SAM.Gov RFQ Cover Sheet.pdf
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- Solicitation number
- RFQ516619
- Issued by
-
Department of Energy
About this file
This document is a Request for Quote (RFQ) issued by Oak Ridge National Laboratory (ORNL) for the procurement of air-conditioning equipment on a firm fixed price basis. ORNL seeks quotes for a Vertiv-Liebert 35 kW Indoor CRAC Unit DS035A with MCS056 56 kW Or Condenser, classified under NAICS Code 333415 (Air-Conditioning and Warm Air Heating Equipment). The solicitation number is RFQ516619, with quotes due by 12:00 PM EST on November 9, 2026, and an offer validity period of 30 days. The anticipated period of performance is listed as TBD, with delivery required on or before December 31, 2026. This procurement is not set aside for small businesses.
Award will be made to the lowest-priced, technically acceptable offeror. Offerors must meet four technical acceptability factors: specify all lead times with an anticipated delivery date by December 31, 2026; be an authorized reseller or OEM; be registered on SAM.gov; and accept the terms and conditions in Purchase Order document BSD-CS-2154 (dated 09.30.2026). Offerors must submit a firm fixed price quote with delivery schedule, separately stating any tariffs, and specify FOB Destination for domestic shipments or Delivered at Place (DAP) for international shipments without insurance. Required documents include a completed and signed Abbreviated Representations and Certifications form (BSD-CS-2260, dated 03/09/2026) and disclosure of any exceptions to the solicitation terms. Questions must be submitted by November 4, 2026, to Katherine Plourde, the ORNL Procurement Officer, at plourdek@ornl.gov. FAR 52.211-6 (Brand Name or Equal) applies to this procurement.
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Text version
Potential Offeror, Oak Ridge National Laboratory (ORNL) is inviting you to submit a Firm Fixed Price proposal/quote for the following items and/or services listed below. An award will be made based on the lowest priced, technically acceptable proposal.
Solicitation Number: RFQ516619 Offers Due By: 11/09/2026 Offer Validity Period: 30 Days NAICS Code:
333415- Air-Conditioning and Warm Air Heating Equipment
Subcontract Type Anticipated: Firm Fixed Price Small Business Set-Aside: NO Description of Supplies/Services Sought: Vertiv-Liebert 35 kW Indoor CRAC Unit DS035A w/ MCS056 56 kW Or
Condenser, Anticipated Subcontract Period of Performance: TBD
ORNL Procurement Representative: Katherine Plourde, Plourdek@ornl.gov
Summary of Work/Description of Items:
See Attached Bill of Materials
Basis of Award Lowest Price Technically Acceptable (LPTA): An award resulting from this solicitation will be made to the responsible offeror submitting the lowest-priced offer that meets all specified requirements. Offers will be evaluated for technical acceptability under each of the factors listed below. An offer that is evaluated as unacceptable under any factor will not be considered for award. An offer that is evaluated as unacceptable under any factor will not be considered for award.
In your proposal, please clearly document how your offer meets or exceeds the below listed acceptability factors. Note and explain any deviation from the specifications. Make specific written response to items that cannot be met as specified in the specifications.
Technical Acceptability Factors:
• The proposal shall specify all lead times and provide an anticipated delivery date occurring on or before
December 31, 2026.
• Authorized Reseller or OEM
• Ability to Registered on SAM.gov
• Acceptance of Terms-Conditions-Purchase-Order-Commercial-Products-Services-BSD-CS-2154-09.30.2026
Please provide the following documents in response to this proposal:
Quote: A firm fixed price quote with your proposed delivery schedule.
- Any tariffs shall be expressly stated and priced separately on the quote.
- FOB and Shipping Terms- FOB Destination for domestic shipments. The preferred terms for international shipments are Delivered at Place (DAP). Do not insure shipments.
Required Documents: Provide a completed and signed copy of the following attached documents:
- Abbreviated Representations and Certifications (BSD-CS-2260, dated 03/09/2026)
Exceptions: Any exceptions taken to the terms and conditions listed below. You are requested to explain the reason(s) for the non-compliance and identify any alternate solutions to achieve compliance. Any exceptions that are taken to the provisions of this solicitation will be considered in evaluating the Offeror’s proposal and may result in your offer being deemed non-responsive. The absence of a proposal section entitled “Exceptions/Non-Compliance” or a statement indicating “no exceptions are taken” implies complete and unequivocal acceptance of all requirements, terms, and conditions.
mailto:Plourdek@ornl.gov
The following RFP Attachments and Special Provisions shall apply to any subcontract/purchase order as a result of this solicitation:
RFP ATTACHMENTS
Special Provisions:
FAR 52.211-6 Brand Name or Equal shall apply
Important Dates:
Questions: Questions are due on 11/04/2026. All questions shall be provided in writing via email to the
Procurement Officer listed below.
Proposal Due Date: All proposals shall be submitted via email to the Procurement Officer listed below by 12:00pm EST 11/09/2026
Thank you, Katherine Plourde Procurement Officer Commercial, Contracts Division Business Services Directorate
Oak Ridge National Laboratory 1 Bethel Valley Road, Oak Ridge, TN 37831 Email: plourdek@ornl.gov
Attachment No. Description Document Title (Date/Revision)
Attachment A ORNL Terms and Conditions Terms-Conditions-Purchase-Order-Commercial- Products-Services-BSD-CS-2154-09.30.2026
Attachment B Prime Contract Flowdowns Prime Flowdown Clauses- (BSD-CS-2258, dated 09/30/2026)
Attachment C Bill of Materials Bill of Materials
Attachment D Representations and Certifications
Representations & Certifications – Abbreviated
(BSD-
CS-2260, dated 03/09/2026) mailto:plourdek@ornl.gov
| Summary of Work/Description of Items: |
| Please provide the following documents in response to this proposal: |
| The following RFP Attachments and Special Provisions shall apply to any subcontract/purchase order as a result of this solicitation: |
| Special Provisions: |
| Important Dates: |
| 12:00pm EST 11/05/2026 |
| Oak Ridge National Laboratory |
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