RFQ27006826 Project Manual Stamped.pdf

Project Manual Volume 1 of 1

53 Southampton Road Westfield, MA 01085

John O. Pastore Center Campus Medium Security Moran Electric

Chiller Service

RI DCAMM

Cranston, Rhode Island

June 2026

14713

JASON CURTIS

MECHANICAL06/24/2026

14326

MICHAEL JAMES ROSSINI

ELECTRICAL06/24/2026

R5055-042/5/13/26 TOC-1 Table of Contents

Medium Security Moran Electric Chiller Service

RI DCAMM

Cranston, RI

Table of Contents

Section Title

Number of Pages

Division 0 – Bidding and Contract Requirements

003119 Existing Condition Information 1

Division 1 – General Requirements

011000 Summary 6

012500 Substitution Procedures 4

012600 Contract Modification Procedures 3

013100 Project Management and Coordination 14

013200 Construction Progress Documentation 11

013233 Photographic Documentation 3

013300 Submittal Procedures 10

013516 Alteration Project Procedures 9

014000 Quality Requirements 11

014200 References 6

015000 Temporary Facilities and Controls 9

016000 Product Requirements 6

017300 Execution 11

017419 Construction Waste Management and Disposal 10

017700 Closeout Procedures 7

017823 Operation and Maintenance Data 9

017839 Project Record Documents 5

017900 Demonstration and Training 7

Division 2 – Site Construction

024119 Selective Demolition 7

Division 26 – Electrical

260500 Basic Electrical Requirements 6

260510 Electrical Testing 14

260513 Medium-Voltage Cable 6

260519 Conductors and Cables 3

260526 Grounding and Bonding 4

260529 Electrical Hangers and Supports 3

260533 Conduit 6

260533.16 Boxes 4

260536 Cable Trays 3

R5055-042/5/13/26 TOC-2 Table of Contents

Medium Security Moran Electric Chiller Service

RI DCAMM

Cranston, RI

Table of Contents

Section Title

Number of Pages

260543 Duct Banks 4

260553 Electrical Identification 2

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Proposal\Specs\Project Manual TOC.docx

DIVISION 0 - BIDDING AND CONTRACT REQUIREMENTS

Tighe&Bond

R5055-042/5/13/26 003119-1 Existing Condition Information

SECTION 003119

EXISTING CONDITION INFORMATION

PART 1 GENERAL

1.1 EXISTING CONDITION INFORMATION

A. This Document with its referenced attachments is part of the Procurement and

Contracting Requirements for Project. They provide Owner's information for

Bidders' convenience and are intended to supplement rather than serve in lieu of the

Bidders' own investigations. They are made available for Bidders' convenience and information but are not a warranty of existing conditions. This Document and its attachments are not part of the Contract Documents.

B. Existing drawings that include information on existing conditions including previous construction at Project site are available for viewing at the office of Owner.

C. Existing specifications and submittals that include information on existing conditions including previous construction at Project site may be available for viewing at the office of Owner.

END OF SECTION

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INFORMATION.DOCX

DIVISION 1 – GENERAL REQUIREMENTS

R5055-042/5/13/26 011000-1 Summary

SECTION 011000

SUMMARY

PART 1 GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and

Supplementary Conditions and other Division 01 Specification Sections, apply to this

Section.

1.2 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Phased construction.

4. Work by Owner.

5. Work under separate contracts.

6. Future work.

7. Purchase contracts.

8. Owner-furnished products.

9. Contractor-furnished, Owner-installed products.

10. Access to site.

11. Coordination with occupants.

12. Work restrictions.

13. Specification and Drawing conventions.

14. Miscellaneous provisions.

B. Related Requirements:

1. Section 015000 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

1.3 PROJECT INFORMATION

A. Project Identification: Pastore Center Pad mounted Switch Project.

1. Project Location: Pastore Center, One Power Road, Cranston, RI.

B. Owner: RI DCAMM.

1. Owner's Representative: Mr. Kevin Richard

R5055-042/5/13/26 011000-2 Summary

STATE OF RHODE ISLAND

DCAMM

ONE CAPITOL HILL, 2ND

FLOOR, PROVIDENCE, RI 02908-5855

C. Engineer: Tighe & Bond.

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

1. The installation of new underground 5KV feeders, conduit sealing, manhole and splice cabinet grounding, MV Feeder Protection relays, relay ethernet/SCADA hardware, NETA testing, selective demolition, site/civil work and other Work indicated in the Contract Documents.

B. Type of Contract:

1. Project will be constructed under multiple prime separately bid contracts.

2. Project will be constructed under coordinated, concurrent multiple contracts.

See Section 011200 "Multiple Contract Summary" for a description of work included under each of the multiple contracts.

1.5 PHASED CONSTRUCTION

A. The Work shall be conducted in three phases, with each phase substantially complete as indicated.

1. Phase 1: Installation of multiple switches, padmount equipment, manhole and splice cabinet grounding, ductbank construction and conduit sealing. Work of this phase shall commence within 90 after the Notice to Proceed and be substantially complete and ready for occupancy within 365 days after the Notice to Proceed.

2. Phase 2: Installation of multiple switches, padmount equipment, manhole and splice cabinet grounding, ductbank construction and conduit sealing. Work of this phase shall commence within 90 after the Notice to Proceed and be substantially complete and ready for occupancy within 365 days after the Notice to Proceed.

3. Phase 3: Installation of multiple switches, padmount equipment, manhole and splice cabinet grounding, ductbank construction and conduit sealing. Work of this phase shall commence within 90 after the Notice to Proceed and be substantially complete and ready for occupancy within 365 days after the Notice to Proceed.

B. Before commencing Work of each phase, submit an updated copy of Contractor's construction schedule showing the sequence, commencement and completion dates, cut over and cut in dates for all phases of the Work.

1.6 WORK BY OWNER

R5055-042/5/13/26 011000-3 Summary

A. General: Cooperate fully with Owner so work may be carried out smoothly, without interfering with or delaying work under this Contract or work by Owner. Coordinate the Work of this Contract with work performed by Owner.

B. All work must be thoroughly coordinated with DCAMM at the power plant, and on campus, at each manhole. OSHA safety requirements must be strictly adhered to for all confined space entry work that is part of this project.

C. All outages, splices, cutovers, decommissioning of equipment and energizing new equipment shall be scheduled with DCAMM prior to all work. No personnel will be allowed inside Pastore center buildings other than the power plant, therefore routine communications and well planned sequence of work must be submitted and approved by DCAMM prior to any work or event.

1.7 WORK UNDER SEPARATE CONTRACTS

A. General: Cooperate fully with separate contractors so work on those contracts may be carried out smoothly, without interfering with or delaying Work under this Contract or other contracts. Coordinate the Work of this Contract with work performed under separate contracts.

1.8 SUBSEQUENT IN THE FUTURE.FUTURE WORK

A. The Contract Documents include requirements that will allow Owner to carry out future work following completion of this Project; provide for the following future work:

1. Phase 2 and Phase 3.

1.9 ACCESS TO SITE

A. General: Contractor shall have restricted use of Project site for construction operations during construction period. Contractor's use of Project site is limited by Owner's right to perform work or to retain other contractors on portions of Project. Contractor shall be responsible for the protection and maintaining all adjacent utilities on site. Any damage incurred on utilities at the site shall be immediately remedied by the contractor, to DCAMM’s satisfaction.

B. Use of Site: Limit use of Project site to Work in areas indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Limits: Confine construction operations to areas where work is specified.

2. Driveways, Walkways and Entrances: Keep driveways, loading areas, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or for storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

R5055-042/5/13/26 011000-4 Summary

C. Condition of Existing Utilities: Maintain portions of existing Utilities affected by construction operations in a weathertight condition throughout construction period.

Repair damage caused by construction operations.

D. Condition of Existing Surfaces, Grounds and Landscaping: Maintain portions of existing grounds, landscaping, and hardscaping affected by construction operations throughout construction period. Immediately Repair damage caused by construction operations to DCAMM satisfaction (provide sod in high visibility, high priority areas, as coordinated with DCAMM). Repair sidewalks, driveways to DCAMM satisfaction.

Protect and maintain tree roots, shrubbery, and other landscape features during trenching

1.10 COORDINATION WITH OCCUPANTS

A. Full Owner Occupancy: DCAMM will occupy site and existing building(s) during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing exits unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Provide 6ft high screened fencing around all areas of work.

Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and approval of authorities having jurisdiction.

2. Notify Owner not less than 72 hours in advance of activities that will affect

Owner's operations.

1.11 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of Pastore Center streets, driveways, lawns, pedestrian walkways and parking lots and with other requirements of DCAMM and authorities having jurisdiction.

B. On-Site Work Hours: Limit work in the work areas to normal business working hours of 7 a.m. to 3 p.m., Monday through Friday, unless otherwise indicated for outages, cutovers and the maintaining of electric utilities to specified facilities per DCAMM.

1. Weekend Hours: Coordinate w/DCAMM on restrictions on times permitted for weekend work.

2. Early Morning Hours: Coordinate w/DCAMM on restrictions on times permitted for early work.

3. Hours for Utility Shutdowns: Coordinate w/DCAMM for all outages and acceptable outage durations.

4. Hours for Core Drilling, excavating and jack hammering: Coordinate w/DCAMM for restrictions and exceptions.

R5055-042/5/13/26 011000-5 Summary

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by

DCAMM or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify DCAMM not less than five days in advance of proposed utility interruptions.

2. Obtain DCAMM’s written permission before proceeding with utility interruptions.

3. Provide 1ea. 1500kw, 120/208V, 3P-phase, 4-wire, standby power/roll up rented generator (with fuel capacity for 100% of expected outage duration) at all essential facilities per DCAMM’s direction, for each outage. Generator shall be tested to ensure continuous power availability, be fully fueled, and come with required cabling for all temporary connections. Locations of generators shall be coordinated with DCAMM prior to placement and operation.

D. Noise, Vibration, dust and Odors: Provide construction mitigation plan to DCAMM for approval prior to all work. Coordinate operations that may result in high levels of noise, dust and vibration, odors, roadway access or pedestrian access or other disruption to Owner occupancy with DCAMM.

1. Notify DCAMM not less than five days in advance of proposed disruptive operations.

2. Obtain DCAMM’s written permission before proceeding with disruptive operations.

E. Restricted Substances: Use of tobacco products and other controlled substances on

Project site is not permitted.

F. Employee Identification: Provide identification tags for Contractor personnel working on Project site. Require personnel to use identification tags at all times.

G. Employee Screening: Comply with Owner's requirements for drug and background screening of Contractor personnel working on Project site.

1. Maintain list of approved screened personnel with Owner's representative.

1.12 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the

Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

R5055-042/5/13/26 011000-6 Summary

C. Drawing Coordination: Requirements for materials and products identified on

Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard and scheduled on Drawings.

3. Keynoting: Materials and products are identified by reference keynotes referencing Specification Section numbers found in this Project Manual.

1.13 MISCELLANEOUS PROVISIONS

A. Coordinate with DCAMM for specific requirements for completing work inside the power plant and on the Pastore Campus.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

END OF SECTION

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R5055-042/5/13/26 012500-1 Substitution Procedures

SECTION 012500

SUBSTITUTION PROCEDURES

PART 1 GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and

Supplementary Conditions and other Division 01 Specification Sections, apply to this

Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Section 016000 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.3 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner.

1.4 ACTION SUBMITTALS

A. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification

Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use facsimile of form provided in Project Manual.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation method cannot be provided, if applicable.

b. Coordination of information, including a list of changes or revisions needed to other parts of the Work and to construction performed by

Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitutions with those of the Work specified. Include annotated copy of applicable

Specification Section. Significant qualities may include attributes, such

R5055-042/5/13/26 012500-2 Substitution Procedures as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects, with project names and addresses as well as names and addresses of Engineers and owners.

h. Material test reports from a qualified testing agency, indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for

Project, from ANSI and IEEE.

j. Detailed comparison of Contractor's construction schedule using proposed substitutions with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract

Sum.

l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents, except as indicated in substitution request, is compatible with related materials and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. DCAMM Action: If necessary, DCAMM will request additional information or documentation for evaluation within 14 days of receipt of a request for substitution. DCAMM will notify Contractor through the Engineer of acceptance or rejection of proposed substitution within 21 days of receipt of request, or 21 days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or

DCAMM's Supplemental Instructions for minor changes in the Work.

b. Use product specified if DCAMM does not issue a decision on use of a proposed substitution within time allocated.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document comparability and compatibility, cost, performance, ratings, physical dimensions and construction, R5055-042/5/13/26 012500-3 Substitution Procedures essential specified components and features, lead time of proposed substitution with related products and materials. Engage a qualified testing agency to perform comparability and compatibility tests recommended by manufacturers.

1.6 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

1.7 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 21 days prior to time required for preparation and review of related submittals.

1. Conditions: DCAMM will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, DCAMM will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the

Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: DCAMM will consider requests for substitution if received within 30 days after the Notice of Award. Requests received after that time may be considered or rejected at discretion of DCAMM.

1. Conditions: DCAMM will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, DCAMM will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution offers Owner a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Owner must assume. Owner's additional responsibilities may include compensation to DCAMM for redesign and evaluation

R5055-042/5/13/26 012500-4 Substitution Procedures services, increased cost of other construction by Owner, and similar considerations.

b. Requested substitution does not require extensive revisions to the

Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution will not adversely affect Contractor's construction schedule.

f. Requested substitution has received necessary approvals of authorities having jurisdiction.

g. Requested substitution is compatible with other portions of the Work.

h. Requested substitution has been coordinated with other portions of the

Work.

i. Requested substitution provides specified warranty.

j. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

END OF SECTION

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R5055-042/5/13/26 012600-1 Contract Modification Procedures

SECTION 012600

CONTRACT MODIFICATION PROCEDURES

PART 1 GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and

Supplementary Conditions and other Division 01 Specification Sections, apply to this

Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

B. Related Requirements:

1. Section 012500 "Substitution Procedures" for administrative procedures for handling requests for substitutions made after the Contract award.

1.3 MINOR CHANGES IN THE WORK

A. Engineer will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on

[AIA Document G710] [form included in Project Manual].

1.4 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Engineer will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the

Contract Time. If necessary, the description will include supplemental or revised

Drawings and Specifications.

1. Work Change Proposal Requests issued by Engineer are not instructions either to stop work in progress or to execute the proposed change.

2. Within five after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

R5055-042/5/13/26 012600-2 Contract Modification Procedures

e. Quotation Form: Use forms provided by Owner.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Engineer.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Section 012500 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

7. Proposal Request Form: Use form provided by Owner.

1.5 ADMINISTRATIVE CHANGE ORDERS

A. Allowance Adjustment: See Section 012100 "Allowances" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect actual costs of allowances.

B. Unit-Price Adjustment: See Section 012200 "Unit Prices" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect measured scope of unit-price work.

1.6 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Change Proposal Request, Engineer will issue a

Change Order for signatures of Owner and Contractor on [AIA Document G701]

[AIA Document G701CMa] [form included in Project Manual].

1.7 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Engineer may issue a Construction Change Directive on [AIA Document G714] [AIA Document G714CMa] [form included in Project

Manual]. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a complete description of change in the

Work. It also designates method to be followed to determine change in the

Contract Sum or the Contract Time.

R5055-042/5/13/26 012600-3 Contract Modification Procedures

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

1.8 WORK CHANGE DIRECTIVE

A. Work Change Directive: Engineer may issue a Work Change Directive on

EJCDC Document C-940. Work Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Work Change Directive contains a complete description of change in the Work.

It also designates method to be followed to determine change in the Contract

Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Work Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

END OF SECTION

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R5055-042/5/13/26 013100-1 Project Management and Coordination

SECTION 013100

PROJECT MANAGEMENT AND COORDINATION

PART 1 GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and

Supplementary Conditions and other Division 01 Specification Sections, apply to this

Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on

Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. RFIs.

4. Digital project management procedures.

5. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

C. Related Requirements:

1. Section 013200 "Construction Progress Documentation" for preparing and submitting Contractor's construction schedule.

2. Section 017300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

3. Section 017700 "Closeout Procedures" for coordinating closeout of the

Contract.

4. Section 019113 "General Commissioning Requirements" for coordinating the

Work with Owner's Commissioning Authority.

1.3 DEFINITIONS

A. RFI: Request for Information. Request from Owner, engineer, or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

R5055-042/5/13/26 013100-2 Project Management and Coordination

1. Name, address, telephone number, and email address of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Fifteen days prior to starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities, list addresses and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in project meeting room, in temporary field office, and in prominent location in each location working on site. Keep list current at all times.

1.5 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the

Specifications to ensure efficient and orderly installation of each part of the Work.

Coordinate construction operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Coordination: Each contractor shall coordinate its construction operations with those of other contractors and entities to ensure efficient and orderly installation of each part of the Work. Each contractor shall coordinate its own operations with operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other contractors to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

C. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

R5055-042/5/13/26 013100-3 Project Management and Coordination

1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required.

D. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities[ and scheduled activities of other contractors] [and direction of Project coordinator] to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

1.6 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely indicated on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Use applicable Drawings as a basis for preparation of coordination drawings. Prepare sections, elevations, and details as needed to describe relationship of various systems and components.

b. Coordinate the addition of trade-specific information to coordination drawings in a sequence that best provides for coordination of the information and resolution of conflicts between installed components before submitting for review.

c. Indicate functional and spatial relationships of components of,structural, civil, mechanical, and electrical systems.

d. Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

e. Show location and size of access doors required for access to concealed dampers, valves, and other controls.

f. Indicate required installation sequences.

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g. Indicate dimensions shown on Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternative sketches to Engineer indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the

Contract.

B. Coordination Drawing Organization: Organize coordination drawings as follows:

1. Electrical Rooms: Provide coordination drawings for electrical rooms showing plans and elevations of mechanical, plumbing, fire-protection, fire-alarm, and electrical equipment.

2. Structural Penetrations: Indicate penetrations and openings required for all disciplines.

3. Slab Edge and Embedded Items: Indicate slab edge locations and sizes and locations of embedded items for metal fabrications, sleeves, anchor bolts, bearing plates, angles, door floor closers, slab depressions for floor finishes, curbs and housekeeping pads, and similar items.

4. Electrical Work: Show the following:

a. Runs of vertical and horizontal conduit .

b. Panel board, switch board, switchgear, transformer, busway, generator, and motor-control center locations.

c. Location of pull boxes and junction boxes, dimensioned from column center lines.

5. Review: Engineer will review coordination drawings to confirm that in general the Work is being coordinated, but not for the details of the coordination, which are Contractor's responsibility. If Engineer determines that coordination drawings are not being prepared in sufficient scope or detail, or are otherwise deficient, Engineer will so inform Contractor, who shall make suitable modifications and resubmit.

6. Coordination Drawing Prints: Prepare coordination drawing prints according to requirements in Section 013300 "Submittal Procedures."

C. Coordination Digital Data Files: Prepare coordination digital data files according to the following requirements:

1. File Preparation Format: Same digital data software program, version, and operating system as original Drawings.

2. File Preparation Format: DWG, Version 2021, operating in Microsoft

Windows] operating system.

3. File Submittal Format: Submit or post coordination drawing files using format same as file preparation format.

4. Engineer will furnish Contractor one set of digital data files of Drawings for use in preparing coordination digital data files.

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a. Engineer makes no representations as to the accuracy or completeness of digital data files as they relate to Drawings.

b. Contractor shall execute a data licensing agreement in the form of

Agreement form acceptable to Owner and Engineer.

1.7 REQUEST FOR INFORMATION (RFI)

A. General: Immediately on discovery of the need for additional information, clarification, or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Engineer will return without response those RFIs submitted to Engineer by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in

Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Engineer .

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the Contract Time or the Contract Sum, Contractor shall state impact in the

RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product

Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: Software-generated form with substantially the same content as indicated above, acceptable to engineer and owner..

1. Attachments shall be electronic files in PDF format.

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D. Engineers and Owners Action: Engineer and Owner will review each RFI, determine action required, and respond. Allow seven working days for Engineers response for each RFI. RFIs received by Engineer after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract

Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Engineer's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Engineer’s and Owner’s action may include a request for additional information, in which case Engineer’s and Owner’s time for response will date from time of receipt by Engineer and Owner of additional information.

3. Engineer’s and Owner’s action on RFIs that may result in a change to the

Contract Time, or the Contract Sum may be eligible for Contractor to submit

Change Proposal according with DCAMM standards. Section 012600

"Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract

Time or the Contract Sum, notify Engineer and Owner in writing within ten days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number. Submit log weekly. Use software log that is part of web-based Project software. Software log with not less than the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Engineer and Owner.

4. RFI number including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date response was received.

8. Identification of related Minor Change in the Work, Construction Change

Directive, and Proposal Request, as appropriate.

9. Identification of related Field Order, Work Change Directive, and Proposal

Request, as appropriate.

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F. On receipt of Engineer’s and Owner’s action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Engineer and Owner within 7 days if Contractor disagrees with response.

1.8 DIGITAL PROJECT MANAGEMENT PROCEDURES

A. Use of Digital Data Files: Digital data files of Engineers CAD drawings will be provided by Engineer for Contractor's use during construction.

1. Digital data files may be used by Contractor in preparing coordination drawings, Shop Drawings, and Project record Drawings.

2. Engineer makes no representations as to the accuracy or completeness of digital data files as they relate to Contract Drawings.

3. Digital Drawing Software Program: Contract Drawings are available in

AutoCAD 2021utilizing a Windows operating system.

4. Contractor shall execute a data licensing agreement in the form of Agreement form acceptable to Owner and Engineer.

a. Subcontractors, and other parties granted access by Contractor to digital data files shall execute a data licensing agreement in the form of

Agreement acceptable to Owner and Engineer.

5. The following digital data files will be furnished for each appropriate discipline:

a. Site Plans.

b. Electrical.

B. Web-Based Project Software: Provide, administer, and use web-based Project software site for purposes of hosting and managing Project communication and documentation until Final Completion.

1. Web-based Project software site includes, at a minimum, the following features:

a. Compilation of Project data, including Contractor, subcontractors, Engineer, Engineer's consultants, Owner, and other entities involved in

Project. Include names of individuals and contact information.

b. Access control for each entity for each workflow process, to determine entity's digital rights to create, modify, view, and print documents.

c. Document workflow planning, allowing customization of workflow between project entities.

d. Creation, logging, tracking, and notification for Project communications required in other Specification Sections, including, but not limited to, RFIs, submittals, Minor Changes in the Work, Construction Change

Directives, and Change Orders.

e. Track status of each Project communication in real time, and log time and date when responses are provided.

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f. Procedures for handling PDFs or similar file formats, allowing markups by each entity. Provide security features to lock markups against changes once submitted.

g. Processing and tracking of payment applications.

h. Processing and tracking of contract modifications.

i. Creating and distributing meeting minutes.

j. Document management for Drawings, Specifications, and coordination drawings, including revision control.

k. Management of construction progress photographs.

l. Mobile device compatibility, including smartphones and tablets.

2. At completion of Project, provide digital archive in format that is readable by common desktop software applications in format acceptable to Engineer.

Provide data in locked format to prevent further changes.

3. Provide the following web-based Project software packages under their current published licensing agreements:

a. Procore Technologies, Inc.

C. PDF Document Preparation: Where PDFs are required to be submitted to Engineer, prepare as follows:

1. Assemble complete submittal package into a single indexed file incorporating submittal requirements of a single Specification Section and transmittal form with links enabling navigation to each item.

2. Name file with submittal number or other unique identifier, including revision identifier.

3. Certifications: Where digitally submitted certificates and certifications are required, provide a digital signature with digital certificate on where indicated.

1.9 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and

Engineer of scheduled meeting dates and times a minimum of 10 working days prior to meeting.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner and Engineer, within two working days of the meeting.

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B. Preconstruction Conference: Engineer will schedule and conduct a preconstruction conference before starting construction, at a time convenient to Owner and Engineer, but no later than fifteen working days after execution of the Agreement.

1. Attendees: Authorized representatives of Owner and Engineer; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with

Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Responsibilities and personnel assignments.

b. Tentative construction schedule.

c. Phasing.

d. Critical work sequencing and long lead items.

e. Designation of key personnel and their duties.

f. Lines of communications.

g. Use of web-based Project software.

h. Procedures for processing field decisions and Change Orders.

i. Procedures for RFIs.

j. Procedures for testing and inspecting.

k. Procedures for processing Applications for Payment.

l. Distribution of the Contract Documents.

m. Submittal procedures.

n. Sustainable design requirements.

o. Preparation of Record Documents.

p. Use of the premises and existing building.

q. Work restrictions.

r. Working hours.

s. Owner's occupancy requirements.

t. Responsibility for temporary facilities and controls.

u. Procedures for moisture and mold control.

v. Procedures for disruptions and shutdowns.

w. Construction waste management and recycling.

x. Parking availability.

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y. Office, work, and storage areas.

z. Equipment deliveries and priorities.

aa. First aid.

bb. Security.

cc. Progress cleaning.

3. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity when required by other sections and when required for coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Engineer and Owner of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h.…