Enclosure (1) Draft Contract 460078.pdf

Enclosure 1

Draft Contract 460078

BSA’s Contractual Representative

Overall Value Amount

Contract Type Contract Number

Ben Furlow $TBD Firm Fixed Price 460078

BROOKHAVEN NATIONAL LABORATORY

Brookhaven Science Associates

P.O. Box 5000

UPTON, L.I., N.Y. 11973-5000

Name and Address of Contractor

CONTRACT

This Contract (the "Contract") is between the party named above (the "Contractor"), and Brookhaven Science Associates, LLC. ("BSA"), the latter acting under Prime Contract with the United States of America (the "Government") represented by the United States Department of Energy ("DOE”).

I. SCOPE OF WORK

The Contractor shall be responsible for the manufacture of one (1) UHV chamber in accordance with Attachment (A) Brookhaven National Laboratory (BNL) Subject: 460078 Statement of Work, ESM OLARP MU-Metal Chamber dated February 5, 2025, drawings PD-ESM-OLARP-1200, PD-ESM- OLARP-1210, PD-ESM-OLARP-1211, and Attachment (B) incorporated herein.

A. Reports/Deliverables: The Contractor shall deliver one UHV chamber assembly per the BSA provided statement of work and all attachments/drawings.

II. PERIOD OF PERFORMANCE/DELIVERY DATE:

Contractor shall deliver the completed UHV chamber assembly no later than 20 weeks after award of this Contract.

III. FIRM FIXED PRICE AND PAYMENT:

A. Firm Fixed Price: In full consideration of the Contractor's performance hereunder BSA shall pay the Contractor the firm fixed price of TBD US Dollars ($00.00). The said sum shall constitute full compensation for all services and materials furnished hereunder.

B. Payment: Payment will be made upon receipt and approval of properly certified invoices.

Payment will be in accordance with the following milestone payment schedule:

Milestone Amount

To be negotiated

DRAFT

TOTAL PRICE $__________

Payment terms are Net 10/30.

Invoices shall be directed to BSA’s Accounts Payable Section via electronic or regular mail.

Electronic invoice submittal is preferred by BSA. The Contractor shall make every effort to have systems in place that allow for electronic invoice transmittal. Invoices shall be submitted in PDF format, via e-mail, to apinvoices@bnl.gov .

Hard copy invoices, in duplicate, shall be directed to BSA's Accounts Payable Section, Contracts Division, Bldg. No. 400D.

The Contractor shall indicate the final invoice by clearly marking such invoice as "FINAL".

A copy of the final invoice must be submitted to BSA’s Contractual Representative.

C. Freight: Freight terms shall be FOB Destination Freight Prepaid, “DAP” Delivered At Place, Brookhaven National Laboratory, 98 Rochester Street, Upton, Long Island, New York.

D. Labelling, Packing, and Notification Requirements:

More detailed instructions are available at https://www.bnl.gov/shipping/ or by emailing WarehouseOperations@bnl.gov.

Labeling Requirements

All shipments must comply with the following labelling requirements. Failure to do so may result in delayed payments. Labels must be placed on the upper left portion of the container when possible and contain:

Brookhaven National Laboratory Brookhaven’s Contract Number 98 Rochester St.

Upton, NY 11973 Box Number / Number of Boxes

Packing List Requirements

Every shipping container must include a packing list. The packing list must be clearly identified and affixed to a side of the shipping container. At a minimum, the packing list should contain the following information:

• Ship from company name and address

• Supplier contact name

• Supplier telephone number

• Ship to address as instructed by Buyer/Contracts Specialist

• Brookhaven’s Contract number

• Part number, description, quantity, unit of measure, and corresponding BNL Contract line number

DRAFT

mailto:apinvoices@bnl.gov https://www.bnl.gov/shipping/ mailto:WarehouseOperations@bnl.gov

Special Notification of Delivery

If a shipment is heavier than 3,000 lbs., longer than 8 feet in any direction, or has a high center of gravity, it will require rigging upon receipt and the shipper shall provide a minimum of 3 days’ advance notice of delivery to BNL’s Receiving Department via email to WarehouseOperations@bnl.gov. The shipper must obtain acknowledgement from BNL that delivery notification was received. Failure to contact BNL will result in delays during delivery and any resulting demurrage will be at the shipper’s expense.

Marking of Outer Package

Each shipping container (transport package) with a gross weight equal to or greater than 400 lbs. (180 kilograms) must be marked with the center of gravity location and gross weight on at least one side or end panel. It must also meet the requirements of the latest revision of ASTM Standard D 3951, Standard Practice for Commercial Packaging. This applies to any item shipped (originally packaged or repackaged) to BNL or other locations cited in the Contract.

Protection of Material and Equipment

The Contractor shall employ procedures which ensure adequate protection of material and equipment during shipment and while in storage. Such protection shall include special environmental packaging as necessary. All items shipped (originally packaged or repackaged) to BNL or other locations cited in the PO or Contract shall comply with the requirements for preservation, packaging, and marking as stated in the latest revision of ASTM Standard D 3951-10, Standard Practice for Commercial Packaging.

Unacceptable Packing Material

Do not use vermiculite as a packaging material inside any shipments to BNL unless required by shipping regulation. “Vermiculite” as defined in this specification means the hydrous, silicate mineral classified as a phyllosilicate that has been expanded by heating. Vermiculite used as a packaging material in shipments must be determined to be free of asbestos (<1% chrysolite, amosite, crocidolite, tremolite, anthophyllite, and actinolite). All shipments containing vermiculite must be accompanied by documentation stating that the vermiculite used is certified asbestos-free. This documentation must be affixed to the outside of the package.

Radioactive Shipments

Shipments to Brookhaven National Laboratory (BNL) containing radioactive material require pre-authorization prior to shipment. Contact the following staff in the Packaging & Transportation Group for instructions:

• Brett Fagan, Ext. 5645, bfagan@bnl.gov

• Kenneth Hansen, khansen2@bnl.gov

• Steven Woodburn, Ext. 3271, woodburn@bnl.gov

DRAFT

mailto:WarehouseOperations@bnl.gov https://www.astm.org/Standards/D3951.htm https://www.astm.org/Standards/D3951.htm mailto:bfagan@bnl.gov mailto:khansen2@bnl.gov mailto:woodburn@bnl.gov

Ocean Shipments

Foreign shipments transported via ocean freight must use the 10+2 REQUIREMENTS Form (PDF). The form must be completed by the Contractor 72 hours before departure of the vessel. Send form to the following:

Interfreight Harmonized Logistics, Inc.

Fax: 516-371-6880 bnl@interfreight.net

Brookhaven National Laboratory WarehouseOperations@bnl.gov

Once the form is submitted to customs, an acceptance number will be provided. Freight will not be loaded onto a vessel without an acceptance number. Failure to submit the 10+2 form may result in fines. It is the Contractor's responsibility to make sure the 10+2 form is submitted 72 hours prior to the vessel sailing. BSA shall withhold payment from the Contractor's final invoice for any penalties incurred by BSA due to late or incorrect ISF filing by the Contractor.

IV. AUTHORIZED REPRESENTATIVES

A. BSA’s Technical Representative: XXXX of the NSLS II department is BSA's Technical Representative, hereunder. He shall act as liaison between BSA and the Contractor in technical matters only. He can be reached at XXX-XXX-XXXX (phone), (e-mail).

B. BSA’s Contractual Representative: Ben Furlow, telephone no. (631) 344-4070 bfurlow@bnl.gov (e-mail), is BSA's Contractual Representative. Any change or modification in the terms and conditions of this contract shall require the written approval of BSA's Procurement and Property Management Division’s Manager, or his designee.

C. Contractor’s Technical Representative: ________is the Contractor’s authorized Technical

Representative, hereunder. She/He shall act as point of contact between BSA and the Contractor in technical matters only. She/He can be reached at _______ (phone), _______ (e-mail).

E. Contractor’s Contractual Representative: _________ is the Contractor’s authorized

Contractual Representative, hereunder. She/He shall act as liaison between BSA and the Contractor. He can be reached at _______ (phone), _______________(e-mail).

V. ADDITIONAL TERMS

The provisions of Brookhaven Science Associates, LLC General Terms and Conditions for Non- Commercial Items, Rev. 22.0 (September 2022) with the article titled: Rights in Data Facilities, Dear 970.5227-1 are incorporated herein and made a part hereof.

This Contract is issued pursuant to Brookhaven Science Associates General and/or Supplemental Terms and Conditions listed above, which are incorporated herein by reference. The complete text of these terms and conditions can be viewed at PPM | Terms and Conditions. Should the Contractor have any questions and/or not have access to these terms and conditions, contact the Buyer or

DRAFT

https://www.bnl.gov/shipping/files/pdf/10-2-security-filing-bnl-interfreight.pdf mailto:bnl@interfreight.net mailto:WarehouseOperations@bnl.gov mailto:bfurlow@bnl.gov mailto:bodo.fritsche@ampegon.com https://www.bnl.gov/ppm/terms-and-conditions.php

Contracts Specialist immediately.

Should a portion of the work covered under this Contract be accomplished outside the United States of America, the following articles shall be made inapplicable, insofar as they relate to work performed outside of the United States. All General Provisions of the Terms and Conditions are in full force and effect for any work performed within the United States.

Article Title of Clause FAR Ref.

Article 40 Utilization of Small Business Concerns 52.219-8 Article 41 Contract Work Hours & Safety Standards Act - Overtime Compensation 52.222.4 Article 43 Contracts for Materials, Supplies, Articles and Equipment Exceeding $15,000 52.222.20 Article 44 Prohibition of Segregated Facilities 52.222-21 Article 45 Equal Opportunity 52.222-26 Article 46 Equal Opportunity for Veterans 52.222-35 Article 47 Equal Opportunity for Workers with Disabilities 52.222-36 Article 48 Employment Reports on Veterans 52.222-37 Article 58 Acquisition of Epeat® – Registered Televisions (Alternate I) 52.223-14 Article 64 Buy American Act - Supplies 52.225-1

The following documents attached hereto and made a part hereof, contain additional provisions of this contract:

Attachment (A) Brookhaven National Laboratory (BNL) Subject: 460078 Statement of Work, ESM

OLARP MU-Metal Chamber dated February 5, 2025

Attachment (B) BNL Supplier Quality Assurance Requirements (BNL-QA-101) Dated 04/2025

Drawings PD-ESM-OLARP-1200, PD-ESM-OLARP-1210, PD-ESM-OLARP-1211

This Contract does not bind nor purport to bind the Government of the United States.

ACCEPTED:

BROOKHAVEN SCIENCE ASSOCIATES, LLC.

By: By:

Name: Name: ____Ben Furlow_________

Title: Title: Sr. Contracts Specialist

Date: Date:

Should you accept this Contract without exception or alteration, one copy of the Contract executed by both parties shall be returned to BSA's Contractual Representative. Should you take any exceptions or attempt to alter the Contract in any manner, BSA's execution thereof shall be null and void. Should you wish to take exception(s)/alteration(s), you shall notify BSA's Contractual Representative. BSA will consider the requested exception(s)/alteration(s) and notify you accordingly. No Contract shall exist unless and until such differences are resolved.

Attachment (A)

P.O. Box 5000 Upton, NY 11973-5000 managed by Brookhaven Science Associates for the U.S. Department of Energy

Brookhaven Science Associates, LLC

Subject: 460078 Statement of Work, ESM OLARP MU-METAL CHAMBER

Date: February 5th, 2025

Overview:

Brookhaven Science Associates, LLC (BSA) requires the Contractor to machine, weld per drawing and test, a custom UHV chamber, and deliver to 21-ID ESM beamline at National Synchrotron Light Source II (NSLS-II) facility, Brookhaven National Laboratory (BNL), Upton, NY.

Scope of Work:

The Contractor shall furnish all personnel, labor, equipment, materials and supplies to fabricate the following:

One (1) UHV chamber assembly, machined, welded per BNL drawing PD-ESM-OLARP-1200 (Rev-1), which includes:

o One (1) UHV chamber with Mu-Metal body and the internal Mu-Metal liner and all the necessary port flanges made of AISI 316LN stainless steel, fabricated per BNL drawing PD-ESM-OLARP- 1210 (Rev-1);

o One (1) pump port, made of AISI 316LN stainless steel, machined and welded per BNL drawing PD-ESM-OLARP-1211 (Rev-1);

The Contractor shall send the manufacturing drawing for BNL approval no later than six (6) weeks from the contract award date.

The Contractor shall heat treat, clean, leak test and pack the final UHV assembly, in a suitable way to be ready for installation on Ultra High Vacuum (UHV) system. The chamber shall be fully heat treated to ensure the magnet permeability of the Mu metal.

The Contractor shall provide a leak test report, demonstrating that all welds are vacuum tight and pass a Helium leak check of 2x10E-10 STD CC/SEC He.

Deliverables:

The Contractor will deliver a total of one (1) UHV chamber assembly, as listed above, to NSLS-II facility, Brookhaven National Laboratory, Upton, New York.

Timeline:

All work herein shall be completed no later than twenty (20) weeks from the contract award date.

Signature: ________________________________ Date: 2/05/2025 Of Requestor or Technical Rep

SECTION A-A

SCALE 1 : 5

A A

MU-METALINNER LINER, ANALYZER HEAD INTERFACEPD-ESM-OLARP-121915

MU-METALOUTER LINER, ANALYZER HEAD INTERFACEPD-ESM-OLARP-121814

MU-METALMU-METAL LINER, OLARP CHAMBERPD-ESM-OLARP-121213

316LNPUMP PORT, OLARP CHAMBERPD-ESM-OLARP-121112

MU-METAL / 316LNOFFLINE ARPES (OLARP) CHAMBERPD-ESM-OLARP-121011

PARTS LIST

MATERIALDESCRIPTIONPART NUMBERQTYITEM

A B C D

OFFLINE ARPES (OLARP) ASSEMBLY

PD-ESM-OLARP-1200 1

SHEET SIZE DRAWING/PART NUMBER REVISION

SHEET OF

1 1

DRAWN BY

CHECKED BY

VACUUM

APPROVAL

ENGINEER

APPROVAL

SUPERVISOR

APPROVAL

L.REFFI

D

WBS#

UNLESS OTHERWISE SPECIFIED

ALL DIMENSIONS ARE IN INCHES

DIMENSIONS IN BRACKETS [xx.xx] (WHERE PRESENT)

ARE MILLIMETERS AND ARE FOR REFERENCE ONLY

INTERPRET DRAWING AS PER ASME Y14.5-2009

DIMENSIONAL TOLERANCES

X. ` 0.060

.X ` 0.030

.XX ` 0.015

.XXX ` 0.005

ANGULAR TOLERANCE

` .5~

FINISH

THIRD ANGLE

PROJECTION

BREAK EDGES & SHARP CORNERS 0.005 MIN. TO 0.030 MAX

7/10/2024

BROOKHAVEN NATIONAL LABORATORY

BROOKHAVEN SCIENCE ASSOCIATES

UPTON, NEW YORK 11973

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P

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S M

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Exploring Life's Mysteries, Protecting its Future

SCALE:

ESH&Q

RISK LEVEL

ES&H APPROVAL

NEXT ASSY:

QA APPROVAL

PHOTON DIVISION

ESM, OLARP

R. GAMBELLA 7/2024

N/A N/A

D.BACESCU 7/2024

N/A N/A

N/A N/A

N/A N/A

N/A A3

PD-ESM-OLARP-1000

1 : 5

REVISION HISTORY

REV DESCRIPTION DATE DESIGNER CHECKED BY ENGINEER

1 RELEASE PER ECO-007045 7/2024 L.REFFI R.GAMBELLA D. BACESCU

(24.30)

(11.81)

(7.25)

(n7.97)

(n13.97)

FOR QUOTATION ONLY

(PRELIMINARY NOT FOR FABRICATION)

(n9.970)

(n11.14)

INTERFACE CONTROL DRAWING

NOTES:

1. ITEM IDENTIFICATION: TAG WITH PART NUMBER & APPLICABLE REVISION LETTER.

This information is controlled by the U.S. Department of Commerce Export Administration Regulations 15 CFR Parts 730-774 as EAR99 Technology.

SCALE 1 : 4

SECTION B-B

SCALE 1 : 4

SECTION C-C

SCALE 1 : 4

A

A

316LNFLANGE, CF, 4.50 NOM OD, 2.75 TUBE, NRPI-FLG-0597221

316LNFLANGE, CF, 2.75 NOM OD, 1.75 TUBE, NRPI-FLG-05961020

316LNFLANGE 14" CF x 12" BORE, NR, CLR HOLESPI-FLG-0594119

316LNFLANGE 10" CF x 8" BORE, ROT, CLR HOLESPI-FLG-0427118

316LNFLANGE CF, 2.75" OD, ROT, 1.75" BOREPI-FLG-0426117

316LNFLANGE CF, 4.50", ROT, 2.75" BOREPI-FLG-0425116

316LNFLANGE CF, 6.00" ROT, 4.00" BOREPI-FLG-0424115

316LNTOP FLANGE, OLARP CHAMBERPD-ESM-OLARP-1210-16114

Mu-Metal1.75" OD TILTED PORT, OLARP CHAMBERPD-ESM-OLARP-1210-15213

Mu-Metal1.75" OD TILTED TOP PORT, OLARP CHAMBERPD-ESM-OLARP-1210-14212

Mu-Metal4.00" OD PORT, OLARP CHAMBERPD-ESM-OLARP-1210-13111

Mu-Metal1.75"OD PORT, OLARP CHAMBERPD-ESM-OLARP-1210-12210

Mu-Metal2.75" OD, OLARP CHAMBERPD-ESM-OLARP-1210-1139

Mu-MetalFOOT PLATE GUSSET, OLARP CHAMBERPD-ESM-OLARP-1200-1068

Mu-MetalFOOT PLATE, OLARP CHAMBERPD-ESM-OLARP-1210-0937

Mu-Metal7.00" OD PORT, OLARP CHAMBERPD-ESM-OLARP-1210-0616

Mu-Metal1.75" OD PORT, OLARP CHAMBERPD-ESM-OLARP-1210-0555

Mu-MetalTOP NECK, OLARP CHAMBERPD-ESM-OLARP-1200-0414

Mu-MetalGUSSET, OLARP CHAMBERPD-ESM-OLARP-1210-0343

Mu-MetalTOP COVER, OLARP CHAMBERPD-ESM-OLARP-1210-0212

Mu-MetalMAIN BODY, OLARP CHAMBERPD-ESM-OLARP-1210-0111

PARTS LIST

MATERIALDESCRIPTIONPART NUMBERQTYITEM

B

B

C C

A B C D

OFFLINE ARPES (OLARP) CHAMBER

PD-ESM-OLARP-1210 A

SHEET SIZE DRAWING/PART NUMBER REVISION

SHEET OF

1 1

DRAWN BY

CHECKED BY

VACUUM

APPROVAL

ENGINEER

APPROVAL

SUPERVISOR

APPROVAL

L.REFFI

E

WBS#

.XX ` 0.015

THIRD ANGLE

PROJECTION

BREAK EDGES & SHARP CORNERS 0.005 MIN. TO 0.030 MAX

7/11/2024

BROOKHAVEN NATIONAL LABORATORY

BROOKHAVEN SCIENCE ASSOCIATES

UPTON, NEW YORK 11973

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Exploring Life's Mysteries, Protecting its Future

SCALE:

ESH&Q

RISK LEVEL

ES&H APPROVAL

NEXT ASSY:

QA APPROVAL

PHOTON DIVISION

ESM, OLARP

R. GAMBELLA 7/2024

N/A N/A

D.BACESCU N/A

N/A N/A

N/A N/A

N/A N/A

N/A A3

PD-ESM-OLARP-1200

1 : 4

REVISION HISTORY

REV DESCRIPTION DATE DESIGNER CHECKED BY ENGINEER

A RELEASE PER ECO-007045 7/2024 L.REFFI R.GAMBELLA D.BACESCU

n4.25

.08 n18.00 B.C.

120°

120°

3X n.709 THRU v n2.00 x .04

1. SPECIFICATIONS:

- CHAMBER MATERIAL: MU-METAL (ASTM A753 ALLOY TYPE 4 OR EQ)

- FLANGES MATERIAL: 316LN ESR

2. FABRICATE, CLEAN, ASSEMBLE, LEAK-TEST AND PACKAGE IN ACCORDANCE WITH BNL SPECIFICATION LT-ENG-RSI-SR-VA-002.

3. ALL VT (VACUUM TIGHT) WELDS MUST PASS A HELIUM LEAK TEST OF 2 x 10 E-10 STD CC/SEC He.

4. FINISHED ASSEMBLY MUST BE FREE OF PARTICLES AND CHEMICAL FILM INSIDE CHAMBER AND ON FLANGE FACES.

5. PROTECT ALL FLANGE FACES FROM NICKS, SCRATCHES, DIRT AND CONTAMINANTS.

6. ITEM IDENTIFICATION: METAL STAMP, SCRIBE, ENGRAVE, OR ELECTRO ETCH WITH PART NUMBER AND APPLICABLE REVISION

LETTER IN APPROXIMATE LOCATION SHOWN USING .19 HIGH CHARACTERS.

FOR QUOTATION ONLY

(PRELIMINARY NOT FOR FABRICATION)

PORT IDENTIFICATION TABLE

PORT

SIZE (IN)

TUBE OD ROT FIXED CLEARANCE TAPPED FUNCTION

A1 6.00 CF 4.25

x

SAMPLE MANIPULATOR

A2 2.75 CF 1.75

x

VIEW PORT

A3 2.75 CF 1.75

x

VIEW PORT

B1 2.75 CF 1.75

x

WOBLE STICK

B2 2.75 CF 1.75

x

VIEW PORT

B3 2.75 CF 1.75

x

VIEW PORT

B4 2.75 CF 1.75

x

VIEW PORT

B5 2.75 CF 1.75

x

VIEW PORT

B6 2.75 CF 1.75

x

VIEW PORT

C1 4.50 CF 2.75

x

VIEW PORT

C2 4.50 CF 2.75

x

VIEW PORT

C3 6.00 CF 4.00

x

VUV LIGHT SOURCE

C4 10.00 CF

8.00 (CONE) x

ELECTRON ANALYZER

C5 2.75 CF 1.75

x

X-RAY SOURCE

D1 4.50 CF 2.75

x

LEED

D2 2.75 CF 1.75

x

COLD CATHODE GAUGE

D3 2.75 CF 1.75

x

EVAPORATOR

E1 14.00 CF 11.142

x

BOTTOM FLANGE / PUMPING

A2

A3

B1

B2

B3

B4

B5

(13.00)

8.00

8.00

30°

30°

10.263X

C1

C2

C3

C4

D1

D2

B6

D3

E1

C5

(n13.97)

1.36

.24

7.50

7.50

7.00

30° 30°

(n5.97)

A1

11.81

7.50

7.00

60°

6.00

(LEVEL D)

3.003X

13.00

(LEVEL C)

SAMPLE

HEIGHT

17.00

(LEVEL B)

(n13.97)

24.30

(4.47)n

45°

45°

21.40

(LEVEL A)

(n9.97)

INTERFACE CONTROL DRAWING

SEE NOTE 6

4X

5X

3X

6X

16°

7.00

10°

3X

2X

2X

2X

This information is controlled by the U.S. Department of Commerce Export Administration Regulations 15 CFR Parts 730-774 as EAR99 Technology.

SCALE 1 : 2

A A

316LNNIPPLE, HALF, 8.00 CF, NON-ROTPI-NIP-009112

316LNFLANGE 14" CF x 5.92" BORE, NR, CLR HOLESPD-ESM-OLARP-1211-0111

PARTS LIST

MATERIALDESCRIPTIONPART NUMBERQTYITEM

A B C D

PUMP PORT, OLARP CHAMBER

PD-ESM-OLARP-1211 A

SHEET SIZE DRAWING/PART NUMBER REVISION

SHEET OF

1 1

DRAWN BY

CHECKED BY

VACUUM

APPROVAL

ENGINEER

APPROVAL

SUPERVISOR

APPROVAL

L.REFFI

D

WBS#

.XX ` 0.015

THIRD ANGLE

PROJECTION

BREAK EDGES & SHARP CORNERS 0.005 MIN. TO 0.030 MAX

7/11/2024

BROOKHAVEN NATIONAL LABORATORY

BROOKHAVEN SCIENCE ASSOCIATES

UPTON, NEW YORK 11973

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Exploring Life's Mysteries, Protecting its Future

SCALE:

ESH&Q

RISK LEVEL

ES&H APPROVAL

NEXT ASSY:

QA APPROVAL

PHOTON DIVISION

ESM, OLARP

R. GAMBELLA 7/2024

N/A N/A

D.BACESCU 7/2024

N/A N/A

N/A N/A

N/A N/A

N/A A3

PD-ESM-OLARP-1200

1 : 2

REVISION HISTORY

REV DESCRIPTION DATE DESIGNER CHECKED BY ENGINEER

A RELEASE PER ECO-007045 7/2024 L.REFFI R.GAMBELLA D. BACESCU

7.25

(n5.92)

8.000n B.C.

4X 1/4-20 UNC - 2B x .38 jØ.014 A B

A

(n7.97) n5.92

FOR QUOTATION ONLY

(PRELIMINARY NOT FOR FABRICATION)

1. FABRICATE, CLEAN, ASSEMBLE, LEAK-TEST AND PACKAGE IN ACCORDANCE WITH BNL SPECIFICATION LT-ENG-RSI-SR-VA-002.

2. ALL VACUUM TIGHT WELDS MUST PASS A HELIUM LEAK TEST OF 2 x 10 E-10 STD CC/SEC He.

3. FINISHED ASSEMBLY MUST BE FREE OF PARTICLES AND CHEMICAL FILM INSIDE CHAMBER AND ON FLANGE FACES.

4. PROTECT ALL FLANGE FACES FROM NICKS, SCRATCHES, DIRT AND CONTAMINANTS.

5. ITEM IDENTIFICATION: METAL STAMP, SCRIBE, ENGRAVE, OR ELECTRO ETCH WITH PART NUMBER AND APPLICABLE REVISION

LETTER IN APPROXIMATE LOCATION SHOWN USING .19 HIGH CHARACTERS.

INTERFACE CONTROL DRAWING

(n13.97)

B

SEE NOTE 2

SEE NOTE 2

This information is controlled by the U.S. Department of Commerce Export Administration Regulations 15 CFR Parts 730-774 as EAR99 Technology.

BROOKHAVEN NATIONAL LABORATORY

SUPPLIER QUALITY ASSURANCE REQUIREMENTS

(BNL-QA-101)

5.2/2d01e011.docx Page 1 of 6 (04/2025)

PO/Contract No.: ________460078____________________________

1.0 PURPOSE & SCOPE

1.1 This document establishes quality assurance requirements to which Suppliers to Brookhaven Science Associates (BSA) must conform when specified in the procurement documentation.

1.2 This document contains two main sections. Section 3.0 covers the general requirements that are applicable to all Suppliers.

Section 4.0 contains special quality requirements that are applicable only when specifically invoked in the procurement documentation.

2.0 DEFINITIONS

2.1 The term Procurement documentation means the purchase order

(PO), contract, subcontract, Request for Proposal (RFP), Request for Quotation (RFQ) or other written agreement with the Supplier (seller) in which the requirements of BSA are incorporated.

2.2 The term Buyer means BSA operating Brookhaven National

Laboratory, acting by and through its Procurement & Property Management Division (PPM) issuing the PO/contract.

2.3 The term Supplier (seller) means the legal entity, which is the contracting party, with the Buyer with respect to the procurement documentation.

2.4 The term article or item means a product and/or a service.

3.0 GENERAL REQUIREMENTS

Unless otherwise specified in the procurement documentation, the following General Requirements apply:

3.1 Supplier’s Quality System and Quality Requirements

The Supplier must have and maintain an effective quality system that will, as a minimum, comply with all of the requirements as designated by the following:

3.1.1 A quality system certified/registered to the ISO

9001 standard: (latest revision as of the date of issuing the procurement documentation).

3.1.2 A quality system that meets the requirements of the

ISO 9001 standard: “Quality Management Systems – Requirements” (latest revision as of the date of issuing the procurement documentation).

3.1.3 Conformance to Supplier’s/Manufacturer’s quality

program or system.

3.1.4 Other: Refer to procurement documentation, (e.g. PO, Statement of Work [SOW], specifications, drawings) for quality requirements.

NOTE: Clauses 3.2 through 3.22 apply to all POs and will be included collectively in other procurement documentation when required/specified.

3.2 Assessment by Buyer

The Supplier’s quality system is subject to assessments by the Buyer’s Representative(s) for conformance with the requirements of the PO. Supplier or Distributor must allow BSA representatives, BSA customers, and regulatory agencies right of entry into the Supplier’s facilities to determine and verify product, processes, records, personnel, material, procedures, and systems.

3.3 Change Approval

No change(s) are permitted to be made to any Buyer requirements, (e.g. part number, model number, etc.) without the prior written approval of the Buyer.

3.4 Responsibility for Subcontractors

It is the responsibility of the Supplier to impose applicable requirements from this document upon their subcontractors.

Additionally, the Buyer reserves the right to disapprove, in writing, any subcontractor. For nuclear facility requirements per NQA-1, the Supplier must incorporate NQA-1 requirements in sub-tier procurement documents.

3.5 Responsibility for Conformance

The Supplier is responsible to provide items that conform to the requirements of the PO regardless of any assessments, surveillances, inspections and/or tests by the Buyer or its representatives at either the Supplier’ or Buyer’s facility. The Buyer reserves the right to request failure analysis and corrective action for non-conforming articles or items submitted or supplied to the Buyer. The Supplier is responsible for notifying the Buyer of any recalls or alerts associated with this

PO.

When NQA-1 requirements are imposed, prior to shipment, the Supplier must report any nonconformance that cannot be corrected to full conformance and obtain approval from BNL for possible Use-As-Is or Repair dispositions. Additionally, for commercial grade services, a service performance record must be provided that documents the adequacy of the service performed to the identified critical characteristics documented in the PO/contract.

3.6 Protection of Material and Equipment

The Supplier must employ procedures that assure adequate protection of material and equipment during shipment and while in storage. Such protection must include special environmental packaging, as necessary. All items shipped (originally packaged or repackaged) to BNL or other locations cited in the PO or contract, must comply with the requirements for preservation, packaging and marking as stated in the latest revision of ASTM Standard D 3951 Standard Practice for Commercial Packaging.

3.7 Measuring and Test Equipment (M&TE) Calibration

The Supplier must calibrate any M&TE used in the fulfillment of the PO requirements against certified standards that are traceable to the National Institute of Standards and Technology (NIST), or some other recognized national or international standard, or physical constant. The Supplier must notify the Buyer of any condition found during the calibration, servicing or repair of measuring and test equipment that can affect the end item requirements.

3.8 Suspect Counterfeit Parts

SUPPLIER QUALITY ASSURANCE REQUIREMENTS BNL-QA-101

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The Supplier shall verify the procurement source and associated documentation certifying authenticity.

Appropriate incoming inspection and / or test methods shall be used to detect potential suspect counterfeit items.

The Supplier shall flow this requirement down to all sub-tier suppliers to prevent the inadvertent use of suspect counterfeit items.

Distributors shall not modify, rework or repair any items shipped on this order.

For reference only, a list of authorized/franchised distributors for electronic components can be found at:

https://www.trustedparts.com/

* For more information refer to the following Department of Energy website: https://www.energy.gov/ehss/corporate-reporting-analysis/databases/suspectcounterfeit-and-defective-items

3.9 Electrostatic Discharge Control

Items that are susceptible/sensitive to electrostatic discharge (ESDS) must be handled and packaged to protect them from damage. Items and/or packages must be labeled to indicate the susceptibility to electrostatic discharge.

3.10 Electrical or Fire Protection Equipment, Material, and

Systems All electrical or fire protection equipment, material, and systems delivered to BNL must be certified, listed, or labeled by a Nationally Recognized Testing Laboratory (NRTL). The CE mark is NOT a recognized NRTL certification mark. (For a listing of OSHA-recognized NRTLs, refer to http://www.osha.gov/)

For electrical or fire protection equipment, material, and systems which no NRTL accepts, certifies, lists, labels, or otherwise determined to be safe, the Supplier must determine the equipment to be safe for its intended use. The determination must be made on the basis of test data. The determination and test data documents must be made available to BSA prior to or upon delivery for review and acceptance by the applicable BSA Authority Having Jurisdiction

(AHJ).

In accordance with 29 CFR 1910.147(c)(2)(iii) whenever new machines or equipment are provided with energy isolating devices, those devices must be designed to accept a lockout device.

3.11 Hoisting & Rigging Equipment

All hoisting & rigging equipment used at BNL must meet the requirements of the latest applicable OSHA Regulations and ASME B30 Series standards for design, construction, markings, and proof load testing.

When proof load testing is required by the standards, a certificate must be provided upon delivery documenting the proof test.

3.12 Deleted – requirements were added to each Purchase Order as the “Advance Notification of Delivery.”

3.13 Powered Machine Shop Equipment

All powered machine shop equipment (e.g., lathe) delivered to BNL must meet the requirements of the latest applicable OSHA 1910 Regulations (e.g., part subpart O). Equipment purchased must include an integrated NFPA 79 compliant emergency stop and an anti-restart device.

3.14 Vehicle-Mounted Elevating and Rotating Aerial Devices

All vehicle-mounted and rotating aerial devices equipment used at BNL must meet the requirements of ANSI A92.2.

3.15 Self-propelled Elevating Work Platform Equipment

All self-propelled elevating work platform equipment (e.g., scissor lift) used at BNL must meet the requirements of ANSI A92.6.

3.16 Manually Propelled Elevating Aerial Platform Equipment

All manually propelled elevating aerial platform equipment used at BNL must meet the requirements of ANSI 92.3.

3.17 Boom Supported Elevating Work Platform Equipment

All boom supported elevating work platform equipment used at BNL must meet the requirements of ANSI 92.5.

3.18 Powered Industrial Trucks and Attachments

Powered industrial trucks (e.g. forklifts, hi-lows) must meet the requirements of the ANSI/ITSDF B56 series for design, construction, markings, and test loading. Industrial truck attachments must be approved by the truck manufacturer and supplied with an attachment data plate indicating the new truck capacities.

3.19 Used Industrial Equipment

For used industrial equipment (e.g. scissor lifts, forklifts, etc.), a Certificate of Conformance as defined in clause 4.16 must be provided as objective evidence and must additionally state that all maintenance and manufacturing alerts have been screened and all required repairs and improvements have been completed. The Supplier must provide records of the last year of maintenance.

3.20 Global Harmonized System Compliance

The supplier of chemicals must deliver the chemical in full compliance with the Department of Labor, Occupational Safety & Health Administration (OSHA)’s Globally Harmonized System (GHS) Hazard Communication Standard (29CFR1910.1200), available at:

https://www.osha.gov/dsg/hazcom/HCSFinalRegTxt.html

All hazardous chemicals delivered to BNL must be accompanied by an GHS Safety Data Sheets (SDS) with the format and content specified in 29CFR1910.1200. For information on the GHS SDS see OSHA Brief- Hazard Communication Standard: Safety Data Sheets Publication 3514 available at:

https://www.osha.gov/Publications/OSHA3514.pdf

All hazardous chemicals delivered to BNL after 12/01/2015 must have a label with the elements specified in 29CFR1910.1200 [product identifier; pictograms; signal words; hazard statement(s);

precautionary statement(s); and manufacturer, importer, or distributor’s name, address, and telephone number]. For information on the GHS label, see OSHA Brief- Hazard Communication Standard: Labels and Pictograms Publication 3636 available at:

https://www.osha.gov/Publications/OSHA3636.pdf

3.21 Age/Shelf Life and Storage Control

The Supplier must have an effective storage and age control system for items where acceptability is limited by the age or manner of storage of the item. The system must include a method of identifying the expiration date on the containers in which material is delivered to the Buyer. Special handling conditions must be recorded on certifications and shipping documents covering the material delivered to the Buyer. At the time of receipt, the material must not have less than three-quarters of its shelf life remaining, without prior written approval from the Buyer for each shipment.

3.22 Product Recalls/Product Bulletins/Safety Alerts

Any and all product recall alerts, product bulletins, or safety alerts must be communicated by email directly to ProductRecallAlert@BNL.gov. Provide the Purchase Order

DRAFT

https://www.energy.gov/ehss/corporate-reporting-analysis/databases/suspectcounterfeit-and-defective-items https://www.energy.gov/ehss/corporate-reporting-analysis/databases/suspectcounterfeit-and-defective-items http://www.osha.gov/ https://www.osha.gov/dsg/hazcom/HCSFinalRegTxt.html https://www.osha.gov/Publications/OSHA3514.pdf https://www.osha.gov/Publications/OSHA3636.pdf mailto:ProductRecallAlert@BNL.gov

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Number(s) and names of purchasers with notification to assist BNL in locating and identifying the subject material.

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4.0 SPECIAL REQUIREMENTS

The following Special Requirements are applicable only when specified in the procurement documentation or as indicated by check mark hereon. These Requirements can be modified as required.

INSTRUCTIONS: Since sub-clauses (e.g., 4.4.1) are tied to the main clause (e.g., 4.4), the requirements of the main clause will apply by default whenever any sub-clause is selected (regardless of whether the main clause was selected/checked).

4.1 Quality Assurance Program or Manual

The Supplier must submit a copy of their Quality Assurance Program or Manual with their proposal for review and evaluation.

Suppliers providing A1/A2 but without a quality system compliant with NQA-1, i.e., Commercial Grade Supplier, must follow applicable Commercial Grade Dedication Instructions as defined in the SOW.

OR

Supplier must utilize the QA Program audited and approved by BNL.

4.2 Configuration Control System

The Supplier must establish and maintain a system to assure that all end items (including spares) are of the proper configuration, and that all approved configuration changes are incorporated at the specified effectivity points. Records must be maintained to verify the configuration of each item.

4.3 Process Sheets, Travelers, etc.

The Supplier must maintain a system of process sheets, shop travelers, or equivalent means to define the sequence of manufacturing, inspection, installation and test activities to be performed. Flow sheets, or equivalent, must be provided for sign-off by designated inspection personnel at specified inspection and test points, including, as required, re-inspection and re-test points, to assure completion as well as proper sequencing of required operations.

4.4 Manufacturing/Inspection/Test Plan

Sixty (60) calendar days prior to performance of work, the Supplier must submit for the Buyer’s approval a Manufacturing/Inspection/ Test Plan for the item(s) to be produced. Once approved, changes/ revisions must be approved by the Buyer prior to implementation.

The Plan must satisfy one or more of the following as selected:

4.4.1 Identification of parts and subassemblies showing

integrated flow into end item(s).

4.4.2 Identification of critical manufacturing operations, as well as inspection and test checkpoints.

4.4.3 The Plan may be a single document, or may make use

of existing “travelers,” or other suitable planning and control documents.

4.5 “Witness” Points

The Buyer reserves the right to designate selected manufacturing, inspection, and/or test operations as “witness” points. The Supplier must provide the Buyer with five (5) working days’ notice in advance of reaching such witness points during the manufacturing and test cycle of each item. For nuclear facility applications (NQA-1), witness points are required when Source Inspection is invoked. (see Clause 4.14)

4.6 Test and Inspection Procedures

Test and inspection procedures required to demonstrate satisfactory completion of requirements must be prepared by the Supplier and submitted to the Buyer for approval sixty (60) calendar days prior to use of such procedures. Once approved, changes/revisions must be approved in writing by the Buyer prior to implementation.

4.7 Special Processes

Processes (e.g., welding, brazing, bonding, plating, chemical machining, chemical coating, chemical cleaning, precision cleaning, heat treating, or waste processing) that either cannot be verified non-destructively or require a unique (special) non-destructive test/inspection (e.g., radiographic inspection, ultrasonic testing, pressure leak testing) must be performed in accordance with detailed written procedures. These procedures must specifically describe the exact manner in which the processes are to be performed.

Additionally, the following requirements apply as selected:

4.7.1 Copies of special process procedures must be made

available on request for review by the Buyer’s representative.

4.7.2 At least sixty (60) calendar days prior to use on items deliverable to the Buyer, the Supplier must submit to the Buyer copies of all applicable process procedures for review and approval. Revisions or changes to Buyer-approved special process procedures must be submitted to the Buyer for review and approval prior to implementation.

4.7.3 Qualification of Procedures, Facilities, Equipment

and Personnel The Supplier must, prior to use, qualify the procedures/specifications, facilities, equipment and personnel that will be used for the performance of special processes. Only those personnel who have been qualified to perform a specific special process must be used to perform that process. Records of such qualification must be available to the Buyer’s representative upon request.

4.8 Qualification of Procedures, Facilities, Equipment

Superseded by Sub-clause 4.7.3

4.9 Qualification of Special Process Personnel

Superseded by Sub-clause 4.7.3

4.10 End-Item Documentation Package

The Supplier must provide a documentation package for each shipment of the item(s) supplied, which consists of objective evidence of compliance with PO requirements. This documentation package must be complete, legible, indexed, and traceable to the item supplied. Additionally, the following requirements apply as selected:

4.10.1 Copies of reports of all required or necessary

inspections, examinations and tests, properly validated by the Supplier’s authorized personnel.

4.10.2 A listing of the as-built configuration of

each delivered item; this may be defined by the use of drawing numbers and revisions, unique parts lists or other such means of positive identification.

4.10.3 Copies of nonconformance reports dispositioned as

“rework/repair” or “use-as-is”, and all BSA approved deviation/waivers.

4.10.4 Copies of material test certificates for specified

materials, showing physical and chemical properties.

4.10.5 – Superseded by Clause 4.16

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4.11 Release for Shipment

The documentation package required in Clause 4.10 must be approved by the Buyer’s representative prior to release of the item for shipment.

4.12 Shipment of Documentation Package to Buyer

Three (3) copies of the documentation package required in Clause

4.10 must be shipped to the Buyer with or prior to each shipment of the purchased items.

4.13 Failure Reporting, Analysis and Corrective Action

The Supplier must maintain a failure reporting, analysis and corrective action system that must, at a minimum, evaluate, analyze and correct failures occurring during qualification, first article and end-item acceptance testing and inspection. The results of all failure evaluations and analyses must be documented and available for review by the Buyer.

4.14 Source Inspection/Verification

Items to be delivered require inspection, tests or surveillance by the Buyer’s representative at the Supplier’s facility. Five (5) working days advance notice, for acceptance inspections and tests, must be provided by the Supplier to the Buyer to permit scheduling of source inspection. For nuclear facility applications (NQA-1), source verification must be conducted in accordance with a Verification Plan to inspect, test, or examine at predetermined/Witness points (see Clause 4.5). Documented evidence of acceptance must be provided upon completion of all verifications.

4.15 Chemical and Physical Test Report

One copy of the actual chemical and physical test report(s) for each heat, batch or lot must accompany each shipment. Test reports must list the actual parameters tested, the acceptable limits for each parameter, and must contain the actual readings taken during test.

4.16 Certificate of Conformance (C of C)

With each shipment, per the procurement documentation, the Supplier must submit a Certificate of Conformance (C of C). In case of drop shipment, a copy of the certificate must be submitted to the Buyer at the time of shipment. The certificate must identify the purchased item/material/equipment by PO number and quantity, include the title of and be signed by an authorized representative of the company, and must constitute a representation by the Supplier that:

A. Materials used are those which have been specified by the Buyer, and that the items delivered were produced from materials for which the Supplier has on file, reports of chemical or physical analysis, or any other equivalent evidence of conformance of such items to applicable specifications;

B. Processes used in the fabrication of items delivered were in compliance with applicable specifications included as part of the PO/contract, or Buyer-approved procedures or specifications;

C. The items as delivered comply with all applicable drawings, specifications, deviations/waivers and other requirements of the procurement documentation; and-

D. When specified, cleaning and cleanliness requirements have been completely satisfied. The C of C must reference the Supplier’s applicable cleaning procedures.

4.16.1 Additional C of C Requirements for Nuclear

(NQA-1) Purchases

A. The certificate must be signed by the person responsible for the quality function and whose function and position is described by the supplier’s QA program/system.

B. The Supplier’s Certification system must be described in their QA Program/system documentation and include the process for completing the C of C along with the review and Approval of the C of C prior to delivery.

C. The Buyer reserves the right to verify the validity of Supplier’s certificates and the effectiveness of the Supplier’s certification system. This verification will be commensurate with the Supplier’s quality performance/history.

4.17 Report with Each Shipment

Superseded by Clause 4.10

4.18 First Article Acceptance

Buyer acceptance of first article(s) is required prior to the production run. The first article(s) must be identified as such, including the PO number/contract, part number, and part name. The Supplier is required to:

4.18.1 Submit the first article(s) to the Buyer’s

representative for test/inspection to be conducted at the Supplier’s facility by the Buyer’s representative.

4.18.2 Submit the first article(s) to the Buyer for test /

inspection by the Buyer at the Buyer’s facility.

4.18.3 Submit the first article(s) to the Buyer together

with documents showing data representing results of the Supplier’s first article(s) test/inspection, including the actual dimension or value for each specified characteristic.

4.18.4 After Buyer acceptance of first article(s), all of the remaining units required by the PO/contract must be produced by the Supplier and the Supplier’s suppliers using the same design, materials, processes, methods and tooling that were used to manufacture the approved first article(s). Any changes must have prior written approval from the Buyer.

4.19 Notification of Change to Design, Methods, or Processes

The Supplier must immediately notify the Buyer of any significant changes (those that may affect form, fit, function, reliability, safety, or interchangeability) in product design, fabrication methods, materials, or processing from those used by the Supplier at time of Supplier’s quotation or offer to the Buyer, which resulted in the PO.

4.20 Age/Shelf Life and Storage Control

Superseded by Clause 3.21

4.21 Serial Numbers

The Supplier must assign/mark a separate and distinct serial number to each end-item in accordance with the procurement documentation.

A record of the serial number, for each part number, must be maintained by the Supplier.

4.22 Lot or Batch Numbers

For items furnished in accordance with the procurement documentation, the manufacturing lot or batch number must be indicated on the packing list, certifications and other applicable documents. Where impractical to mark individual parts due to size or shape, the lot or batch number must be marked on identifying tags or the smallest unit package.

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4.23 Material Traceability

Materials used must be identified by material type, applicable specification and revision number, and be traceable to their lot and/or heat number(s). Traceability records must be available for review by the Buyer’s representative.

4.24 Shipment Destination Other than BNL

The material ordered is to be shipped to other than the Buyer’s facilities. Copies of the data required in accordance with the procurement documentation must accompany the shipment; in addition, one copy of such data must be mailed to the Buyer on the same day that shipment is made.

4.25 Heat Treat Bars

Superseded by Clause 4.7

4.26 Burn-in

Burn-in must be performed on each completed item, per the procurement specification or Supplier’s Burn-In process approved by the Buyer. Records of burn-in testing, repairs and test results must be maintained and must be available to the Buyer’s representative upon request.

4.27 Welding Procedures

Superseded by Clause 4.7

4.28 Weld/Braze Inspection Report

A report(s) must be submitted that indicates the complete inspection of welds or brazes from the initial fit-up stage through final inspection. Inspection reports must be accompanied by all radiographic films, filler metal reports etc. The reports must contain the signature or stamp, and title of an authorized Supplier representative.

4.29 Radiographic Quality Requirements

Items requiring radiographic inspection must be radiographed and processed in accordance with the Supplier’s special process procedures that satisfy design specifications, standards or other procurement documentation requirements. Personnel reading and interpreting film must have been examined and certified.

Responsibility for this certification must rest with the Supplier, whether the Supplier does the work or subcontracts to a specialized laboratory. A report of the findings must include the name of the reader and the signature and title of a responsible representative. The radiographic film and a reproducible copy of the report must accompany each shipment. An adequate method of identifying and cross-referencing each film exposure, report, and item must be provided. When parts are serialized, serial numbers must appear on the report and the film.

4.30 Nondestructive Test Reports

All nondestructive testing must be conducted in compliance with the Supplier’s special process procedures that satisfy the applicable provisions of the design specifications, or other procurement documentation requirements. Personnel and equipment utilized in performance of such tests must be qualified for the type of test performed. The Supplier must furnish with, or prior to, each shipment reports of such nondestructive examination of material or items furnished. These reports must be identifiable to the respective item or material including the specific section, joints or views of the item furnished. These reports must contain the signature and title of an authorized Supplier representative. When items are serialized, the serial numbers must appear on the reports.

4.31 Pressure or Leak Test Reports

Test reports must be prepared for all pressure and leak tests. Such reports must state the requirement, the Supplier’s test procedure number, and the observed result for each item, joint or connection tested. When items are serialized, the serial numbers must appear on the report. Reports must contain the signature/title of an authorized Supplier representative and must accompany each shipment.

4.32 Cleaning Certification

Superseded by Clause 4.16 D

4.33 Calibration Certification

The Supplier must submit with each instrument/system a certification that the instrument/system has been calibrated and is ready for use.

The certification must contain, at a minimum, the identity of the instrument/system, identification of the calibration procedure used, identification of the standards and/or equipment utilized for the calibration, and a statement that the calibration of the standards and/or equipment used is traceable to the NIST or some other recognized national or international standard, or physical constant.

Unless otherwise specified, detailed support data must remain on file for minimum of three (3) years with the Supplier and must be available for review by the Buyer. The certification must also contain the signature and title of an authorized Supplier representative.

4.33.1 The Supplier will provide “As Found” (i.e., before)

and “As Left” (i.e., after) measurements with the certification.

4.33.2 Additional NQA-1 Calibration Certification

Requirements The Calibration Certificate must be signed by the person responsible for the quality function and whose function and position is described by the supplier’s QA program/system.

The Supplier’s Certification system must be described in their QA Program/system documentation and include the process for completing the Calibration Certificate along with the review and Approval of the Certificate prior to delivery.

The Buyer reserves the right to verify the validity of Supplier’s Certificates and the effectiveness of the Supplier’s certification system.