Attachment_4_Summary_of_Reports_ _Contract_Deliverables.pdf

Attachment 4: Summary of Reports/Contract Deliverables

Summary of Reports/Contract Deliverables

1. The Contractor shall provide EPA with the following information about each employee projected to work at the ESC at least two weeks in advance of reporting: Full legal name, date of birth, social security number, height, weight, eye color, hair color, sex, driver’s license number and State of issue.

2. The Contractor shall prepare and present to the Contract Officer’s Representative for advance approval a projected schedule of coverage hours, dates and personnel on quarterly basis at a minimum.

3. The Contractor shall identify and provide to the Contract Officer’s Representative the appropriate permit/license number, name, and address of each Transport, Storage and Disposal Facility (TSDF) which may perform treatment, storage or disposal services under this statement of work in advance for approval.

4. The Contractor shall provide the name and address of any subcontractor that will be used in performing services under this statement of work, including waste transportation companies.

5. The Contractor shall identify and provide to the Contract Officer’s Representative the appropriate permit/license number, name, and address of each hazardous waste transporter which may perform services under this statement of work in advance for approval.

6. The Contractor shall provide certifications as to the Hazard Communication (HAZCOM), Respiratory Protection and Medical Monitoring status for all hazardous material technical personnel projected to be working at the ESC.

7. The Contractor shall provide the government with personnel certifications as to the initial and annual Hazardous Waste and Emergency Operations (HAZWOPER) training and the initial and tri-annual Hazardous Material Transportation training.

8. The contractor shall be required to submit to the Contract Officer’s Representative, within

30 days of the date of award of this contract, an established health and safety plan as required by OSHA for the various work operations and conditions listed as part of this contract.

9. The Contractor shall be responsible for submitting a monthly waste pick up schedule to the

Government Contract Officer’s Representative for approval, within one month of the award of this contract, indicating the dates of pick up for the duration of the contract.

10. The Contractor shall be responsible for off-site shipments of hazardous and non-hazardous chemical wastes by the Hazardous Waste Removal Contractor to a pre-approved licensed Treatment, Storage, and Disposal Facility (TSDF).

11. The Contractor shall furnish all packing containers and materials required to ship

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12. The Contractor shall provide and complete all manifests, Landfill Ban forms, etc. for each waste pick-up conducted. Waste manifests shall be submitted to the Contract Officer’s Representative for review and signature during routine ESC operating hours and prior to the shipment of wastes off-site. Copies of the manifest, including any continuation sheets, drum inventories, etc. together with copies of all packing slips shall be hand delivered to the government’s representative (Contract Officer’s Representative) prior to shipment of wastes from the ESC to the Treatment, Storage and Disposal Facility (TSDF).

13. The Contractor shall provide a separate PCB-only manifest for each occasion when

TSCA regulated PCB wastes are transported from the ESC. Each PCB-only manifest must record/display the ESC’s unique “PCB waste ID numbers” for each individual container of regulated PCB waste disposed of. Copies of the PCB manifest, including any continuation sheets together with copies of all packing slips shall be hand delivered to the government’s representative (Contract Officer’s Representative) prior to shipment of PCB wastes from the ESC to the Treatment, Storage and Disposal Facility (TSDF).

14. For each waste packing and pick-up, the Contractor shall provide a usage form outlining all labor and materials expended during the pick-up. Copies of the signed labor and usage form shall be hand delivered to the government’s representative (Contract Officer’s Representative) prior to shipment of wastes from the ESC to the disposal site.

15. A Certificate of Disposal, Destruction and/or Treatment shall be forwarded to the

Contract Officer’s Representative within six (6) months of the date the waste was received at the Treatment, Storage and Disposal Facility (TSDF). The certificate of disposal shall list each container received at the TSDF by any identifying number assigned; document the date and method of treatment or disposal; include the appropriate EPA Treatment Code Number if available; and list the name and location of the facility.

16. Prior to actually picking up a specific waste from the ESC, the Contractor shall complete a

Material Characterization Form (waste profile) for each individual ESC waste stream and waste type.

17. The Contractor shall provide the Government with a monthly invoice(s) itemizing the following: The in-house or emergency response labor hours used for the on-site Contractor during the month, the labor hours expended during the packing of hazardous waste prior to pick-up, all pre-approved Other than Direct Cost pre-approved purchases of supplies and materials, and for each waste manifest page, an itemized description containing the manifest line number, quantity, schedule of services CLIN number, rate applied per container, sub-total amounts, total amounts and dates the services were performed.

18. Within one (1) month following contract award, the Contractor shall prepare and submit an

Annual Work Plan to the Contract Officer’s Representative. The Annual Work Plan shall describe how the contractor intends to accomplish the requirements of this Statement of Work. The work plan is to be broken down by sections of the major work activities to be performed.

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19. Within the first two weeks of each month, the Contractor shall prepare a brief monthly technical direction report for the Contract Officer’s Representative summarizing their activities, with current and projected statuses included.

20. The Contractor shall attend a first available business day of the month meeting with the

Contract Officer’s Representative. Additionally, the Contractor shall also attend the ESC Waste Disposal Committee Meetings, at the direction of the Contract Officer’s Representative.

21. The Contractor shall prepare and submit to the government two annual ESC hazardous waste reports, one for each calendar year and for each fiscal year. The reports shall contain summarized totals for each waste stream, waste type and/or waste classification (EPA or State waste codes) shipped out from the ESC to the TSDF for disposal during the calendar year, and all recycled materials totals. The reports shall include totals for the OPP wastes produced during the year, the Region 3 wastes produced during the year, Facility Operations and Maintenance wastes produced, and combined information displaying the overall ESC facility waste outputs.

22. The Contractor shall prepare the Biennial Hazardous Waste Report, for the Contract

Officer’s Representatives signature, to the State of Maryland and the EPA. The Biennial Hazardous Waste Report is required every two years, and therefore needs to be prepared during the first and third contract option years (2013 report due by TBD, and the 2015 report is due by TBD).

23. The Contractor shall develop a mechanism to record and document the weekly inspections.

24. The Contractor shall prepare the Biennial Hazardous Waste Report, for the Contract

Officer’s Representatives signature, to the State of Maryland and the EPA. The Biennial Hazardous Waste Report is required every two years, and therefore needs to be prepared during the first and third contract option years (2013 report due by TBD, and the 2015 report is due by TBD).

25. The Contractor shall complete and return the ESC PCB Tracking Form to the Contract

Officer’s Representative for record keeping.

26. At the conclusion of an emergency response action at the ESC, the Contractor shall prepare and submit an “end-of-action” report to the Contract Officer’s Representative.

The end of action report shall detail all of the procedures, steps and actions taken by the contractor during the emergency action.

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