RFQ27006869 Solicitation Specifications.pdf
PDF 200 KB Posted
- Solicitation number
- RFQ27006869
- Issued by
- Providence County, Rhode Island
About this file
Summary
This solicitation specification document outlines requirements for the Rhode Island Department of Environmental Management's Division of Fish and Wildlife and Division of Marine Fisheries to produce three distinct magazines over a five-year contract term beginning October 1, 2026. The scope includes design, layout, production, and printing of the Rhode Island Saltwater Fishing Magazine (25,000 copies), Freshwater Fishing Magazine (25,000 copies), and Hunting and Trapping Magazine (18,000 copies), with all publications required in both print and digital formats (PDF, page-flipper, web, and app-compatible versions). The Saltwater Fishing Magazine comprises 36 pages produced on 40# body, 70# gloss cover stock with full-color 4/4 printing on waterproof paper; the Freshwater Fishing Magazine comprises 28 pages on similar gloss stock; and the Hunting and Trapping Magazine comprises 36 pages with a laminated half-page insert card. Digital proofs and links to digital editions must be provided within 10 days of respective shelf dates (May 1-10 for Saltwater, January 30 for Freshwater, and July 22 for Hunting and Trapping). Vendor questions are due August 17, 2026 by 2:00 p.m. EDT, with quotations due August 31, 2026 by 12:00 p.m. EDT. All submissions must be made electronically through Ocean State Procures. Product samples may be requested within ten working days of bid opening.
The solicitation requires a minimum 15% minority business enterprise participation of the dollar value. Delivery terms are Free On Board Destination with vendor-specified payment terms, and a 0.33% contract administrative fee will be withheld from all invoices effective January 1, 2026. Vendors must maintain general liability insurance of $1 million per occurrence, workers' compensation at $100,000 each accident and per employee, and automobile liability at $1 million combined single limit. The solicitation does not specify an estimated contract value. All vendors must register in Ocean State Procures with late submissions not accepted. The State reserves the right to make one or multiple awards or reject any or all bids, with no renewal options stated for the five-year contract term.
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Text version
2021-1.B Page 1 of 3 Revised 01/17/2023
RFQ27006869
Solicitation Specifications
Saltwater, Freshwater, and Hunting & Trapping Magazines
SECTION A: BACKGROUND
The Division of Fish and Wildlife and Division of Marine Fisheries have been producing Freshwater Fishing, Saltwater Fishing, and Hunting and Trapping Magazines. Each of the different magazines has different requirements as well as different shipping and delivery requirements. This will be for a five (5) year contract.
SECTION B: SCOPE OF WORK AND REQUIREMENTS
Saltwater Fishing Magazine
Description of Job:
Design, layout, production, and print of Rhode Island Saltwater Fishing Magazine.
Provide print & digital editions (pdf, page-flipper, web, and app).
Details:
Layout / design content consulting 32 + 4 pages = total of 36 Pages.
- Solicitation of advertising to offset the cost.
- Insert of one (1) tear off card (stapled in) of abbreviated season dates – print of front and back.
- Waterproof paper, along the lines of Duracopy paper.
- Print / # of ink colors: 4/4 (4CP 2/S).
Print run: 25,000.
Print & carton job – produce on gloss magazine stock (40# body, 70# cover – gloss).
Full color throughout the magazine.
Digital services to be provided:
• Provide digital proofs for editing purposes.
• Final approved print edition to be converted to pdf, page-flipper, web-edition, and app-compatible.
• Links to digital editions to be provided within 10 days of shelf date.
Target Shelf Date: May 1 - 10 Shipping included, with inside liftgate delivery to:
RIDEM Marine Fisheries 3 Fort Wetherill Road Jamestown, RI 02835
2021-1.B Page 2 of 3 Revised 01/17/2023
Freshwater Fishing Magazine
Design, layout, production, & print of Rhode Island Freshwater Fishing Magazine.
Provide print & digital editions (pdf, page-flipper, web, and app).
Details:
Layout / design content consulting 24 + 4 pages = total of 28 pages.
- Solicitation of advertising to offset the cost.
Print run: 25,000.
Print & carton job – produce on gloss magazine stock (40# body, 70# cover – gloss).
Full color throughout the magazine.
Digital services to be provided:
• Provide digital proofs for editing purposes.
• Final approved print addition to be converted to pdf, page-flipper, web-
Vendor to handle a mailing list and mailing directly to vendors the Division provides.
The remaining number of magazines will be delivered to the address below.
Target Shelf Date: January 30 RIDEM Licensing 3rd Floor – The Foundry 235 Promenade Street Providence, RI 02908
Hunting and Trapping Magazine
Design, layout, production, & print of Rhode Island Hunting and Trapping Magazine.
Providing print & digital editions (pdf, page-flipper, web, and app).
Details:
Layout / design content consulting 32 + 4 pages = total of 36 pages.
- Solicitation of advertising to offset the cost.
- Insert of one (1) half page card, laminated, of abbreviated season dates – printing on front and back – size 5.5” x 11”, paper weight 80lbs, would prefer tear-off option for binding, but will adjust if needed for stapled binding.
Print run: 18,000.
Print & carton job – produce on gloss magazine stock (40# body, 70# cover – gloss).
Full color throughout the magazine.
Digital Services to be provided:
• Provide digital proofs for editing purposes.
• Final approved print addition to be converted to pdf, page-flipper, web-
Vendor to handle a mailing list and mailing directly to vendors the Division provides.
The remaining number of magazines will be delivered to the address below.
2021-1.B Page 3 of 3 Revised 01/17/2023
Target Shelf Date: July 22 RIDEM Fish and Wildlife Great Swamp Field Headquarters 277 Great Neck Road West Kingston, RI 02892
SECTION C: VENDOR SAMPLES
If product samples are requested by the Division of Purchases after bid opening, then they must be submitted within ten (10) working days of request date.
| SECTION A: BACKGROUND |
| SECTION B: SCOPE OF WORK AND REQUIREMENTS |
| SECTION C: VENDOR SAMPLES |
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