RFQ2026015_Continuing_Professional_Engineering_Services.pdf

* REQUEST FOR QUALIFICATIONS *

I. The CITY OF KISSIMMEE is seeking SEALED QUALIFICATIONS on the following:

Request for Qualifications RFQ2026015 Continuing Professional Engineering Services

II. All qualifications must be submitted in a SEALED envelope and plainly marked with the qualification number on the exterior of the qualification envelope, one (1) original, one (1) copies and one (1) electronic copy on Flash drive.

III. To be considered qualifications MUST be delivered OR mailed to:

City of Kissimmee Finance Department 4th Floor Attn: Purchasing Division 101 Church Street Kissimmee, FL 34741

And time stamped on or before 2:00 PM, September 28, 2026.

IV. All qualifications shall be opened and read publicly in the City of Kissimmee Finance

Department 4th Floor Attn: Purchasing Division, Allendale Conference Room, 101 Church Street, Kissimmee, Florida at 2:30 PM, September 28, 2026.

V. All qualifications must be according to specifications and conditions, and on the forms provided herein.

VI. The submitter's name and address shall be clearly shown on the exterior of the sealed envelope.

VII. The City of Kissimmee reserves the right to accept and/or reject any or all qualifications, with or without cause, to waive technicalities or to accept the qualification which, in its judgment, best serves the interest of the City of Kissimmee. Persons are advised that, if they decide to appeal any decision made concerning the award of this qualification, they will need a record of the proceedings, and for such purpose, they may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be made. Qualification results other than the apparent low offer will not be provided in response to telephone inquiries. Submitters desiring a copy of the Abstract of Offers should include such request with a self addressed stamped envelope in their qualification’s submission.

Brandon Durango Financial Resources & Systems Manager

General Requirements:

1.1 QUALIFICATION PREPARATION

Submission of qualifications in response to this solicitation shall evidence the submitters acknowledgement that it is cognizant of all the conditions and specifications contained herein and that any offer made is in accordance with the contained specifications and conditions unless, specifically identified and explained as exceptions on the qualifications schedule. Each submitter is responsible for the completeness and accuracy of their qualifications. Submitters must show manual signatures by an individual authorized to undertake such obligations and shall contain evidence of that person’s authority to make such offers. Unsigned qualifications will be rejected. Stamped or otherwise reproduced signatures are not acceptable. Erasures or other changes must be initialed by the person signing the submission. Submitters should include all descriptive literature specifications, or catalogs or cuts necessary to specifically identify and describe the item(s) being offered. Failure to do so may result in the submission being declared non-responsive.

1.2 SUBMISSION OF QUALIFICATIONS

All bids shall be submitted in a sealed envelope on the forms included with this solicitation with the bidder’s name and address and bid number plainly marked on the exterior of the envelope.

Timely submission of a bid is important. Official receipt is acknowledged using an atomic date/time stamp interfaced with the U.S. Government’s National Institute of Standards and Technology (NIST) which is the official timekeeper for the U.S. Facsimile or telegraphed bids will not be accepted.

1.3 PRICING

The unit price for each item being submitted will be shown on the Qualification Schedule and will include all costs for or associated with the item. A total for each line item will be entered on the Qualification Schedule. In case of a discrepancy between unit price and extended price, the unit price shown shall prevail.

1.4 DELIVERY

Exact delivery time frames or dates must be shown on the qualification, such as, “(x) days after receipt of order”. Number of days for delivery shall be presumed to include all weekends or holidays in the period. All offers shall be FOB Destination and shall include inside delivery to the delivery point specified.

1.5 DEFAULT

Should the successful submitter for any award made as a result of this solicitation fail to deliver a product in accordance with the specifications contained herein and within the time frame promised, the City of Kissimmee reserves the right to cancel the contract for default and to award this contract to the next most qualified offer. The submitter in default may be held liable for any added cost to the City of Kissimmee incurred as a result of such action.

1.6 LATE QUALIFICATIONS AND WITHDRAWL OF OFFERS

No qualifications will be accepted after the published deadline for accepting qualifications in response to this solicitation. Qualifications may be withdrawn at any time prior to the official time set for the qualifications opening. No modification or withdrawal of any offer received will be allowed after the time and date set for the official qualifications opening.

1.7 DISCOUNTS

Submitters may offer cash discounts for prompt payment, however, no discount offered will be considered a factor in determining the lowest submittal. Any other discounts should be reflected in the unit price qualification.

1.8 QUALIFICATIONS EVALUATION AND AWARD

All submissions received will be evaluated based on one or more of the following factors: price;

quality of product offered; compliance with specifications; delivery; reputation of the submitter;

previous contract’s proximity of service; and any other factors detailed in the specifications.

Award will be made to the lowest responsive and responsible submitter complying with the provisions of the Request for Qualifications, provided that such award is in the best interests of the City of Kissimmee.

The City of Kissimmee reserves the right to accept and /or reject any or all qualifications in whole or in part with or without cause; to waive technicalities; to make multiple awards on a line item basis; and accept the submission which in its judgment, best serves the interest of the City of Kissimmee. Submitters are cautioned that no communication with any City of Kissimmee employee involved in the evaluation process is authorized during the qualifications evaluation process unless such communication is originated by the City of Kissimmee for the purpose of clarifying the qualifications or proposal. Questions regarding the status of any submission should be directed to the Purchasing Coordinator. The award(s) will be posted in the Purchasing Office after City Commission approval. Submitters are responsible for following up on the status of any submission. The City of Kissimmee will only notify successful submitter(s).

1.9 BILLING AND PAYMENT

The City of Kissimmee will pay all proper invoices submitted for supplies and/or services within 30 calendar days. To be considered a proper invoice it must be submitted in two (2) copies to the City of Kissimmee Accounting Department, 101 Church Street Kissimmee, FL 34741, show the Vendor FEID Number, the purchase order number and be based on proper delivery installation or provision of goods or services to and accepted by the City of Kissimmee. The payment cycle will not start until all the above requirements are met.

1.10 SAMPLES

The City of Kissimmee may, at its discretion, require submission of samples for inspection and testing. When specifications require such submissions, all costs for such samples, including postage, will be the responsibility of the submitter. Samples that are not destroyed in the evaluation process or determined necessary for comparison with future deliveries may be returned at the submitters request and at the submitter’s expense. The City of Kissimmee will not be held liable for any sample provided.

1.11 SILENCE OF SPECIFICATIONS

The silence of these specifications regarding exact details of any product or service required shall be regarded as meaning that only the best commercial practices will prevail and that only materials of first quality and correct type, size, or design are to be used. All workmanship will be first quality. Unless otherwise specified all products provided as a result of this solicitation will be new, unused, the latest model in production, and in compliance with the enclosed specifications.

1.12 USE OF BRAND NAMES

Unless otherwise stated, the use of brand names in specifications is not intended to restrict any offer. Brand names are only used to illustrate the type and quality of product acceptable for this solicitation and to provide a simplified specification. Submitters should feel free to propose any equal item provided that all exceptions to these specifications are clearly identified and explained and definitive specifications for the item being proposed including product literature, cuts or samples are included with the submission. The City of Kissimmee reserves the sole right of final determination of product equivalency.

1.13 WARRANTY

All warranties for products or services provided under any contract resulting from this solicitation will meet or exceed that warranty offered the providers most favored customer and in no instance will be less than unlimited twelve-month non-prorated warranty. If individual specifications contained herein require a warranty in conflict with this provision, the warranty provisions of the individual specification shall prevail.

1.14 ADDENDUMS

In the event any modifying addenda to the basic solicitation are issued, the City of Kissimmee will attempt to provide such addenda to all submitters who have been furnished qualifications packages. However, it shall be the submitter’s responsibility to verify with the Purchasing Office before the qualification’s packages are submitted whether or not addenda have been issued and to obtain such addenda for submission with the qualifications. Receipt of any addenda issued must be acknowledged on the qualifications schedule.

1.15 QUALIFICATIONS CERTIFICATION

By signature on this submission, submitter certifies or in the case of a joint submission each party certifies that:

A. It has not given, offered, nor intends to give at any time economic opportunity, future employment, favor or gratuity of any kind to any employee of the City of Kissimmee in connection with this submission.

B. That the submitter has not divulged or discussed his offer with other submitters.

C. Prices offered have been determined independently without collusion with other submitters for the purpose of restricting competition.

D. No attempt has been made to induce any potential submitter to submit or decline to submit an offer in response to this solicitation.

1.16 “NO QUALIFICATIONS” RESPONSE

Vendors electing to not submit qualifications in response to this solicitation should complete the attached “Notice to Submitters” form. Failure to return the form may result in your omission from future qualifications lists.

1.17 COMPLIANCE WITH THE JESSICA LUNSFORD ACT

If applicable, compliance with the Jessica Lunsford Act will be required by Contractor.

1.18 CONE OF SILENCE

The Cone of Silence is designed to protect the integrity of the procurement process by shielding it from undue influences prior to the execution of the award. The Cone of Silence is defined as the period beginning with the issuance of the solicitation document and continues through the execution of the award document. During this time vendors, service providers and the like are prohibited from all communications regarding the solicitation with City staff, City consultants, City legal counsel, City Agents, or elected officials. Any vendor who attempts to influence a member or members of the aforementioned shall be disqualified from continued participation in the procurement process with regard to that particular solicitation.

Exceptions to the Cone of Silence –

• Written communications directed to the Procurement Officer;

• All communication occurring at pre-bid meetings;

• Oral presentations before publicly noticed committee meetings;

• Procurement of goods and services for Emergency situations; and

• Contractors already on contract with the City to perform services for the City are allowed discussions necessary for the completion of an existing contract.

1.19 PROTEST

Any protest must be made within three (3) days following posting of the qualifications award.

Protest procedures are available from the City of Kissimmee Finance Department, 4th Floor Attn: Purchasing Division, 101 Church Street, Kissimmee, FL 34741.

Notice of decision or intended decision concerning a bid solicitation or award may be given by posting the bid tabulation or recommended award at the location where the bids were opened or posted electronically on the City’s website www.kissimmee.gov. Failure to file a protest within the deadlines prescribed shall constitute a waiver of protest of the proceedings.

2.0 PUBLIC ENTITY CRIMES

"A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a qualification on a contract to provide any goods or services to a public entity, may not submit a qualification on a contract with a public entity for the construction or repair of a public building or public work, may not submit qualifications on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.0l7, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list".

2.1 CLARIFICATION OF REQUIREMENTS

Questions regarding clarification or interpretation of the technical specifications and/or non-technical nature regarding this solicitation must be addressed IN WRITING to Debbie Luke, Purchasing Coordinator at 101 Church Street, Kissimmee, Florida 34741 OR BY EMAIL to procurement@kissimmee.gov not less than seven (7) days prior to the RFQ opening date.

Phone inquiries will not be responded to. Last day for questions: Wed, September 09, 2026 by 5pm.

However, unless modified by a written addendum issued by the Purchasing Coordinator, the specifications and conditions contained herein stand as stated. Verbal communications are neither authoritative or binding. Any verbal interpretation in conflict with these specifications as written should immediately be directed in writing to the Purchasing Coordinator for the City of Kissimmee. Any interpretation provided to any submitter in response to inquiries regarding this solicitation which may affect the outcome of this request will be furnished in writing to all submitters who have received qualifications packages.

2.2 No minor children are permitted to accompany submitters during pre-qualification conferences, opening of qualifications packages, or site tours.

2.3 INDEMNITY

The successful submitter will indemnify and hold harmless the City of Kissimmee from and against all claims, damage, loss, and expenses arising out of, or resulting from, the performance of their operations under this contract.

http://www.kissimmee.org/ mailto:procurement@kissimmee.gov

The successful submitter shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the services provided pursuant to this contract.

The successful submitter shall take all reasonable precautions for the safety of, and shall provide all reasonable protection to prevent damage, injury or loss to:

• All employees on the job and all other persons who may be affected thereby.

• All the work, materials, and equipment, whether in storage on or off the site, under the care, custody, or control of the successful submitter; and

• Other property at the site including trees, shrubs, lawns, walks, pavements, and roadways.

The successful submitter shall comply with all applicable laws, ordinances, rules, regulations, and lawful orders of any public authority bearing on the safety of persons or property or their protection from damage, injury, or loss.

In any emergency affecting the safety of persons or property, the successful submitter shall act, at its discretion, to prevent threatened damage, injury or loss.

2.5 A link to the solicitation website is available through the City’s website www.kissimmee.gov, under the Finance Department, Purchasing. Notice of Award, Qualifications currently available, and Tabulation sheets are available on the City’s website. Submitters who do not have internet access, may request a copy of the tabulation by enclosing a stamped, self-addressed envelope with their submission.

2.6 FEES AND LICENSURE COST

This bid requires proof of a valid Business Tax Receipt from the jurisdiction of the bidder's place of business.

2.7 INSURANCE PROVISIONS

The successful bidder will have in force the following insurance coverage and will provide Certificates of Insurance prior to commencement of any work.

A) Workers’ Compensation: The Contractor will provide Worker’s Compensation coverage for all employees at the site location and, in cases when work is subcontracted, will require the subcontractor to provide Workers’ Compensation for all his employees. The limits will be statutory for Workers’ Compensation and $300,000.00 for Employers’ Liability.

B) Comprehensive General Liability: The Contractor will provide for all operations including, but not limited to Contractual, and Products and Completed Operations. The limits will be not less than $1,000,000.00.

C) Comprehensive Automobile Liability: The Contractor will provide coverage for all owned and non-owned vehicles for limits of not less than $1,000.000.00.

D) Umbrella Liability: The Contractor will provide an umbrella in excess to the coverage in paragraphs B), and C) of not less than $1,000,000.00.

2.9 ALTERNATE BIDS WILL NOT BE ACCEPTED

If two bids are received from a company one bid will be returned unopened. If two different bids are included in a single envelope, both will be rejected at the bid opening.

2.10 CONTRACT: A sample contract is included in this proposal, on page 13 - 36 http://www.kissimmee.org/

3.0 INTRODUCTION

The City of Kissimmee (“City”) is soliciting sealed Requests for Qualifications (RFQs) from qualified firms licensed to provide professional engineering services in the State of Florida for the purpose of establishing one or more Continuing Professional Engineering Services Agreements. Selection and award of contracts will be conducted in accordance with the Florida Consultants’ Competitive Negotiation Act (CCNA), Section 287.055, Florida Statutes, as well as all applicable federal, state, and local laws, regulations, and City procurement policies.

The City intends to enter into continuing contracts with one or more qualified engineering firms to provide professional engineering services on an as-needed basis. Services will be assigned through individual Task Orders issued by the City. These continuing contracts are intended to support a broad range of municipal capital improvement, infrastructure, utility, transportation, environmental, planning, and engineering-related projects.

Selection under this RFQ does not guarantee any minimum amount of work, compensation, or exclusivity. The City reserves the right to assign work based on project-specific qualifications, demonstrated expertise, availability of staff, responsiveness, past performance, and the best interests of the City.

All professional engineering services described herein shall be performed in accordance with applicable Florida licensing laws and standards of practice, including requirements of the Florida Board of Professional Engineers.

3.1 SCOPE OF SERVICES

The selected consultant(s) shall provide comprehensive professional engineering services including, but not limited to:

• Civil engineering design and analysis

• Transportation engineering and traffic studies

• Water, wastewater, and reclaimed water system engineering

• Stormwater management and drainage engineering

• Environmental engineering and permitting support

• Infrastructure planning and engineering design

• Utility coordination and hydraulic modeling

• Construction engineering support services

• Engineering studies, reports, and feasibility analyses

• Grant application and funding support (when applicable)

• Permitting coordination with local, state, and federal agencies

• Construction phase services, including submittal review and technical support

• Preparation of construction plans, technical specifications, and cost estimates

• Permitting and Peer reviews.

• Surveying and mapping services, including boundary, topographic, and construction staking

• Geotechnical engineering services, including subsurface investigations and foundation recommendations

• Environmental and resiliency engineering services, including wetlands, coastal, and regulatory compliance support

3.2 CONTRACT STRUCTURE

The City may award one or more continuing professional engineering services contracts under this RFQ. Each contract will be structured as a non-exclusive agreement for professional services performed on a Task Order basis.

Task Orders will be issued at the City’s discretion and may include projects of varying size, complexity, and funding sources, including City capital improvement projects and grant-funded initiatives.

No minimum amount of work is guaranteed under any resulting agreement.

3.3 CONTRACT TERM

The initial contract term shall be three (3) years from the date of execution. The City may, at its sole discretion and subject to mutual agreement, extend the contract for up to two (2) additional one-year renewal terms, contingent upon satisfactory performance, funding availability, and continued need for services. The final renewal may be extended for a limited term to complete the Project specified in the open Task Order.

3.4 RFQ FORMAT REQUIREMENTS

All submissions shall comply with the following format requirements:

• Submittals shall be printed on standard 8.5” x 11” paper only.

• Double-sided printing is permitted.

• No binders, legal size sheets, or oversized drawings will be accepted unless specifically requested.

• Responses shall be concise and organized in the order specified in this RFQ.

• Page limits established for each section shall be strictly observed. Pages exceeding the limit will not be reviewed.

• Cover letters are not required. If included, they will be counted toward the applicable page limits.

Electronic submittals, if permitted by the City’s procurement system, shall follow the same organization and formatting requirements.

3.5 RFQ ORGANIZATION

Submittals shall be organized in the following sections:

1. Firm Information Form (Not Scored | No Pages Limit)

• Must include completed Firm Information Form

• Must include litigation history disclosure

• No additional narrative information is permitted in this section

2. Qualifications of the Firm (15 Points | Max 6 Pages)

Provide a concise overview of the firm, including:

• Firm history and background

• Office locations and staffing

• Relevant municipal engineering experience

• Capability to perform required services

• Project management structure

• QA/QC procedures

• Ability to provide services on multiple Task Orders concurrently

3. Project Manager Qualifications (10 Points | Max 3 Pages per Designated Discipline)

If multiple disciplines are proposed, total pages shall not exceed 12.

Provide qualifications of the individual(s) proposed to serve as Project Manager(s), including:

• Florida Professional Engineer (P.E.) license information

• Relevant municipal engineering experience

• Experience with continuing services contracts

• Demonstrated ability to manage multi-disciplinary engineering projects

• Availability and commitment to City projects

• Education, certifications, and professional registrations

4. Project Team Qualifications (20 Points | Max 6 Pages per Discipline)

Total not to exceed 24 pages if all disciplines are proposed.

Identify key personnel and subconsultants, including:

• Organizational structure

• Assigned roles and responsibilities

• Relevant experience of each key team member

• Licenses and certifications

• Subconsultant relationships and scope of work

• Availability of staff resources

5. Related Projects / Experience (15 Points | Max 6 Pages)

Provide relevant project experience, demonstrating capability to perform similar work, including at minimum three (3) projects completed within the past five (5) years.

For each project include:

• Project name and location

• Client name and contact information

• Description of services provided

• Project budget (estimated and final, if available)

• Professional staff involved and roles

• Project completion date

• Relevance to services requested in this RFQ

6. Proposed Approach and Availability (15 Points | Max 6 Pages)

Provide a clear description of the Consultant’s approach to providing continuing professional engineering services under Task Order assignments. At a minimum, address the following:

• Overall project management approach for multiple concurrent Task Orders

• Coordination with City staff, other consultants, and regulatory agencies

• Design methodology and quality assurance/quality control (QA/QC) procedures

• Approach to cost-effective design and constructability review

• Permitting strategy and experience with local, state, and federal permitting agencies

• Ability to respond to urgent or accelerated project schedules

• Approach to public involvement and stakeholder coordination, when applicable

• Use of technology, including CAD, GIS, modeling, and project management tools

• Availability of key personnel and ability to meet City scheduling demands

The Consultant shall demonstrate the capacity to assign appropriately qualified staff in a timely manner and maintain continuity of personnel throughout the term of the contract.

7. Cost Control and Quality Assurance Performance (10 Points | Max 2 Pages)

Provide a concise summary of the Consultant’s internal controls and procedures used to ensure cost-effective engineering design while maintaining quality and compliance with applicable standards.

Include:

• QA/QC procedures used during design and document preparation

• Methods for controlling design scope and preventing scope creep

• Experience with value engineering and life-cycle cost analysis

• Examples of projects where budget control measures resulted in cost savings or avoidance of construction overruns

• Procedures for constructability review and coordination with contractors and City staff

8. References (10 Points | Max 3 Forms)

Provide a minimum of three (3) professional references from clients for whom similar services have been provided within the past five (5) years.

References shall include:

• Client name and organization

• Contact person, title, phone number, and email address

• Description of services provided

• Project location and timeframe

The City of Kissimmee shall not be listed as a reference.

The City reserves the right to contact references provided, as well as additional sources not listed by the Consultant.

9. Required Forms and Compliance Documents (5 Points | Not Page Limited)

The following forms and supporting documents are required for contractual compliance purposes. These documents are not scored by the Selection Committee; however, failure to submit them in the required format may result in the RFQ being deemed non-responsive.

Required Forms:

• Sworn Statement on Disclosure of Relationships (Conflict of Interest)

• Certification Regarding Prohibition Against Contracting with Scrutinized Companies

• Certification Regarding Lobbying

• Certification Regarding Debarment / Suspension

• Addenda Acknowledgement Form (if applicable)

Required Supporting Documents:

• Current IRS Form W-9 (dated within the last six (6) months)

• Proof of insurance or a letter of intent from the Consultant’s insurance provider confirming ability to meet City insurance requirements

• Certificate of Authorization or proof of licensure to practice engineering in the State of Florida

• Business entity documentation from the Florida Division of Corporations (Sunbiz), including current active status

• Applicable State of Florida and/or Osceola County occupational licenses, if required

All insurance coverage shall meet or exceed City requirements and shall be maintained throughout the term of the contract.

3.6 METHOD OF SELECTION

The selection of firms shall be conducted in accordance with the Florida Consultants’ Competitive Negotiation Act (CCNA), Section 287.055, Florida Statutes.

Evaluation Process

The City shall appoint a Selection Committee to independently evaluate and score each responsive RFQ submission based on the criteria established in this solicitation.

Each Committee member shall independently review and score each submittal. Scores shall be based solely on the published evaluation criteria.

Ranking of Firms

Following individual scoring, the Selection Committee shall develop a collective ranking of firms based on consensus or averaged scores, as determined appropriate by the Committee and in accordance with City procurement procedures.

The Committee may adjust rankings based on discussion of qualifications, provided that such adjustments are consistent with the published evaluation criteria.

Interviews (Optional)

The City reserves the right to conduct oral presentations and/or interviews with one or more shortlisted firms.

If conducted:

• All interviews shall be publicly notified in accordance with Florida Sunshine Law

• All firms invited shall be given equal time and opportunity

• Interviews may be used to clarify qualifications but shall not constitute price negotiation

• Interview results may be incorporated into final scoring if included in the evaluation criteria

Final Ranking

Following completion of evaluations and interviews (if conducted), the Selection Committee shall establish a final ranking of firms deemed to be the most qualified to perform the required services.

The final ranking shall be submitted to the City Commission for approval.

Negotiation of Contract

In accordance with Section 287.055, Florida Statutes, the City shall commence negotiations with the highest-ranked firm to establish a fair, competitive, and reasonable compensation structure for professional services.

If negotiations are unsuccessful, the City shall formally terminate negotiations with the highest-ranked firm and proceed to negotiate with the next highest-ranked firm, continuing this process until a successful agreement is reached.

Award of Contract

Final award of one or more continuing professional engineering services contracts shall be subject to approval by the City Commission and execution of a formal agreement.

The City reserves the right to reject any or all RFQs, waive minor irregularities, and award contracts in the best interest of the City.

Criteria for Award

EVALUATION CRITERIA

EVALUATION

POINTS

MAXIMUM

Qualifications of the Firm (Tabs 2 and 9) 15 Qualifications and Experience of the Project Manager (Tab 3) 10 Qualifications of the Project Team (Tab 4) 20 Related Projects / Experience (Tab 5) 15 Proposed Approach and Availability (Tab 6) 15 Demonstration of cost control performance on previous projects (Tab 7) 10 Project Delivery/References (Tab 8) 10 Required Forms, Format and Supporting Documents 5

TOTAL 100

AGREEMENT BETWEEN CITY OF KISSIMMEE

AND __________________________

FOR CONTINUING PROFESSIONAL ENGINEERING SERVICES

THIS AGREEMENT is made and entered into this _________ day of _________________, 2026 by and between the CITY OF KISSIMMEE, a municipal corporation of the State of Florida, whose address is 101 Church St. Kissimmee, Florida 34741, hereinafter referred to as the "CITY" and _____________________ whose address is ___________________________,hereinafter “CONSULTANT” and each represent as follows:

WITNESSETH

WHEREAS, it is in the best interest of the City to retain competent and qualified firms to provide future professional engineering services for on-going general engineering services including, but not limited to a broad range of municipal capital improvement, infrastructure, utility, transportation, environmental, planning, engineering-related projects and other related tasks as may be requested by the City, such services hereinafter referred to as "TASK ORDER"; and

WHEREAS, the CITY advertised RFQ2026015, titled “Continuing Professional Engineering Services” contract and firms submitted statement of qualifications which were reviewed, evaluated and scored by the Selection Committee based on several factors including quality of product, compliance with specifications, reputation, and other related criteria; and

WHEREAS, based on the competitive selection process, CITY has determined that ______________ is qualified to provide the services and desires to award a continuing services contract to that firm as a designated CONSULTANT consistent with the terms, conditions and requirements of RFQ2026- 015; and

NOW, THEREFORE, in consideration of the mutual covenants and agreements hereinafter contained, it is agreed by and between the parties hereto as follows:

SECTION 1. GENERAL

1.1 For purposes of this Request for Qualifications (RFQ), the term CONSULTANT shall mean the responding firm and shall include all principals, officers, full-time and part-time employees, professional staff, agents, and any subconsultants proposed by the CONSULTANT to perform services under any resulting agreement.

1.2 CONSULTANT shall identify key personnel proposed to perform the requested professional services. Qualifications shall be submitted as part of the Statement of Qualifications (SOQ) and shall include resumes of key personnel who are expected to be assigned to projects under any resulting agreement.

The CITY reserves the right to evaluate the qualifications and experience of proposed personnel as part of the selection process. Following award of a contract, substitutions of key personnel assigned to an active work authorization shall require prior written approval by the CITY. Key personnel shall include, at a minimum, the principal-in-charge, project manager, and lead project engineer, or equivalent positions.

1.2.1 Key personnel proposed by the CONSULTANT shall be identified in the Statement of Qualifications in the format specified by this RFQ.

1.3 CONSULTANT shall acknowledge that the CITY may retain multiple consultants under this RFQ or through other procurement processes. Coordination and cooperation with the CITY, other consultants, contractors, utility providers, regulatory agencies, and other stakeholders may be required for the successful completion of assigned projects, consistent with the Scope of Services contained in Exhibit "A".

1.4 CONSULTANT shall maintain adequate and qualified staff throughout the term of any resulting agreement to ensure the timely and satisfactory performance of all assigned services.

1.5 All plans, reports, calculations, specifications, and other documents prepared under any resulting agreement shall be signed and sealed, when required, by professionals licensed in the State of Florida in accordance with applicable Florida Statutes, Florida Administrative Code, and the requirements of all applicable regulatory agencies.

1.6 The CITY anticipates entering into one or more continuing professional services agreements for engineering services. Because the specific scope, timing, and funding of future projects cannot be fully defined at the time of this solicitation, services will be authorized on an as-needed basis through individual task orders, work authorizations, or similar written authorizations issued by the CITY under the resulting agreement(s), in accordance with the Scope of Services contained in Exhibit "A".

1.7 The CITY anticipates awarding one or more continuing contracts with an initial term of three (3) years, with the option to renew for up to two (2) additional one-year terms, subject to mutual agreement, satisfactory performance, and approval by the CITY in accordance with applicable procurement requirements. The final renewal may be extended by mutual agreement of the Parties for a limited term and consistent with all grant requirements, as may be applicable, to complete the Project specified in the open Task Order.

SECTION 2. SCOPE OF SERVICES

CONSULTANT shall perform professional engineering services in a diligent, timely, and professional manner for each TASK ORDER authorized under any resulting Agreement. The services described herein are intended to establish the general scope of the anticipated work. Specific services shall be authorized only through written task orders, work authorizations, or amendment issued under the resulting Agreement.

2.1 GENERAL

CONSULTANT shall be capable of providing the professional engineering services described in Exhibit "A" – Scope of Engineering Services, which is incorporated into this RFQ by reference. The CITY anticipates authorizing services on an as-needed basis through written task orders issued in accordance with Section 2.3 of the resulting Agreement.

Services contemplated under this RFQ do not include participation in litigation, expert witness testimony, or other litigation support services. Should such services become necessary, the CITY reserves the right to negotiate a separate agreement with the CONSULTANT describing the required services and establishing the basis for compensation.

2.2 SPECIAL ENGINEERING SERVICES

The CITY anticipates that certain specialized or additional engineering services may be required that cannot be fully defined at the time of issuance of this RFQ or execution of the resulting Agreement. Such services, if required, shall be authorized through written task orders in accordance with Section 2.3 and shall be performed only after execution of the appropriate written authorization.

2.3 TASK ORDERS

Services described in Sections 2.1 and 2.2 shall be authorized by the CITY through written Task Orders, the form of which is attached hereto and incorporated herein as Exhibit "B."

Each Task Order is expected to include, at a minimum:

o A detailed description of the services to be performed;

o The schedule or period of performance;

o The negotiated compensation and method of payment; and o Any project-specific requirements, assumptions, or special instructions.

Each Task Order shall be dated and sequentially numbered. Any supplemental instructions or provisions contained within the task order shall apply only to the authorized TASK ORDER and shall not be construed as modifying the terms and conditions of the resulting Agreement unless expressly stated in a written amendment executed by both parties.

SECTION 3. CITY'S RIGHT AND RESPONSIBILITIES

The following responsibilities describe the CITY's anticipated role under any resulting Agreement. The CITY will endeavor to provide the information, coordination, and assistance reasonably necessary for the CONSULTANT to perform authorized TASK ORDERS.

3.1 The CITY will furnish the CONSULTANT with existing data, records, maps, plans, specifications, reports, fiscal data, and other engineering information available to the CITY that is necessary or useful for the performance of an TASK ORDER. All documents provided by the CITY shall remain the property of the CITY and shall be returned upon completion of the TASK ORDER or upon the CITY's request.

3.2 The CITY will make appropriate personnel available, as reasonably necessary, to assist the

CONSULTANT in the performance of authorized services. The availability and assignment of CITY personnel shall remain at the sole discretion of the CITY.

3.3 The CITY will provide reasonable access to public property under its control and, when appropriate, will assist the CONSULTANT in obtaining access to private property when such access is necessary for the performance of an authorized TASK ORDER. The CONSULTANT shall be responsible for coordinating all site access activities in accordance with applicable laws and property owner requirements.

3.4 The CITY will review reports, sketches, drawings, cost opinions, proposals, and other documents submitted by the CONSULTANT and will provide comments, approvals, or disapprovals within a reasonable time so as not to unnecessarily delay the progress of the authorized TASK ORDER.

3.5 The CITY will transmit instructions, provide relevant information, and communicate interpretations of CITY policies, standards, and decisions pertaining to the services being performed under the resulting Agreement.

3.6 The CITY will provide prompt written notice to the CONSULTANT whenever it becomes aware of conditions, changes, or developments that may materially affect the scope, schedule, or performance of an authorized TASK ORDER.

3.7 Following preparation by the CONSULTANT of applications, permits, or supporting documentation required for governmental agencies, the CITY will coordinate or arrange for submission of such applications when the CITY is the applicant or is otherwise responsible for submitting the documents.

SECTION 4. PAYMENT and BASIS OF COMPENSATION

4.1 GENERAL

Compensation for services performed under any resulting Agreement shall be negotiated for each authorized TASK ORDER in accordance with the provisions of the Agreement and applicable Florida law. The CITY anticipates utilizing one or more of the following methods of compensation:

A. Lump Sum Method – A negotiated fixed fee for a defined scope of services or project.

Individual TASK ORDERS will be negotiated between the CITY and the CONSULTANT and authorized in writing. Compensation shall generally be based upon the CONSULTANT's percentage of completion of the authorized work and shall include labor and direct expenses unless otherwise specified.

B. Closed-End Hourly Method – Compensation based on the negotiated hourly rate schedule contained in Exhibit "B". This method may be used for on-call or continuing services where the scope cannot be fully defined in advance. Individual TASK ORDERS shall be authorized in writing by the CITY and compensated in accordance with the negotiated hourly rates and any agreed-upon not-to-exceed amount.

4.2 REIMBURSABLE EXPENSES

Unless otherwise provided in an authorized TASK ORDER, reimbursable expenses may be compensated in addition to professional service fees, provided they are necessary for the performance of the authorized services and, where required, are approved in advance by the CITY.

Reimbursable expenses may include:

A. Expenses for reproduction, printing, postage, shipping, and handling of documents and materials required for the TASK ORDER.

B. Travel expenses, including mileage, airfare, rental vehicles, lodging, and per diem, when specifically authorized in advance by the CITY.

C. Direct costs associated with specialized studies, testing, investigations, data collection, or subconsultant services necessary to complete the Scope of Engineering Services described in Exhibit "A", when authorized in advance by the CITY.

4.3 INVOICE PROCESSING

The selected CONSULTANT shall submit invoices in accordance with the requirements established in the resulting Agreement and the applicable TASK ORDER.

Payments for professional services and approved reimbursable expenses shall generally be made on a monthly basis upon submission of the CONSULTANT's invoice for services rendered and expenses incurred. Invoices submitted under either method of compensation shall be supported by a progress report in sufficient detail to identify work accomplished during the previous billing period and work planned during the next period for all open TASK ORDERS. Records supporting reimbursable expenses and services performed shall be made available to the CITY or the CITY's authorized representative at mutually convenient times.

Invoices received by the CITY will be processed for payment within thirty (30) days of receipt by the CITY. The CONSULTANT will be notified of any questionable or disputed items contained in an invoice within fifteen (15) days of receipt by the CITY, together with an explanation of the deficiencies. The CITY will make every reasonable effort to resolve all questionable items within thirty (30) days of receipt of the invoice. In no instance shall payment be due in less than thirty (30) days.

At the end of the thirty (30) day period, the CITY shall pay the CONSULTANT the invoice amount less any unresolved questionable items.

Invoices shall be submitted to the CITY representative designated in the resulting Agreement or as otherwise directed by the CITY.

Invoices are to be forwarded directly to the following:

Mr. Ashley Willis, P.E.

Director of Public Works & Engineering Public Works & Engineering Department City of Kissimmee 101 N. Church Street Kissimmee, Florida 34741

4.4 PAYMENT IN THE EVENT OF AGREEMENT TERMINATION OR SUSPENSION

In the event an authorized TASK ORDER or the resulting Agreement is terminated, canceled, or suspended prior to completion, compensation shall be governed by the applicable termination provisions contained in the resulting Agreement, including the provisions of Section 8.0.

4.5 ADDITIONAL COMPENSATION FOR CHANGE IN SCOPE OF TASK ORDER

If the CITY directs the CONSULTANT to revise or expand the scope of an authorized TASK ORDER, and such additional services are not required as the result of an error, omission, or negligence of the CONSULTANT, the CONSULTANT may submit a revised fee proposal for the additional services.

Any adjustment in compensation shall be negotiated and approved by the CITY before the additional work is commenced and shall be incorporated into the applicable TASK ORDER through a written amendment to the resulting Agreement.

SECTION 5. WORK COMMENCEMENT and SCHEDULE

5.1 WORK COMMENCEMENT

The selected CONSULTANT shall commence work promptly upon receipt of a fully executed work authorization or work order, as applicable. Receipt of such authorization shall constitute the CITY's written Notice to Proceed for the authorized TASK ORDER.

5.2 IMPLEMENTATION SCHEDULE

The CONSULTANT and the CITY shall make every reasonable effort to adhere to the schedule established for each authorized TASK ORDER.

In the event the CONSULTANT's work is delayed through no fault of the CONSULTANT, resulting in a delay in the completion of an authorized TASK ORDER, the CONSULTANT may be entitled to an appropriate extension of time for the affected TASK ORDER, subject to the approval of the

CITY.

If such delay results in increased costs that are beyond the CONSULTANT's reasonable control, the CONSULTANT may submit a request for additional compensation. Any adjustment in compensation shall be subject to negotiation and mutual written agreement between the CITY and the CONSULTANT prior to performance of the additional services.

5.3 TIME FOR COMPLETION

The provisions of the resulting Agreement and the negotiated compensation for the CONSULTANT's services are based upon the orderly and continuous performance of each authorized TASK ORDER. The CONSULTANT's obligation to provide services shall continue for the period reasonably required to complete the authorized TASK ORDER.

If services under an individual work authorization, or task order extend beyond one (1) year from the Notice to Proceed, the negotiated hourly rates, fees, or other compensation applicable to the remaining services may be subject to renegotiation by mutual written agreement of the CITY and the CONSULTANT. Any adjustment in compensation shall apply only to services remaining to be performed after the effective date of the negotiated adjustment.

SECTION 6. DESIGNATED REPRESENTATIVES

6.1 GENERAL

The CITY designates the Director of the Public Works & Engineering Department, or the Director's authorized representative, to administer any resulting Agreement and to represent the CITY in all matters pertaining to the performance of the Agreement. The CITY's designated representative shall have the following responsibilities:

6.1.1 Review all reports, sketches, drawings, estimates, proposals, and other documents submitted by the CONSULTANT and provide written approvals, comments, or disapprovals within a reasonable time so as not to materially delay the performance of the authorized TASK

ORDER.

6.1.2 Transmit instructions, receive information, and provide interpretations of CITY policies, standards, and decisions with respect to design, materials, and other matters pertinent to the services performed under the resulting Agreement.

6.1.3 Provide prompt written notice to the CONSULTANT whenever the CITY becomes aware of conditions, deficiencies, or changes that may affect the scope, schedule, or performance of an authorized TASK ORDER.

6.1.4 Following the CONSULTANT's preparation of any required applications or supporting documentation for governmental agencies, coordinate or arrange for submission of such applications when the CITY is the applicant or is otherwise responsible for submitting the documents.

6.2 DESIGNATED REPRESENTATIVES

For purposes of this RFQ, the CITY's point of contact is identified in the solicitation.

Following award, each party shall designate, in writing, an authorized representative to administer the resulting Agreement and receive notices required under the Agreement.

Unless otherwise provided in the resulting Agreement, notices shall be deemed effective when delivered personally, sent by certified mail, return receipt requested, or by another delivery method providing written confirmation of receipt, to the representatives designated by the parties.

CITY OF KISSIMMEE

Mr. Ashley Willis, P.E.

Director of Public Works & Engineering, or Authorized Representative City of Kissimmee Public Works & Engineering Department 101 N. Church Street Kissimmee, Florida 34741

CONSULTANT

The successful CONSULTANT shall designate its authorized representative and provide notice information upon execution of the resulting Agreement.

SECTION 7. CHANGES IN SCOPE

The CITY or the CONSULTANT may request changes to…