RFQ 6923G226Q0000054-Amendment 7 Yocum Tank Work_Updated SOW PDF.pdf

Yocum Sailing Center Fuel Dispensing System; Removal and Installation (SOW)

LOCATION OF WORK

1.0 Yocum Sailing Center and adjacent upper parking lot, located on United States Merchant Marine Academy (USMMA), 300 Steamboat Road, Kings Point, NY 11024 (see Figure 1 below).

Figure 1

Existing Fuel Dispensing

System

Two Existing Fuel Tanks

ABSTRACT

1.0 The purpose of this work is to remove existing Yocum Sailing Center fuel dispensing system which includes two (2) double walled fiberglass (one - 2,500 gallons gasoline tank and one - 6,000 gallons diesel tank) underground storage tanks (UST); Two single product fuel dispensers, associated piping system between tanks and dispenser; and associated electrical systems.

2.0 Contractor shall then procure and install a new fuel dispensing system that includes two (2) double walled fiberglass (one - 2,500 gallons gasoline tank and one - 6,000 gallons diesel tank) underground storage tanks (UST) (located in the Collins Place Parking Area near Fitch Building); a new dual product fuel dispenser (located on Mallory Pier near the Salty O’Hara Landing) all new piping from the new UST tanks to the equipment they serve; and all new wiring and components associated with the operation and monitoring of the tanks. In addition, there is an additional supplemental contract line item (CLIN) to install an additional new dual product fuel dispenser. Located landside in Collins Place Parking Area lot near the new UST tank installation, to serve land base equipment.

3.0 Contractor shall furnish all labor, supervision, materials, equipment, tools, supplies, and incidentals necessary to accomplish the following requirements, including but not limited to the tasks described herein.

All required permits and regulatory inspections required to complete work described and proper operation of all new systems.

All engineering and drawings required to permit and complete work described in this specification.

Removal of Existing Gasoline and Diesel UST’s (meets all regulatory requirements).

Removal on underground piping (meets all regulatory requirements).

Removal/demolition of existing dispensing equipment (pump island, fuel dispensers, and etc.) associated with the old system.

Repair of pier structure related to existing damage (meets all regulatory requirements) to address all criteria including but not limited to environment preservation (i.e. marine and shoreline), pedestrian safety, and regulated weight capacity for equipment (usage and storage), vehicle traffic, and additions of building structures (if needed).

Repair of surfaces (i.e. roadway) related to existing damage (meets all regulatory requirements) addressing but not limited to the incorporation of compact and asphalt to handle the required weight capacity of all utility and service vehicles (i.e. fuel tanker trucks, fire trucks, cranes). Repaired surfaces shall also meet all the requirements for safe traffic and transport.

Removal of all remaining fuels (gasoline and diesel) from the existing fuel dispensing system (meets all regulatory requirements).

The contractor shall provide temporary storage tank(s) for storing removed fuels (meets all regulatory requirements).

Electrical demolition of existing tanks, fuel dispensers and alarm systems.

Sheeting (i.e. utilizing vertical steel sheet pile barriers to provide structural support, maintain trench integrity, create waterproof barrier, and prevent potential cave-ins) and Excavation (meets all regulatory requirements).

Installation of new 6,000 gallons double wall fiberglass diesel UST (meets all regulatory requirements).

Installation of new 2,500 gallons double wall fiberglass gasoline UST (meets all regulatory requirements).

Installation of tank and pipe leak detection and alarm systems (meets all regulatory requirements).

Installation of pier mounted dual product (gasoline and diesel) fuel dispenser.

Installation of landward dual product (gasoline and diesel) fuel dispenser (supplemental

CLIN item).

Installation of dispenser sumps, tank sumps, watertight manholes, etc. (meets all regulatory requirements).

Installation of concrete tank and dispenser pads and containments (meets all regulatory requirements).

Installation of all associated electrical work to ensure proper operation of tanks, fuel dispensers, alarm systems, etc.

Installation of marine fuel product dispenser (meets all regulatory requirements).

Installation of marine dispensing nozzles (meets all regulatory requirements).

Installation of reinforced hose (100ft in length and one inch inside diameter, minimum) and stainless-steel hose reels (meets all regulatory requirements).

Disposal of all obsolete equipment and materials, including, any hazardous waste created by this work (in accordance with local, state and federal requirements).

The Contractor shall perform site cleanup and restoration, including the removal and lawful disposal of all debris and waste materials generated by performance of the work, and shall repair or replace, at no additional cost to the Government, any damage to surrounding areas, structures, utilities, or Government furnished equipment caused by Contractor operations, restoring all affected areas to their pre work condition, normal wear excepted.ADDITIONAL

WORK REQUIREMENTS

1.0 Yocum Sailing Center is a contributing building within the U.S. Merchant Marine Academy National Historic District. The property was listed on the National Register of Historic Places on August 29, 2014. Therefore, all work shall be consistent with the Secretary of the Interior's Standards for the Treatment of Historic Properties (36 CFR part 68) http://www.nps.gov/tps/standards/four-treatments/treatment-guidelines.pdf.

Additionally, all work shall meet or exceed the standards provided in the Secretary of the Interior’s Standards for Rehabilitation and guidelines for applying the standards published by the National Park Service, U.S. Department of the Interior 36 CFR 67.7 - Standards for rehabilitation.”

2.0 All work, including fuel system shut down and tag outs, required to complete this statement of work shall be coordinated with the USMMA Department of Public Works and the USMMA Environmental Protection Specialist. Points of contact to be provided to the contractor upon award of contract.

3.0 Contractor shall complete all work and provide all materials required by this specification in accordance with all applicable Federal, New York State, Nassau County (Nassau County Department of Health (NCDH)), and any other local regulations.

4.0 Contractor shall be responsible for the cost of procuring and scheduling any required permits and inspections by State, County and local regulatory agencies necessary to complete this work.

PERIOD OF PERFORMANCE AND WORK SCHEDULE GUIDELINES

1.0 Start Date: To be determined (Upon USMMA Contracting Officer’s award of contract)

Completion Date: 90 days after award of contract.

2.0 Contractor may work swing and graveyard shifts throughout the contract performance period. Contractor shall notify the USMMA Contracting Officer’s Representative (USMMA COR) twenty-four (24) hours in advance of their intent to work outside normal working hours (7:30am – 15:30pm).

3.0 Prior to start of work the contractor shall provide a detailed work plan and timeline showing the contactor’s planned progression of work, including but not limited to plan development, plan approval, permitting, construction protection plan, UST tank(s) removal, fuel dispenser removal, fuel oil piping removal, soil testing (as required), back fill of tank excavation (as required), new UST tank(s) installation, new piping installation, new fuel dispenser(s) installation, electrical system installation, site restoration, start dates and completion dates, etc. This will be submitted in an electronic format, using Microsoft Office products, to the USMMA COR for approval.

GENERAL WORK REQUIREMENTS

1.0 Contractor shall provide the services of a Professional Engineer (or equal) that is acceptable to the Nassau County Department of Health to develop all plans and permit submittals required to remove existing fuel dispensing system: UST’s; fuel dispenser; obsolete piping systems; and tank/dispenser, electrical, arm/monitoring system, etc. As well as install new fuel dispensing system: UST’s; fuel dispenser(s); new piping system, and tank/dispenser, electrical, alarm/monitoring system, etc. All required plans shall be submitted to and approved by the Nassau County Department of Health (or other required regulatory agencies) and the USMMA COR prior to the start of any work. Contractor shall be responsible for the submittal of all required permitting and fees to complete all work required by this specification.

2.0 Contractor shall be responsible for providing all labor, materials, subcontractors, disposal costs, permits, etc. (including but not limited to): tank cleaning, waste disposal, staging, temporary lighting, equipment, soil testing, back fill soil, safe for entry/hot work certificates, etc. required to complete all the requirements of this specification.

3.0 Contractor shall provide any personnel barriers around the work site to ensure safety of USSMA midshipmen, staff and visitors.

4.0 Contractor shall submit in an electronic format, using Microsoft Office products, all documentation including but not limited to; required reports, design plans, discrepancies identified, and copies of permits required to accomplish the work specified to the USMMA COR and the USMMA Environmental Protection Specialist.

EXISTING FUEL DISPENSING SYSTEM REMOVAL

1.0 Prior to start of any work required to removing the existing fuel dispensing system; the Contractor shall notify the USMMA Department of Public Works to tagout the fuel piping system, electrical and alarm system associated with this system. Contractor shall pump out all remaining fuels (gasoline and diesel) from the two existing tanks, piping and fuel dispenser to suitable temporary storage tank(s). The contractor shall store for further use in the new fuel dispensing system (see Figures 2 and 3 below).

Figure 2 USTs

Figure 3 Dual Fuel Dispenser

2.0 The contractor shall clean the existing fuel dispensing system (including tanks, piping and dispenser) until it is in a “safe for hot work” status. Contractor shall prove this condition to the satisfaction of the USMMA COR prior to the dismantling, removal and disposal of the systems components.

3.0 The contractor shall remove the concrete pad and any asphalt in way of removals, which lies on top of the two tanks, piping and electrical system and dispose of these materials in accordance with all state and local regulations. Contractor shall then excavate the area around the tanks and piping system as needed to remove the two tanks, saving (uncontaminated) soil to back fill the excavation area after the removal of tanks, associated piping, associated wiring and components of the existing alarm/monitoring system.

4.0 Contractor shall remove the existing UST tanks, existing fuel piping and the existing UST alarm/monitoring system (wiring, components, conduit, etc.) and dispose of these materials in accordance with federal, state, county and local regulations. The fuel piping and alarm/monitoring system shall include those systems contained within Yocum Sailing Center. All piping and wiring shall be isolated and permanently sealed in accordance with state and Nassau County regulations.

5.0 Contractor shall remove and dispose of the dual fuel dispenser and its concrete pad as shown in Figure 3 above. Contractor shall make any required repairs to the damaged pier structure underneath the fuel dispenser and areas disturbed by the dispenser’s removal.

Upon removal and structural repairs contractor shall resurface disturbed areas to match surrounding surfaces. (See above, Abstract #3 regarding roadway repairs and/or reconstruction)

SOIL SAMPLING

1.0 The contractor shall accomplish analytical soil testing to the satisfaction of the Nassau County Department of Health, whether or not an unauthorized release has occurred from the tanks removed. All analytical testing and reporting shall be accomplished in accordance with Federal, State and local regulations. In addition, excavated soil to be reused to backfill excavation of the tanks shall be tested to ensure its suitability for reuse.

2.0 Contractor shall provide analytical result reports to all required regulators, the USMMA COR and the USMMA Environmental Protection Specialist.

3.0 Any required soil remediation as determined by Nassau County Department of Health shall be reported to the USMMA COR immediately.

4.0 Any contaminated materials identified by analytical testing shall be disposed of in accordance with Federal, State and local regulations.

COMPLETION OF EXISTING FUEL DISPENSING SYSTEM REMOVAL

1.0 After completion of the existing fuel dispensing system (UST’s, piping, etc.) removal the contractor shall back fill the excavation area starting with previously removed soil and additional soil necessary to level the excavation site to match surrounding surfaces. The additional soil shall be of sufficient quality to allow for grass seeding or sod. The contractor shall be responsible for accomplishing seeding or sodding of affected area.

2.0 Contractor shall properly address all disturbed surfaces associated with the removal of fuel oil piping and alarm/monitoring system. Disturbed areas that are painted or coated shall be cleaned, primed and coated to match the surrounding areas.

INSTALLATION OF NEW FUEL DISPENSING SYSTEM

1.0 Using the attached reference for guidance “Engineering Study For The Fuel Dispensing System At The Yocum Sailing Dock”, the contractor shall engineer, obtain permitting, procure all new system components (including but not limited to): one - 2,500 gallon and one - 6,000 gallon double walled tanks UST(s); appropriate piping and components for gasoline and diesel supply; dual fuel dispenser for installation at pier, where effective and safe accessibility to fueling can be achieved; electrical and alarm systems required to operate and properly test the new system.

2.0 Exact locations of USTs to be installed, electrical power supply tie in to be located in Collins Place Parking Area (or in an approved area within the proposed vicinity meeting the flood elevation requirements set forth in the engineering study guidance document), placement of alarm monitoring station, and placement of the dual fuel dispenser on the pier shall be submitted to and approved by the USMMA COR prior to any plan submittal to appropriate regulatory bodies (including Nassau County Department of Health (NCDH). (See Figure 4 below).

Figure 4

3.0 Contractor shall then provide all labor and materials to install the new fuel dispensing system that meets the concept of the referenced engineering study- “Proposed Section Option, Section 3.3 New Underground Fuel Tanks in the Upper Parking Lot East of Kemp Lane” of the referenced engineering study, in accordance with all regulatory requirements.

4.0 Contractor shall provide all labor and materials to install the new underground / double wall piping and components that meets the concept of the referenced engineering study- “Proposed Section Option,3.4 New Dock Fuel Dispensing Systems” to feed/supply fuel products from the USTs (gasoline and diesel) to the new dual fuel dispenser located on the pier, in accordance with all regulatory requirements.

NOTE: “The Engineering Study For The Fuel Dispensing System At The Yocum Sailing Dock” is only meant to be a supplemental document in accordance with the work identified in this SOW. For any inquiries or clarifications, the proposed contractor must adhere to the

Proposed USTs location (Collins Parking Lot) requirements set within this SOW as the primary guidance for the project with communication and approval from USMMA.

TESTING

1.0 Contractor shall be responsible for accomplishing all required regulatory body testing for the removal of existing fuel dispensing system and components; and all testing requirements needed to initiate operation of the new fuel dispensing system and components.

2.0 All testing shall be scheduled and accomplished to the satisfaction of the USMMA COR, the USMMA Environmental Protection Specialist and all applicable regulatory bodies (including, but not limited to the Nassau County Department of Health).

SITE CLEANUP AND RESTORATION

1.0 Contractor shall be responsible for repairing, resurfacing all disturbed areas to match surrounding surfaces, related to the removal of the existing fuel dispensing system and the installation of the new fuel dispensing system.

2.0 Contractor shall be responsible for the proper disposal of all obsolete components and waste material related to existing system removals and new system installations.

Hazardous material and waste shall be properly disposed of in accordance with all Federal, State, and local regulations. Documentation of all disposals shall be provided to the USMMA, USMMA COR and the Environmental Protection Specialist.

ADDITIONAL NOTES

1.0 The academy and the Waterfront operate 365 and as such disruption to the daily operation shall be limited to the best of the contractor’s abilities. The academy must be immediately notified of any service and/or activity interruptions. Any potential unforeseen interruptions or issues must be immediately related to USMMA, USMMA COR and the Environmental Protection Specialist.

2.0 All work including but not limited to construction activities, on-site assessment(s), and document review, must be completed between normal business hours of operation (7am – 4:00pm), Monday – Friday, unless additional approval is granted by the USMMA and

USMMA COR.

3.0 All work must be scheduled with the USMMA, USMMA COR and the Environmental Protection Specialist at five (5) business days prior to commencement.

4.0 A pre-bid onsite walkthrough with USMMA, USMMA COR and the Environmental Protection Specialist will be conducted to identify and mark the proposed area where removal and installations of tanks and all piping, alarms and monitoring systems will take place. Additional onsite walkthrough(s) shall be completed at the request and/or approval of USMMA to address additional inquiries, concerns and/or updates to project scope.

5.0 Contractor will provide all mandatory permits, licenses and training certificates to conduct tank work per Federal, State and local laws and regulations including but not limited to requirements set forth by EPA, DOT, DEC, OSHA and Nassau County Department of Health.

A copy of the mandated permits, licenses and training certificates will be provided to the USMMA, USMMA COR and the Environmental Protection Specialist.

6.0 Contractor must provide a written spill prevention plan or mitigation procedure to the USMMA, USMMA COR and the Environmental Protection Specialist to address potential spill hazards that may occur throughout the project. The plan and/or procedure must meet all the requirements set forth per federal, state and local laws and regulations.

7.0 Contractor must protect the environment (ex. soil and waters), floor drains, storm drains, catch basins and any other drainage system opening from potential petroleum spill at all times throughout the project. Contractor will provide their own spill response containment equipment to address minor spills.

8.0 Any potential spill that occurs at the academy must be reported immediately to the USMMA, USMMA COR and the Environmental Protection Specialist. Contractors must address all spills in accordance to all Federal, State and local laws and regulations.

9.0 Contractor shall assume full responsibility and liability for compliance with all applicable federal, state and local regulations related to any and all aspects of the project.

10. Contractor is responsible for ensuring client satisfaction throughout the duration of the project. Any discrepancies, issues and concerns identified by the client originating from the contractor will be addressed, documented and corrected in a timely manner.

NOTE: The contractor is responsible for any subcontractors that may be used for this project. Subcontractors are required to adhere to all the requirements set forth within this

SOW.