience in a background of purchase and sales points for many categories and commodities in the e-Recycling space and are very perplexed in how to appropriately formulate an offer. With what we are currently knowledgable of what is being scrapped, it does not add up. Perhaps with your certifier/ verifier inventory report history on e-recycling materials and the historical volumes of the different grades of DS00DMFB and DS000D4RA, can historical inventory sheets be provided in public domain to help gauge volumes of multiple price points to better aggressively bid material? With full understanding that these figures do not dictate future volumes of commodities within the several classifications of DS00DMFB and

DS000D4RA.

ANSWER: Historical data is uploaded as “Attachment B” on SAM.gov with the IFB being solicited.

5. A better and full understanding of the freight logistics needs. Will trucks definitely get fully loaded at individual field sites and not have to make multiple stops along the way?

Do they all have to report to one port location only with in the 5 days? Can sorting hubs with DIMC and DLA agents for certifier/verifier be established in multiple locations?

We team up with a freight logistics company with proprietary API software that saves us time and money in freight carrier methods but need precise carrier guidelines in order to cut our costs when handling over 20 sites for this contract and could lead to partnering with over a dozen freight carriers.

ANSWER: Sites are told not to schedule a pickup unless they have a full load. The Purchaser is responsible to provide transportation services from the Agency’s designated pick-up locations to the specified destination(s) designated by the Purchaser. The Agency maintains approximately 25 pick-up site locations, which are detailed in Attachment A. When a site requests a removal from these sites, the purchaser has five business days from written notification to perform a removal from that site. The IFB being solicited currently is a nationwide contract allowing up to 2 sites.

6. Hello, section C, page 5 of the RFTP states “Questions should be emailed directly to the SCO at: DLADSSalesBids@dla.mil. The cutoff date for questions concerning the Draft IFB or RFTP will be 7 business days prior to the RFTP closing date of January 27, 2025.

All questions received after January 16, 2025, will not be published.”

Will the questions and responses be published on a website or other public platform as they are received prior to this date? If so, can you include where they can be found?

ANSWER: Answers to questions will be updated monthly. All answers will be published on SAM.gov in the e-Recycling solicitation page prior to January 27, 2025.

7. Can we get a copy of the pricing on the current contract and any related materials?

ANSWER: See “Attachment C A0008124 Bid Abstract”.

8. C.5 NSA Processing Requirements (page 14 of IFB 33-4012) What type of equipment do processors typically use for the equipment that must be processed to NSA requirements?

ANSWER: Per the IFB, equipment may include, but is not limited to shredders, crushers, separation equipment, Dismantling Tools, Material Recovery Systems, Refining Equipment, Waste to Energy Systems, Environmental Control Systems, and Data Destruction Equipment. The Agency cannot recommend specific equipment.

C.10 Equipment:

Purchaser will supply all equipment and personnel to accomplish the Demilitarization/Mutilation of all property and associated parts/material processing. Purchaser’s equipment must be able to process the ~2,000,000 lbs. per month of robust and reinforced military and commercial electronic equipment. Equipment is required to be on a preventative maintenance schedule and Purchaser must have plans in place to process property when equipment fails or is down for maintenance. All mailto:DLADSSalesBids@dla.mil equipment must comply with all Federal, state, and local environmental regulatory policies and permit requirements Equipment may include, but is not limited, Shredders, Crushers, Separation Equipment, Dismantling Tools, Material Recovery Systems, Refining Equipment, Waste to Energy Systems, Environmental Control Systems, and Data Destruction Equipment. The Purchasers facility will employ industry standard advanced equipment and techniques for efficient sorting, dismantling, and material recovery.

9. C.21 Facility Inspection- Just a note here- the contract requires both processing facilities to have a certified truck scale. facility does not have a truck scale. Do you know whether the facilities that serviced this contract in the past had truck scales installed?

ANSWER: Per the IFB: L.1 Weighing: Purchaser will use the on-site Certified Government Scale(s), for all material being processed. In the event a Certified Government Scale is unserviceable, the nearest Certified Scale shall be used at Purchaser’s expense. All weighing shall be observed by both parties, recorded on a DLA Form 1367 (filled out by Government personnel) and signed by both parties at the time of release. Weight tickets shall accompany the DLA Form 1367.

10. C.33 Military Electronics- This is the only section that really explains the scrap material at all, and it's just a small portion of what will come in on the contract. These items (Communication Systems, Electronic Warefare Systems, etc) are difficult to price as we don't have any data on the contents (types and percentages of metals, grades of circuit boards, etc).

ANSWER: The Agency has no control over what specific property is turned in for disposal.

Historically some of the property turned in has included but is not limited to Laptops, Printers, TV’s and Keyboards.

11. Also is there was to get 2023 data by qty not model or weight. Like for laptops, lcds, printers, desktops ETC

ANSWER: The Agency tracks the property by weight as the property has been turned in under DoD definition for scrap.

12. C.17 Title - Purchaser would like to verify that title will pass as prescribed in Section C.17 of the IFB, and not in accordance with the requirements of the “Sale by Reference Pamphlet”. Section C.17 is silent on the timing of scrapping, whereas the pamphlet sets forth a requirement which states that title does not pass until scrapping is completed and that all scrapping has to be accomplished within 30 days after removal.

Answer: Per the IFB, Title will pass to Purchaser when the Demilitarization/Mutilation has been completed and the Certificate of Demilitarization/Mutilation has been signed by both the Purchaser Certifier and the Agency Verifier and the 1367s is signed by both the Purchaser Certifier and the Agency Verifier. However, the risk of loss shall transfer to the Purchaser upon acceptance of physical custody and control of the property which will ordinarily occur no later than the point in time at which such property is loaded into a conveyance that is owned by, or who use has been arranged by the purchaser. See e.g., SBR Part 2, Article 14, Risk of Loss.

The purchaser bears the risk of loss or damage to property subsequent to its removal from the government installation or designated pick-up location.

The transfer of the property title for the property described as D4R shall be executed once the inventory of the property has been completed and validated as eligible for sale pending the Quarantine Tool review. See Section C.19

For D4R not processed through Quarantine Tool for re-sale, Title transfers when it is processed as scrap for disposal or recycling

13. H.7 Termination for Default – Section H.7 states that termination shall be effective immediately upon written notice from Government to Purchaser and does not allow Purchaser to cure any deficiency. However, Section J.6 allows for Purchaser to cure any material breach or default prior to Purchaser receiving a Notice of Default. Will the Government amend Section H.7 to reference the Purchaser's right to cure pursuant to Section J.6?

Answer: Section H.7 Termination for Default and Section J.6 Notice of Default/Cure Notice, are two separate actions. The Notice of Default/Cure Notice is the preliminary steps taken to notify the contractor that they are in default and give them an opportunity to correct the issue (cure) within a specified time. The Termination for Default is the formal action to terminate the contract due to failure to correct the issue and perform according to the contract’s terms and conditions.

14. What level of the DoD’s Cybersecurity Maturity Model Certification (CMMC) compliance would CompuCycle need in the event we receive this contract? Level 1?

Level 2? Level 3?

Answer: This doesn’t pertain to the e-Recycle sales contracts. Purchaser’s do not store PII or CUI (Formerly FOUO) information. The terms and conditions in our IFBs require the purchaser to secure information found until recovered by the Government or other disposition instructions are provided. For e-Recycle contracts, the R2 and eSteward standards require the purchaser’s processes to erase this type of information according to NIST standards. This regulation more aptly applies to service and acquisition type contracts that would require the contractor to maintain electronic records containing CUI to comply with the certification levels indicated.

15. How can I buy Electronic scrap from DLA?

Answer: There is currently an electronic recycling sale being solicited on SAM.gov under “Contract Opportunities”. You can search 33-4012 to pull up the IFB/RFTP for this sale.

16. I am looking for previous awardee (s) for the e-RECYCLING

DEMILITARIZATION/MUTILATION AS CONDITION OF SALE (DCOS/MCOS)

SCRAP ELECTRONICS RESIDUE

Answer: See “Attachment C A0008124 Bid Abstract”.

17. Please advise in which Demil category do computers and laptops fall under.

Answer: Computers and laptops, like other equipment, can fall under different DEMIL codes depending on their use and configuration. Either of these could be considered DEMIL A if it is commercial off-the-shelf equipment with no sensitive or restricted component, software, or data.

18. We are performing independent research on the Presolicitation (RFTP334012).

We would like to know if this is a brand-new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?

Answer: There are current electronic recycling contracts that end on 11/30/2025.

Contract numbers are 4000749801, 4000857801 and 4000893900.

19. C.5 NSA Processing Requirements (page 14 of IFB 33-4012) What type of equipment do processors typically use for the equipment that must be processed to NSA requirements?

Answer: The type of equipment is up to the contractor. The Government cannot dictate or direct the specific type of equipment, as long as it meets the capabilities and specifications outlined in the contract. It is the contractor’s responsibility to ensure that the equipment they select is capable of fulfilling the contract requirements effectively.

20. C.21 Facility Inspection- Just a note here- the contract requires both processing facilities to have a certified truck scale. facility does not have a truck scale. Do you know whether the facilities that serviced this contract in the past had truck scales installed? or we can Use independent certified scale located 5 miles away from our facility

Answer: Weighing: Purchaser will use the on-site Certified Government Scale(s), for all material being processed. In the event a Certified Government Scale is unserviceable, the nearest Certified Scale shall be used at Purchaser’s expense. All weighing shall be observed by both parties, recorded on a DLA Form 1367 (filled out by Government personnel) and signed by both parties at the time of release. Weight tickets shall accompany the DLA Form 1367.

21. can you please provide some pictures of few pallets available from the current contract

Answer: See “Attachment D Photos”.

22. Also is there was away to get YR 2023 or 2024 data by qty or weight .

Like for laptops , lcds , printers , desktops ETC . I just want to offer DLA the maximum value I can , and getting some data will help a lot because each 10 cent more than previous bid price by LB will result over 1 Million $ to DLA

Answer: The Agency tracks the property by weight as the property has been turned in under DoD definition for scrap. The data provided in “Attachment B Historical Site Data e-Recycle” is the only data that can be provided.

23. PG12, B9: The loading of property at all Agency sites will be conducted by Agency personnel on to Purchaser provided transportation and witnessed by the Purchaser’s authorized personnel.

Question: Will the transportation driver be considered the Purchaser’s authorized personnel if approved by the purchasing company or does a purchaser personnel have to witness the loading of the property?

Answer: The Contractor will be required to have a Letter of Authorization (LOA) for any transportation companies they contract with, and the LOA may serve as designation for the driver to witness the loading of property and sign any removal documents, if so stated in the LoA. Refer to Section L.2 (pg39) of the Draft IFB shown below.

L.2 Letter of Authorization (LOA):

Purchaser will provide DLA Form 2538 Sales Contract Letter of Authorization (LOA) to the SCO and the location’s Sales POC, for any contracted transportation picking up property on the Purchaser’s behalf..

24. Per the references below, The Government guarantees a minimum quantity of 60,000,000 lbs. over the 60 month contract (1,000,000 lbs. per month). In the RFTP the Purchaser must be prepared to process ~2,000,000 lbs. per month. If The Government does not meet the guaranteed minimum quantity, what are The Government’s financial terms for compensating the Purchaser for the shortage? For example, if The Government does not meet the minimum monthly quantity for 3 consecutive months, how will the Purchaser be compensated? Is it possible for The Government to increase the guaranteed minimum quantity to 2,000,000 lbs. per month to align with the quantity we are preparing to process?

Answer: There is no guarantee that a specified amount of property will be delivered on a monthly basis. The contract guarantees a minimum amount of over the life of the contract. Over the duration of the performance period, the Government guarantees to issue the Purchaser a minimum total weight equal to the “Minimum Guaranteed QTY (LBS.)” listed in Table 1. See Attachment A for CONUS locations. Refer to Section B.2 and Section B.3 Table 1 of the Draft IFB.

25. Would DLA be able to provide how many devices were sold annually?

Answer: See attachment B Historical Data

26. From my discussion with DLA at the event in Battle Creek MI on 19 and 20 Nov 2024, I understood that the DLA pickup sites would have the equipment palletized or boxed, that we do not need to supply boxes or containers, that the DLA site would be responsible for loading the truck when it arrived onsite for a pickup, and that each site has a loading dock so our truck would not need to have a liftgate Is this correct?

Answer: Yes

27. Per IFB 33-4012, L.4 Purchaser use of sub-contractors, we can have material delivered to and processed at a sub-contractor’s facility.

For example, we could designate a sub-contractor in Texas as one of our 2 processing facilities. After the material is picked up at a DAL site, the material would go directly to the sub-contractor for processing at their Texas facility. Office space for the Verifiers would be at the sub-contractor’s facility. Is that correct?

Answer: Yes, DLA personnel would be embedded at the approved sub-contractor location and requirements in Draft IFB Section C.25 must be met.

C.25 Office space for embedded DLA employees:

Purchaser is required to furnish suitable office accommodations equipped with electricity to accommodate a minimum of six/maximum of 12 (if only one location is selected) Agency employees at each designated location, facilitating the seamless execution of their daily responsibilities. Each office space should be outfitted with a desk and chair for every individual, along with three four-drawer file cabinets (eight if only one facility). The office space must feature climate control to ensure comfortable working conditions. The Agency will supply computers, scanners, printers, and copiers for the use of its personnel.

Appropriate space per person is calculated at 7 ft. by 7 ft. Provide adequate space for break room, dining, refrigerator, etc. based on personnel. High-speed internet access with minimum of six maximum of 12 (if only one location is selected) combined LAN drops available in office spaces and Wi-Fi capabilities. This office space must be separate from the industrial processing area.

28. Are Bonds Site specific?

Answer: Bonds are not site specific

a. If there is a joint venture or subcontractor, will they also be subject to bonding requirements?

Answer: All bonding requirements are the responsibility of the Purchaser, as they specifically relate to Purchaser sub-contractor requirements and bonding. DLA has no relationship with sub-contractors. Per Section L.4 of the Draft IFB

L.4 Purchaser use of sub-contractors:

Purchaser may sub-contract with other entities to perform the special terms and conditions required processing of material under this contract. All sub-contractors shall be approved by the Government and shall comply with all terms and conditions of this IFB. Sub-contractors shall be vetted through the same process as the Purchaser as described throughout this IFB. Material may also be processed at sub-contractor facilities approved under the terms of this IFB.

Failure of sub-contractors to perform the special terms and conditions required under this sale are grounds for default and shall result in termination if not cured.

The Purchaser’s contract with the sub-contractor must include Sales by Reference, Part 5, Article C, subparagraphs a through c.

29. Are your historical volumes the actual anticipated volume?

Answer: The Total Quantity offered on this sale is based on historical volumes for the past three years of the current contract. Future volumes may fluctuate. Refer to section C.34 of the Draft IFB.

C.34 Future Volumes:

The future volume, quality, condition, market value, types (i.e., distribution of property referrals across Federal Supply Classes (FSCs)), and geographic concentrations (i.e., referrals for sale at delivery points) of the property cannot be predicted. Applicable statutes, regulations, policies and inter-service agreements govern whether the disposition of items of excess is through the Agency or through other disposition methods. The volume and nature of the property referred for sale under this contract could be affected by such changes.

30. Are partnerships between companies permitted?

Answer: Yes, purchaser is responsible party for joint ventures.

31. Is the only Difference Between DEMIL and DMF Streams that DEMIL requires 100% line item inventory?

Answer: Yes, however, subject to change due to future government requirements.

32. For the 100% Line Item inventory on DEMIL equipment is this done by serial number verification or how is this currently achieved?

Answer: DLA does not currently inventory electronics by serial number. However, a Kind Count inventory is completed for line items by quantity.

e. Perform KIND assessment. Confirm and validate the “kind” of property being received by completing the following:

(1) Validate NSN or LSN, by matching the information on the DD Form 1348-1A to the information found on the data plates, part numbers, serial numbers, nomenclatures, or visual inspection of the item and/or through review of WebFLIS, FED LOG, or other tools, as needed.

f. Perform COUNT evaluation. Confirm and validate the “Count” of property via:

(1) Verify the Unit of Issue in block 10 on the DD Form 1348-1A matches the property turned-in.

(2) Physically count each item and annotate the count on the DD Form 1348-1A in block 10, QTY RECD.

(3) The following are not required to be counted:

(a) Unopened/sealed original manufacturer packages. Match the Unit of Issue on the DD Form 1348-1A to the property.

33. What percentage of D4R equipment is currently resold VS scrapped?

Answer: Unknown

34. Is there potential for any ordinances or munitions to be accidentally included with this equipment? Historically has this ever occurred?

Answer: Yes. In the past we have received small arms rounds mixed in with a shipment. Once notified, DLA personnel will take control of these items and coordinate with Local Authorities to have them removed from the facility. See Section J.2 of the Draft IFB.

J.2 Material Potentially Presenting an Explosive Hazard (MPPEH):

Performance of this contract does not require nor authorize the Purchaser to handle MPPEH. Despite all best efforts by the Government, MPPEH may be discovered; the Purchaser shall immediately take the necessary action for protection of personnel and property. This shall include the evacuation and security of the immediate area. The Purchaser shall not attempt to handle or move the suspected property until a technically qualified trained Government representative investigates the incident. The Purchaser shall notify the Agency’s Site Lead and the SCO of the discovery immediately and submit a SF364 ROD.

The Agency will arrange for pick up and removal of such material.

35. How will equipment be packaged and ready for shipment?

Answer: See section B.7 of the draft IFB.

36. Are there any facility security clearance requirements?

Answer: For purchaser location, No.

For entry to pick-up locations, see Section B.5 of the Draft IFB

37. In section C.19 there is reference to a Quarantine tool. Regarding this tool:

a. Is only D4R Material subject to the quarantine tool as it is the only applicable for sales?

Answer: Yes, unless challenging mis-identified DMF property. See Note Section B.2 of Draft IFB.

B.2 Note: DMF material can be challenged through the Quarantine Tool for sale approval on a limited basis.

b. Does all D4R Material have to be entered into the quarantine tool, or is it only materials that the contractor deems as saleable?

Answer: Only materials intended to be resold as a useable item must be entered into the Q-Tool. See Section C.3 of Draft IFB.

C.3 D4R items the Purchaser wishes to refurbish and sell as an item must be submitted in the Quarantine Tool for proper vetting and approval from the Agency. The quarantine period is for Agency final review of property to ensure it is safe to sell to the public and DEMIL codes have not changed.

c. Is a photo of every single device being sold required?

Answer: No.

38. Section b.9 Loading and removal states that both parties will witness all weighing. Do the sites have scales on site where this is witnessed at time of loading, or does this take place at the purchasers site?

Answer: Yes, there is a scale at every site. However, for billing purposes, the Purchaser’s Certified scale will be used.

39. How Many pickups occurred at each of the sites in Attachment be during that CY 2021-

2023 time frame? For example Did site #1 DLA DISPOSITION SERVICES ANNISTON have 12 pickups?

Answer: Unknown. All transportation and necessary pick-ups are scheduled by purchaser.

40. Section C.5 NSA Processing Requirements. Can you advise as to what NSA specifications are being referenced for this section? For example, there is a requirement for destruction down to less than 1mm. However NSA/CSS POLICY MANUAL 9-12 STORAGE DEVICE SANITIZATION AND DESTRUCTION MANUAL states that storage devices should be shred into particles that are nominally 2 millimeters in size;

Answer: Per NSA Guidance, the requirement is to process to 1mm.

a. Additionally, what is an example of types of equipment that would be subject to these NSA processing requirements?

Answer: Defense Advanced GPS Receiver (DAGR) and Precision Lightweight GPS Receiver (PLGR)are two examples of this type of property.

b. How many instances of these requirements occurred during CY2021-2023 and is there any data regarding total quantity or weight processed?

Answer: Less than 1% of total property received.

41. Is it possible to receive a copy of the “DEMIL Certifier” training material?

Answer: This information is provided to the Apparent High Bidder at the Start of Work Meeting or documents can be obtained at the link below anytime:

https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fwww.dla.mi l%2FPortals%2F104%2FDocuments%2FHeadquarters%2FTraining%2FCertifie r%2520Verifier%2520Dec%25202022.pptx&wdOrigin=BROWSELINK

42. Purchaser responsibilities section L.1 says purchaser will use the on-site certified government scales for all material being processed.

a. Will DLA be providing scales at the purchasers processing facilities?

Answer: No, scales are the purchaser’s responsibility.

b. Will DLA or the purchaser be responsible for the calibration and maintenance of these scales?

Answer: Purchaser is responsible for scales at their facilities.

43. Section L.5 Containers references containers and advises that purchaser shall provide a roll-off container. Is this within the scope of work? The SCLs are to already be palletized and ready for pickup at DLA locations.

Answer: Property is on pallets or in tri-wall containers. Roll-offs/containers will not be required.

44. B.9 The loading of property at all Agency sites will be conducted by Agency personnel on to Purchaser provided transportation and witnessed by the Purchaser’s authorized personnel. Agency personnel and Purchaser’s authorized transportation personnel will both sign the completed Notice of Removal Form 1367 and witness all weighing.

Authorized personnel. Is this the transportation company or every driver who may pick-up? Or both?

Answer: See question #23 for answer.

45. C.8 If operation hazards are discovered during loading or Demilitarization/Mutilation operations, all work will cease immediately. SCO and Agency Operations will be notified by the SPOC. Operations will not resume until cleared by the SCO and Agency Operations.

a. If this happens, how long would we expect to be shut down?

Answer: Dependent upon the severity of each situation/instance as determined by SCO and responding Emergency Agencies.

46. Oversized load, can we get an example of that? Will we need a crane or any special device to remove the items from the truck?

Answer: Oversized loads do not typically ship to e-Recycling Contractor. A previous instance when this did happen included a flight simulator and coordination was made with contractor prior to movement.

47. Will a Truck scale be needed? Will a Pallet scale be needed?

Answer: A certified truck and pallet scale is needed that is capable of weighing all property that is received at each facility.

48. C.9 D4R/DEMIL/MUT property will not be comingled together or with any other property types until Title passes to the Purchaser.

Does the DEMIL/MUT property need to be completely segregated from all other material in the facility? Such as certain amount of space between this material and other customer material or does it require a sealed area?

Answer: Yes, DEMIL/MUT property must be segregated in a secured area that only authorized personnel are able to access. See Section C.21 Line 3 of the Draft

IFB.

C.21 Facility Inspection:

Purchaser’s facility(ies) shall have:

3. Controlled entrances to DEMIL/MUT area.

49. C.27 Purchaser shall, upon discover of mis-shipped classified, MPPEH, radioactive, or hazardous property, immediately photograph, gather the required information to complete a report, and immediately deliver the report and property to Agency Site POC. The report will have:

How would we test? Per pallet, per load? How are we supposed to test or know that it in the material?

Answer: Radiation Monitor at entry point to facility should identify any Radiation Hazards. Other restricted property should have appropriate detection methods.

The Agency relies on purchaser’s experience and expertise in field to handle material.

50. J.2 and J.3 Performance of this contract does not require nor authorize the Purchaser to handle MPPEH. Despite all best efforts by the Government, MPPEH may be discovered;

the Purchaser shall immediately take the necessary action for protection of personnel and property. This shall include the evacuation and security of the immediate area. The Purchaser shall not attempt to handle or move the suspected property until a technically qualified trained Government representative investigates the incident. The Purchaser shall notify the Agency’s Site Lead and the SCO of the discovery immediately and submit a SF364 ROD. The Agency will arrange for pick up and removal of such material.

How long would the facility be typically closed down for?

Answer: See Answer to Question #45

51. Government holidays vs. Purchaser’s holidays. Is Purchaser expected to be closed during Government holidays?

Answer: No. However, purchaser cannot process any DEMIL/MUT property without a government representative being present. Only D4R property that has been joint inventoried and released to the Purchaser may be processed in the absence of a government employee. See Section C.8 Paragraph 4 of Draft IFB.

C.8 Demilitarization/Mutilation Operations:

Agency Verifier(s) must be present for all Demilitarization/Mutilation operations.

If the Agency Verifier is unavailable for any reason, Demilitarization/Mutilation operations are to be shut down until the Verifier(s) return.

52. Once purchaser receives the material can we co-mingle it with other materials?

Answer: See Answer to Question #48.

53. What is the % of material that will need to be reduced to 1mm?

Answer: Historically, less than 1% of total property received.

54. Is it a Bid Bond or Bid Deposit?

IFB A.12

Summary of deposit and financial retentions for this contract:

1. $200,000 Bid Bond, GSA SF 24.

2. $3,000,000 Payment Deposit.

3. $8,000,000 Performance Bond, GSA SF 25. See Section F

IFB F.1 Bid Deposit:

Bid Deposits must be submitted within seven calendar days after receiving the Final Invitation for Bid (IFB). The refundable bid deposit must be in the form of a guaranteed instrument (cashier’s or certified check) in the amount of two-hundred thousand dollars ($200,000)

Answer: Appropriate term is Bid Deposit. Draft IFB will be updated.

55. IFB C.21 Facility Inspection:

The IFB 33-4012 mentions having a certified truck scale. We do have a scale (that produces printed weight tickets) that we use when we bring in material from semis or box trucks when we unload. Will this suffice or does the winner of the bid need to also have a truck scale?

Answer: Both.

C.21 Facility Inspection:

Purchaser’s facility(ies) shall have:

2. Certified truck and pallet scales on-site that produce printed weight tickets.

56. IFB C.7 Training During the pre-award process the SCO will provide the Purchaser with “DEMIL Certifier” training material (MS PowerPoint or PDF version). When will the training be sent, and how are training certificates generated?

Answer: See Answer for Question #41

57. We found several Letters of Appointment on the DLA.Mil website. Can you please provide an example Appointment Letter so we can understand what will need to be included in the Appointment Letter?

Answer: This will be provided to the Apparent High Bidder at the time of the Start of Work Meeting.

58. Does the agency currently have an Agency managed Quarantine Tool as mentioned in the

Draft IFB that can be used by the awarded vendor or must one be newly developed?

Answer: DLA does not currently have a Q-Tool. This is a responsibility of the Purchaser to develop and maintain.

59. Is there a database of material that was previously quarantined and then approved that can be provided to the awarded vendor so there isn’t a lengthy transition time in receiving approval? In other words, if specific make/model units have received approval can that information be passed on or would the new vendor need to start over?

Answer: No.

60. Is there a way that I can find more about the type of material?

Answer: The Agency tracks the property by weight as the property has been turned in under DoD definition for scrap. See draft IFB for description of property.

61. I think we have a good understanding of the information provided, our question was more so regarding historical data on the # of devices that have been submitted and/or approved through the Q tool in the current contract. Is this something that is tracked and available?

It may help if I expand in saying that our objective in this question is trying to get some understanding on how much of the material in the current contract is being handled as scrap, vs. reuse by the current vendor.

Answer: DLA does not have access to the current purchasers Quarantine Tool Data.

62. Explain the terms of the bid deposit, payment deposit, and the financial guarantee bond?

Bid Deposit, $200,000.

Payment Deposit, $3,000,000.

Financial Guarantee Bond, $8,000,000.

Answer: The Bid Deposit is required to be submitted with the bid. The bid deposit of the successful bidder is transfered to the Payment Deposit, and the purchaser only needs to pay the balance. The $200K would transfer, leaving a balance due of $2.8M for the Deposit. The Payment Deposit is the advance payment for the contract that the FMR requires before we can release property to the Purchaser.

The Financial Guarantee is a different Bond, a type of surety bond, it is to ensure the Purchaser is Financially responsible and protects the Governments interest should the Purchaser default on monthly invoice payments. Costs of the bond generally run from 2-10%.

Reference Financial Management Regulations (FMR) DoD 7000.14-R For additional information see:

Financial Guarantee Bond: A Comprehensive Guide https://www.bondexchange.com/financial-guarantee-bonds-a-comprehensive-guide/ https://www.bondexchange.com/financial-guarantee-bonds-a-comprehensive-guide/