RFQu 25_752_001 CM at Risk Mandatory Pre_Subm.pdf
PDF 102 KB Posted
- Solicitation number
- PE-64410-NONST-2025-000000080
- Issued by
- Dekalb County, Georgia
About this file
The document provided is the Meeting Minutes from the Mandatory Pre-Submittal Conference for RFQu No. 25-752-001 CM at Risk for Allgood Elementary School HVAC System Replacement & Renovations, a project managed by the DeKalb County School District (DCSD) in Georgia. The project scope involves the replacement of major building systems and renovations at Allgood Elementary School located at 659 Allgood Road, Stone Mountain, GA 30083. Proposals are due electronically by 2:00 PM on Thursday, September 26, 2024, and must be submitted through the DCSD website using the IONWAVE portal. A mandatory site visit is scheduled for Friday, September 6, 2024, at 9:00 AM. The selection process will be based on the criteria outlined in Section 7.0 of the RFQu, and any contact with DCSD personnel other than the Procurement Manager may result in disqualification. The Construction Management Contract (Appendix M) must be reviewed, and any requested changes must be submitted during the question-and-answer period.
The document also notes that evidence of sufficient bonding capacity to bond $20,000,000.00 must be provided, and the firm will be required to bond on the guaranteed maximum price for the project. Background checks will be performed on each person doing any work on a DCSD campus, at a cost of $45 per person, to be paid by the vendor. The Davis-Bacon Act is not a requirement for this solicitation.
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Text version
RFQu No. 25-752-001 CM at Risk
Allgood ES HVAC System Replacement & Renovations September 5, 2024
DCSD Project No: 201-36 Page 1 of 3
Meeting Minutes
RFQu No. 25-752-001
Project Name: CM at Risk for Allgood Elementary School HVAC System Replacement & Renovations
DCSD Project No: 201-36
Mandatory Pre-Submittal Conference Meeting Pre- Meeting 1 Date Start End Prepared by Company 9/5/2024 10:00 AM 10:18 AM Kehinde Bodunrin DCSD
Purpose Location Mandatory Pre-Submittal Conference for CM at Risk Live Video Chat Allgood ES HVAC System Replacement & Renovations
Attended by the following:
Luke Thompson Ajax Building Company Rachael Bauman Balfour Beatty Construction John Rood Carroll Daniel Kevin Edwards Centennial Contractors Enterprises, Inc Matthew Wilson Centennial Contractors Enterprises, Inc.
Jeff Morrison Control Concepts, LLC Jeff Jordan Construction Works, Inc.
Hunter Letts Evergreen Construction Joseph Arman FH Paschen Merrick Sims MOS, LLC Hannah Murawski NOVA Engineering and Environmental Britt Sutton Parrish Construction Group David Loudermilk Parrish Construction Group Matt Reid Winter Construction Company Tijauna Naylor Smith DCSD Derron Tomlinson DCSD Kehinde Bodunrin DCSD George Harkness DCSD/ACREM
Introduction The DCSD Team and the Program Management Team. Then, the list of names of everyone who registered for the video meeting was called to verify attendance.
Allgood ES HVAC System Replacement & Renovations September 5, 2024
DCSD Project No: 201-36 Page 2 of 3
I. Proposal Requirements
a. Proposals are to be submitted electronically on the DCSD website at https://dekalbschoolsga.ionwave.net/ by 2:00 pm on Thursday, September 26, 2024.
b. Respondents will be required to complete the following steps to successfully submit a proposal electronically:
• Respondents are required to register using the IONWAVE portal and obtain a username and password.
• Respondents will be required to upload all required documents identified under the Response Attachments tab.
• After uploading all required documents, Respondents will need to click "Submit Response" under the Response Submission tab.
• Once all of the required documents have been successfully uploaded, “Submitted” in green will appear next to Response Status.
• Your response has not been successfully submitted if you see the following message next to Response Status: NOT SUBMITTED – To complete your response, you must click ‘Submit Response’ in the Response Submission tab.
• Demonstration of the site was shared with attendees.
II. Form of Contract
a. Construction Management Contract (Appendix M). Vendors were encouraged to have their legal department review the contract. Any request for changes to the contract must be submitted during the question-and-answer period of the solicitation. No changes can be made to the contract after it has been awarded by the DeKalb County Board of Education.
III. Bond Requirements
a. Evidence of sufficient bonding capacity to bond $20,000,000.00 must be provided. The CM must submit a letter from their insurer stating their current bonding capacity for a single job and their aggregate capacity.
b. The firm will be required to bond on the guaranteed maximum price for the Project.
IV. Background Checks
a. Bidders were informed that background checks will be performed on each person doing any work on a DCSD campus. The price of the background checks is $45 per person at the expense of the vendor. The DCSD Department of Public Safety will be performing the background checks.
V. Selection Process
a. See RFQu Section 7.0 for details on the selection criteria.
b. Any contact with any other DCSD personnel or representative other than the Procurement
Manager, or the assigned contact person for this bid, can cause that firm to be disqualified.
VI. Questions and Answers
a. All questions regarding this RFQu and submission requirements must be directed in writing to the Procurement Manager no later than Wednesday, September 11, 2024, at 2:00 PM to the dedicated email address for bid questions. Email: dcsd-op-bidquestion@dekalbschoolsga.org.
https://dekalbschoolsga.ionwave.net/ mailto:dcsd-op-bidquestion@dekalbschoolsga.org
Allgood ES HVAC System Replacement & Renovations September 5, 2024
DCSD Project No: 201-36 Page 3 of 3
b. Final Addendum (if needed) will be issued on Wednesday, September 18, 2024, by 2:00 PM.
VII. Site Visit
a. The Mandatory Site Visits will take place on Friday, September 6, 2024, at 9:00 AM.
Allgood Elementary School
659 Allgood Road Stone Mountain, GA 30083
VIII. Scope of Work
The program management team discussed the scope of work for CM at Risk for Allgood ES HVAC System Replacement & Renovations.
Open Discussion
Q1. Is Davis-Bacon Act required?
A1. No, Davis-Bacon Act is not a requirement for this solicitation.
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