RFSQ - HURRICANE DEBRIS.pdf

FLORIDA DEPARTMENT OF JUVENILE JUSTICE

Ron DeSantis | Governor Matthew J. Walsh, MSW | Secretary

The mission of the Florida Department of Juvenile Justice is to enhance public safety through high-quality effective services for youth and families delivered by world-class professionals dedicated to building a stronger, safer Florida.

2737 Centerview Drive ⚫ Tallahassee, Florida 32399-3100 ⚫ (850) 488-1850

REQUEST FOR STATEMENT OF QUALIFICATIONS

Hurricane Debris Removal and Disposal

RFSQ – 15604

Name: Carol Walters Procurement Officer Florida Department of Juvenile Justice 2737 Centerview Drive Alexander Buillding, Suite 1400 Tallahassee, FL 32399-3100

RFQ/RFSQ

Table of Content

TIMELINE

Section 1 - Definitions

Section 2 - Project Description

Section 3 - General Instructions

Section 4 - Required Submittals

Section 5 - Initial Screening Evaluation

Section 6 - Presentations

Section 7 - Other Terms and Conditions

Section 8 - Selection Process

Attachment I - Project Description

Attachment II - Firm’s Contact Information

Attachment Ill - Reference Form and Questionnaire

Attachment IV - Selection Score Sheet

Attachment V - Pass/Fail Requirement Certification and Non-Collusion Certification

Attachment VI - Foreign Country of Concern Attestation (PUR 1355)

Attachment VII - Forced Labor Vendor Attestation (PUR 2024)

Attachment VIII - Vendor Certification Form (PUR 7801)

Attachment IX- Security Requirements for Contractors

REMAINDER OF THIS PAGE

TIMELINE

The Department of Juvenile Justice (DJJ) has established the following Timeline for this RFQ. Each Vendor must adhere to this Timeline and any Timeline revisions(s). The Department will post any Timeline revision as an addendum to this RFQ on the Vendor Information Portal (VIP). Interested parties are Soley responsible for monitoring the VIP website for addenda relative to this solicitation.

All references to the "Timeline" herein refer to the Timeline in this section. All times below are Eastern Time (E.T.).

EVENT DUE DATE LOCATION/COMMENT

Release of

RFQ/RFSQ

May 12, 2026

Vendor Information Portal (VIP):

https://vendor.myfloridamarketplace.com/

Written

Questions

Must be received by:

May 22, 2026 3:00 p.m.

No questions after this time and date

Department’s

Response to

Questions:

May 25, 2026 4:00 p.m. posted on VIP

Sealed

Bid/Proposals

Due:

June 9, 2026 By 1:00 p.m.

Submit to:

The Department of Juvenile Justice

ATTN: Carol Walters, Procurement

Officer

Subject: RFQ-15604 Hurricane Debris

Removal and Disposal

2737 Centerview Drive

Alexander Building, Suite 1400

Tallahassee, FL 32399-3100

*Bid Opening: June 9, 2026 2:00 p.m.

Advertisement of Agency

Selection:

June 12, 2026

VIP:

https://vendor.myfloridamarketplace.com/

Section 1 - Definitions

The following terms used in this RFQ, unless the context otherwise clearly requires different construction and interpretation, have the following meanings:

1.1 Burnable Debris: Includes all biodegradable matter, such as damaged and disturbed

Trees; bushes and shrubs; broken, partially broken and severed tree limbs; untreated structural timber; untreated wood products; brush and other biodegradable matter, except those included in the following definitions of other categories of debris.

1.2 Business Day and Hour: Monday through Friday from 8:00 a.m. to 5:00 p.m., Local Time.

1.3 Claimant: a person or entity that submits a claim for a government-sponsored benefit.

1.4 Clean Vegetative Debris: trees, stumps, trunks, branches, limbs, landscaping, and other leafy material debris free of treated lumber, plastic, household hazardous waste, construction and demolition debris, etc.

1.5 Construction & Demolition (C & D) Debris: – debris generated by damaged components of building and structures such as lumber and wood, gypsum wallboard, glass, metal, roofing material, tile, carpeting and floor coverings, window coverings, pipe, concrete, plastic, glass, fencing, fully cured asphalt, equipment, furnishings, and fixtures, generally anything other than vegetative, or hazardous wastes debris.

1.6 Disaster Debris Management Site(s) (DDMS): – includes citizen site(s) located at various points within the County for the gathering, storage and reduction of debris related to a severe weather event or any other natural or manmade disaster or emergency.

1.7 Debris Removal: – the removal of debris from DJJ owned facilities and transport to the applicable Disaster Debris Management Site(s).

1.8 Hazardous Tree: – incident-damaged trees to be hazardous, a tree that has been damaged by the disaster event which has a diameter of 6inches or greater, measured at a point 4.5 feet above ground level, has a split trunk, a broken canopy, or is leaning at an angle greater than 30 degrees.

1.9 Federal Emergency Management Agency (FEMA): – the federal agency that steps in when a state of emergency is declared to respond to a disaster occurring in the U.S. that overwhelm the resources of local and state authorities.

1.10 Debris Management Sites: – any site approved by the County & State Department of

Environmental Protection for debris collection and/or reductions, including DDMS and Citizens Disposal Sites.

1.11 Hand Loading: – debris that is loaded entirely by hand/manual labor without the assistance of loading equipment.

1.12 Incident: – each disaster for which an NTP is issued.

1.13 Ineligible Debris: – debris that is not reimbursable by FEMA, such as unauthorized debris from private property, state and city roads, or not generated as a result of the disaster.

1.14 Mileage Radius: – DDMS within a radius of the mileage ranges indicated.

1.15 Mixed Debris: – vegetative debris that has been mixed with construction and demolition debris or other materials at the load site prior to removal. The Contractor is required to sort mixed debris at the Load Sites if minor amounts of undesirables are present, as determined by the County.

1.16 Monitoring Contractor: – the Contractor under contract with the Department to provide oversight and management of disaster recovery and debris removal contractor.

1.17 Chips/Mulch: – the end product of the chipping or grinding of wood products. Proper chips and mulch shall be discarded in an environmentally friendly manner and location (nonland full disposal).

1.18 Non-Burnable Debris: – non-burnable debris including, but not limited to, treated timber, plastic, glass, rubber products, metal products, sheet rock, cloth items, non-wood building materials, and carpeting. Non-burnable debris should be recycled. Recyclable non-burnable debris includes metal products (i.e. mobile trailer parts, household appliances (white metal), and similar items), or contaminated soil.

1.19 Notice to Proceed (NTP): – the official written notice from an authorized Department official instructing the Contractor to proceed with disaster recovery and debris removal activities as specified.

1.20 Project Manager: – the individual with the overall responsibility of directing and managing the Contractor’s disaster recovery and debris removal activities.

1.21 Hazardous Stumps: – tree stumps located on improved public property IN which the root ball is 50% or more exposed but still attached to the ground roots. Any questionable stumps shall be referred to the Department for determination of its disposition.

1.22 Stump Remnants: – tree stumps that have been grubbed from the ground and placed in the right-of-way for pick up. Tree stumps that are not attached to the ground. Tree stump remnants greater than 24 inches in circumference or length that are not attached to the ground by roots will be considered normal vegetative debris and will receive payment under the unit price for removing vegetative debris, NOT stump removal prices or the FEMA Stump Conversion Table. Pictures must be taken of all stumps being removed and dimensions.

1.23 Truck Certification: – the requirement for all trucks to provide proof of the volume associated with the trucks certified capacity. The Contractor must maintain and update notarized lists of trucks involved with the debris removal operations, inducing evidence of any trucks modified for increased capacity. Certified capacity of the trucks must match volume recorded on the load ticket for each truck.

1.24 Work Sites: – any location at which the Contractor is delivering contract services under the contract, including debris pickup sites and all approved Government Debris Management Sites.

1.25 Contractor: The successful Vendor who is awarded a Contract to provide services or commodities to the Department.

1.26 Contract: The formal written agreement resulting from this RFQ between the successful

Vendor and the Department.

1.27 Day: A calendar day, unless otherwise noted.

1.28 Department: The State of Florida, Department of Juvenile Justice.

1.29 Material Deviation(s): A deviation from the requirements and specifications herein, which, in the Department's sole discretion, is not in substantial accord with the requirements and specifications, provides a significant competitive advantage to a single Vendor over other Vendors, has a potentially significant effect on the quantity or quality of items or services bid, or on the cost to the Department.

1.30 Minor Irregularity: A variation from the RFQ terms and conditions which does not affect the price or quality of items or services, gives the Vendor an advantage or benefit not enjoyed by other Vendors, or adversely impact the interest of the Department.

1.31 Professional Services: Services within the scope of work for the hurricane removal and disposal of debris.

1.32 Project: All Professional Services, both necessary and incidental, required for the removal and disposal of debris resulting from storm damage. Project scope and subject to additional, specific authorizations by the Department.

1.33 Purchasing Card (PCard): The State of Florida's purchasing card program that utilizes the

Visa platform.

1.34 Qualified Vendor: A Vendor that meets the qualifications set forth in this RFQ to potentially do business with the Department.

1.35 Reply: A Vendors response to this RFQ.

1.36 RFQ: Request for Qualifications or the procurement document provided by the Department seeking Sealed Qualifications from Vendors.

1.37 Responsible Vendor: A Vendor who has the capability in all respects to fully perform the Contract requirements and the integrity and reliability that will assure good faith performance.

1.38 Response Vendor: A reply, submitted by a Vendor, which conforms to all material aspects of this solicitation.

1.39 Sealed Qualification: A Vendors response to this RFQ, which the Vendor shall submit on approved forms.

1.40 Selection Committee: A Department committee of no less than (3) people; plus, any other committee members added by the Department as required by Rule 60-A, Florida Administrative Code (F.A.C.). F.S. 287.57

1.41 State: State of Florida.

1.42 Subcontractor: An individual, firm, or corporation that holds a contract with the Contractor or any other subcontractor.

1.43 Vendor: A legally qualified individual, corporation, partnership, or other business entity submitting a Reply pursuant to this RFQ.

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Section 2 - Project Description

The Department of Juvenile Justice (DJJ) is seeking Sealed Qualifications from Vendors; to provide Professional Services for the RFQ for Hurricane Debris Removal and Disposal. The scope of work contains more detailed information on this Project.

The total Project budget is approximately $500,000,000. Qualified Vendors who respond must be licensed to provide removal and disposal services in the Counties by regions at the time of qualification submission. If a corporation or partnership, the Vendor must be registered by the Florida Department of State, Division of Corporations to operate in the State at the time of qualification submission.

The Selected Vendors will be expected to provide debris removal and disposal services resulting in an initial guaranteed maximum price (GMP) for construction budget request purposes, a final GMP, and construction management services. Funds for removal and disposal services activities are available in the Department's Fiscal Year (FY) 25/26 budget, and the remaining funds are expected in FY 26/27

All interested Vendors should provide their Sealed Qualifications to the Bureau of General Services, Procurement Officer by the date and time established in the Timeline.

Section 3 - General Instructions

3.1 The Department will address questions from interested Vendors concerning this RFQ at an informational meeting, as indicated in the Timeline. Visitors will need to bring a driver's license or official identification to the informational meeting to enter the secured building.

3.1.1 Selection Committee members will not be available to discuss any details of the

Project and interested Vendors should not reach out to any Department staff except as directed in Section 3.2.

3.2 Sealed Qualifications should be submitted in a sealed envelope addressed to:

Department of Juvenile Justice

Bureau of General Services Procurement Section Attention: Carol Walters Re: RFQ - 15604 2737 Centerview Drive Alexander Building, Suite 1400 Tallahassee, FL 32399-3100

3.2.1 The envelope should be clearly marked with the project information "RFQ-15604

Hurricane Debris Removal and Disposal.

3.2.2 The date and time of the Sealed Qualifications opening, per the Timeline, should be marked on the envelope.

3.2.3 The Department reserves the right to reject any Sealed Qualification that is submitted late, fails to meet the minimum submission requirements, or is not in the Department's best interest.

3.2.4 If the Selected Vendor does not begin the contracted services in accordance with the contracted schedule, fails to sign a Contract, or if an acceptable AE fee cannot be negotiated, the Department reserves the right to award a Contract to the next most Qualified Vendor.

3.3 Mandatory Criteria

3.3.1 Vendors responding to this RFQ are required to follow all applicable federal, state, and local laws, rules, ordinances, regulation, and standards. Professional Registration Certificate, be in good standing, and be licensed to work in the State.

3.3.2 Vendors responding to this RFQ must be available, if requested, for presentations as required in the Timeline. As indicated in the Timeline, confirmation of exact presentation times will be sent to top-ranked Vendors. Presentations will be in person in Tallahassee, Florida.

3.3.3 To be considered, Vendors must send one (1) original, one, and five

(5) copies of the Sealed Qualifications to the address provided in Section 3.2, which must arrive no later than the date and time established in the Timeline and with the information requested in Sections 3 and 4. Sealed Qualifications received after the time indicated herein will be marked "LATE" and will not be opened. The

Department's clock will determine the official time Vendors' sealed qualifications are received.

3.3.4 Sealed Qualifications must be typed or printed and contain the original signature of an authorized representative of the responding Vendor on Attachment II, Vendors Contact Information.

3.4 Any corrections made by a Vendor to its Sealed Qualification before the opening must be initialed and dated. No changes or corrections will be allowed after Sealed Qualifications are opened.

3.5 Sealed Qualifications not meeting the mandatory criteria will be found non- Responsive by the Department and shall not be considered. Sealed Qualifications may also be found nonResponsive if its Sealed Qualifications contain material deviations or if the Sealed Qualification is not in conformance with the requirements of this RFQ.

3.6 The Department, at its sole discretion, may waive minor irregularities in sealed qualifications received where the variation from the RFQ does not give the Vendor a substantial competitive advantage or benefit not enjoyed by other Vendors, and not adversely impact the interests of the Department.

3.7 Information provided in Vendors' Sealed Qualifications will be used for evaluation purposes.

The contents of the sealed qualifications from the Selected Vendor will become part of the resultant Contract.

Section 4 - Required Submittals

The following information represents the minimum content required for the Sealed

Qualifications and will be used to compare and evaluate Vendors. Sealed Qualifications must be organized in a tabulated format, numbered, and titled as shown below:

4.1 Table of Contents

The identification and pagination for all sections are referenced below.

4.2 General Information

Executive Summary of no more than two (2) pages describing the Vendor's approach and experience and what differentiates the Vendor from its competitors.

4.2.1 Name, address (of all offices), phone, email, federal tax identification number, and website address, if applicable.

4.2.2 Attachment II, Vendor's Contact Information.

4.2.3 The date the Vendor was established under the name given.

4.2.4 Type of ownership or legal structure of the Vendor’s (corporation, joint venture, partnership, etc.).

4.2.5 Incorporation by the Florida Secretary of State and current Florida Professional

Registration Certificate for Business license; and

4.2.6 Evidence of professional liability insurance at least$1,000,000.

4.3 Company Overview

4.3.1 A brief history of the Vendor company.

4.3.2 An overview of the types of Professional Services provided; and

4.3.3 The number of years the Vendor has been providing Type services.

4.4 Personnel

4.4.1 An organizational chart and resumes for all key personnel who are part of the proposed Vendor’s Team (i.e., project and administrative staff), including management, technical, and support staff.

4.4.2 Resumes of all personnel to be assigned to the Project, including but not limited to, the following information:

a. Name.

b. Job assignment for other projects.

c. Percentage of time to be assigned full time to this Project.

d. Number of years employed with the Vendor.

e. Number of years employed with Vendor.

f. Experience:

1. Types of past projects

2. Size of past projects (dollar value & square footage of project(s))

3. Details of all specific project involvement

g. Education.

h. Active licenses and/or registration(s)

i. Other experience and qualifications relevant to this Project.

4.4.3 A description of the capabilities of the Vendor’s staff to provide the services required for the following tasks:

a. Tree branches, large log removal

b. Construction Debris

c. Leaves

d. Disposal fees

e. Stump Grinding

f. Mixed Debris

g. Hand and Mechanical loading

h. Emergency Response Rate

i. Mobilization (per event)

j. Final Site Cleanup (per Cubic Yard or Lump Sum)

4.4.4 A list of the total number of the Vendor’s personnel by position, indicating the total number of employees, project managers, supervisors, and office staff proposed for this Project.

4.4.5 A chart of the individual staff members with their assigned responsibilities and the allotted number of days for each staff member to complete those responsibilities.

4.4.6 Describe how the organizational structure will ensure orderly communication, distribution of information, effective coordination of activities, and accountability.

4.5 A list of partners, consultants, and Subcontractors, as applicable.

4.5.1 The name(s) of any partners, consultants or Subcontractors included as part of the proposed Team.

4.5.2 A description of the role of any person (outside the company) and any related experience they bring to this project.

4.5.3 A list of projects on which the person has worked with the Firm in the past and the outcomes.

4.5.4 If a joint venture or prime/subcontractor arrangement between two (2) or more

Vendor’s, an indication of how the work will be distributed between the Vendors. If a joint venture, the parties must agree to be jointly responsibility for all contract requirements while also developing an internal governance process that defines which party will have key decision-making for the phases of the project.

4.5.5 A proposed scope of work to be assigned to any Subcontractor.

4.6 Project History

Significant consideration will be given to the successful completion of previous projects comparable in design, scope, and complexity.

4.6.1 Correctional/Forensic Projects

4.6.1.1. Provide a list of past or current projects in a correctional or forensic setting, which best illustrate the experience of the Firm and staff proposed for assignment to this Project. List no more than 10 projects completed since January 2014.

a. Name and location of the project.

b. The nature of the Firm’s responsibility on the project.

c. Project owner’s representative’s name, address and phone number.

d. Date project was completed or is planned to be completed.

e. Size of project (gross SF of construction).

f. Cost of project (design and engineering cost).

g. Work for which the staff was responsible.

h. Present status of the project; and

i. Project Manager and other key professionals involved and assigned to the project.

4.6.2 Non-Correctional Projects

4.6.2.1. List up to five (5) past or current projects not related to a criminal justice or forensic setting. Include the same information in the same format, as required in Section 4.6.1.

4.7. Scheduling and Cost Control

4.7.1. In this Tab, the Vendor should describe its scheduling and cost control system. The Vendor should highlight methods for ensuring Subcontractors adhere to established schedules. An evaluation of the Vendors project profile should indicate its ability to maintain original schedules and budgets.

4.7.1.1. The following shall be addressed:

a. Do you use or provide computer-generated schedules for the management of a project?

b. To what level of detail should a project schedule be defined?

c. How do you schedule the processing of shop drawings?

d. How do you coordinate the development of schedule information from Subcontractors?

e. Describe the Firm’s experience in cost loading of schedules.

f. Attach a sample schedule that best illustrates your overall scheduling capabilities.

4.7.2. As a part of the Project approach, the Vendor should propose a scheduling methodology for effectively managing and executing work for this Project in the optimum amount of time.

4.8. References

4.8.1. In this Tab, provide references for projects which the Vendor has provided

Hurricane Debris Removal and Disposal services.

Supply references from organizations for which the Vendor has provided similar services, including the following:

a. Name of the owner and architect or engineer.

b. Project location.

c. Project size.

d. The final or projected construction cost of the project

e. Duration of pre-construction and construction; and

f. Name and phone number of the Project Manager.

4.8.2 For each of the projects listed, provide the following information:

a. Project cost (original contract and final cost).

b. Current phase of development.

c. Estimated (or past) completion date; and

d. The projects owner’s representative and phone number.

4.8.3 Using Attachment III, Vendor’s Reference Form and Questionnaire for

References, Vendors shall provide at least three (3), but no more than five (5) sealed references from businesses or governmental agencies for whom the

Vendor has provided services of similar scope and size to the services identified in this RFQ. References must be able to support the experience requirements listed in this RFQ. In order to qualify as current experience, services described by references shall be ongoing or shall have been completed within the three

(3) years preceding the issuance date of this RFQ.

The references shall be completed and signed by the individual offering the reference and certified by a notary public. Reference(s) shall identify the type of services provided by the Vendor, dates of service provision, the firm/agency name of the entity for which the services were provided, and the reference provider's current telephone number and address. Reference(s) shall include a paragraph describing services similar in magnitude and scope to those requested in the RFQ. Current or former employees of the Department may NOT be used and will NOT be accepted as references. The Department reserves the right to contact reference sources listed and/or not listed in the Vendor’s Sealed

Qualification and to consider references when determining the best value.

4.9 Information Systems

The information contained in this Tab should describe the functions and capabilities of the

Vendor’s computer-based project management and information system.

4.10 Proximity

Provide the primary location of the Vendor’s field office that will have direct responsibility for this Project.

4.10.1 Identify the proposed operating home or field office. The operating home or field office shall mean the place of business in which the Vendor normally conducts the business of construction and houses a corporate officer legally authorized to conduct business in the Vendor’s name. The proposed home or field office does not have to be located in the State, as long as the business is a Florida Registered Corporation and licensed in

Florida.

4.11 Litigation, Disputes, Default & Liens

A description and explanation of any litigation, major disputes, contract defaults, and liens

(assessed against the Vendor) in the last 10 years.

4.12 Financial Capability

This tab must be sealed separately but may be included in the package with the Sealed

Qualification. This Tab must also be saved as a separate document on the electronic copy of a Sealed Qualification. Pursuant to Section 287.057(27)(a), F.S., in determining whether a Vendor is a Responsible Vendor, the Department will accept any of the following as evidence of the Vendor's financial stability or Financial Capability:

4.12.1 Financial Statements: A complete set of audited financial statements for each of the last two (2) fiscal years, demonstrating Vendor's satisfaction of financial stability criteria. The Vendor shall demonstrate its financial wherewithal as follows:

A. Liquidity: The Vendor shall demonstrate its liquidity via the Current Ratio, which shall be computed as Total Current Assets + Total Current

Liabilities. A higher Current Ratio indicates a preferable level of liquidity.

B. Debt: The Vendor shall demonstrate a measure of its leverage via the Debt

Ratio, which shall be computed as Total Liabilities+ Total Assets. A lower

Debt Ratio indicates a preferable level of debt.

4.12.2 Documentation of an investment grade rating from a credit rating agency designated as a nationally recognized statistical rating organization by the

Securities and Exchange Commission.

4.12.3 For a Vendor with annual revenues exceeding $1 billion, a letter containing a written declaration, pursuant to Section 92.525, F.S., issued by the chief financial officer or controller attesting that the Vendor is financially stable and meets the definition of financial stability in Section 287.057(27)(b), F.S. For a Vendor with annual revenues of $1 billion or less, documentation evidencing that the Vendor is financially stable and meets the definition of financial stability in 287.057(27)(b), F.S. If submitted by Vendor, this subsection requirement shall be reasonably related to the value of the

Contract and may not include audited financial statements.

4.12.4 Bonding Capacity: As appropriate within the meaning of Section

287.057(c), F.S., within this Tab, a "Letter of Commitment" shall be furnished by the Firm from a Surety Company, acceptable to the State, signed by an authorized Florida Licensed Resident Agent for a 100%

Performance, and 100% Labor and Material Payment Bond in the amount of $11,71,000.

Section 5 - Initial Screening Evaluation

(100 points total)

5.1 Initial Screening Evaluation

From the Vendor’s Sealed Qualifications, the Selection Committee will objectively evaluate the Vendor's abilities to provide services per the criteria listed below. Scoring for each category will utilize Attachment IV, Selection Score Sheet.

5.1.1 Related Building Experience (20 points):

Scoring based on information provided in Sections 4.3 and 4.6.

5.1.2 Office Team Staff (15 points):

Scoring based on information provided in Sections 4.4.1, 4.4.2, 4.4.3, and 4.4.4.

5.1.3 On-Site Project Staff (20 points):

Scoring based on information provided in Sections 4.4.5 and 4.4.6.

The ability and experience of the proposed staff will be evaluated with specific attention to project-related experience. It shall be a contract requirement that those individuals indicated as being members of the Project Team in response to this RFQ actually execute the Project.

5.1.4 Scheduling and Cost Control (15 points):

Scoring based on information provided in Section 4.7.

5.1.5 Information System (15 points):

Scoring based on information provided in Section 4.9.

5.2 Objective Scoring

5.2.1 Financial Capability (15 points):

Based on the information provided in Section 4.12, a certified public accountant

(CPA) will review the Vendor’s financial information and assess points as follows:

0 points if the CPA determines the Vendor has not demonstrated that it is financially capable and 15 points if the CPA determines the Vendor has demonstrated that it is financially capable.

Section 6 – Presentations

(100 points total)

6.1 Presentation Evaluation

Presentations from Qualified Vendor’s may or may not be required at the discretion of the

Selection Committee. After all the Vendor’s' Sealed Qualifications have been evaluated, based on their submitted Sealed Qualifications, no less than three (3) Vendors with the highest scores will be more closely considered through a presentation of their approach to performing this Project. The allotted presentation time will be one (1) hour. A period for

Department questions and answers will be allotted for 30 minutes following the presentation.

Vendors may use electronic presentations, models, physical displays, etc., during their presentation. A projector and computer are available. The cable has a Video Graphics

Array (VGA) connector; if using a computer without a VGA port, Vendors should bring their own cable or adapter. If a Vendor would like to bring its own equipment, please contact the Procurement Officer one (1) week in advance of the presentation.

The selected Qualified Vendor (s) will be expected to address the following:

6.1.1 References (10 points):

Scoring based on information provided in Section 4.8.

6.1.2 Knowledge of the Site and Local Conditions (15 points):

The Vendor(s) should demonstrate its knowledge of the site, local codes and ordinances, and local subcontractors and suppliers, as an indication of its ability to deliver quality work effectively and efficiently.

6.1.3 Insurance (5 points):

The Vendor(s) should present a comprehensive outline of its current insurance, including carriers, validity periods, values, etc.

6.1.4 Proposed Project Staff and Functions (20 points):

The Vendor should name the actual staff to be assigned to this Project, describe its ability and experience, portray the function of each within its organization, its proposed role in this Project and how its expertise differentiates the Vendor from competitors. Key staff should be present at the presentation.

6.1.5 Overall Approach and Methodology (20 points):

The Vendor(s) should demonstrate graphically and articulate its plan for completing this Project, documenting the services to be provided, and showing the interrelationship of all parties.

6.1.6 Cost (10 points):

As part of its presentation, the Vendor (s) should discuss its knowledge and experience in Hurricane Debris Removal and Disposal.

6.1.7 Scheduling (20 points):

As a part of the Project approach, the Vendor should propose a scheduling methodology for effectively managing and executing work for this Project in the optimum amount of time. The Vendor should provide an overview of its scheduling approach and methodology indicating its procedure for scheduling and compliance controls, and describe any similar current project(s), and the projected versus the actual schedules of each.

Section 7 – Other Terms and Conditions

7.1 General Conditions

The State's General Contracting Conditions (Form PUR 1000) and General Instruction to

Vendors (Form PUR 1001) may be viewed at the link below and are hereby incorporated by reference in their entirety as part of this RFQ.

https://www.dms.myflorida.com/business operations/state purchasing/state agency re sources/state purchasing pur forms

The terms and conditions set forth within this RFQ supersede any conflicting terms and conditions set forth within forms PUR 1000 or PUR 1001.

7.2 Travel Expenses

The Department shall not be responsible for the payment of any travel expenses incurred by the Vendor(s) or Contractor due to this RFQ or Contract.

7.3 Vendor Diversity

The State of Florida is committed to supporting its diverse business industry and population by ensuring participation by minority-owned, women-owned, and veteran-owned business enterprises in the State's economic life. The Department works in conjunction with the Florida Department of Management Services, Office of Supplier

Development, to provide training on how to access its procurement opportunities.

The Office of Supplier Development offers resources to diverse business enterprises, including the Mentor Protege Program, which connects eligible business enterprises with private corporations for business development mentoring. For more information, including contact information, on the Mentor Protege Program, Vendors may visit the Office of

Supplier Development's website at: http://dms.myflorida.com/other programs/office of supplier development osd/.

7.4 Environmental Considerations

The State supports and encourages initiatives to protect and preserve our environment.

If applicable, the Vendor shall submit a plan to support the procurement of commodities and materials with recycled content, referencing the intent of Section 403.7065, F.S. The

Vendor shall also provide a plan, if applicable, for reducing or handling hazardous waste generated by the Vendor's company, referencing Rule 62-730.160, F.A.C. The Florida

Department of Environmental Protection (DEP) requires any generator of hazardous waste materials exceeding certain thresholds to have a valid and current hazardous waste generator identification number. This identification number shall be submitted as part of the Vendor's explanation of its hazardous waste plan and shall explain, in detail, its handling and disposal of this waste.

7.5 Intellectual Property

To the extent that the Contract requires a Contractor to produce original writing, sound recordings, pictorial reproductions, drawings, other graphic representation, or works of any similar nature, the Department has the right to use, duplicate, and disclose such materials, in whole or in part, in any manner, for any purpose whatsoever, and to allow its agents to do the same. If the materials developed are subject to copyright, trademark, patent, or legal title, then every right, interest, claim, or demand of any kind, in and to any patent, trademark or copyright, or application for the same, will vest in the Florida

Department of State for the exclusive use and benefit of the State. Under Section 286.021, F.S., no person, firm, or corporation, including parties to the Contract, shall be entitled to use the copyright, patent, or trademark without the prior written consent of the Florida

Department of State.

The Department shall have unlimited rights to use, disclose, or duplicate, for any purpose whatsoever, all information and data developed, derived, documented, or furnished by the Vendor or Contractor. All computer programs, documents, and other intellectual property produced as part of the Contract shall become the exclusive property of the

Florida Department of State, except for data processing software developed by the

Department under Section 119.084, F.S. The Vendor or Contractor and its employees and agents may not remove any such property without the express written consent of the

Department.

The Vendor or Contractor, without exception, shall indemnify and hold harmless the

Department, and its employees, from liability of any nature or kind, including costs and expenses, for, or on account of, any copyrighted, patented, or unpatented invention, process, or article, manufactured or supplied by the Vendor or Contractor. The Vendor has no liability when such claim is solely and exclusively due to the combination, operation, or use of any article equipment or data not supplied by the Vendor or Contractor or is based solely and exclusively upon the Department's alteration of the article. The

Department will provide prompt written notification of a claim regarding copyright or patent infringement and afford the Vendor or Contractor full opportunity to defend the action and control the defense of such claim. If such a claim is made or is pending, the Vendor may, at its option and expense, procure for the Department the right to continue use, replacement, or modification of the article to render it non-infringing. (If none of the alternatives are reasonably available, the Department agrees to return the article to the

Vendor or Contractor upon its request and receive reimbursement, fees, and costs, if any, as may be determined by a court of competent jurisdiction.) If the Vendor or Contractor uses any design, device, or material covered by letter, patent, or copyright, it is mutually agreed and understood, without exception, that the Contract prices shall include all royalties or costs arising from the use of such design, device, or materials.

7.6 Insurance

The Contractor agrees to provide adequate, comprehensive insurance coverage and hold such insurance during the existence of the Contract. The Contractor accepts full responsibility for identifying and determining the type(s) and extent of insurance necessary to provide reasonable financial protection for the Contractor and the

Department under the Contract. At a minimum, such insurance shall include workers' compensation (if the Contractor employs workers) and employer's liability coverage, per

Florida statutory limits; commercial general liability coverage; and automobile liability insurance covering all vehicles used during Contract performance. The Department must be included as an additional named insured on the Contractor's Commercial General

Liability and Automobile insurance policies related to the Contract. The Contractor may be required to furnish the Department with written verification of such insurance coverage upon request. A self- insurance program established and operating under the laws of the

State may be provided as coverage. The Department reserves the right to require additional insurance where appropriate.

If the Contractor is a State agency or subdivision as defined in Section 768.28, F.S., the

Contractor shall furnish the Department, upon request, written verification of liability protection under Section 768.28, F.S. Nothing herein shall be construed to extend any party's liability beyond that provided in Section 768.28, F.S.

7.7 PCard Payments

Upon mutual agreement between the Department and Contractor, the Contractor will accept and receive payments via PCard in the same way it receives other Visa card purchases. To find out more about the State's PCard program, Vendors or Contractor may visit: https://www.dms.myflorida.com/businessoperations/statepurchasing/state contracts and agreements/state term contracts/purchasing card services.

7.8 Special Conditions

7.8.1 Retention of Records and Documentation

A. Public Records Law

To the extent that information is utilized in the performance of the Contract or generated as a result of it, and to the extent that information meets the definition of "public record," as defined in Section 119.011(12), F.S., that information is recognized as a public record. Absent a provision of law, rule, or regulation requiring otherwise, public records shall be made available for inspection and copying by any person upon request as provided in Chapter

119, F.S. By submitting a Reply, the Vendor agrees to the following:

1. The Vendor shall keep and maintain public records required by the Department to perform the service.

2. Upon request of the Department, the Vendor shall provide a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, F.S., or otherwise provided by law. Upon request of the Department, the Vendor shall provide all records stored electronically to the Department in a format compatible with the Department's information technology systems.

3. The Vendor shall ensure that public records exempt or confidential and restricted from public records disclosure requirements are not disclosed, except as authorized by law for the duration of the Contract term, and longer if the Vendor does not transfer the records to the Department at the end of the Contract.

4. At the end of the Contract, the Vendor shall transfer all public records in its possession to the Department at no cost or shall keep and maintain public records as required by the Department. If the Vendor transfers all public records to the Department upon completion of the Contract, the Vendor shall destroy any duplicate public records that are confidential or otherwise exempt from public records disclosure requirements. If the Vendor keeps and maintains public records at the end of the Contract, the Vendor shall continue to meet all applicable requirements for retaining and disclosing public records.

5. Under Section 287.058(1)(c), F.S., the Department may unilaterally cancel the Contract if the Vendor refuses to enable public access to all documents, papers, letters, or other material made or received by the Vendor in conjunction with the Contract unless the records are exempt from Art. I, Section 24(a), Florida Constitution and Section 119.07(1), F.S.

6. The Vendor agrees to hold the Department harmless from any claim for damages, including reasonable attorneys' fees and costs, and from any fine or penalty imposed due to failure to comply with the public records law or improper disclosure of confidential information.

Further, the Vendor promises to defend the Department against the same at the Vendor's expense.

7. The Contractor agrees to hold the Department harmless from any claim for damages, including reasonable attorneys' fees and costs, and from any fine or penalty imposed due to failure to comply with the public records law or improper disclosure of confidential information. Further, the Vendor promises to defend the Department against the same at the Contractor's expense.

8. If the Vendor has questions regarding the application of Chapter 119, Florida Statutes, to the Vendor's duty to provide public records relating to the Contract, contact the custodian of public records at:

Department of Juvenile Justice ATTN: Marie Riou Public Records Unit 2737 Centerview Drive Tallahassee, Florida 32399-2500 Telephone: (850)717-2446

Email: Dezella.Plummer-Riou@fldjj.gov

B. Audit Requirements

1. The Vendor agrees to maintain books, records, and documents

(including electronic storage media) in accordance with Generally Accepted Auditing Standards (GAAS).

2. The Vendor agrees to include all record-keeping requirements in all subcontracts and assignments related to the Contract.

3. The Vendor shall ensure that a financial and compliance audit is conducted in accordance with the applicable financial and compliance audit requirements as specified in the Contract and CFO Memorandum #20 (2021-22), which is incorporated herein as if fully stated.

C. Record Retention

1. The Contractor shall retain all documents related to the goods or services provided under this RFQ for five (5) years after the Contract ends unless State or federal law requires a longer retention period.

2. The Contractor agrees to retain all client records, financial records, supporting documents, statistical records, and any other documents (including electronic storage media) pertaining to the Contract following termination of the Contract for the timeframes required by the Florida Department of State, General Records Schedule, GS1- SL, which can be found at the following link:

https://dos.myflorida.com/libraryarchives/records-management/general-records-schedules./ The Contractor shall maintain complete and accurate record-keeping and documentation as required by the Department and the terms of the Contract. All invoices and documentation must be clear and legible for audit purposes. Copies of all records and documents shall be made available for the Department upon request, or no more than two (2} mailto:Dezella.Plummer-Riou@fldjj.gov https://dos.myflorida.com/libraryarchives/records-management/general-records-schedules./ https://dos.myflorida.com/libraryarchives/records-management/general-records-schedules./

Business Days upon request, if stored at a different site location than the address listed on the Contract. Any records not available at the time of an audit will be deemed unavailable for audit purposes.

Violations will be noted and forwarded to the Department's Inspector General for review. The Contractor must retain all documents for the appropriate timeframes listed in the GS1-SL record schedule following termination of the Contract, or, if an audit has been initiated and audit findings have not been resolved at the of the appropriate timeframes, the records shall be retained until resolution of the audit findings. The Contractor shall cooperate with the Department to facilitate the duplication and transfer of any said records or documents during the required retention period.

3. The Contractor shall advise the Department of the location of all records pertaining to the Contract and shall notify the Department by certified mail within 10 days if and when the records are moved to a new location.

7.8.2 E-Verify

Every public employer, contractor, and subcontractor shall register with and use the E-Verify system, https://www.e-verify.gov/employers, to verify the work authorization status of all newly hired employees.

a. The Vendor understands that a public agency must require that any contractor or subcontractor registers with and uses the E-Verify system to verify the work authorization status of all new employees of the contractor or subcontractor in accordance with Section 448.095(5), F.S.

b. The Vendor understands that it shall be unlawful for any person knowingly to employ, hire, recruit, or refer, either for herself or himself or on behalf of another, for private or public employment within the state, an alien who is not duly authorized to work by the immigration laws or the Attorney General of the United States, or the United States Secretary of the Department of Homeland Security in accordance with Section 448.09, F.S.

c. The Vendor understands that proof of its E-Verify registration will be conducted by the Department.

d. The Primary Vendor understands that it must request and maintain an affidavit for all subcontractors stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. The Primary Vendor certifies that it will provide subcontractor affidavit(s) to the Department at any time the Department requests.

7.8.3 Foreign Countries of Concern

If the Vendor will have access to personal identifying information as "personal information" is defined in Section 501.171, F.S., then the Vendor will provide the Department with a completed DMS Form PUR 1355.

7.8.4 Foreign Gifts, Interests and Contracts

If applicable, the Vendor has made all required disclosures in accordance with Section 286.101(3), F.S.

7.8.5 Convicted Vendor List

Pursuant to Section 287.133, F.S., a person or affiliate who has been placed on the Convicted Vendor List following a conviction for a public entity crime may not perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, F.S. for CATEGORY TWO for a period of 36 months following the date of being placed on the Convicted Vendor List.

7.8.6 Discriminatory Vendor List

Pursuant to Section 287.134, F.S., an entity or affiliate who has been placed on the Discriminatory Vendor List may not perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity.

7.8.7 Antitrust Violator Vendor List

Pursuant to Section 287.137, F.S., a person or an affiliate who has been placed on the Antitrust Violator Vendor List following a conviction or being held civilly liable for an antitrust violation may not perform work as a contractor, supplier, subcontractor, or consultant under a new contract with a public entity; and may not transact new business with a public entity.

7.8.8 Suspended Vendor List

Pursuant to Section 287.1351, F.S., a Vendor placed on the Suspended Vendor List may not provide any goods or services to an agency after its placement on the Suspended Vendor List until such Vendor has been removed from the Suspended Vendor List and returned to the Vendor list maintained by the Department pursuant to Section. 287.042(1)(a) and (b), F.S.

7.8.9 Forced Labor Vendor List

In executing a Contract, the Vendor must have completed DMS FORM PUR 7801 (Attachment VIII) and DMS Form PUR 2024 (Attachment VII); and understands that pursuant to Section 287.1346, F.S., a Vendor on the Forced Labor Vendor List may not:

A. Submit a Bid, proposal, or reply on a contract to provide any commodities to an agency.

B. Be awarded a contract or perform work as a Vendor, supplier, subcontractor, or consultant with an agency for the provision of commodities; or

C. Transact business for the provision of commodities with any agency.

7.8.10 Cooperation with the Inspector General

In accordance with Section 20.055(5), F.S., the Contractor understands and will comply with its duty to cooperate with the Inspector General in any investigation, audit, inspection, review, or hearing concerning the Contract.

7.8.11 Cooperation with the Florida Legislature

In accordance with Section…