RFQQ 4891 ETS UWM Responses.pdf

UW Medicine RFQQ 4891 Endomechanical, Trocar and Suture (ETS)

Bidder's questions due Friday, December 20, 2024 by 12:00 PM Pacific Time

UWM answers to Bidder's questions due Friday, January 3, 2025 by 5:00 PM Pacific Time

No. Category Questions UWM Responses 1 Award In reference to Section 1.3.4 - If Contract(s) resulting from this solicitation will be designated as “optional”, how does UWM guarantee a sole source award?

Section 1.3.4 specifies that while a primary contract will be awarded, any resulting secondary contracts are optional and may be utilized at the discretion of the hospital needs.

2 Award In reference to Section 6 - Is it intended that all products awarded will be on the same contract?

The intent is to support the award with one contract covering for the three categories. This approach may be subject to modification during the award process per the business need.

3 Bid In reference to Section 4.1 - How does UWM propose vendors should bid: all together or as separate categories? Bidders to use the Attachment C Excel Template for Submitting Pricing Proposal provided to input pricing bids related to ETS categories.

4 Bid In reference to Section 4.1.c. - Is UWM asking Bidders who wish to include these categories in their bid to incorporate them into the 80% tier along with the rest of the products in the bid?

Bidders are required to submit the ETS bids using the Attachment C template, ensuring all relevant cross-references are included. If a Bidder wishes to submit bids for additional categories, these must be provided on a separate tab, clearly labeled, and should reference any applicable value-added pricing programs that impact the pricing of the ETS pricing bids.

Proposed value added items outside the ETS category will not be subject to the 80% compliance requirement.

5 Bid In reference Exhibit C Response Template - Can UWM explain the structure provided and how bids will be evaluated for Bidders that do not carry a full line of products? Is UWM requesting all products listed in this RFQQ be under the same compliance threshold?

The ETS bids must be submitted using the Attachment C template. Bidders are required to complete only the sections applicable to their offerings, ensuring appropriate cross-references are included. The three categories outlined in the RFQQ are subject to the same compliance threshold of 80%.

6 Bid In addition to the required Bid Options requested by UWM - (1) Sole Source 80% MS and (2) Access Price - can Bidders also include additional categories / bundle options to maximize the value proposition offer for UWM?

Yes, please see Section 4.1.c.

7 Evaluation In reference to Section 2.21 - Will UWM be evaluating product categories independently to ensure that compliance in one category is unaffected by purchases in another category?

Section 2.21 refers to the Complaint Procedure.

8 Format In reference to Sections 2.7.1.1 and 2.7.5.3 - Can UWM confirm that Attachment A and Attachment B will be in PDF format due to the need for signatures, and that redlines for Terms and Conditions will be in Word document format to enable track changes? These two documents cannot be combined due to the different file formats. Please confirm that UWM are comfortable with a three-document submission (Word document, PDF, and Excel Spreadsheet).

Yes.

9 Format Does UWM have a preference for proposals to be on Vizient paper or Local Agreement? Yes, UW Medicine template - Local Agreement.

10 Process Is UWM using a Vizient Consultant throughout the RFQQ process? Yes.

11 Process As it pertains to the “Quiet Period,” are Representatives still allowed onsite to support cases in other non-RFQQ categories? Should

Representatives be asked by staff to support a case that includes an RFQQ category, can they still support the case as long as they do not discuss/communicate anything related to the RFQQ itself?

The Quiet Period runs from the date of posting to award. During the Quiet Period, suppliers are asked to respect this time and refrain from asking clinical staff about the RFQQ. All questions should be directed to the RFQQ Coordinator, Rita Sanger's, attention. While on site at any of our hospital campuses, staff should conduct themselves as normal in supporting cases and refrain from discussing this RFQQ with any UW Medicine employee.

12 Scoring In reference to Sections 2.22.5.2 and 5.6 - Scoring was mentioned, can UWM share the scoring rubric that will be used to evaluate this bid?

Please refer to Section 5.5 Evaluation Criteria.

13 Utilization Can UWM provide 12-month utilization for all products contained in the Cross Reference file provided by UWM? In order to construct a proposal that offers the greatest value to UWM in these categories, it is important that Bidders understand the Total Available Market (TAM) for each category across the UW system.

Addressed in Amendment #1 posted to WEBS on December 20, 2024

14 Utilization Can UWM let Bidders know the date range for the above 12-month utilization? Ex: 10.1.23 – 9.30.24 Addressed in Amendment #1 posted to WEBS on December 20, 2024 15 Utilization Bidder would like to request usage data in each, so that Bidder can provide UWM with competitive savings opportunities. Addressed in Amendment #1 posted to WEBS on December 20, 2024 16 Utilization Can UWM provide the current manufacturer and model no. Addressed in Amendment #1 posted to WEBS on December 20, 2024 17 Utilization Can UWM provide the previous bid tabulation from the incumbent? Addressed in Amendment #1 posted to WEBS on December 20, 2024