RFQ Letter 460078.pdf

February 2025 AMS-Template-003 Rev. 4

Procurement & Property Management Division

Upton, NY 11973-5000

Phone 631-344-4070 bfurlow@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

DATE: 06/03/2025

REQUEST FOR QUOTE (RFQ) NUMBER 460078

DESCRIPTION: Custom UHV Chamber

Issued By:

Brookhaven Science Associates, LLC Brookhaven National Laboratory P.O. Box 5000 Upton, NY 11973-5000

Sr. Contracts Specialist:

Name: Ben Furlow Telephone No.: 631-344-4070 Email: bfurlow@bnl.gov

Ship To Address:

Brookhaven National Laboratory Receiving: Bldg. 98 Rochester Street Upton, New York 11973-5000

Anticipated Freight Terms:

FOB Destination, Freight Prepaid

Anticipated Delivery Date: 20 weeks ARO

Questions Due Date: 06/11/2025 Quote Due Date & Time: June 18, 2025 at 5:00 p.m. EDT

Contract Type: Firm Fixed Price Payment Terms: Net 10 (Small Business) Net 30 (Large Business)

*Brookhaven is a tax-exempt entity.

1.0 INTRODUCTION

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract (DE-SC0012704) with the U.S. Department of Energy (DOE), herewith solicits your quote for a custom UHV chamber as outlined in the draft Contract (Enclosure 1).

NAICS: The North American Industry Classification System (NAICS) Code for this RFQ is 332313. The stated size standard is 750. The stated size shall be the sole determining factor as to classification (small or large business) of an Offeror. It is the responsibility of the Offeror to affirm its Representations and Certifications and size status are accurate and up to date in the System for Award Management (SAM) (www.SAM.gov).

This procurement:

- Is being solicited for full and open competition.

2.0 SCOPE OF WORK

The Offeror shall furnish all labor, services, materials, and equipment in strict accordance with the attached draft Contract (Enclosure 1).

http://www.sam.gov/

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2.1 QUALIFIERS

As part of the Offeror’s submission, please provide responses to the following:

1. Does the Offeror have previous experience in designing, fabricating, testing and delivering similar vacuum chambers used for x-ray spectroscopy (ARPES) systems at synchrotron facilities, or with similar complexity in regards to UHV performance and low magnetic fields?

If yes, the Offeror shall provide references for at least two successfully designed, fabricated, tested, delivered and installed assemblies of similar complexity. The references shall include the name of the organization, contacts, phone numbers, and e-mail addresses.

2. Can the Offeror fabricate and test the 21-ID ESM off-line ARPES Mu metal Vacuum Chamber in accordance to BSA drawings?

If yes, the Offeror shall provide a list of the equipment used to fabricate and test the 21-ID ESM off-line ARPES Mu-metal Vacuum Chamber, demonstrating the ability to achieve the requested specifications

3.0 BASIS OF AWARD

BSA will make award to the responsive and responsible Offeror who submits the lowest total price, adequately provides responses to the “Qualifier” questions noted above in 2.1 to permit satisfactory investigation into prior performance and capabilities, and who meets all of BSA’s technical requirements, as stated herein.

The resultant award shall be subject to the terms & conditions of Enclosure 1.

An Offeror that takes exceptions to BSA terms & conditions or fails to provide all requirements of this RFQ may be deemed non-responsive and may not be considered for award.

4.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION

A complete quotation, including the signed Quotation Pricing Sheet (Enclosure 2), must be received by BSA no later than the due date and time listed on page 1 of this RFQ. Any offer received after this time and date may not be considered. Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so.

BSA will only accept email submissions of formal quotations:

• Email submissions must include the signed Quotation Pricing Sheet

(Enclosure 2). Emails will be sent to the Sr. Contracts Specialist listed on page 1 of this RFQ with the BSA RFQ Number in the Subject Line.

All questions must be submitted via email. Replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other Offerors.

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5.0 PRICING AND SUPPORTING DOCUMENTATION

5.1 Pricing Quotation and Supporting Documentation:

The Offeror shall complete and return the Quotation Pricing Sheet (Enclosure

2) attached to this document. Prices shall be all inclusive and quoted in U.S.

dollars, FOB, Brookhaven National Laboratory, Upton, Long Island, New York (freight included), including any import duties, customs, and associated costs, if applicable.

5.2 System For Award Management (SAM):

In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U.S. Government supplier database entitled System for Award Management (SAM) with their Unique Entity ID number (UEI #). Registration can be performed online at www.SAM.gov.

If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.SAM.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local APEX Accelerator Representative (formerly known as the Procurement Technical Assistance Center (PTAC), which can be found at https://napex.us.

5.3 Representations and Certifications:

AMS-Form-050 (to be provided if needed) is only required for vendors that are not currently active and registered in SAM.gov. A current copy (less than 12 months prior to the date of solicitation) of Supplier Specific Representations & Certifications AMS-Form-050 must be on file with BSA’s Procurement and Property Management (PPM) Division before a contract can be placed. At the time of award, the successful Offeror will be asked to complete AMS-Form-050 if it is not already on file.

6.0 PLACE OF MANUFACTURE

This requirement is subject to FAR Part 25, Buy American Act. The Contractor shall provide if the proposed item(s) are or are not domestic end products as defined at FAR 25.003, Definitions. If foreign end products are proposed, the Offeror shall provide the country of manufacture.

7.0 OTHER REQUIRED FORMS AND DOCUMENTS

The successful Offeror will be required to complete the following forms (if applicable):

• Vendor ACH Authorization Form (To be provided if needed)

• W-9 Form, (To be provided if needed)

• W-8 Form, (To be provided if needed), will need to be completed in lieu of the W-9 Form if Vendor is foreign.

https://napex.us/

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8.0 CLOSURE

We trust that the information contained herein is sufficient to permit your company to prepare a complete and definitive quotation; however, should you have any questions, please contact the undersigned.

Enclosures: 1. Draft Contract

2. AMS Form-043 Quotation Pricing Sheet