RFSQ_CMR _HSC Switchgear Replacement.pdf

REQUEST FOR STATEMENT OF QUALIFICATIONS

RFSQ No.: RFX0000030

CONSTRUCTION MANAGER AT RISK (CMR) SERVICES

The University of Arizona _HSC Central Plant 4.16kV Switchgear Replacement

To be Located at 1515 N. Cherry Ave. Tucson, AZ 85719 on the Campus of the University of Arizona, in Tucson

UA Project No. 1669908

FOR:

Planning, Desing & Construction

Issued by:

Rocio Torres Supply Chain Services | Sourcing Manager

Email: rociotorres@arizona.edu

PROPOSALS ARE DUE IN THE UNIVERSITY PORTAL SHOWN BELOW NO LATER THAN:

Thursday, October 22, 2026, by 2:30 PM MST

Link to Register

NOTE: A public opening of responses will not be conducted for this RFP.

https://businessnetwork.gep.com/Registration/DirectRegistrationV2?bpc=NzAwMjI3OTI1&culture=en-US#/bn-registration-v2

THE ARIZONA BOARD OF REGENTS

on behalf of

THE UNIVERSITY OF ARIZONA

Tucson, Arizona

The University of Arizona’s

AHSC Central Plant 4.16kV Switchgear Replacement

Table of Contents

PART 1: REQUEST FOR STATEMENT OF QUALIFICATIONS

1. Announcement of The Request for Statement of Qualifications

2. Project Objective

3. Statement of Qualifications (SOQ)

4. Pre_Submittal Meeting

5. Preparation and Submittal Instructions

6. Sole Point of Contact

7. Project Goals and Objectives

8. Site Description

9. Project Location Map

10. Project Budget

11. Project Schedule

12. University Design Considerations

13. Project Delivery Method

STATEMENT OF QUALIFICATIONS REQUIREMENTS

1. Format of Statement of Qualifications

2. Delivery of Statement of Qualifications

3. Tentative Schedule of Events

4. Submittal Requirements

INFORMATION FOR RESPONDENTS

1. General Description of the Request for Statement of Qualifications Process

2. Communications with the University

3. Definition of Respondent

4. Reservation of Rights by the University

5. Incurring Costs

6. Regulations and Pro Forma Agreement

7. Affirmative Action

8. Disclosure of Data

9. Respondents Interested in More Than One Statement of Qualifications

10. Conflict of Interest / Commitment

11. Return of Statements of Qualifications

1. Appendixes - Additional Required Information

Appendix One_ Conflict of Interest Certification Form

Appendix Two_Project Staffing Matrix (sample)

This Request for Statement of Qualifications is separated in two parts:

− Part 1 – Request for Statement of Qualifications Information, and − Part 2 - Appendix. The Appendices of Part 2 are part of the Request for Statement of

Qualifications, and the terms, conditions and criteria therein must be met by any Firm/Team.

THE UNIVERSITY OF ARIZONA

Tucson, Arizona

The University of Arizona’s AHSC Central Plant 4.16kV Switchgear Replacement

UA Project No. 1669908

PART 1: REQUEST FOR STATEMENT OF QUALIFICATIONS

1. Announcement of The Request for Statement of Qualifications The University of Arizona invites interested and qualified Construction Firms and/or Teams to submit a written Statement of Qualifications to provide Construction Manager at Risk Services relating to the proposed new AHSC Central Plant 4.16kV Switchgear Replacement project, to be located at the AHSC Central Heating and Refrigeration Plant (Building 205), 1515 N.

Cherry Ave., on the Campus of the University of Arizona in Tucson. This is a qualifications-based selection process. Fee proposals are not desired at this time.

The proposed scope of work includes Construction Management and Construction Services.

Construction management services will include design phase constructability reviews, systems review, scheduling, cost estimating, and preparation of a Guaranteed Maximum Price (GMP). It is intended that, after mutual agreement on the GMP, the agreement will be amended to include complete Construction and Warranty Phase services.

2. Project Objective The purpose of this project is to replace the existing 4,160V switchgear within the AHSC Central Plant with new 4,160V switchgear. The project includes related civil sites, architectural, mechanical, plumbing, and electrical improvements. The project is in two phases. In general, it is an electrical no-load change project in that the existing plant medium-and low-voltage loads are reconnected to new sources.

2.1. Phase 1 is largely electrical work. Phase 1 moves a UPS and panelboard from the first floor to the equipment platform level, installs a number of panelboards on the equipment platform level to refeed equipment branch circuits currently fed from motor control centers on the first level, replaces a number of aging panelboards on the equipment platform level with new panelboards, and demolishes PCB-contaminated 4.16kV capacitors. Transfer of loads to new sources requires careful coordination with AHSC Central Plant operations.

2.2. Phase 2 is site civil, architectural, mechanical, plumbing, and electrical work.

Phase 2 electrical work removes motor control centers from the first floor, removes the existing 4.16kV switchgear and installs new 4.16kV switchgear in two staged work elements, removes two PCB-contaminated oil-filled transformers from the equipment platform level and installs new outdoor pad mounted transformers, and removes two switchgear DC battery plants and installs a new battery plant in a new battery plant room.

Phase 2 architectural work involves demolition and new work to allow the removal of two oil-filled transformers from the equipment platform level, demolition and new work to enlarge the first floor medium-voltage electrical room, and construction of a battery plant room on the equipment platform level. Phase 2 site civil work prepares for the installation of two outdoor pad mounted transformers. Phase 2 mechanical work is HVAC changes for the new battery room and modifications to the HVAC systems for the medium-voltage electrical room and the equipment platform level. Phase 2 plumbing work is an self-contained eyewash station near the new battery room.

THE UNIVERSITY OF ARIZONA

Tucson, Arizona

The University of Arizona’s AHSC Central Plant 4.16kV Switchgear Replacement

UA Project No. 1669908

3. Statement of Qualifications (SOQ) A Request for Statement of Qualifications with Information for Respondents and Form of Agreement will be available on Monday, September 28,2026 The Request for Statement of Qualifications, and any published addenda, may be downloaded from Supply Chain Management Software (GEP). It is the sole responsibility of the Respondent to obtain, review, and acknowledge any addenda that may be published.

4. Pre_Submittal Meeting A Mandatory Pre_Submittal meeting will be held at 10:00 AM MST local Tucson time on Monday, October 5, 2026 at below location, followed by a site walk-through:

Location:

The University of Arizona – UFS Building 1405 N Ring Rd, Room 266 Tucson, Arizona, 85721 Site Walk-Through Location:

AHSC Central Heating And Refrigeration Plant 1515 N Cherry Ave, Tucson AZ, 85719 Visitor parking is available at 1522 E Drachman St, Tucson, AZ 85719. The purpose of this meeting is to familiarize potential Respondents with the basic character of the project, and to address any questions about the Request for Statement of Qualifications. Attendance at this meeting is mandatory.

5. Preparation and Submittal Instructions Statements of Qualifications must be received by the date / time and uploaded to the University’s electronic Procurement Platform (GEP) no later than: 2:30 PM MST Local Tucson time Thursday, October 22, 2026 and shall be addressed and marked as follows:

5.1. The University reserves the right to reject any or all submittals, or to withhold the award for any reason it may determine, and to waive or decline to waive irregularities in any SOQ. All information regarding the content of the Statements of Qualifications will remain confidential until an award is made or until all Statements of Qualifications are rejected.

5.2. Submission of a Statement of Qualifications shall constitute unconditional acceptance by the Respondent of all the terms, clauses, and conditions of the Pro Forma Agreement which will be used for this Project. A copy of this Pro Forma Agreement can be found in the Appendix of this Request for Statement of Qualifications.

6. Sole Point of Contact All Respondent inquiries, questions and requests for clarification related to this RFP are to be directed, in writing via Supply Chaing Management Software (GEP), ONLY to the contact listed below no later than the Question Deadline as stated in schedule of events table. If a Proposer is unclear about any information contained in this document or its exhibits (Project, scope, etc.), they are urged to submit those questions for formal clarification.

Rocio Torres Sourcing Manager Email Address: rociotorres@arizona.edu

Respondents to this RFP or people acting on their behalf shall not contact any University employee, officer, or agent; and/or any Board member; except in writing to the Sole Point of Contact, from the date of release of this RFP through the official award date. Violation of this provision may be grounds for rejecting a proposal response.

7. Project Goals and Objectives

The project goals are to remove PCB-contaminated electrical equipment and replace medium-and low-voltage equipment that is beyond useful lifespan. A project objective is to perform all of the multi-discipline work with an operating steam, chilled water, and gas turbine central plant in such a way that plant operations are not compromised. The University has the ability to move steam and chilled water production to other central plants, but it is not possible to completely shut down the AHSC Central Plant for the project. In particular, it is desired to remove and install 4.16kV switchgear in such a way that the T-60 gas turbine downtime is minimized.

8. Site Description

The project site will be with the AHSC Central Plant compound walls.

9. Project Location Map mailto:rociotorres@arizona.edu

10. Project Budget

The construction budget for this project will be in the range of $5,000,000.00 - $10,000,000.00 USDM This represents the complete construction cost of the facility as expected in the form of a Guaranteed Maximum Price from the Construction Manager at Risk, in fiscal year 2027 dollars. The GMP will include a “bidding contingency” commensurate with the level of completion of the documents and with the current nature of the market, at the time the GMP is prepared.

The University has endeavored to include in the construction budget sufficient allowance to compensate for the difficult and restricted construction site and staging areas.

11. Project Schedule

The University has completed design on this project and anticipates Phase 1 construction period to be 12 months and Phase 2 construction period to be 24 months.

12. University Design Considerations

In addition to critical project-specific issues, all University facilities must be good citizens of the campus and the community. This citizenship is embodied in the considerations described here, among many others.

• Supporting the education, research, and outreach missions of the University

• Creating appropriate architecture for the Campus of the University of Arizona in Tucson, Arizona

• Understanding and interpreting the cumulative design traditions of the cultures and peoples of Tucson, Arizona

• Understanding of and sensitivity to an environment such as the Sonoran Desert around

Tucson, and of the appropriate climatic responses to that environment

• Understanding of and sensitivity to an environment such as a modern University campus in a southwestern urban setting

• Achieving an optimal balance of programmatic needs, architectural quality and life-cycle cost within the budget

• Providing a facility that can be operated and maintained efficiently, safely and economically

• Designing the project as an example of sustainability achievement in the Tucson environment, while achieving the highest reasonable LEED certification

• Incorporating accessible design principles to ensure that the completed facility provides full, equal, and unrestricted access to all users

• Incorporating design principles which ensure the safety and security of the completed facility, as well as those who use and move through it

• Achieving a comprehensive approach to the incorporation of all building infrastructure and engineering systems into the architectural design

13. Project Delivery Method

The University intends to utilize a Construction Manager at Risk (CM@R) project delivery process for this project. In this delivery method, the CM@R is selected using a qualifications-based selection process. Upon selection of the most-qualified CM@R Firm and/or Team, the

University will negotiate a fixed-fee for Pre-Construction Phase services.

The CM@R’s Pre-Construction Phase services will include constructability reviews; building systems review and recommendations; construction scheduling; cost estimating; value engineering; recommendations for efficient project delivery; and preparation of a Guaranteed Maximum Price (GMP).

After mutual agreement on the GMP, the CM@R Agreement will be amended to include Construction and Warranty Phase services. If the University and the CM@R are unable to reach mutual agreement on a GMP that the University feels is fair and reasonable, the University may terminate the CM@R Agreement, and solicit competitive sealed bids for the construction.

The CM@R will pre-qualify all sub-contractors, including any work proposed to be self-performed, and “buy-out” (bid) all labor and materials to provide a complete project.

STATEMENT OF QUALIFICATIONS REQUIREMENTS

1. Format of Statement of Qualifications

1.1. The Statement of Qualifications should be fully self-contained, and should display clearly and accurately the capabilities, knowledge, experience, and capacity of the Respondent to meet the requirements of the project and the RFSQ. Respondents are encouraged to utilize methods they consider appropriate in communicating the required information. If there are questions concerning appropriate submittal material, please contact the University’s Project Manager.

1.2. Statements of Qualifications must be typed on (8-1/2” x 11”) paper. (with fold-out pages to 11”x17” in size, if required) and should be either coil- or comb-bound. University requests that qualifications be submitted in an organized electronic fashion resembling a binder format to include section tabs as further defined below. Preprinted electronic material should be referenced in the proposal and included as labeled APPENDIXs. The SOQ shall not exceed 80 pages of text and images, not including covers and tabs.

1.3. An Appendix of not more than 10 pages shall be included, which shall not count toward the previously stated page limit. Include only the information described below in the Appendix of the SOQ. No other required or voluntary materials may be included in the Appendix.

1.4. Do not include fee proposals related to this Project with SOQ.

2. Delivery of Statement of Qualifications

2.1. Responses shall be submitted to the University via the official Supply Chain Management Software (GEP) noted in the solicitation announcement and on the first page of this Solicitation. Electronic response files should clearly indicate the company name on the file. Respondents shall upload files individually and not upload folders. Any questions regarding the submittal process shall be submitted to the Sole Point of contact as noted

THE UNIVERSITY OF ARIZONA

Tucson, Arizona

The University of Arizona’s AHSC Central Plant 4.16kV Switchgear Replacement

UA Project No. 1669908 on the project detail page in advance before the Submittal Deadline.

2.2. Respondent must submit all material identified in the submittal instructions electronically in responding to the solicitation as individual and separate documents.

2.3. The responses will be time, dated, and secured for the solicitation opening. Responses are held until the submission date. Any Response received after the specified time and date noted on the project details page will not be considered under any circumstance.

2.4. University shall not be responsible for failure of electronic equipment or operator error.

Late or otherwise non-responsive responses will not be considered.

2.5. Telephone, Facsimile (“FAX”) or electronic mail (email) qualifications are not acceptable when in response to this solicitation.

3. Tentative Schedule of Events The following is the anticipated solicitation schedule including a brief description of milestone dates:

Solicitation Milestone Proposed Date RFP Issued Monday, September 28, 2026 Mandatory Pre-Submittal Meeting Monday, October 5, 2026, at 10:00 AM MST (local time)

Location:

UFS Building 1405 N Ring Rd., Rom 266 Tucson, Arizona, 85721

Mandatory Site-walk through

Monday, October 5, at 11:00 AM MSA (After Pre submittal meeting) Location:

AHSC Central Heating And Refrigeration Plant1 1515 N Cherry Ave, Tucson AZ, 85719

Deadline for Questions from Supplier Thursday, October 8, 2026, at 2:00 PM MST (local time) Answers to Supplier Questions (estimated) Wednesday, October 14, 2026, by EOB RFP Response Submittal Deadline Thursday, October 22, 2026, by 2:30 PM MST (local time) Shortlist Announcement Wednesday, October 28, 2026, Interviews Thursday, November 12, 2026, TBD Time and Place Final Legal Review and Award (Tentative) November 2026

NOTE: The University reserves the right to revise this schedule. Any such revision will be communicated by the issuance of an addendum to the RFP and posted in the Supply Chain Management Software (GEP) for your convenience

4. Submittal Requirements

4.1. Cover Letter

Include in the Statement of Qualifications a Cover Letter highlighting the Firm’s and/or Team’s unique qualifications for this project. Also indicate the name, telephone number, facsimile number, and direct e-mail address, for the primary point-of-contact for the Respondent.

4.2. Evaluation Criteria

The University is seeking the most creative, responsive, and best qualified Construction Manager at Risk Firm/Team to collaborate with the University in achieving the successful realization of this complex project. Such Teams should be multi-faceted, include a broad range of disciplines, and should be assembled to address the unique requirements of this project as enumerated in the Project Description, as well as those criteria described in the University Design Considerations, published elsewhere in this RFSQ.

In addition to the Construction Manager at Risk (who shall be the Prime Respondent and Project Manager), Respondents should include entities who bring to the CM@R Team expertise in the following pertinent areas:

• All normal Construction Management personnel and/or Subconsultants, including cost estimators, construction schedulers, value engineers, and building systems specialists

• Any Specialty Subconsultants included in the Firm/Team to address design issues raised by this particular project’s requirements

• Any Subcontractors proposed by the Firm/Team to provide specialized assistance during the Pre-Construction Phase of the project; such Subcontractors may be included on the Team only on a fee-for-service basis, with the services being completed prior to the buy-out process, and must acknowledge that they will be subject to the same pre-qualification and competitive bidding requirements as all other Subcontractors for actual construction of the project

The Statement of Qualifications will be evaluated based on the following criteria, with the relative weight of each criterion being identified by the number of points assigned. Please organize the information in your submittal in the same Tab order as they are listed below.

If, in the sole judgment of the University, any section is absent or significantly incomplete, the University reserves the right to reject the submittal.

demonstrated experience in in projects with similar scope and complexity, in Top Tier Higher Ed Institutions.

Tab 1 - Respondent’s Qualifications and Experience (30 points)

a) Utilizing comparable projects, clearly demonstrate the special expertise, qualifications, and experience, of the proposed Construction Management and Construction Team, relevant to the specific requirements of this project as enumerated in the Project Description, as well as those criteria described in the University Design Considerations, published elsewhere in this RFSQ. Such projects may include current work, but consideration should be given to including completed and occupied projects, as well.

b) Describe a minimum of three (3) projects completed by the Firm and/or Team, that provide examples of how unique requirements and circumstances similar or comparable to those of this project, have previously been successfully addressed.

Respondents may include additional representative projects, at their discretion.

Describe each project by providing the specific information requested below:

• Brief narrative of the project, including any unique feature(s) relevant to this project

• Visual images that illustrate the features and character of the project

• Key team members who are proposed for involvement in this project location

• Size (in net assignable and gross square feet, divided by major space type)

• Cost (original construction budget and final construction cost)

• Initially scheduled completion date and final completion date

• Special sequencing issues (fast-track, phased completion, etc.)

• Construction delivery method (cm@r, design-bid-build, design-build, etc.)

Tab 2 - Demonstrated Qualifications and Experience of the Assigned Team & Key Personnel (30 points)

a) Provide brief resumes (not more than one (1) page) for each key personnel that would be assigned to the project; from the Construction Management and Construction Team, who are proposed to be assigned and contractually obligated to this project during the pre-construction and construction phases. Include those individuals who will be assigned to the project to help provide responsiveness and knowledge of local conditions. The University values the increased levels of responsiveness and local conditions knowledge typically provided by Southern Arizona Firms, and desires to maximize local business participation using local workforces, thereby improving economic and employment conditions in Southern Arizona. Please provide a short narrative of how your Firm/Team will maximize local participation, including a description of local team member roles and responsibilities that will be included in your local teaming agreement.

b) Utilizing comparable projects clearly demonstrate the special expertise, qualifications, and experience, of those individuals, relevant to the specific requirements of this project as enumerated in the Project Description, as well as those criteria described in the University Design Considerations, published elsewhere in this RFSQ.

c) Identify how long each individual has been employed by the responding Firm/Team in the capacity of responsibility proposed for this project, and location where each individual currently resides. Provide resumes of all the identified individuals focusing on special expertise, qualifications, and experience relevant to the specific requirements of this project.

d) Clarify whether this special expertise, qualifications, and experience is through projects completed by the Firm/Team as Respondent, or if not, by properly identifying the individual’s specific responsibilities with other Firms/Teams by listing those Firm’s name, the project name, and a reference point-of-contact with those other Firms.

e) Clearly identify the following specific individuals / roles:

i. The one person responsible for day-to-day coordination and communication with the University, during all phases of design and construction, with decision-making authority for the CM@R Firm/Team

ii. The person or persons who will lead the project estimating effort

iii. The person or persons who will lead the project scheduling effort

iv. The site construction superintendent

v. The one person who will represent the CM@R Firm/Team on-site during the construction phase, with decision-making authority for the CM@R Firm/Team

f) Describe the anticipated leadership responsibilities of each identified individual, and how they will monitor the process to assure the University receives complete, thorough, highest quality professional services.

g) Provide an organization chart that graphically represents the intended roles, responsibilities, authorities, and relationships.

h) Provide a graphic indicating the percentage of time each of the identified individuals will be dedicated to this project, for each phase of the project. Refer to the sample graphic contained in the Appendix of this RFSQ.

i) Please note that Team Members proposed for this project, and the percentage of time to be dedicated to the project, may not be changed during the life of the project without approval of the University.

Tab 3 - Technical Approach and Project Plan (25 points)

a) This project will utilize the Construction Manager at Risk project delivery method. The success of the project is contingent upon a functional and effective working relationship between the Design Professional Firm/Team and the CM@R Firm/Team. Describe your Firm’s/Team’s understanding of their responsibilities under, and preparedness to work within, the CM@R project delivery process.

b) Describe your Firm’s/Team’s approach to a project of this type, size and complexity.

c) Describe the CM@R Firm’s/Team’s approach to project team-building, and local responsiveness to needs and requests of the University. Describe how you can successfully lead the Firm/Team and manage communications among all members of the CM@R Firm/Team, from both interpersonal and technological perspectives. If multiple Firms or Team Members will share responsibilities for aspects of the project, describe the roles and responsibilities of each entity, and how they will work together in a cohesive and effective manner.

d) Describe, and if possible provide examples of, successful working relationships with the

Design Firm/Team during the design and construction phases of previous CM@R projects.

e) Maintaining the project within the established budget is a fundamental responsibility of the

Construction Manager at Risk. Describe your Firm’s/Team’s budget management and cost control processes, including how you perform conceptual estimating, and how you develop and maintain early design phase cost models and contingency allowances.

Describe how your Firm/Team works with the Design Team to manage project costs throughout the design phase. Describe how your Firm/Team ensures that the evolving design is one which the University can afford; that cost estimates are complete, accurate, and in compliance with the established budget at all points during the design process;

how you transition from cost estimates to the final Guaranteed Maximum Price; and how you ensure that the final GMP is acceptable and comes with “no surprises”. Describe your budget performance on the projects listed in the Team Experience section.

f) Describe your Firm’s/Team’s ability, methodology, and recent project history on past comparable project types to meet project deadlines. Discuss your experience with fast-track delivery and multiple bid/construction packages. Describe your schedule performance on the projects listed in the Team Experience section.

g) Summarize your quality control process as it will apply to this project. During the design phase, clearly describe how the CM@R will participate in the University design review process, and how you will incorporate the review comments into the evolving construction cost and schedule projections. Also, clearly describe how your quality control process ensures that at each phase of the design, the CM@R’s deliverables are completely coordinated with the Design Professional’s submittal.

h) During the construction administration phase, clearly describe how your quality control process minimizes RFIs and Change Orders, and how clear, succinct and accurate communications are implemented and maintained between your Firm/Team, the Design Firm/Team, and the University.

Tab 3 - Ability to Meet Schedule Requirements (15 points)

Due to the critical nature of operations at the AHSC plant, which functions 24 hours per day, 7 days per week, 365 days per year, the successful contractor must demonstrate the ability to adhere to a strict project schedule and meet all required milestones and completion dates. Respondents should describe their proposed approach to project planning, resource allocation, schedule management, and risk mitigation to ensure timely completion of the work with minimal disruption to ongoing operations.

a) Describe the Firm and/or Team’s ability to meet deadlines referenced in the Project Schedule section of this RFSQ

b) Describe the Firm and/or Team’s experience with coordinating and scheduling complex electrical phasing efforts within an operating facility for University or similar clients.

INFORMATION FOR RESPONDENTS

1. General Description of the Request for Statement of Qualifications Process

a) The University of Arizona utilizes a qualifications-based competitive selection process for procuring professional construction services. It is not the desire of the University to receive fee proposals. Rather, the University seeks to learn more about the prospective Firms and/or Teams, and the participating Individuals, especially their ability to provide professional construction and project management services of exceptional quality to an institutional client.

b) The process begins with submittal of Firm and/or Team qualifications in a written

Statement of Qualifications (SOQ) in response to this Request for Statement of Qualifications (RFSQ).

c) Respondents who desire clarifications of the RFSQ, or who find discrepancies or omissions, may submit written questions as described under Communications with the University published herein.

d) A Search Committee will evaluate the qualifications of each Respondent based on the

Evaluation Criteria published herein, as addressed by the information contained in the SOQ as submitted. The Committee will be composed of a broad mix of User Group representatives, as well as University and external facilities professionals. The Committee may request additional information through interviews, presentations, correspondence, client reference checks, and/or visitation of completed projects.

e) The Committee will be subject to and guided by Subparagraph 3.b of Subsection 3-804-B of the University Procurement Code. This paragraph prohibits the Committee from including on the short list “any person or firm that includes or employs any person or firm that has provided for compensation any services relating to the project covered by the Request for Statement of Qualifications”.

f) After evaluation of the SOQs by the Committee, a list of no fewer than three (3) and no more than five (5) Firms and/or Teams will be invited to participate in Interviews with the Committee. The Committee may provide additional project information at that time. During the Interviews, the University desires to achieve a more comprehensive understanding of the Firm and/or Team, their experience, approach, special abilities in relation to the specifics of this project, and potential to develop the best mutual working relationship among the parties of the Project Team.

g) Respondents may present their credentials, their qualifications related to this project, similar past work, and any other pertinent information they may wish to share. The Respondent’s prospective Project Manager, who will be in responsible, day-to-day charge of the project throughout its entire duration, and who will be the primary point-of-contact with the University, must be present, as well as other key members of the Respondent’s team.

h) Before a final decision is reached, the Committee may choose to contact the Respondent’s references. Such contacts may occur at any time during the RFSQ process, and will be completed without prior awareness of the Firms and/or Teams under consideration.

i) Before a final decision is reached, the Committee may choose to visit examples of the

Respondent’s completed work. Such visits may occur at any time during the RFSQ process, and may or may not include the participation of the Firms and/or Teams under consideration.

j) Based on evaluation of the Statements of Qualifications, the Interviews, and any other pertinent information available to the Committee, a short list of Top ranked Firms and/or Teams deemed to be the most qualified to provide the services required will be ranked in order of preference.

k) Subject to availability of funding, the University then anticipates negotiating a single fixed-fee contract for Pre-Construction Phase Services with the highest-ranked Firm and/or Team, at compensation and with terms which the University determines to be fair and reasonable. In making this decision, the University will take into account the estimated value, the scope, the complexity, and the nature of the professional services to be rendered.

l) If the University is unable to negotiate a satisfactory Agreement with the highest-ranked

Firm and/or Team, at a price and with terms which the University determines to be fair and reasonable, negotiations with that Firm and/or Team will be formally terminated. The University may then undertake negotiations with the next highest-ranked Firm and/or Team in sequence until an Agreement is reached, or determine to reject all submittals and re-solicit for RFSQs, or use another selection process that the University deems prudent.

2. Communications with the University

From the date of issuance by the University of Arizona of this Request for Statement of Qualifications, and until a binding contractual Agreement is executed with a selected Contractor, and all other Respondents have been notified, or until the University rejects all Statements of Qualifications, all communication between any or all of the Firms and/or Teams, or their individual members, and the University shall be formal. Formal communications shall include, but shall not be limited to:

• General inquiries

• Written questions and answers

• Site visits

• Addenda

Please address all inquiries concerning this Request for Statement of Qualifications, this Project, or the selection process in general, ONLY to the University’s Sole Point of contact, as described in the Announcement of Request for Statement of Qualifications as published herein.

No informal communication regarding this Request for Statement of Qualifications or this Project, between any or all of the Firms and/or Teams, or their individual members, and the University, with the exception of the shall occur, shall occur. Informal communications shall include, but shall not be limited to:

• Requests from Respondents soliciting information, comments, speculation, etc.

• Requests from University departments, for information, comments, etc.

Firms/Teams who desire clarification of this RFSQ, or who find discrepancies or omissions, may request an interpretation or additional information from the Sole Point of Contact. The following procedures apply:

• The Firm and/or Team submitting the inquiry shall submit inquiries via the Supply Chain

Management Software (GEP) Discussion forum section

• Interpretation or correction of the RFSQ shall be made only by written addendum issued by the University, which shall be posted on the Supply Chaing Management Software (GEP) where the original Request for Statement of Qualifications is posted

• Inquiries must be received no later or before the due date for questions, reference Schedule of events, in order to be answered

• The University is not responsible for any other explanations or interpretations of this

RFSQ

3. Definition of Respondent

Wherever the word “respondent”, "firm", or “team” is used in this Request for Statement of Qualifications, it shall mean each or any of the persons, firms, partnerships, or corporations, submitting a Statement of Qualifications for performance of the Pre-Construction and Construction Services described by this Request for Statement of Qualifications.

4. Reservation of Rights by the University

The University of Arizona expressly reserves the right to:

• Reject any or all SOQs

• Withhold the award for any reason it may determine

• Terminate the RFSQ process at any time

• Re-issue the RFSQ

• Extend the time frame for submission of the SOQs by announcement on the PDC website where the original RFSQ is posted

• Request more information from any of the Respondents

• Waive or decline to waive irregularities in any SOQ, or in the RFSQ process

• Decline to enter into an Agreement with any of the Respondents

5. Incurring Costs

Any costs incurred by the Respondent in preparation, transmittal, or presentation, of any information or material submitted in response to this Request for Statement of Qualifications, or in response to an invitation to participate in Interviews, shall be borne solely by the

6. Regulations and Pro Forma Agreement

Should this RFSQ result in an Agreement, the Agreement will be subject to all the provisions of the University Procurement Code as issued by the Arizona Board of Regents, with all applicable Arizona Revised Statutes, and will include all the terms, clauses, and conditions required by the University Procurement Code. A copy of the Pro Forma Agreement which will be used for this Project can be found in the Appendix of this Request for Statement of Qualifications.

Submission of a Statement of Qualifications shall constitute unconditional acceptance by the Respondent of all the terms, clauses, and conditions, of this Pro Forma Agreement.

7. Affirmative Action

Any Respondent, in performing services under Agreement with the University of Arizona, shall not discriminate against any worker, employee, applicant, or any member of the public, because of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or other protected category. The University also prohibits retaliation because an individual has engaged in a protected activity.

The Respondent shall incorporate these requirements into all subcontracts entered into with sellers of materials or services, and all labor, or who may perform any such labor or services in connection with the Agreement with the University of Arizona.

8. Disclosure of Data

The Statements of Qualifications shall not be open for public inspection until a binding contractual Agreement is executed with the selected Design Professional, and all other Respondents have been notified, or when the University rejects all Statements of Qualifications.

Submittals in response to this RFSQ may contain data that the Respondent does not want disclosed for any purpose other than evaluation of the SOQ. If so, the Respondent shall clearly identify that the complete SOQ or certain pages of the SOQ are to be restricted. The University assumes no liability for disclosure or use of data, if that disclosure is required by law. Unless a request for confidentiality is made by the Respondent, and concurred with by the University, information submitted in response to this RFSQ may be disclosed in response to a Request for Inspection of Public Records submitted pursuant to applicable Arizona Revised Statutes.

9. Respondents Interested in More Than One Statement of Qualifications

No person, firm, partnership, or corporation, shall be allowed to submit more than one (1) Statement of Qualifications as a Prime Respondent for the same project.

A person, firm, partnership, or corporation, who is included as a sub-consultant to a Prime Respondent, is disqualified from also submitting an SOQ for the project as a Prime Respondent.

A person, firm, partnership, or corporation, shall be allowed to make a sub-consultant submittal to more than one (1) Prime Respondent.

10. Conflict of Interest / Commitment The Respondent’s attention is directed to the provisions of the University of Arizona Conflict of Interest & Commitment Policy, effective October 2001, and revised September 2006, as they may be applicable to each individual Respondent.

11. Return of Statements of Qualifications

Any documents submitted in response to this Request for Statement of Qualifications, or in response to an invitation to participate in Interviews, become the property of the University of Arizona, and will not be returned.

PART 2: APPENDIXES

1. Appendixes and Additional Required Information

Include only the following information in the Appendix. No other required or voluntary materials may be included in the Appendix. This information will be utilized by Search Committee to determine whether the Firm and/or Team satisfies certain technical qualification criteria, and to inform their review of the responses to the scored Evaluation Criteria listed above.

2. Client References

Provide a MINIMUM of three (3) clients where the Respondent has provided similar services of the type and kind required in this solicitation during the past five (5) years, including but not limited to public and private, tier one research institutions of higher education, or other similarly complex organizations. The university may verify all information furnished. At a minimum, include the following project experience for the last five (5) years:

• Project Name, Location – Year Completed.

• Brief project description describing work performed by your firm, result, and work subcontracted, the design professional's project manager who can speak firsthand personal knowledge of the success of each of the projects

• Owner’s name, title, email, and current phone number.

• Describe how the firm maintains quality control in the work performed.

• Provide documented experience in providing the type of services herein, especially related to tier 1 research institutions of higher education or similarly complex university systems

• Additional Client References may be included in the SOQ, at the discretion of the

References will not be scored by the Committee during its initial review of the SOQs; however, they may be used to verify the qualifications, experience, and representations contained in the submissions. Such reference checks may be conducted by telephone, email, or site visits to completed projects by members of the Committee and may occur without prior notice to the Firms and/or Teams under consideration. If reference checks indicate that projects identified in the SOQ were not successfully completed, or that material statements contained in the SOQ are inaccurate or misleading, the Committee may reconvene to reconsider and, if warranted, revise the evaluation scores for the SOQ in question.

3. Professional Licenses and References

The Arizona Revised Statutes require that each entity proposing to perform construction services and construction is properly licensed to perform such services in the State of Arizona, as required by the Registrar of Contractors.

a) All such licenses must be in-place and active no later than ninety (90) days after execution of the Agreement for Construction Manager at Risk Services for this project.

b) If such licenses are currently active, please list the name of the Contractor’s license holder, and provide a copy of the license in the Appendix of the Statement of Qualifications.

c) Provide the name of the firm, and the name, address, and telephone number of an authorized representative, for the Respondent’s regular surety company. Provide written verification from the company of available bonding capacity up to the budgeted construction cost of this project, coincidentally with current and anticipated workloads.

d) Provide the name of the firm, and the name, address, and telephone number of an authorized representative, for the Respondent’s banking and auditing references.

e) The University is not requesting submittal of a Financial Statement at this time, but reserves the right to do so at any time during the Request for Statement of Qualifications process.

This section will not be scored by the Committee, but will be used to determine whether the SOQ is responsive to the requirements of this RFSQ.

Appendix One_ Conflict of Interest Certification Form (Complete and sign)

Failure to provide a valid signature affirming the stipulations required by the Certification shall result in the rejection of the Statement of Qualifications. Signing the Certification with a false statement shall void the SOQ, and may subject the Respondent to legal remedies provided by law.

The undersigned certifies that to the best of his/her knowledge: (check one)

( ) There is no officer or employee of The University of Arizona who has, or whose relative has, a substantial interest in any Contract award subsequent to this RFSQ.

( ) The names of any and all public officers or employees or The University of Arizona who have, or whose relative has, a substantial interest in any contract award subsequent to this RFSQ are identified by name as part of this submittal.

The undersigned certifies that his/her Firm and/or Team: (check one)

( ) IS

( ) IS NOT

currently debarred, suspended, or proposed for debarment by any Federal entity. The undersigned agrees to notify the University of any change in this status, should one occur, until such time as an award has been made under this procurement action.

The undersigned certifies that making the submittal did not involve collusion or other anti-competitive practices. The Respondent has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with this Statement of Qualifications.

(firm)

(individual)

(signature)

(date)

Appendix Two_Project Staffing Matrix (sample)

Percentage of time each key individual will be dedicated to this project, by phase.

Phase Legend:

P Programming C Conceptual Design SD Schematic Design DD Design Development CD Construction Documents BA Bidding and Bid Award CA Construction Administration

% of Time Dedicated To This Project

Role Name P C SD DD CD BA CA

Project Manager

Lead Estimator

Lead Scheduler

Site Superintendent

Medium-Voltage Lead Electricians

Other