Statement of Work.pdf
PDF 129 KB Posted
- Attached to
- IHS1503470 - Behavioral Health Conference Federal contract opportunity
- Solicitation number
- RFQ-25-PHX-009
About this file
This Statement of Work outlines requirements for the Indian Health Service (IHS) Phoenix 21st Annual Integrated Behavioral Health Conference to be held April 22-24, 2025, in Phoenix, AZ. The conference aims to provide continuing education training for IHS, Tribal, and Urban programs focusing on mental health, substance abuse, suicide prevention, and opioid epidemic response for American Indian and Alaska Native communities.
The contractor must provide conference facilities for 150-200 participants, including one main conference room (200-person capacity) and 3-4 breakout rooms (50-person capacity each) with specified AV equipment including projectors, screens, microphones, and internet access. Each day includes keynote sessions from 9:00-10:15 AM and multiple breakout sessions throughout the day. The venue must be in downtown Phoenix near the airport and IHS Phoenix Area Office. Additionally, the contractor must block 75 sleeping rooms per night at federal per diem rates or below for Monday through Wednesday nights, though individual attendees will be responsible for their own reservations. No registration fees will be charged to participants, and the government will not pay for food and beverage costs. Proposals are due by 3:00 PM MST on January 10, 2025.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Pricing - revised.pdf | ||
| RFQ - revised.pdf | ||
| IEE Representation Form.pdf | ||
| Statement of Work.pdf | ||
| RFQ.pdf | ||
| Pricing - revised.pdf |
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Text version
Statement of Work Indian Health Service (IHS) Phoenix
21st Annual Integrated Behavioral Health Conference
I. Introduction
The Indian Health Service (IHS) Phoenix annually conducts continuing education training for IHS, Tribal, and Urban programs, along with service delivery partners in Arizona, Utah, and parts of California served by the Phoenix Area IHS. The training aims to enhance the healthcare for American Indian and Alaska Native (AI/AN) individuals, families, villages, communities, and tribes, with a specific focus on improving outcomes for AI/AN adolescents and adults affected by mental health and substance abuse issues. The program will emphasize suicide prevention, response to the opioid epidemic, and provide best practice approaches and findings to enhance the delivery of outpatient behavioral health services effectively.
II. Meeting Information The Phoenix Area 21st Annual Integrated Behavioral Health Conference will be held in Phoenix, AZ on preferred dates of April 22-24, 2025. Three working days will be dedicated to achieving the goals and objectives of all meeting foci. Approximately 200 participants are expected to attend.
III. Scope of Work / Deliverables by Contractor
CONFERENCE:
A) Tuesday: Day 1 (April 22) – full day
1) One (1) Conference: ~150 -200 participants.
a) Keynote session: TDB Time: 9:00 am to 10:15 am
2) Multiple Conference/ # participants (TBD)
a) Break Out-Session TBD Time: 10:30 pm to 12:00 pm.
Afternoon Session
3) Multiple Conference: # participants (TBD)
a) Break out Session-TBD Time: 1:00 pm to 5:00 pm.
B) Wednesday: Day 2 (April 23) – full day
1) One (1) Conference: ~150 -200 participants.
a) Keynote session: TDB Time: 9:00 am to 10:15 am
2) Multiple Conference: # participants (TBD)
a) Break Out-Session TBD Time: 10:30 pm to 12:00 pm.
Afternoon Session
3) Multiple Conference: # participants (TBD)
a) Break out Session-TBD Time: 1:00 pm to 5:00 pm.
avelasquez Pencil
C) Thursday: Day 3 (April 24) – full day
1) One (1) Conference: ~150 -200 participants.
a) Keynote session: TDB Time: 9:00 am to 10:15 am
2) Multiple Conference: # participants (TBD)
a) Break Out-Session TBD Time: 10:30 pm to 12:00 pm.
Afternoon Session
3) Multiple Conference: # participants (TBD)
a) Break out Session-TBD Time: 1:00 pm to 5:00 pm.
E) OTHER:
1) No registration fees will be charged to participants.
SLEEPING ROOMS:
Contractor shall set aside at no cost to the government a block of guest rooms for the participants at or below the prevailing Federal Per Diem rate. Each traveler shall reserve and be financially responsible for their hotel rooms.
Contractor shall release rooms at a date and time most advantageous to the government. Contractor shall note the date that rooms will be released by the hotel.
Estimated Sleeping Rooms for Monday -Thursday meeting events -Check-in night before events: 75 rooms needed for Monday, Tuesday, and Wednesday night -Check-out on Thursday after events ended on the last meeting day
Additional Information Contractor is notified that the Government shall not authorize or release payment for food and beverage under this purchase order.
Meeting space needed in downtown metro area for proximity to airport, downtown hotels, and IHS Phoenix Area Office.
Conference requires 3 rooms for simultaneously ran sessions.
CONFERENCE CENTER
1) One (1) conference room: 200 participants, combination of classroom and theater set-up. Time: 7:00 am to 12:30 pm
a) Space must include the following:
1) One (1) podium with Lav microphone
2) Three (3) small AV table at front of room
3) Three (3) projector with computer interface, and necessary equipment
4) Three (3) 10’x10’ (or larger) AV screens
5) Two (2) wired floor microphones for audience use
6) Ability for laptop computer to be connected to house audio
7) T-1 line internet access or equal to podium for presenters
8) Onsite technician to support and operate AV equipment during conference
2) (3-4) conference room: 50 participants, classroom set-up. Time: 8:00 am to 5:00 pm
a) Space must include the following:
1) One (1) podium with microphone
2) One (1) small AV table at front of room
3) One (1) projector with computer interface, and necessary equipment
4) One (1) 10’x10’ (or larger) AV screen
5) Ability for laptop computer to be connected to house audio
6) T-1 line internet access or equal to podium for presenters
7) Onsite technician to support and operate AV equipment during conference
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