RFQQ K13020 Parenteral Services.pdf

Washington State Department of Corrections

RFQQ K13020 Page 1 of 28

26RP

P

REQUEST FOR QUOTES & QUALIFICATIONS

RFQQ K13020

WASHINGTON STATE

DEPARTMENT OF CORRECTIONS

Parenteral Products, Services and

Equipment

ISSUE DATE: September 08, 2026

BID DUE DATE: October 07, 2026

RFQQ K13020 Page 2 of 28

26RCP

CONTENTS OF THE REQUEST FOR QUOTES & QUALIFICATIONS:

PROJECT TITLE:

1. INTRODUCTION

1.1 PURPOSE

1.2 SCOPE OF WORK

1.3 MINIMUM QUALIFICATIONS

1.4 PERIOD OF PERFORMANCE

1.5 RFQQ CONTENTS

2. GENERAL INFORMATION FOR BIDDERS

2.1 RFQQ COORDINATOR

2.2 SCHEDULE OF PROCUREMENT ACTIVITIES

2.3 PROPRIETARY INFORMATION/PUBLIC DISCLOSURE

2.4 REVISIONS TO THE RFQQ

2.5 RIGHT TO CANCEL

2.6 SMALL BUSINESS AND VETERAN-OWNED BUSINESS PARTICIPATION

2.7 ACCEPTANCE PERIOD

2.8 MOST FAVORABLE TERMS

2.9 INCORPORATION OF BID INTO CONTRACT

2.10 COSTS TO PROPOSE

2.11 NO OBLIGATION TO CONTRACT

2.12 REJECTION OF BIDS

2.13 COMMITMENT OF FUNDS

2.14 ELECTRONIC PAYMENT

3. INSTRUCTIONS TO BIDDERS

3.1 SUBMISSION OF BIDS

3.2 RESPONSIVENESS

3.3 RESPONDING TO REQUIREMENTS

Requirements Responses

3.4 BID CONTENTS

Transmittal Letter

Certifications and Assurances Form

Bidder Profile Form

Managenet Proposal Form

Cost Proposal

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Certification of Bid

Issues List

3.5 VENDOR’S QUESTIONS AND DOC’S RESPONSES

3.6 COMPLAINTS

3.7 DEBRIEFING OF UNSUCCESSFUL BIDDERS

3.8 PROTEST PROCEDURE

4. EVALUATION AND CONTRACT AWARD

4.1 EVALUATION PROCEDURE

4.2 EVALUATION STAGES

Stage 1: Administrative Screening

Stage 2: Evaluation

Stage 3: Oral Presentation & Reference Checks (at DOC’s option) and Determination of the Lowest Responsive and Responsible Bidder

Stage 4: Contract Negotiations & Selection of the Apparent Successful Bidder

4.3 EVALUATION WEIGHTING

4.4 STANDARD EVALUATION AND SCORING ...................... Error! Bookmark not defined.

4.5 RATE PROPOSAL EVALUATION AND SCORING ............ Error! Bookmark not defined.

4.6 ORAL PRESENTATIONS ....................................................... Error! Bookmark not defined.

4.7 REFERENCE CHECKS

4.8 LOWEST RESPONSIVE AND RESPONSIBLE BIDDER

4.9 BEST AND FINAL OFFERS (BAFO)

4.10 AWARD

4.11 DOC NEGOTIATION PROCEDURES

4.12 APPARENT SUCCESSFUL BIDDER (ASB)

4.13 EXECUTION OF CONTRACT AND COMMITMENT OF FUNDS

4.14 WAIVE MINOR ADMINISTRATIVE IRREGULARITIES

4.15 ERRORS IN BID

4.16 NOTIFICATION TO BIDDERS

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STATE OF WASHINGTON

DEPARTMENT OF CORRECTIONS

TUMWATER, WASHINGTON

REQUEST FOR QUOTES & QUALIFICATIONS

RFQQ NO. K13020

If you download this RFQQ from the Washington Electronic Business Solutions (WEBS) website located at https://pr-webs-vendor.des.wa.gov/home.html, you are responsible for either checking the website or sending your name, address, e-mail address, and telephone number to the RFQQ Coordinator in order for your organization to receive any RFQQ amendments or notices.

PROJECT TITLE:

Washington State Department of Corrections (DOC) Parenteral Products, Services and Equipment.

1. INTRODUCTION

1.1 PURPOSE

The Washington State Department of Corrections (DOC) is issuing this RFQQ to solicit bids for Parenteral Products, Services and Equipment. By law, DOC is required to provide medically necessary health care to our incarcerated individuals.

WAC 137-91-010 defines medically necessary as that care determined by DOC to:

• Be consistent with applicable department policies and procedures;

• Be ordered by an authorized department health care provider;

• Not be considered experimental or be lacking in medically recognized professional documentation of efficacy; and

• Not be administered solely for the convenience of the offender or the health care provider.

The DOC Health Plan (HP) defines the health care services that are medically necessary and, therefore, available to its patients.

The DOC Pharmaceutical Management and Formulary Manual (The DOC Formulary) defines the process the DOC Pharmacy and Therapeutics Committee uses to assist practitioners in providing comprehensive, quality, timely and cost-effective care to patients by clearly communicating scientifically sound medication practices and creating the infrastructure necessary to implement these practices system wide. The DOC Formulary includes a listing of medications that are available to DOC patients and a process for requesting use of non-Formulary products.

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The HP allows for the medically necessary provision of parenteral products and services including, but not limited to, anti-infective agents, pain management agents and parenteral nutrition (PN) services as authorized in the DOC Formulary.

The eight (8) facilities capable of providing parenteral administration are:

Airway Heights Corrections Center – Airway Heights, WA Clallam Bay Corrections Center – Clallam Bay, WA Coyote Ridge Corrections Center – Connell, WA Monroe Correctional Complex – Monroe, WA Stafford Creek Corrections Center – Aberdeen, WA Washington Corrections Center – Shelton, WA Washington Corrections Center for Women – Gig Harbor, WA Washington State Penitentiary – Walla Walla, WA

All eight (8) of these Facilities are licensed Health Care Entities (not Long-Term Care facilities) and receive primary pharmaceutical services from an owned central pharmacy. DOC is seeking bids from qualified contractors and seeks to establish contracts with multiple contractors to help to provide medically necessary health care to these individuals. DOC is seeking support from an external vendor for PN services and emergent parenteral products not available within our system for our facilities capable of providing parenteral administration.

1.2 SCOPE OF WORK

A. General Description: At the DEPARTMENT’S request, the successful contractor(s) will prepare and deliver Parenteral Products, Services and Equipment to the ordering facility.

B. Specific Requirements:

PN Products

1. The first bag of any PN prescription shall be delivered to the DEPARTMENT within 24 hours of an order from DOC to contractor;

2. Subsequent routine deliveries of PN bags shall arrive at DOC by 5:00 p.m on the day that the bag is needed to ensure continuity of care;

3. Contractor shall not charge the Department for any PN bag delivered more than 24 hours after it was ordered by DOC;

4. Contractor will deliver PN bags to ensure continuity of care including delivery on weekends and holidays as needed;

5. Each PN bag shall contain enough supplement to maintain a patient for at least 24 hours;

6. Services provided by the successful contractor(s) shall conform to standard industry practices and all rules and regulations applicable to the services performed under the terms of any resulting contract;

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7. Contractor may upon request review patient lab results provided by DOC for PN patients, alter PN composition based upon the lab results if necessary, and then prepare and deliver the modified PN product to DOC;

All other parenteral products including controlled substances

1. The first 24-hour supply of any other prescription parenteral product shall be delivered to the DEPARTMENT within 8 hours of an order from DOC to contractor;

2. Subsequent routine deliveries of parenteral products shall arrive at DOC by 5:00 p.m. on the day that the bag is needed to ensure continuity of care.;

3. Contractor shall not charge the Department for any product delivered more than 24 hours after it was ordered by DOC;

4. Contractor will deliver up to a maximum of a 7-day supply of medication when ordered including, if necessary, on weekends and holidays to ensure continuity of care;

5. Services provided by the successful contractor(s) shall conform to standard industry practices and all rules and regulations applicable to the services performed under the terms of any resulting contract;

6. Contractor may review, upon request, and to the extent available, any applicable lab results, health assessments, or drug utilization review information related to each patient specific order provided by the DOC. Contractor and DOC acknowledge and agree that the DOC’s health services staff will remain responsible for the clinical management of the patient and their response to therapy.

General

1. The successful contractor(s) agrees to accept return of physically or chemically damaged bags or of bags mixed incorrectly. Contractor shall give DOC full credit for the purchase price of any bag so returned.

2. Contractor agrees to deliver a replacement bag to DOC within four (4) hours of notification of a damaged or improperly mixed bag, even if replacement must occur before contractor has recovered the original bag from DOC. Replacement of a damaged or improperly mixed bag within four (4) hours is the only situation wherein DOC may accept sub-contracted services from contractor. Contractor must request advance written approval from DOC before using sub-contractor services. Contractor shall be liable for the acts and omissions of any sub-contractor. In no event shall the existence of the subcontract operate to release or reduce the liability of the contractor to the Department for any breach in the performance of the contractor’s duties. This does not include contracts of employment between the contractor and personnel assigned to work under any resulting contract.

Additionally, the Contractor is responsible for ensuring that all terms, conditions, RFQQ K13020 Page 7 of 28 assurances and certifications set forth in a resulting contract are carried forward to any subcontracts. Contractor and its subcontractors agree not to release, divulge, publish, transfer, sell or otherwise make known to unauthorized persons personal information without the express written consent of the agency or as provided by law.

1.3 MINIMUM QUALIFICATIONS

BIDDERS WHO DO NOT MEET THESE MINIMUM REQUIREMENTS SHALL HAVE THEIR

RESPONSE DEEMED NON-RESPONSIVE AND WILL NOT RECEIVE FURTHER

CONSIDERATION.

Any Bidder submitting a response to this RFQQ must meet the following minimum requirements:

Licensed to do business in the state of Washington prior to start of the contract term.

Have experience preparing and delivering IV solutions and other parenteral products for patients, monitoring patient lab results, and adjusting formulas as needed. [Supported with

References.]

Each of Bidder’s employees who will provide services to the DEPARTMENT must successfully pass a Washington State Patrol NCIC check prior to providing contracted services.

Must be able to provide services to all facilities in the region(s) awarded

1.4 PERIOD OF PERFORMANCE

The initial period of performance of any contract resulting from this RFQQ is expected to begin on November 26, 2026, and end on June 30, 2030. The Department of Corrections reserves the right at its discretion to extend the contract.

1.5 RFQQ CONTENTS

RFQQ K13020

EXHIBIT A – Certification and Assurances

EXHIBIT B – Bidder Profile Form

EXHIBIT C – Management Proposal Form

EXHIBIT D – Cost Proposal Form

EXHIBIT E – Certification of Cost Proposal

EXHIBIT F – Issues List

EXHIBIT G – Contract Model

EXHIBIT G(1) – General Terms and Conditions

EXHIBIT I – DOC Facility Addresses

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2. GENERAL INFORMATION FOR BIDDERS

2.1 RFQQ COORDINATOR

The RFQQ Coordinator is the sole point of contact in DOC for this procurement. Upon receipt of this RFQQ all communication between Bidders and DOC shall be with the following RFQQ

Coordinator:

Name Renee Parker, Contracts Specialist

E-Mail Address docRFQQresponse@doc.wa.gov

Any other communication will be considered unofficial and non-binding on DOC.

Communication directed to anyone other than the RFQQ Coordinator may, at the RFQQ

Coordinator’s discretion, result in disqualification of the Bidder. Bidders are to rely only on written statements issued by the RFQQ Coordinator.

2.2 SCHEDULE OF PROCUREMENT ACTIVITIES

The dates listed below represent the current procurement schedule. DOC reserves the right to change the schedule as needed. Any changes to the schedule prior to Bid due date will be posted electronically on WEBS as an amendment to this solicitation.

Failure to meet any of the required deadlines will result in disqualification from participation in the procurement. All times are local at Tumwater, WA.

RFQQ issued by posting on WEBS

September 08, 2026

RSVP Deadline for Prebid Conference September 22, 2026

4:00 PM

Prebid Conference September 23, 2026

Deadline for RFQQ coordinator to receive vendors’ emailed questions about this RFQQ

September 24, 2026

4:00 PM

Date by which answers to vendors’ written questions will be posted on WEBS as an Amendment to this RFQQ

September 30, 2026

Date by which complaints about this RFQQ must be received October 05, 2026

4:00 PM

Date by which Bids are due by email to RFQQ coordinator October 07, 2026

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Selection of Successful Bidders who will move on to the Oral Presentation stage

October 16, 2026

Oral Presentations & Reference Checks (optional at DOC’s discretion)

October 21, 2026

Selection of the "Lowest Responsive and Responsible Bidder" October 22, 2026

Complete Contract Negotiations October 28, 2026

Notification of the “Apparent Successful Bidder”

October 29, 2026

Deadline for debriefing requests (note that a debriefing is a prerequisite for submitting a protest)

November 03, 2026

Deadline for Bidder protests

November 10, 2026

Date by which the DOC must respond to a protest

November 24, 2026

Contract execution

November 26, 2026

2.3 PROPRIETARY INFORMATION/PUBLIC DISCLOSURE

Materials submitted in response to this competitive solicitation shall become the property of

DOC.

DOC is subject to the Public Records Act (chapter 42.56 RCW). All Bids received shall remain confidential until announcement of the Apparent Successful Bidder; thereafter, the Bids shall be deemed public records as defined in the Public Records Act.

Any information contained in the Bid that is proprietary or confidential must be clearly designated. Each page claimed to be exempt from disclosure must reference the specific basis claimed under Chapter 42.56 RCW, the Public Records Act or other state or federal law that provides for the nondisclosure of your Bid information. Any portion which you claim to be proprietary, confidential, or exempt from disclosure must be clearly identified by the word

“Proprietary” or “Confidential” printed on the lower right-hand corner of the page. Marking of the entire Bid or entire sections of the Bid as proprietary or confidential will not be accepted nor honored. Marking of the Rate Proposal as proprietary or confidential will be neither accepted nor honored. Any attempts to restrict disclosure through use of footers on every page and/or statements restricting disclosure will not be honored and may subject Bidder to disqualification.

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To the extent consistent with Chapter 42.56 RCW, the Public Records Act, DOC shall maintain the confidentiality of Bidder’s information marked confidential or proprietary. If a request is made to view Bidder’s confidential or proprietary information, DOC will notify Bidder of the request and of the date that the records will be released to the requester unless Bidder obtains a court order enjoining that disclosure or the requester and Bidder reach an agreement on the extent of such disclosure, which agreement will be forwarded to DOC by the requester prior to DOC’s date for the proposed disclosure. If Bidder fails to obtain the requester’s agreement or a court order enjoining disclosure, DOC will release the requested information on the date specified.

A charge will be made for copying and shipping, as outlined in RCW 42.56. Requests for records pursuant to the Public Records Act must be submitted to DOC’s Public Records Officer

(DOCPublicDisclosureUnit@doc.wa.gov).

2.4 REVISIONS TO THE RFQQ

In the event it becomes necessary to revise any part of this RFQQ, addenda will be provided via e-mail to all Bidders who have provided their contact information to the RFQQ

Coordinator. In addition, addenda will be published on WEBS. Questions and answers and any other pertinent information shall be considered an addendum to the RFQQ and also placed on WEBS. If the Bidder downloaded this RFQQ from WEBS, located at https://pr-webs-vendor.des.wa.gov/home.html, it is incumbent upon Bidder to either check the above-listed website or to notify the RFQQ Coordinator of Bidder’s interest in receiving any revisions via e-mail.

2.5 RIGHT TO CANCEL

DOC reserves the right to cancel or reissue this RFQQ, in whole or in part, at any time without obligation or liability. If DOC determines that one or more Bidders did not comply with the requirements of a particular Stage of the procurement, DOC reserves the right to cancel that

Stage and/or all affected Stages, and require all Bidders to re-perform the Stage or affected

Stages.

2.6 SMALL BUSINESS AND VETERAN-OWNED BUSINESS PARTICIPATION

In accordance with Washington law, encourages small and diverse businesses to compete for

RFQQ K13020 Page 11 of 28 and participate in state procurements as contractors and as subcontractors to awarded bidders.

See, e.g., RCW 39.19 (OMWBE certified businesses); RCW 43.60A.200 (WDVA certified veteran-owned businesses); and RCW 39.26.005 (Washington small businesses). In support of the state’s economic goals and to support a diverse supplier pool, DOC has established the following voluntary numerical goals for DOC’s Competitive Solicitations:

Ten percent (10%) Minority-Owned Businesses certified by the Washington

State Office of Minority and Women’s Business Enterprises (OMWBE);

Six percent (6%) Women-Owned Businesses certified by the Washington State

Office of Minority and Women’s Business Enterprises (OMWBE);

Five percent (5%) Veteran-Owned Businesses certified by the Washington State

Department of Veterans Affairs (WDVA); and

Twenty-Five percent (25%) Washington Small Businesses, five percent (5%) of which are microbusinesses or Mini businesses as defined in RCW 39.26.010(16) and (17).

Achievement of these goals is encouraged whether directly or through subcontractors.

OMWBE Certification. Bidders may contact the Washington State Office of Minority and Women’s Business Enterprises (OMWBE) regarding information on Minority-

Owned and Women-Owned certified firms, state and federal certification programs, or to become certified. OMWBE can be reached by telephone, 866-208-1064, or through their website at OMWBE. OMWBE-Certified firms may provide their certification information on EXHIBIT B, Bidder Profile Form.

WDVA Certification. Bidders may contact the Washington State Department of

Veterans’ Affairs (WDVA) for information regarding Certified Veteran-Owned businesses or to become a Certified Veteran-Owned Business. The WDVA can be reached by telephone, (360) 725-2169, or through their website at WDVA. The qualification requirements to be a Certified Veteran-Owned Business are set forth in

EXHIBIT A, Certifications and Assurances.

Washington Small Businesses. Bidders may contact DOC about small and diverse business inclusion and qualification as a Washington Small Business. If you qualify as a Washington Small Business, identify yourself as such in WEBS. Call WEBS Customer

Service at 360-902-7400. The qualification requirements to self-certify as a Washington

Small Business are set forth in EXHIBIT A, Certifications and Assurances.

2.7 ACCEPTANCE PERIOD

Bids must provide 150 days for acceptance by DOC from the due date for the receipt of Bids.

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2.8 MOST FAVORABLE TERMS

DOC reserves the right to make an award without further discussion of the Bid submitted.

Therefore, the Bid should be submitted initially on the most favorable terms that the Bidder can propose. DOC reserves the right to contact a Bidder for clarification of its Bid during the evaluation process. In addition, if the Bidder is selected as the Lowest Responsive and

Responsible Bidder, DOC reserves the right to enter into contract negotiations with the Lowest

Responsive and Responsible Bidder, which may include discussion regarding the terms of the

Bid.

DOC reserves the right to negotiate with the next highest ranked Bidder and to contract with that Bidder if a contract is not signed by the Lowest Responsive and Responsible Bidder within ten (10) business days after a Contract is presented by DOC.

2.9 INCORPORATION OF BID INTO CONTRACT

This RFQQ document (including any addenda and amendments), Bidder’s Bid (including any submissions made by Bidder to DOC after the Bid is submitted), electronic recordings of the oral presentation and the presentation materials, and any commitments made by the Bidder at the oral presentation (if any) will become part of the representations and warranties of Bidder in the Contract and will be incorporated into and become attached to the Contract.

Bidders cannot treat the Bid as a “marketing” document, as it will become part of the contractual commitment of the Bidder. Bidders’ subject matter experts, project team, technical staff, and others, as appropriate, must be involved to ensure that all responses in the Bidder’s

Bid are accurate, and can support the representations and warranties reflected in the Contract that are part of this RFQQ.

Any disclaimer or other language contained in a Bid that differs from the requirements described in this section will be disregarded by DOC and deemed to have no force or effect. If

Bidder rejects the incorporation of any of the above materials into the resulting Contract, DOC will disqualify Bidder.

2.10 COSTS TO PROPOSE

DOC will not be liable to the Bidder for any costs related to responding to this RFQQ.

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2.11 NO OBLIGATION TO CONTRACT

This RFQQ does not obligate the state of Washington or DOC to contract for goods or services specified herein.

2.12 REJECTION OF BIDS

DOC reserves the right at its sole discretion to reject any and all Bids received without penalty and not to issue a contract as a result of this RFQQ.

2.13 COMMITMENT OF FUNDS

The Secretary of DOC or delegate are the only individuals who may legally commit DOC to the expenditure of funds for a contract resulting from this RFQQ. No costs chargeable to the proposed Contract may be incurred before receipt of a fully executed contract. No payments in advance or in anticipation of services to be provided under this contract shall be made by

DOC.

2.14 ELECTRONIC PAYMENT

DOC prefers to utilize electronic payment via ProviderOne in its transactions. The successful contractor(s) will be provided instructions with the contract to authorize such payment method.

3. INSTRUCTIONS TO BIDDERS

3.1 SUBMISSION OF BIDS

Bids may be submitted by email only. Late Bids will not be accepted and will be automatically disqualified from further consideration.

The Bid is to be sent to the RFQQ Coordinator, who is DOC’s sole point of contact for this procurement, at the email address noted in Section 2.1. The Bid must be received by DOC no later than 4:00 P.M. PST, on October 07, 2026.

3.2 RESPONSIVENESS

All Bids will be reviewed by the RFQQ Coordinator to determine compliance with administrative requirements and instructions specified in this RFQQ. Failure to comply with

RFQQ K13020 Page 14 of 28 any part of the RFQQ may result in rejection of the Bid as non-responsive. DOC, however, reserves the right, at its sole discretion, to waive minor administrative irregularities.

Bids must respond to the procurement requirements. Do not respond by referring to material presented elsewhere. The Bid must be complete and must stand on its own merits. All Bids and any accompanying documentation become the property of DOC and will not be returned.

3.3 RESPONDING TO REQUIREMENTS

Requirements Responses

The Bidder must provide clear, concise, direct, detailed and specific responses to each item. Except where explicitly requested, do not submit marketing materials, white papers, brochures, customer testimonials, product or cut sheets, or other pre-printed materials in response to the requirements. Any such references will be disregarded by

DOC. For requirements that state: “Describe …,” “Describe how . . .,” “Explain . . .,” or similar open-ended references, Bidder must respond with information as to how

Bidder’s solution specifically meets the unique requirements or needs or solves the described problem.

Failure to provide any requested information in the prescribed format may result in disqualification of the Bidder. However, Bidders are allowed to make changes to a response form’s font types, font sizes, page orientation, headers and/or footers, and spacing.

Figures and tables must be numbered and referenced in the text of the Bid by that number. Foldouts containing charts, spreadsheets and oversize exhibits are permissible.

The Bidder must respond to each requirement. If a requirement cannot be/is not met by

Bidders’ Bid, bidder must explicitly state that it does not meet the requirement. Leaving any requirements blank, without any response, will result in a DOC evaluation of “Fail” for the requirement. A failure evaluation may cause the entire response to be eliminated from consideration. A failure evaluation will not automatically be a basis for disqualification if a Bidder provides a response that it believes complies with the requirement, but that DOC determines either partially meets or does not meet the requirement. DOC reserves the right to discuss with the Bidder how the proposed solution can meet or better meet DOC’s requirement.

The Bidder should include information in its response that is critical to service delivery and provide competitive advantage. DOC does not desire highly conceptual responses.

DOC desires responses that are brief, clear, and directly address the specific requirement.

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The Bidder must respond to requirements by providing the Bidder’s response as directed by the requirements document. The explanations in the Bidder’s Response will only be reviewed by DOC for evaluation purposes, and will not operate to diminish the assurances provided elsewhere in the Bid. DOC reserves the right, in its sole discretion, to remove or require the removal of any or all the explanations in the Bidder’s Response when incorporating the response into the Contract documents. Any information set forth in the Bidder’s Response that identifies how Bidder intends to meet a requirement or references optional ways or means by which Bidder may approach or address a requirement will not affect Bidder’s obligation to meet the requirement.

The Bidder has an opportunity to ask questions and seek clarifications of DOC requirements prior to the submission of the Bid. Accordingly, DOC reserves the right to disregard any assumption or qualification in the Bid and score the response based on our intended meaning of the requirement.

Any indication that a requirement “can be,” “could be,” or “may be” (or similar phrases) addressed using an option or approach shall nonetheless mean that Bidder can satisfy the applicable requirement.

3.4 BID CONTENTS

This section describes what is required in the Bid to be complete. Failure to comply with these requirements will result in disqualification of a Bid as non-responsive. Bids must provide information in the same order as presented below and with the same headings. This will not only be helpful to the evaluators of the Bid, but should assist the Bidder in preparing a thorough response.

The Bid must include the following documents in the following order:

1. Transmittal Letter;

2. Certifications and Assurances (EXHIBIT A);

3. Bidder Profile (EXHIBIT B);

4. Management Proposal Form (EXHIBIT C);

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5. Cost Proposal Form (EXHIBIT D);

6. Certification of Bid (EXHIBIT E);

7. Issues List (EXHIBIT F);

Transmittal Letter

The Transmittal Letter must:

1. Be addressed to the DOC RFQQ Coordinator identified in Section 2.1.

2. Be submitted on the Bidder’s official business letterhead stationery.

3. Be signed and dated by a corporate officer, principal, manager, partner or other individual representative of the Bidder with the authorization to legally bind the

Bidder.

4. Contain the following items in the following order:

a. An itemization of all materials and enclosures provided within the Bidder’s Bid.

Identification of all page numbers and Sections of the Bidder’s Bid that are marked as containing Confidential or Proprietary Data, with a statement of the basis for each claim of exemption or the particular exception from disclosure upon which the Bidder is making the claim.

Certifications and Assurances Form

The Certifications and Assurances form (EXHIBIT A) must be completed, signed, and submitted with the Bid.

Bidder Profile Form

The intent of the Bidder Profile Form (EXHIBIT B) is to collect information that will assist

DOC in understanding the Bidder’s business.

Management Proposal Form

The Bidder must complete and include the Management Proposal Form (EXHIBIT C).

Bidder must provide detailed responses to each element of the Management Proposal Form, RFQQ K13020 Page 17 of 28 address the Bidder’s structure, internal/ external controls, staff qualifications and experience, Bidder expertise, and references required for this Project, and explain why they are the best qualified for the Project.

Cost Proposal Bidder must submit pricing by completing the Cost Proposal Form (EXHIBIT D).

TPN and PPN Services

Bidder’s cost proposal must provide the total cost for each mixture/ service by each HCPCS code. The cost must be broken out between the bag and other costs if any (e.g., per diem rates). Under no circumstances will DOC pay a cost greater than the total cost identified in this RFQQ.

Total cost shall be inclusive and factor in all personnel, materials, administrative, and delivery costs, as well as any other expenses necessary for Bidder to accomplish the tasks and to produce the deliverables required under this RFQQ. Bidder’s cost proposal must indicate any discounts available to the DEPARTMENT and the amount of any such discounts. Discounts may include, but are not limited to, savings for:

purchase of more than one (1) PN bag at a time;

for less urgent deliveries allowing delivery within 48 instead of 24 hours;

prompt payment

The total cost proposed by the successful bidder(s) must remain in effect throughout the entire initial two-year contract term. If renewed past the initial 2-year term, DOC may consider a cost escalation increase as identified in the Cost Proposal form (EXHIBIT D).

DOC will not review or consider any Bidder cost or pricing information in any other portion of the Bid.

All other IV products, including controlled substances:

Bidder’s cost proposal must include the total cost for each by each HCPCS code with a specified minimum timeframe that shall be inclusive and factor in all personnel, materials, equipment, administrative, and delivery costs, as well as any other expenses necessary for

Bidder to accomplish the tasks and to produce the deliverables required under this RFQQ

(e.g. per-diem rate). Additionally, the Bidder will propose a prescription and intravenous medication rate (e.g., AWP minus X%) for each IV product provided. For these products the bidder should also include rates for available related equipment such as self-administration equipment. The cost proposal must also indicate any discounts available to the DEPARTMENT and the amount of any such discounts. Discounts may include, but are not limited to, savings for:

purchase of more than one bag at a time;

RFQQ K13020 Page 18 of 28 for less urgent deliveries allowing delivery within 48 instead of 24 hours;

prompt payment

The total cost must remain in effect throughout the entire initial two-year contract term. If renewed past the initial 2-year term, DOC may consider a cost escalation increase as identified in the Cost Proposal form (EXHIBIT D). DOC will not review or consider any

Bidder cost or pricing information in any other portion of the Bid.

Certification of Bid

The Certification of Bid (EXHIBIT E) must be completed, signed, and submitted with the Bid.

Issues List

The Bidder must complete and include an Issues List as described in this section using

EXHIBIT F. If Bidder has no concerns, exceptions, or objections to any of the terms or conditions contained in the Contract documents provided in this RFQQ the Bidder must state so on the form.

Issues, concerns, exceptions, or objections to any of the terms or conditions contained in the

Contract Model (EXHIBIT G) and/or General Terms & Conditions (EXHIBIT G(1)) must be documented by the Bidder in the Issues List. The Issues List response must set out by section or paragraph a description of each issue, concern, exception, and/or objection. EXHIBIT F, Issues List, sets forth the Issues List template to be used for the response. An Issues List must be provided for the Contract Model and the General Terms and Conditions. Bidders will need to submit the Issues List on behalf of their Subcontractors.

In completing the Issues List, Bidder must describe, in business terms and not in proposed

Contract or legal language, the issue, concern, exception or objection it has and then propose a compromise that is reasonable in light of the commitment being sought by DOC. The

Issues List must provide the reason or rationale supporting the issue, concern, exception, or objection. Simply stating that a paragraph is "not acceptable" or supplying proposed

Contract terms without describing (in business language) the reason or rationale will be considered non-responsive. If the Issues List fails to identify a particular term or condition, the term or condition will be deemed accepted, and DOC will not negotiate further changes to such paragraphs or sections. The Issues List provided to DOC must be attached to

Bidder’s Bid in an unrestricted, editable Microsoft Word format.

DOC reserves the right to discuss the Issues List with the Bidders and applicable

Subcontractors and require Bidders to clarify and supplement the Issues List at any time

RFQQ K13020 Page 19 of 28 during the evaluation process. Any changes to the Issues List will require Bidder to clarify, revise, and resubmit the Issues List.

Contract Model and General Terms & Conditions The Lowest Responsive and Responsible Bidder will be expected to enter into a Contract containing Terms and Conditions that are substantially the same as those found in the Contract

Model attached as EXHIBIT G and the General Terms and Conditions attached as EXHIBIT G(1).

In no event is a Bidder to submit its own standard contract terms and conditions in response to this solicitation. The Bidder may use the Issues List to submit exceptions to the contract documents. DOC will review requested exceptions and accept or reject the same at its sole discretion. Such exceptions will be reviewed and negotiated after selection of the Lowest

Responsive and Responsible Bidder (LRRB). If the Bidder and DOC are unable to reach agreement on the terms of the Contract within ten (10) business days after the Contract is presented to the LRRB for signature, Bidder may be disqualified from the award under this

RFQQ

3.5 VENDOR’S QUESTIONS AND DOC’S RESPONSES

Vendors may submit written questions and requests for clarification pertaining to this RFQQ to the RFQQ coordinator identified in Section 2.1.

Vendor's questions must be in writing and sent by email. Questions received after the deadline date stated in the Schedule of Procurement Activities (Section 2.2) will not be answered. DOC will attempt to answer all questions received provided that they are received by DOC before the deadline.

The basic content of all vendor’s questions and DOC's responses to the questions, will be published on the Washington Electronic Business Solutions (WEBS) web site at: https://pr-webs-vendor.des.wa.gov/home.html and sent via email to each vendor. Authors of questions will not be identified in this published document.

DOC's response as set forth in the published vendor's questions shall take precedence over the

RFQQ if a conflict exists between the two documents.

The only official responses of DOC with regard to vendor's questions will be those stated in writing from the RFQQ Coordinator.

RFQQ K13020 Page 20 of 28

3.6 COMPLAINTS

Vendors may submit a complaint by email to the RFQQ Coordinator by the complaint deadline identified in Section 2.2. The purpose of the complaint process is to settle unresolved vendor issues or concerns that either were not or could not be resolved during the question and answer period. Vendors are expected to raise any issues they have concerning the RFQQ early in the

RFQQ process. If a vendor believes the RFQQ unnecessarily restricts competition, contains inadequate or insufficient requirements, or utilizes an evaluation process that is unfair or flawed, the Bidder may submit a formal written complaint to the RFQQ Coordinator. The complaint process allows vendors to focus on the solicitation requirements and evaluation process and raise issues with these processes early enough to allow DOC to correct a problem before bids are submitted and time expended on evaluations. DOC’s Contracts Administrator will review the complaint and during this time the solicitation process may continue. If DOC does not find merit in the complaint, no further action will be taken. If DOC finds merit with the complaint DOC may take steps to intervene, such as requiring modification of solicitation requirements, modification of the schedule, or withdrawal of the RFQQ. The response to complaints, including any changes to the solicitation, will be posted on WEBS. The resulting decision is final with no further administrative appeal available. A complaint may not be raised again during the protest period.

3.7 DEBRIEFING OF UNSUCCESSFUL BIDDERS

Upon request, a debriefing conference will be scheduled with an unsuccessful Bidder. The request for a debriefing conference must be received by the RFQQ Coordinator within three

(3) business days after the date on which the Bidder is notified of the Apparent Successful

Bidder. The debriefing must be held within three (3) business days of the Bidder’s request.

Discussion at a Debriefing conference is limited to a critique of the requesting Bidder’s Bid.

Comparisons between Bids or evaluation of other Bids is not allowed. Debriefing conferences will be conducted by telephone and scheduled for a maximum of 30 minutes.

3.8 PROTEST PROCEDURE

This procedure is available to Bidders who submitted a response to this procurement document and who have participated in a debriefing conference. Upon completing the debriefing conference, the Bidder is allowed five (5) business days to file a protest of the procurement with the RFQQ Coordinator. Protests may be submitted by email, but should be followed by a signed original sent by mail.

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Bidders protesting this procurement shall follow the procedures described below. Protests that do not follow these procedures shall not be considered. This protest procedure constitutes the sole administrative remedy available to Bidders under this procurement.

All protests must be in writing and signed by the protesting party or an authorized Agent. The protest must state the grounds for the protest with specific facts and complete statements of the action(s) being protested. A description of the relief or corrective action being requested should also be included. All protests shall be addressed to the RFQQ Coordinator.

Only protests stipulating an issue of fact concerning the following subjects shall be considered:

A matter of bias, discrimination, or conflict of interest on the part of an evaluator;

Errors in computing the score, if any;

Non-compliance with procedures described in the procurement document or DOC policy.

Protests not based on procedural matters will not be considered. Protests will be rejected as without merit if they address issues such as: 1) an evaluator’s professional judgment on the quality of a Bid, or 2) DOC’s assessment of its own needs or requirements.

Upon receipt of a protest, a protest review will be held by DOC. The DOC Contracts

Administrator or an employee delegated by the Contracts Administrator who was not involved in the procurement will consider the record and all available facts and issue a decision within five (5) business days of receipt of the protest. If additional time is required, the protesting party will be notified of the delay.

In the event a protest may affect the interest of another Bidder that submitted a Bid, such Bidder will be given an opportunity to submit its views and any relevant information on the protest to the RFQQ Coordinator.

The final determination of the protest shall:

Find the protest lacking in merit and uphold DOC’s action; or

Find only technical or harmless errors in DOC’s acquisition process and determine the

DOC to be in substantial compliance and reject the protest; or

Find merit in the protest and provide DOC options which may include:

–Correct the errors and re-evaluate all Bids, and/or

–Reissue the solicitation document and begin a new process, or

RFQQ K13020 Page 22 of 28

–Make other findings and determine other courses of action as appropriate.

If DOC determines that the protest is without merit, DOC will enter into a Contract with the

Apparent Successful Bidder. If the protest is determined to have merit, one of the alternatives noted in the preceding paragraph will be taken.

All protests shall be sent to the Contracts Administrator:

Contracts Administrator Department of Corrections Contracts and Legal Affairs PO Box 41114 Olympia, WA 98504-1114

4. EVALUATION AND CONTRACT AWARD

ALL ADMINISTRATIVE REQUIREMENTS MUST BE MET IN ORDER TO BE EVALUATED.

4.1 EVALUATION PROCEDURE

Responsive Bids will be evaluated strictly in accordance with the requirements stated in this solicitation and any addenda issued. The evaluation of Bids shall be accomplished by an evaluation team, to be designated by DOC, which will determine the best Bid for DOC.

DOC will evaluate Bids in a structured, four stage approach. For each stage, the assigned evaluation team will select which Bidder(s) may proceed to the next stage based on the evaluation approach.

4.2 EVALUATION STAGES

Stage 1: Administrative Screening

Bids will be reviewed by the RFQQ Coordinator to determine, on a pass/fail basis, compliance with administrative requirements as specified in Section 3, Instructions to Bidders, and the

Certification of Bid (EXHIBIT E). The evaluation team will only evaluate Bids meeting these requirements.

Stage 2: Evaluation

The DOC Evaluation Team will evaluate the submitted materials. The DOC Evaluation Team will take into consideration the overall evaluation, the Bidder Profile, management proposal, the Issues List, the rate proposal, and references when selecting the participants for Stage 3.

There is no set number of Bidders who will advance to Stage 3. The RFQQ Coordinator will

RFQQ K13020 Page 23 of 28 notify Bidders whether or not their Bid is moving forward to the next stage. Bidders who do not initially move to the next stage may later be invited to move forward.

Stage 3: Oral Presentation & Reference Checks (at DOC’s option) and

Determination of the Lowest Responsive and Responsible Bidder(s) DOC may, at its option, ask select Bidders to participate in an oral presentation.

DOC will identify one or more Bidder(s) as the Lowest Responsive and Responsible Bidder(s)

(LRRB) to participate in Stage 4 based on the overall assessment of the Bidders.

Stage 4: Contract Negotiations & Selection of the Apparent Successful Bidder(s)

In this Stage DOC will undertake contract negotiations with the LRRB. Upon successful contract negotiation DOC will announce the Apparent Successful Bidder(s) who will be asked to sign the contract documents.

4.3 EVALUATION APPROACH

The evaluation team will rank Bidders based on the bid documents and responses to the RFQQ requirements. In evaluating Bidders, DOC will consider all elements of the RFQQ.

The bids will not be scored. DOC has the following preferences:

Ability to serve the most regions at the most favorable terms;

Competitive pricing;

Experienced vendors who understand the business;

vendors with strong references;

The evaluation team will determine an overall ranking and a regional ranking.

DOC may, at its discretion, award to more than one vendor to potentially address gaps or other concerns in a region.

4.4 COST PROPOSAL EVALUATION

The Bidder’s Cost Proposal will be evaluated and incorporated into the overall consideration for each Bidder’s ranking.

4.5 REFERENCE CHECKS

Reference checks of Bidders and their subcontractors will be conducted at DOC’s discretion during Stage 3.

Each Reference Check will receive a PASS or FAIL Score. DOC reserves the right to disqualify a Bid and withdraw it from consideration if a Bidder receives a FAIL score.

RFQQ K13020 Page 24 of 28

4.6 LOWEST RESPONSIVE AND RESPONSIBLE BIDDER

Based upon the activities in Stage 3 and consistent with RCW 39.26.160, DOC will make a determination of the Lowest Responsive and Responsible Bidder(s) who will advance to Stage

4. There can be more than one Lowest Responsive and Responsible Bidder(s).

In Stage 4, DOC will undertake negotiations with the Lowest Responsive and Responsible

Bidder(s) to determine final Contract terms, and to determine if the Bid may be improved in terms of best value to DOC.

At the successful conclusion of negotiations with the Lowest Responsive and Responsible

Bidder(s) DOC will require that Bidder to submit a signed Contract.

If, after a reasonable period of time, DOC cannot reach agreement on acceptable Contract terms with the Lowest Responsive and Responsible Bidder, DOC may suspend negotiations and undertake negotiations with the next Lowest Responsive and Responsible Bidder as determined by the evaluations in all Stages. Alternatively DOC may request Best and Final

Offers (BAFOs) from all Responsive and Responsible Bidders, or cancel the procurement.

4.7 BEST AND FINAL OFFERS (BAFO)

Once a Bid has been submitted, Bidders will not be allowed to make material changes to those

Bids unless they receive a request for a BAFO from DOC. The circumstances under which a

BAFO may be requested are described in this section.

At any time after the completion of Stage 2, DOC may notify all remaining Responsive and

Responsible Bidders that DOC will require them to submit BAFOs. The notice will be in writing and will set a specific time and date certain by which the BAFO must be submitted to DOC.

The BAFO notice may set additional conditions and requirements for the submission of the

BAFO. The notice will advise Bidders that the BAFO shall be in writing. The BAFO Notice will be posted on WEBS. Prior to the closing date for the submission of BAFOs DOC may, at DOC’s discretion, engage in discussion with all remaining Responsive and Responsible Bidders regarding how Bidders can make their Bids more responsive to the selection criteria in the

RFQQ. All Bidders shall be accorded fair and equal treatment with respect to any opportunity for discussion and revision of Bids, and such revisions may be permitted after submissions and prior to award for the purpose of obtaining BAFOs. In conducting discussions, there shall be no disclosure of any information derived from Bids submitted by competing Bidders.

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Evaluation of BAFOs and selection of a Successful Bidder will be based upon the evaluation criteria set out in the RFQQ. Terms proposed as part of a BAFO must be substantially in accordance with the terms requested in this RFQQ and may not materially alter the requirements of the RFQQ.

At the conclusion of negotiations with the Lowest Responsive and Responsible Bidder DOC will require that Bidder to submit a signed Contract as a BAFO pending acceptance.

4.8 AWARD

DOC, at its discretion, may award up to three (3) Bidder(s) for each region. It is possible that a

Bidder may not be awarded all regions bid on. Any Contract resulting from this RFQQ will be awarded to the Lowest Responsive and Responsible Bidder(s) whose Bid, in the sole opinion of DOC, offers the greatest benefit to DOC. The decision will be based on consideration of the total best value, including, but not limited to, the responsiveness of the Bid to the requirements as set forth in the RFQQ, the competence and responsibility of the Bidder, quality of service, breadth and depth of offering, the strength and form of contractual commitments made by

Bidder to DOC and total cost. In making an award DOC may consider:

1. The relative ability, capacity, and skill of the Bidder to perform the Contract and provide the products/services required.

2. Whether the Bidder can provide the products/services within the time specified.

3. The character, integrity, reputation, judgment, experience, and efficiency of the Bidder.

4. The quality of performance of previous contracts or services including previous and existing compliance by the Bidder with laws relating to the Contract or services, and vendor expertise with engagements of similar scope and complexity.

5. The extent to which the Bid satisfies the needs of DOC as specified in the RFQQ documents, including: (a) the relative quality of the product or service proposed by the Bidder; (b) quality and effectiveness of the proposed business solution and approach; and (c) innovative use of current technologies.

6. The cost of the Bid to the state, including: (a) projected internal cost to DOC; and (b) the extent to which the Bid provides competitive pricing, economies, and efficiencies.

7. The strength and form of contractual commitments made by Bidder to DOC and the willingness to conform to the contractual terms as proposed in the RFQQ.

RFQQ K13020 Page 26 of 28

8. Whether the Bid encourages diverse contractor participation.

9. Whether the Bid considers human health and environmental impacts.

DOC reserves the right to award multiple contracts to the Bidder(s) whose Bid is deemed to be in the best interest of DOC and the state of Washington. Hence, the lowest bid may not be awarded the contract.

DOC will notify the Apparent Successful Bidder(s) of its selection in writing, and will also announce the Apparent Successful Bidder(s) on Washington’s Electronic Business Solution

(WEBS), https://pr-webs-vendor.des.wa.gov/. Bidders whose Bids were not selected for award will be notified separately by email from the RFQQ…