Steam_Line_Scope_of_Work.docx

DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

4A3W Repair Underground Steam Line

I. Background The Federal Correctional Institution (FCI) Milan, MI requires the repair of an existing underground 10” Perma-Pipe steam piping system. During an Infrared Leak Detection Survey completed on February 13, 2013, there were three (3) areas of concern. The inspection conducted by a Perma-Pipe representative has been completed and will be provided to aid in the general location of the leak(s). The contract will be for the labor and materials needed to excavate the areas of concern, repair the steam pipe, insulate around the areas of repair, backfill per manufacturers recommendations, asphalt repair, and landscape restoration.

II. Place of Performance Performance of the required underground steam pipe repairs will take place outside the secure perimeter of the Federal Correctional Institution located at 4004 E. Arkona Rd, Milan, MI. This facility is located in the county of Washtenaw and at the intersection of Sanford and Arkona Rd. All work associated with this project will be performed at the facility and no offsite workplace is expected.

III. Schedule This selected contractor will be given a notice to proceed no later than March 15, 2013. The selected contractor has 10 days from being given a notice to commence work, and must be 100% complete with all aspects of the contract within 65 working days from the start of work. As outlined below the steam piping that must be repaired is essential to the orderly operation of a correctional institution. Careful consideration of normalized seasonal temperatures by both the contractor and FCI Milan as to the when the repairs commence will be reviewed during this pre-construction meeting.

IV. Systems/Equipment to be repaired

1. Earthwork The qualified contractor will provide the equipment necessary to conduct all aspects of the project to include the following.

1.1. Excavation: Large scale excavation equipment with the capability to remove soil up to 15’ below grade.

1.2. Dewatering: Localized dewatering equipment may be necessary to remove groundwater in and around the areas of repair.

1.3. Trench Protection: Protection of the workers will be accomplished through properly sloping of the trench banks, trench boxes and/or shoring.

1.4. Provide temporary roads as necessary. The leak appears to be located under an existing asphalt parking lot, near the gravel perimeter security road, and under the main institution truck access road.

1.4.1. Once excavation begins the contractor must provide ample lighting during the hours between dusk and dawn to ensure the entire excavation area is visible to the Perimeter Patrol and/or any other vehicles

1.4.2. At all times during the work, the Perimeter Patrol vehicles will be given a driving path parallel and in direct line of sight of the entire Perimeter Security Fence. It may be necessary to provide a temporary road with signage, cones, barricades, and/or berms to ensure the Perimeter Patrol vehicles can maintain the security of the institution.

1.4.3. One of the main institution roads will be affected by the work; access to vehicles and semi-trucks must be accommodated at all times. It may be necessary to provide a temporary road around the excavation site.

1.4.4. Access to the north Powerhouse drive must be maintained, as it will remain in operation during the work.

1.5. Roadway, Parking Lot, and Grade Restoration: At the completion of the work all roadways and parking lots must be restored to their pre-construction conditions.

1.5.1. The Powerhouse parking lot does contain a drainage system below the asphalt; this too will have to be brought back to preconstruction conditions.

1.5.2. All grass areas and ditches will be restored to a finished condition, to include grass seeding.

1.6. There are existing underground utilities potentially in the vicinity of where the work will take place. The contractor will utilize the Miss Dig System or 811 location services. FCI Milan staff will provide additional location of utilities in the affected areas as well. Care must be given to ensure these utilities are not damaged during any part of the excavation.

1.6.1. There is a 6” high pressure natural gas line running parallel to the road on the east side.

1.6.2. There is an 8” domestic water line running parallel to the road on the east side.

1.6.3. Running parallel to the 10” steam line that must be repaired is a 4” Perma-Pipe condensate pipe, 4” Hot Water supply pipe (Not in Use), and a 1 ½” Hot Water Recirculation pipe (Not in use).

1.6.4. There is a communication duct bank running parallel to the road on the west side.

1.6.5. There is an institution telephone line that bisects the pipe under the west edge of the truck access road.

1.6.6. Near the Secure perimeter fence there are several institution owned electric and communication conduits that are currently in use.

2. Steam Piping Repair: The repair will consist of locating all leaks, repair of the affected areas, weld in new piping if necessary, non-destructive testing of all welds, and complete restoration of the Perma-Pipe system.

2.1. The contractor will be qualified by Perma-Pipe for the installation and repair of their products and provide a certified welder(s) capable welding schedule 80, 10” 150 PSI Steam and with the ability to meet the coordination criteria set forth in the next section. Certification of the welders will be ASME or equivalent.

2.2. FCI Milan will provide an inspection report conducted by a Perma-Pipe representative that delineates the location of areas believed to be leaking.

2.3. FCI Milan will retain the services of a Perma-Pipe representative for one full day prior to the commencement of work to assist the contractor in the development of the best means and methods necessary to accomplish the work.

2.4. FCI Milan will provide a total three days of Perma-Pipe representative at the conclusion of the pipe repairs to witness all non-destructive testing, verify proper restoration of the Perma-Pipe system, and to certify conformance of the work. This must be accomplished prior to any work being covered and/or buried.

2.5. Contractor will provide all materials necessary to effectuate all repairs.

3. Coordination: Coordination of all activities involved in this project is by far the most important aspect of this work.

3.1. The Steam carried in the piping that needs to be repaired is the sole source of heat for the institution housing over 1500 inmates. It also provides the domestic hot water necessary for personal hygiene and institutional sanitation, meal preparation, and laundry services. Every effort possible must be made to minimize steam shut downs. Additionally, all repairs must be conducted in the most expeditious manner.

3.2. Steam service to the institution cannot be interrupted for more than a twelve hour duration. There must be at least 24 hours of notice given prior to the interruption.

3.3. The contractor is responsible to chain, lock-out, and tag-out a minimum of two valves between the boilers and the work within the Powerhouse and one valve on the downstream side of the work in the Facilities Annex located within the secure perimeter.

3.4. An onsite meeting will be held prior to any repairs being conducted. The FCI Milan Project Representative will be the point of contact and alert all FCI Milan personnel of the meetings. The contractor will provide all possible scenarios involved with how the repairs will be made.

3.5. All questions and/or clarifications by the contractor will be in writing and provided to the Governments Representative.

4. Reporting: At the conclusion of each repair the contractor will provide FCI Milan with a copy of the third party non-destructive testing results. Testing results will definitively note pass or fail.

5. Noted Deficiencies: In the event the contractor identifies any unforeseen site condition or any item that is over and above this scope of work it must be immediately brought to the attention of the Government’s representative. The Contracting Officer is the only person authorized to obligate additional funding for this project. Additionally, any and all modifications made to this scope of work must be reviewed and approved by the Regional Office located in Kansas City Kansas.

V. Description of Responsibilities The successful contractor will submit a standalone proposal based upon the information provided in this document, provided drawings, and provided Perma-Pipe inspection to repair the underground 10” Perma-Pipe steam pipe system. These responsibilities will include the requirement of all personnel onsite for more than 4 days in a calendar year to complete a background investigation, finger printing, drug testing, residency requirement, and a mandatory 4 hour institution familiarization class as well as any other security requirements under the Presidential Directive of HSPD-12. Contractors will be responsible for inventorying their tools upon entry to the facility and exiting to ensure that all tools are accounted for before leaving.

VI. Regulations This is subject to Davis Bacon Salaries. All work conducted must be in full compliance with all applicable local, state, and federal regulations.

VII. Invoices The vendor shall provide a proper invoice to both the Facilities Department and Accounting Department for all supplied materials and applicable charges. The successful vendor will be provided with the email address’ all billing must be provided to. The Government does not hold retainage from the contractors invoice and therefore the contractor is not allowed to hold retainage from any of its sub-contractors invoices.

VIII. Payment Terms The payment terms shall be Net 14 days from the date of receipt of a proper and correct invoice. The contractor must provide a means for electronic payment to include bank routing and account number. The contractor will be required to possess a DUNS number and current registration in the System for Awards Management (SAM). A DUNS number can be obtained by following the steps at www.dnb.com. The SAM registration process can be completed by going to www.sam.gov. All questions should be addressed to Robert Armstrong, Supervisory Contract Specialist, FCI Milan.

IX. Work Hours The hours of work for this project will be Monday thru Friday 6:00 AM – 6:00 PM, excluding Federal Holidays. Given the setting of working in a Federal Prison there is a possibility of delays or lost days due to security concerns or inclement weather. The contractor will be given as much notice as possible about situations affecting the entrance to the work area.

X. Attachments Perma-Pipe Infrared Leak Detection Survey, completed February 13, 2013 Perma-Pipe Installation Manual Supplement, Cold/Wet Weather Conditions Perma-Pipe Operation and Maintenance, Conduit Piping Systems Perma-Pipe Installation Manual Supplement, Conduit/Containment Drying Drawing A1 of 2, Steam Line Repair Drawing CS103, Site Utility Plan Drawing MS102, Steam Distribution Plan (Enlarged) Drawing CS104, Storm Sewer Plan Drawing CS001, General Notes Drawing CS105, Site Boring Plan Drawing CS100, Erosion Control Plan Drawing CS106, Site Dimension Plan Drawing CS102, Site Grading Plan Drawing CS501, Details Drawing MP504, Manhole Sections Drawing MP503, Mechanical Details Google Earth Image of “Area of Work” Perma-Pipe Drawings 02-506-BC (7 pages)

FCI Milan, Repair Underground Steam Line, Project 4A3W Page 1