RFQP 24018 On_Call Annual Pump Station maint .pdf

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THE UNIFIED GOVERNMENT OF

ATHENS-CLARKE COUNTY(ACCGov)

DATE: January 22, 2024

TO: Pump Maintenance Firms

SUBJECT: RFQ/P # 24018 – On-Call Annual Pump Maintenance Program FY24.

You are invited to submit a response to provide On-Call Pump Maintenance, for the Public Utilities Department of

Athens-Clarke County Government.

This Request for Qualifications/Proposal seeks to identify potential providers of the above-mentioned services. Some firms that respond to this RFQ/P, who are determined by the Evaluation Committee to be especially qualified, will be deemed eligible for their Bid Form to be evaluated for these services. All respondents to this RFQ/P are subject to instructions communicated in this document and are cautioned to completely review the entire RFQ/P and follow instructions carefully.

Inquiries regarding proposals should be made to Angie Perteet, Senior Buyer, (762) 400-6053 or accbids@accgov.com. Technical questions may be directed to Danny Barron, Plant Maintenance Administrator, Athens-

Clarke County via email at Daniel.Barron@accgov.com and carbon copy accbids@accgov.com.

A MANDATORY pre-proposal conference to respond to all inquiries with regards to this project will be held at 1:00 PM ET, THURSDAY, FEBRUARY 1, 2024, located at the Middle Oconee Waste Reclamation Facility, 400 Will Hunter Road in Athens, Georgia. Potential offerors are required to attend.

Attached hereto is the Request for Qualifications/ Request for Proposals (RFQ/P) instruction document. The written requirements contained in this (RFQ/P) shall not be changed or superseded except by written addendum from the Unified Government of Athens-Clarke County Purchasing Division of the Finance Department. Failure to comply with the written requirements for this proposal may result in rejection of the proposal by the Unified

Government of Athens-Clarke County.

Two (2) USB Flash drives with a copy of the Proposal WITHOUT the Bid Form must be submitted.

One (1) separately sealed USB Flash drive with a copy of the Bid Form must also be submitted.

Proposals are to be sealed, marked with the offeror's name and address and labeled, “RFP # 24018 – On-Call

Annual Pump Station Maintenance Program FY24” and delivered to:

The Unified Government of Athens-Clarke County

Finance Department, Purchasing Division

375 Satula Avenue

Athens, Georgia 30601

Not later than 3:00 P.M. ET, Thursday, February 29, 2024 mailto:Daniel.Barron@accgov.com mailto:accbids@accgov.com

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A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the proposal opening date. Please call (706) 613-3088 for more information. This service is in compliance with the

Americans with Disabilities Act (ADA).

Hand delivered copies may be delivered to the above address ONLY between the hours of 8:00 a.m. and 5:00 p.m. E.T., Monday through Friday, excluding holidays observed by the Unified Government of Athens-Clarke

County.

The Unified Government of Athens-Clarke County reserves the right to reject any and all proposals, to waive any technicalities or irregularities, and to award the contract based on the highest and best interest of the Unified

Government of Athens-Clarke County.

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TABLE OF CONTENTS

SECTION TITLE

I REQUEST FOR QUALIFICATIONS / PROPOSAL OVERVIEW AND PROCEDURES

II REQUEST FOR QUALIFICATIONS / PROPOSAL SUBMISSION INSTRUCTIONS

III SCOPE OF SERVICES

IV SELECTION PROCESS AND EVALUATION CRITERIA

V MANDATORY PROPOSAL FORMS

A: PROPOSAL FORM

B: ADDENDA ACKNOWLEDGEMENT

C: GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC)

AFFIDAVIT CONTRACTOR AFFIDAVIT & AGREEMENT

D: BID FORM (SEE SPECIFICATIONS)

E: APPLICANT COVER AND DISCLOSURE FORM

VI OPTIONAL FORMS

A: JOINT VENTURE STATEMENT OF INTENT

VII DOCUMENTS CHECKLIST

ATTACHMENT A: WHAT YOUR BUSINESS NEEDS TO KNOW ABOUT GEORGIA’S E- VERIFY

REQUIREMENTS

ATTACHMENT B: SPECIFICATIONS

ATTACHMENT C: PUMP LIST (SPREADSHEET FORMAT)

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THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY

REQUEST FOR QUALIFICATIONS (RFQ)

AND

REQUEST FOR PROPOSAL (RFP)

RFQP#24018 ON-CALL ANNUAL PUMP MAINTENANCE PROGRAM FY24

ATHENS, GEORGIA

SECTION I - REQUEST FOR PROPOSAL OVERVIEW AND PROCEDURES

A. INTRODUCTION

PURPOSE

The Unified Government of Athens-Clarke County desires to solicit competitive proposals from responsible vendors to provide On-Call Pump Maintenance services for the Public Utilities Department, Athens, Georgia for a one-year period, with the option to extend the contract for four additional one-year terms if agreed upon by all parties. The contractor will provide services per the scope of services as indicated in Section III of this Request for Qualifications / Request for Proposals.

B. RFQ/P TIMETABLE

The anticipated schedule for the RFQ/P and contract approval is as follows:

Proposal Documents Available………………………………………….MONDAY JANUARY 22, 2024

Pre-Proposal Conference……………………………1:00 P.M. ET, THURSDAY, FEBRUARY 1, 2024

Site Visit…….............................................................1:30 P.M. ET, THURSDAY FEBRUARY 1, 2024

(following pre-proposal conference)

Deadline for submission of questions………………… 3:00 P.M. ET, MONDAY FEBRUARY 12, 2024

Deadline for receipt of Submissions……………… 3:00 P.M. ET, THURSDAY FEBRUARY 29, 2024

Final Notification………………………………………………………………….120 days after opening

C. CONTACT PERSON

The contact person for this RFP is Angie Perteet, Senior Buyer, explanation(s) desired by the offeror(s) regarding the meaning or interpretation of this RFP must be requested from the contact person, in writing by email to accbids@accgov.com. Technical questions may be directed to Danny Barron, Plant

Maintenance Administrator, Athens-Clarke County via email at Daniel.Barron@accgov.com and carbon copy accbids@accgov.com.

Offerors are encouraged to contact only the contact persons stated above to clarify any part of this RFP.

Any such unauthorized contact shall not be used as a basis for responding to this RFP and also may result in the rejection of the offeror's submittal.

D. MINIMUM PROPOSAL ACCEPTANCE PERIOD

Proposals shall be valid and may not be withdrawn for a period of 120 days from the date specified for receipt of proposals.

mailto:accbids@athensclarkecounty.com

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E. ADDITIONAL INFORMATION/ADDENDA

The Unified Government of Athens-Clarke County will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the proposal due date.

Offerors should not rely on any representations, statements or explanations other than those made in this

RFQ/P or in any addendum to this RFQ/P. Where there appears to be a conflict between the RFQ/P and any addenda issued, the last addendum issued will prevail.

Request for additional information or clarifications must be made in writing no later than the date specified in the RFQ/P Timetable. The request must contain the offeror's name, address, phone number, and email address.

Offerors must acknowledge any issued addenda. Proposals which fail to acknowledge the offeror’s receipt of any addendum will result in the rejection of the proposal if the addendum contained information which substantively changed the Owner’s requirements

Offerors who obtain this Request for Qualifications / Request for Proposal from Georgia Procurement

Registry or Athens Clarke County/Purchasing (https://www.athensclarkecounty.com/Bids.aspx) or from other than the Purchasing Division are advised to re-visit the above websites to obtain any addenda which may be issued prior to the proposal closing date. The Unified Government of Athens-Clarke

County assumes no responsibility for Offerors’ failure to acknowledge any addenda issued

F. LATE PROPOSALS, WITHDRAWALS, MODIFICATIONS AND REJECTIONS

Proposals shall not be modified, withdrawn, or canceled by the offeror for a period of one hundred twenty

(120) days following the time and date designated for the receipt of proposals, and each offeror so agrees in submitting his proposal. Negligence on the part of the Offeror in the preparation of his proposal shall not be grounds for the modification or withdrawal of a proposal after the time set for proposal closing.

Proposals received after the proposal due date and time are late and will not be considered. Modifications received after the proposal due date are also late and will not be considered.

G. PROPOSAL CLOSING

Proposal schedule prices will not be opened or read aloud publicly. A list of names of firms providing proposals may be obtained from Georgia Procurement Registry or Athens Clarke County Bids or via email request to E-Mail: accbids@accgov.com after the proposal due date and time stated herein. A tabulation of prices may be obtained upon award.

H. NON-COLLUSION AFFIDAVIT

By submitting a proposal, the offeror represents and warrants that such proposal is genuine and not sham or collusive or made in the interest or on behalf of any person not therein named and that the offeror has not directly or indirectly induced or solicited any other offeror to put in a sham proposal, or any other person, firm or corporation to refrain from proposing and that the offeror has not in any manner sought by collusion to secure to that offeror any advantage over any other offeror.

By submitting a proposal, the offeror represents and warrants that no official or employee of the Unified

Government of Athens-Clarke County has, in any manner, an interest, directly or indirectly in the proposal or in the contract which may be made under it, or in any expected profits to arise therefrom.

http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp http://www.athensclarkecounty.com/index.aspx?NID=375 https://www.athensclarkecounty.com/Bids.aspx http://ssl.doas.state.ga.us/PRSapp/PR_public_routing.jsp?route_code=nigp_list http://ga-athensclarkecounty.civicplus.com/Bids.aspx mailto:accbids@athensclarkecounty.com

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I. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

By submitting a proposal and executing the attached Affidavits, the offeror verifies its compliance with

O.C.G.A. §13-10-91. The offeror further agrees to maintain records of such compliance and shall provide a copy of each such verification to Unified Government of Athens-Clarke County, at the time the subcontractor(s) is retained to perform such services.

J. COST INCURRED BY OFFERORS

All expenses involved with the preparation and submission of proposals to the Unified Government of

Athens-Clarke County, or any work performed in connection therewith shall be borne by the offeror(s).

No payment will be made for any responses received or for any other effort required of or made by the offeror(s) prior to the commencement of work as defined by a contract approved by the governing body of the Unified Government of Athens-Clarke County.

K. EQUAL OPPORTUNITY POLICY STATEMENT

It is the policy of the Athens-Clarke County government that no person or business shall be excluded from participation, denied the benefits of, or otherwise discriminated against in relation to the award and performance of any contract or subcontract on the grounds of race, color, creed, national origin, age, or sex.

L. HOLD HARMLESS AND INDEMNIFICATION

The Offeror agrees, insofar as it legally may, to indemnify and hold harmless the Unified Government of

Athens-Clarke County, its officers, employees and agents from and against all loss, costs, expenses, including attorneys' fees, claims, suits and judgments, whatsoever in connection with injury to or death of any person or persons or loss of or damage to property resulting from any and all operations performed by Offeror, its officers, employees, and agents under any of the terms of this contract.

M. SITE VISIT:

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event, shall failure to inspect the site constitute grounds for a claim after contract award.

N. AWARD OF CONTRACT

This is a past performance/technical/price trade-off source selection in which competing offeror’s past and present performance history and technical ability will be evaluated on a basis approximately equal to price. Award will be made to the responsible offeror whose proposal represents the best value after evaluation in accordance with the factors listed in Section IV herein. The Unified Government of Athens-

Clarke County may reject any or all proposals if such action is in the Unified Government’s interest.

O. QUALIFICATION OF OFFERORS

The Unified Government of Athens-Clarke County may make such reasonable investigations as deemed proper and necessary to determine the ability of the offeror to perform the work and the offeror shall furnish to the Unified Government all such information and data for this purpose as may be requested.

The Unified Government reserves the right to reject any proposal if the evidence submitted by, or investigations of, such offeror fails to satisfy the Unified Government that such offeror is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein.

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The Unified Government of Athens-Clarke County contractors/vendors must have a current Athens-

Clarke County business license if they are physically located in Athens-Clarke County or if they perform a service in Athens-Clarke County.

Proposals from any offeror that is in default on the payment of any taxes, license fees, or other monies due to the Unified Government will not be accepted.

P. ALTERNATE PROPOSALS

Alternate proposals or proposals that deviate from the requirements of this solicitation will not be considered. Offerors shall not insert in their proposal any written statement which will have the effect of making any material change or changes in the Scope of Services or in any contract between the parties covering subject matter thereof.

Q. OPEN RECORDS

In accordance with OCGA Section 50-18-72(a)(34) Any trade secrets obtained from a person or business entity that are required by law, regulation, bid, or request for proposal to be submitted to an agency. An entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10. If such entity attaches such an affidavit, before producing such records in response to a request under this article, the agency shall notify the entity of its intention to produce such records as set forth in this paragraph. If the agency makes a determination that the specifically identified information does not in fact constitute a trade secret, it shall notify the entity submitting the affidavit of its intent to disclose the information within ten days unless prohibited from doing so by an appropriate court order. In the event the entity wishes to prevent disclosure of the requested records, the entity may file an action in superior court to obtain an order that the requested records are trade secrets exempt from disclosure. The entity filing such action shall serve the requestor with a copy of its court filing. If the agency makes a determination that the specifically identified information does constitute a trade secret, the agency shall withhold the records, and the requester may file an action in superior court to obtain an order that the requested records are not trade secrets and are subject to disclosure;

R. NON-DISCRIMINATION ORDINANCE

Contractor agrees to abide by and be bound by Chapter 6-21 of the Code of Athens-Clarke County, Georgia, regarding Unlawful Discrimination and agrees to ensure that any and all subcontractors operating pursuant to this solicitation also agree to abide by and be bound by Chapter 6-21 of the Code of Athens-Clarke County, Georgia.”

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SECTION II - REQUEST FOR PROPOSAL SUBMISSION INSTRUCTIONS

ALL PROPOSALS RECEIVED WILL BECOME A PART OF THE OFFICIAL CONTRACT FILE AND

MAY BE SUBJECT TO DISCLOSURE.

A complete signed proposal must include the documents listed below:

PROPOSAL FORMAT: Offerors are expected to examine the RFQ/P and all instructions in their entirety.

Failure to do so will be at the offeror’s risk. Each offeror shall furnish the information required by the solicitation.

The proposal and Bid Form must be signed by an officer of the company, who is legally authorized to enter into a contractual relationship in the name of the offeror.

All proposals received will become a part of the official contract file and may be subject to disclosure.

PROPOSAL FORMAT: All proposals should include the information outlined below and in the following order:

1. Applicant Cover and Disclosure Affidavit: A brief cover letter of introduction and interest.

2. Qualifications and Experience: Include certificate/licences held that authorize the company to provide pump maintenance services for the Manufacturer’s pumps. As an authorized maintenance center provide information on ability to source or manufacture replacement parts.

3. Business Information / Corporate Criteria: State the full name and address of your organization and the branch office or subordinate element that will perform the services described in this proposal. Include a telephone number, the point of contact and official signature of an authorized company representative.

Indicate whether you operate as a single proprietorship, partnership, or corporation. Include the state(s) in which you are incorporated and/or licensed to operate.

a. A statement of organizational structure (e.g., sole proprietorship, partnership, corporation, joint venture, etc.), information regarding the make-up of that structure (e.g., owner, partners, board of directors joint venture partners, etc.). Include telephone number, point of contact and official signature of an authorized company representative. Include the state(s) in which you are incorporated and/or licensed to operate (no resumes to be included in this section).

b. Failure to Complete Prior Projects - disclose whether the Offeror (or any general partner or joint venture of the Offeror) has ever failed to complete a similar project. If so, list the date of commencement of the project and the entity for which the project was to be performed, and explain why the project was not completed.

c. Disclose information and provide explanation regarding any contracts involving the Offeror or joint venture firm within the last three years which exceeded initial program or project budget, exceeded initial schedule, and any contract penalties or damages assessed.

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4. Warranties: A list of the various equipment, workmanship, and/or performance warranties being offered for various projects and equipment. This should include information on warranty length, descriptions of whether they are for replacement cost or prorated, and a description of mechanisms, if any, used to ensure the warranty is enforceable.

5. Additional Items (Optional): Offeror should include qualifications, descriptions for non-repair services such as preventative maintenance, diagnostic capabilities, etc.

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SUBMITTAL FORMAT: ALL RFQ/P responses must be submitted in a sealed envelope or container with the

OUTERMOST container stating the company name, address, telephone number, the RFQ/P number and TITLE

(RFQ/P # 24018 – On-Call Annual Pump Station Maintenance Program FY24).

If you have an ACCGov Vendor Number please include it on the sealed envelope or container. If you do not know your vendor number, please call 706-613-3088 or email: vendor@accgov.com. If you do not know or have a vendor number, please note we are not entering “bid only” vendors into our database. We will set up your company if you are awarded the RFQ/P. Please rest assured that the vendor number is not a requirement for submitting your bid and will not count against you in any way.

Two (2) USB Flash drives with a copy of the RFQ/P WITHOUT Bid Form

One (1) Separately Sealed USB Flash drive with copy of the Bid Form

Offerors are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address information appears on the outer wrapper or envelope used by such service.

No responsibility shall attach to the Unified Government of Athens-Clarke County for the premature opening of a proposal not properly addressed and identified, and/or delivered to the proper or Improper address. Proposals via facsimile will NOT be considered. Additionally, paper submittals will NOT be considered.

ALL DOCUMENTS SUBMITTED ON USB FLASH

DRIVE MUST BE IN A SINGLE PDF FILE

mailto:vendor@accgov.com

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SECTION III - SCOPE OF SERVICES

The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary for On-Call Pump Maintenance as per the scope of services outlined below for the period through June

30, 2024.

A. SPECIFIC TASKS:

Provide services for On-Call Pump Maintenance. Pumps are located at both wastewater and treated water facilities. The pumps requiring maintenance are listed as an Appendix to this RFQ/P. The contractor must be authorized by the manufacturer to provide maintenance and repair services. Contractors are not required to be authorized repairers of all pumps listed within PUD’s maintenance list, and PUD may award the contract to multiple bidders to ensure authorized repairs can be made to their entire pump inventory.

Contractors will be responsible for all work related to pump maintenance and repair, this includes removal of pumps from PUD facilities, transport/haulage to/from repair location, repairs, and re-installation of pumps at PUD facilities.

Work shall include, but not be limited to the following:

1. Call point of contact for Plant Maintenance Department to schedule to pick up pump.

2. Travel to site of pump.

3. Pull motor and set motor aside (if motor is attached to pump).

4. Pull pump.

5. Load pump on trailer or truck provided by contractor.

6. Delivery pump to contractor’s location.

7. Repair pump.

8. Contractor will provide list of all work and parts that was done on pump on the invoice.

9. Once pump is complete, contractor will contact point of contact for Plant Maintenance Department and schedule date for pump to be return.

10. Delivery pump to site.

11. Install pump.

12. Install motor (if motor was taken off).

13. Set pump to run and verify operation.

The Plant Maintenance Department can provide electrician support for unhooking and hooking power from pump and motor, small manual labor, overhead crane if available in pump’s location, and front loader and/or forklift with a certified operator. Also, will be provided to the approved contractor is a list of point of contacts for each pump locations.

Contractor will provide on invoice a list of parts installed and the repair that was done on pump for future use.

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Pumps are located at the following facilities:

Addresses:

Water Reclamation Facilities (WRF):

North Oconee WRF…………………………...150 North Oconee Access Road, Athens GA 30605

Middle Oconee WRF.……………………………….….400 Will Hunter Road, Athens GA 30606

Cedar Creek WRF………………………………….4100 Barnett Shoals Road, Athens GA 30605

Sewage Pump Station:

Weatherly Woods Sewage Pump Station……332 Weatherly Woods Drive, Winterville, GA 30683

Raw Water Intakes:

North Oconee Raw Water Intake…………………………… 780 Barber Street, Athens, GA 30601

Middle Oconee Raw Water Intake………………… 650 Mitchell Bridge Road, Athens, GA 30606

Water Treatment Facility:

JG Beacham Water Treatment Plant………………………. 780 Barber Street, Athens, GA 30601

(High Service Pump Station )

Booster Pump Station:

Five Points Booster Pump Station……………………. 152 Milledge Terrace, Athens, GA 30606

Northeast Booster Pump Station……………………. 1400 Danielsville Road, Athens, GA 30601

Northwest Booster Pump Station……………………… 1100 Tallassee Road, Athens, GA 30606

Bogart Pump Station……………………………………5135 Atlanta Highway, Bogart, GA 30622

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SECTION IV - SELECTION PROCESS AND EVALUATION CRITERIA

The Unified Government of Athens-Clarke County intends to evaluate all statements of qualifications/proposals and award a contract with offerors whose proposals have been determined to be within the competitive range.

Each Evaluation Committee member will thoroughly review and evaluate Statements of Qualifications submitted in response to the RFQ, and, for those firms found to be qualified, the Evaluation Committee will review and evaluate the Bid Forms submitted in response to the RFP, using the criteria stated herein.

Proposals that rank highest upon completion of the scoring process will be designated as qualified. Bid Forms of those qualified Offerors will be opened, reviewed, and evaluated.

The selection of a responsible Applicant for recommendation of contract award will be based on the determined best value to ACCGov after evaluating the Statements of Qualifications and the Bid Form. The ACCGov may reject any or all proposals if such action is determined and in the best interest of the Unified Government.

EVALUATION CRITERIA (for shortlisting of firms)

It is the intent of the ACCGov to identify and qualify as many General Contractors as possible.

ACCGov has established optimal Project Construction Experience and Corporate Criteria against which ACCGov will compare the actual project construction experience and corporate information offered by each Applicant to evaluate and determine whether the Applicant possesses sufficient and appropriate qualifications to offer a Bid and to provide the desired construction services. The stated Criteria IS NOT considered PASS/FAIL Criteria but represents the project construction experience and corporate criteria desired and deemed suitable by ACCGov for qualified Applicants. The applicants will be evaluated based on Qualifications & Experience criteria (200 points), Business Information/Corporate Criteria (200 points) and Bid Form (200 points). ACCGov will consider

Applicants having qualifications & experience that differs from the optimal experience and Corporate Criteria described below provided the Applicant has substantial experience in such areas.

ACCGov reserves the right to reject any one or all Applications for Qualification submitted and to waive technicalities and informalities in making its evaluation of applications and determination of qualified applicants.

The final determination of any Applicant’s qualification status rests solely with ACCGov.

Based on the proposal format, as outlined in Section II, the following evaluation criteria will be considered when determining that a firm is unqualified:

A. Applicants fail to submit a responsive Application, including failing to provide all required documentation; Applicants shall confirm response to all noted criteria.

B. Applicants fail to reasonably meet the Criteria to be an authorized pump maintenance provider. Any determination that an Applicant meets or fails to meet the Criteria rests solely with the ACCGov.

C. Applicants fail to reasonably meet the Corporate Criteria. Any determination that an Applicant meets or fails to meet the Criteria rests solely with the ACCGov.

D. The General Contractor Applicant, or any of its affiliated companies, is a party to more than one

Application.

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E. The General Contractor Applicant, or any of its affiliated companies, has a Claim against Athens-Clarke

County.

F. Reasonable grounds exist that Applicant(s) are involved in collusion among other applicants; or

G. Applicants fail to execute the Disclosure Affidavit.

FINAL SELECTION AND CONTRACT AWARD

Upon completion of the criteria evaluation by the Evaluation Committee, a recommendation will be presented to the Mayor & Commission for approval. Upon Mayor & Commission approval, negotiations will then be initiated with the best-qualified firm or firms to finalize the terms and conditions of the contract.

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SECTION V – PROPOSAL FORMS

A: PROPOSAL FORM

Proposal of___________________________________________________________

(Hereinafter called "Offeror"), organized and existing under the laws of the State of

__________________________, doing business as ________________________________*.

In compliance with your RFP, the Offeror hereby proposes and agrees to perform and furnish all work for the requirement known as RFQ/P # 24018 – On-Call Annual Pump Station Maintenance Program FY24 in strict accordance with the Proposal Documents, within the time set forth therein, and at the price proposed.

By submission of this Proposal, the Offeror certifies, and in the case of a joint Offer, each party thereto certifies as to its own organization that:

1. The Offeror has examined and carefully studied the Proposal Documents and the Addenda, receipt of all of which is hereby acknowledged at Section V-B.

2. The Offeror agrees that this proposal may not be revoked or withdrawn after the time set for the opening of proposals but shall remain open for acceptance for a period of one hundred twenty (120) days following such time.

Company:

Contact:

Address:

Phone: Fax

Email:

By checking this box, I acknowledge that I have read ATTACHMENT B - MASTER

CARD E-PAYABLES PROGRAM WELCOME LETTER

By checking this box, I acknowledge that I have read all insurance requirements and will meet requirements listed in RFQ/P # 24018 – On-Call Annual Pump Station Maintenance Program

FY24 if awarded.

Authorized Representative/Title

(print or type) Authorized Representative

(Signature) Date

MANDATORY SUBMITTAL

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B: ADDENDA ACKNOWLEDGEMENT

The Offeror has examined and carefully studied the Specifications and the following Addenda, Receipt of all of which is hereby acknowledged:

Addendum No.

dated

Acknowledgement

Initial

Offerors must acknowledge any issued addenda. Proposals which fail to acknowledge the offeror’s receipt of any addendum will result in the rejection of the proposal if the addendum contained information which substantively changes the Owner’s requirements.

Company Name (printed):

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C: GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) AFFIDAVIT

The Unified Government of Athens-Clarke County and Contractor agree that compliance with the requirements of O.C.G.A.

§ 13-10-91, as amended, and Rule 300-10-1-.02 of the Rules of the Georgia Department of Labor are conditions of this

Agreement for the physical performance of services.

The Contractor further agrees that its compliance with the requirements of O.C.G.A. § 13-10-91, as amended, and DOL

Rule 300-10-1-.02 is attested to on the executed Contractor Affidavit and Agreement attached hereto.

If employing or contracting with any subcontractor(s) in connection with this Agreement, Contractor further agrees:

(1) To secure from the subcontractor(s) an affidavit attesting to the subcontractor’s compliance with O.C.G.A. §

13-10-91, as amended, and DOL Rule 300-10-1-.02; such affidavit being in the form attached hereto; and

The failure of Contractor to supply the affidavit of compliance at the time of execution of this Agreement and/or the failure of Contractor to continue to satisfy the obligations of O.C.G.A. § 13-10-91, as amended, and DOL Rule 300-10-1-.02 as set forth in this Agreement throughout the contract period shall constitute a material breach of the contract. Upon notice of such breach, Contractor shall be entitled to cure the breach within ten days, upon providing satisfactory evidence of compliance with the terms of this Agreement and State law. Should the breach not be cured, Athens-Clarke County shall be entitled to all available remedies, including termination of the contract and damages.

SEE AFFIDAVIT ON FOLLOWING PAGE

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D: CONTRACTOR AFFIDAVIT & AGREEMENT UNDER O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, as amended, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of The Unified Government of Athens-Clarke County, Georgia, has registered with, is authorized to use, and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the provisions and deadlines established in O.C.G.A. § 13-

10-91, as amended.

Furthermore, the undersigned will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization Company Identification Number Date of Authorization

Name of Contractor: _______________________________________________________________

Name of Project: _______________________________________________________________

Name of Public Employer: The Unified Government of Athens-Clarke County

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ____, ___________, 202__ in _______________________, _____________________.

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

____ DAY OF ____________, 202_

Notary Public

My Commission Expires:

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E: BID FORM

(Must submit Bid Form on USB Flash Drive in a separately sealed envelope, See Specification Section

00300 for Bid Form)

Company Name (printed):

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F: CONTRACTOR PREQUALIFICATION APPLICATION COVER

ON-CALL ANNUAL PUMP STATION MAINTENANCE PROGRAM FY24

CONTRACTOR PREQUALIFICATION APPLICATION COVER

Application for: General Contractor

Applicant (Company) Name:

Applicant Home Address:

Applicant Branch Office Responsible for Project, if different:

Applicant Contact (Person) Name:

Applicant Contact Title:

Applicant Contact Phone Number:

Applicant Contact Email Address:

DISCLOSURE AFFIDAVIT

The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the local public agency in verification of the recitals comprising this Application for Qualification. I have read the Project Construction Experience and Corporate Criteria, and have provided documentation as outlined in this

RFQ/P. By this signature, the signer affirms that the information provided herein is true and correct to the best of his/her knowledge and belief.

Applicant:

By:

(name signed)

(name printed or typed)

Title:

Date:

Subscribed and sworn to me this ___ day of ______________, 20___.

NOTARY PUBLIC:

Commission Expires:

(SEAL)

Page | 21

SECTION VI– OPTIONAL FORMS

B. JOINT VENTURE STATEMENT OF INTENT

The undersigned firms certify and hereby provide a notice and statement of their intent to enter into a Joint Venture

Agreement for the purpose of pre-qualifying and bidding on the RFQ/P #24018 On-Call Annual Pump Station

Maintenance Program FY24 as a Joint Venture.

Failure of the Joint Venture entity to qualify will preclude any of the participating firms from bidding as a single entity.

MEMBER FIRM:

Date:

MEMBER FIRM:

Date:

Subscribed and sworn to me this ___ day of ______________, 20___.

NOTARY PUBLIC:

Commission Expires:

(SEAL)

Page | 22

SECTION VII DOCUMENTS CHECKLIST:

PROPOSAL DOCUMENTS CHECKLIST:

1. Applicant Cover & Disclosure Affidavit

2. Experience and License/Certificate

3. Business Information / Corporate Criteria

4. Warranties

5. Additional Information (Optional)

MANDATORY PROPOSAL FORMS (SECTION V) Offeror must complete, execute and include with the proposal the following mandatory documents:

A. Proposal Form

B. Acknowledgement of Addenda

C. Georgia Security & Immigration Compliance (GSIC) Act Affidavit

D. Contractor Affidavit & Agreement Under OCGA

E. Bid Form (Must be submitted separately in a sealed envelope)

F. Contractor Prequalification Application Cover

MANDATORY FORMS LOCATED WITHIN THE SPECIFICATIONS: Offeror must complete, execute and include with the proposal the following mandatory documents:

A. Section 00417, Corporate Certificate, if the Bidder is a corporation, OR:

Section 00418, Partnership Certificate, if the Bidder is a partnership.

B. Section 00425, Utility Contractor's License Certification.

C. Section 00427, Georgia Security and Immigration Compliance Act Affidavits for the Bidder.

D. Section 00480, Non-Collusion Affidavit of Prime Bidder.

OPTIONAL FORMS (SECTION VI)

A. Joint Venture Statement of Intent

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ATTACHMENT A

What Your Business Needs to Know about Georgia’s E- Verify Requirements (Effective July 1, 2013) E-Verify Contractor Requirements Georgia law, O.C.G.A. § 13-10-91, requires all businesses that contract with a public employer for labor or services by bid or by contract in which the labor or services exceed $2499.99 to sign an affidavit attesting that they are registered for and use E-Verify unless 1) the contractor has no employees (in which case they must present an approved state issued identification card/drivers’ license from an approved state as provided on the Attorney General’s website ) or, 2) the contract is with an individual licensed under Title 26, Title 43, or the State Bar of Georgia who is in good standing and that individual is performing that service. Anyone your business subcontracts with for labor and services, as well as the subcontractors of your subcontractors, in furtherance of that contract is also subject to this requirement. E-Verify Contractor, Subcontractor, and Sub-Subcontractor affidavits can be found here.

E-Verify Private Employer Requirements Georgia law, O.C.G.A. § 36-60-6, requires all businesses, with more than 10 employees that are seeking an occupation tax certificate/business license or other document required to operate a business with a county or city to sign an affidavit attesting that they are registered for and use E-Verify. Businesses with 10 or fewer employees are required to sign an affidavit attesting that they are exempt from this requirement. Once a business has provided this affidavit to the county, all subsequent renewals can be provided with the submission of the E-Verify number, as long as it is the same number as provided on the affidavit, or assertion that your business is exempt. The county will provide the format in which renewal information is collected. E-Verify Private Employer and Exemption Affidavits can be found here.

What Is E-Verify?

E-Verify is a federal Web-based system that electronically verifies the employment eligibility of newly hired employees.

It works by allowing participating employers to electronically compare employee information taken from the I-9 Form (the paper-based employee eligibility verification form used for all new hires) against records in the Social Security Administration's database and the records in the Department of Homeland Security immigration databases.

Where Do I Find My E-Verify Number?

The Human Resources Department for your business should have that information, if you have registered. The E-Verify number, which consists of four to six numerical characters, is located directly below the E-Verify logo on the first page of the memorandum of understanding (MOU) entered into between your business and the Department of Homeland Security (DHS) to use E-Verify.

What if I cannot locate or do not have access to my MOU?

If the HR director/program administrator for E-Verify from your business has taken the E-Verify tutorial, you may obtain your company ID number by: 1) Logging in to E-Verify with your assigned user ID and password; 2) From 'My Company,' select 'Edit Company Profile;' 3) The Company Information page will display the company ID number. If your HR director/ program administrator has not completed the tutorial, you must contact E-Verify Customer Support at 888-464-4218 or at E-Verify@dhs.gov for assistance.

Is the Federal Tax Identification Number/Employer Identification Number (EIN) the same as the E-Verify Number?

No. While you will be required to provide the Federal Tax Identification Number/EIN for your business to DHS in order to register for E-Verify, a separate number, which consists of four to six numerical characters, will be provided as the E- Verify number for your business by DHS, which will be located on the MOU.

How Do I Register for E-Verify? To register for E-Verify, please visit the DHS website. If you need assistance in completing the registration process or need additional information relating to E-Verify, call their customer service number at 1-888-464-4218, email them at E-Verify@dhs.gov or visit their website at http://www.dhs.gov/e-verify.

ATTACHMENT B: SPECIFICATIONS (SEE ATTACHMENT FILE)

ATTACHMENT C: PUMP LIST (SEE ATTACHMENT FILE)