Addendum_1_RFQ2026015.pdf

September 2, 2026

Addendum No. 1

Project: Continuing Professional Engineering Services Bid No: RFQ2026015

TO ALL PROPOSERS:

The following items are clarifications, corrections, additions, deletions and / or revisions, which shall take precedence over the original documents.

1. Regarding this RFQ and the scope of services provided, are you looking for firms to fill every role in-house and/or with subconsultants, or may we respond with only the roles we have in-house that include a portion of the overall scope of services?

Answer: The City's intent is for selected firms to be capable of providing the full range of services identified in the Scope of Services, either through in-house staff, qualified subconsultants, or a combination of both. Firms do not need to provide every service in-house but must demonstrate the ability to provide the full scope through their proposed team.

2. Section 3.5 references Project Manager and Project Team qualifications “per Designated Discipline” and also states “if multiple disciplines are proposed” and “if all disciplines are proposed.”

Please confirm whether firms may submit qualifications for only the selected disciplines/services within the Scope of Services for which they are qualified, rather than being required to provide all services identified in Section 3.1 and Exhibit A.

If firms may propose selected disciplines, please also confirm whether the City has established specific discipline categories that respondents should use when organizing Tabs 3 and 4.

Answer: Respondents are expected to demonstrate qualifications and capabilities to provide the full range of services identified in Section 3.1 and Exhibit A, either in-house or through qualified subconsultants.

The references to "Designated Discipline(s)" in Section 3.5 are intended to identify the applicable disciplines within the overall Scope of Services for which the proposed Project Manager and Project Team are being presented. The City has not established separate discipline categories beyond those identified in the Scope of Services.

3. Can you please provide or direct me to the following required forms?

• Firm Information Form (noted in 3.5.1 of the RFQ)

• Sworn Statement on Disclosure of Relationships (Conflict of Interest) (noted in 3.5.9 of the RFQ)

• Certification Regarding Prohibition Against Contracting with Scrutinized Companies (noted in 3.5.9 of the RFQ)

• Certification Regarding Lobbying (noted in 3.5.9 of the RFQ)

• Certification Regarding Debarment / Suspension (noted in 3.5.9 of the RFQ)

Answer: attached to this addendum.

4. Section 3.5 refers to "Designated Discipline(s)" for Project Manager Qualifications, but the Scope of Services describes a broad range of engineering disciplines that could fall under this continuing services contract. Will the City identify which specific discipline(s) it expects proposers to designate for this submittal, or is it the proposer's responsibility to select and designate the discipline(s) most relevant to their firm's proposed scope of work?

Answer: Respondents should identify the disciplines represented by their proposed Project Manager and Project Team based on the Scope of Services identified in Section 3.1 and Exhibit A.

However, respondents are expected to demonstrate the ability to provide the full range of services included in the RFQ, either through in-house staff, qualified subconsultants, or a combination thereof.

5. If proposers are responsible for self-designating disciplines, is there a limit on the number of disciplines that may be proposed, or is the 12-page cap (equivalent to four disciplines at 3 pages each) the only governing constraint?

Answer: There is no specific limit on the number of disciplines that may be identified.

However, respondents must comply with the page limitations and other submittal requirements established in the RFQ.

Respondents should use the available pages to demonstrate the qualifications and experience of their proposed team across the disciplines necessary to provide the full Scope of Services.

6. I reviewed the RFQ documents and didn't come across any incentives for small business participation. Is that correct, no scoring criteria for small, disadvantaged, or local developing business participation on this RFQ?

Answer: That is correct.

7. Are the following items listed in the 3.1 Scope of Services considered a “Designated Discipline”? “Designated Discipline” is referenced twice in section 3.5 (3 and 4).

o Civil engineering design and analysis o Transportation engineering and traffic studies o Water, wastewater, and reclaimed water system engineering o Stormwater management and drainage engineering o Environmental engineering and permitting support o Infrastructure planning and engineering design o Utility coordination and hydraulic modeling o Construction engineering support services o Engineering studies, reports, and feasibility analyses o Grant application and funding support (when applicable) o Permitting coordination with local, state, and federal agencies o Construction phase services, including submittal review and technical support o Preparation of construction plans, technical specifications, and cost estimates o Permitting and Peer reviews.

o Surveying and mapping services, including boundary, topographic, and construction staking o Geotechnical engineering services, including subsurface investigations and foundation recommendations o Environmental and resiliency engineering services, including wetlands, coastal, and regulatory compliance support

Answer: The services listed in Section 3.1 and Exhibit A represent the overall Scope of Services for the continuing services contract. The term "Designated Discipline" refers to the applicable professional disciplines represented by the proposed Project Manager and Project Team.

Respondents should identify the disciplines applicable to their proposed team and demonstrate the firm's ability to provide all services within the Scope of Services, either through in-house staff, qualified subconsultants, or a combination of both.

8. Can you please provide or direct me to the following required forms?

9. We would like to request clarification on the following regarding RFQ2026015:

Given that Toho Water Authority owns and operates the water, wastewater, and reclaimed water systems serving the City of Kissimmee, please clarify the anticipated extent of utility engineering services contemplated under this continuing services contract and whether utility-related task orders are expected to be limited to coordination/review services or may include design services.

Answer: The City's intent is for the Scope of Services to include utility-related engineering services as needed to support City projects. While Toho Water Authority owns and operates the City's water, wastewater, and reclaimed water systems, task orders may include utility coordination, evaluation, review, hydraulic analysis/modeling, design, permitting support, and other related engineering services, as determined by the specific project. Services are not limited solely to coordination or review.

10. Can the organization chart be printed on 11x17 size paper?

Answer: Yes. The organization chart may be submitted on 11x17-inch paper. The organization chart will be counted as one page toward the applicable page limit, regardless of paper size.

11. For Section 4, are resumes included in the paper count? Also, does the city want copies of licenses and certifications, and does that count towards the page limit?

Answer: Copies of professional licenses and certifications are required and will not count toward the page limit.

12. The required forms were not included in the RFQ. Are they available for download somewhere?

13. The subject RFP references several forms that are not in the solicitation package or on DemandStar. Can you direct me to where I can download the following forms?

• Sworn Statement on Disclosure of Relationships (Conflict of Interest)

• Certification Regarding Prohibition Against Contracting with Scrutinized Companies

• Certification Regarding Lobbying

• Certification Regarding Debarment / Suspension

14. In the RFQ Organization, the submittal shall be organized in tab1 Firm Information, it states that there is a form that needs to be completed. However, in review of the RFQ, I do not see the form. Can you please provide me with the form?

Answer: The Firm Information Form is being provided as part of this Addendum.

Respondents shall complete and include the form in Tab 1 as required by the RFQ.

15. Can the City please confirm which of the City’s utilities this RFQ applies?

Answer: The RFQ may include engineering services associated with City infrastructure and utility-related projects involving water, wastewater, reclaimed water, stormwater, drainage, and other related infrastructure, as applicable to individual task orders. Water, wastewater, and reclaimed water services shall be coordinated with Toho Water Authority, as applicable.

16. Is a firm required to provide all services in all utilities, or will consideration be given if a firm only provides certain services?

Answer: Yes. The City's intent is for each selected firm to have the capability to provide the full range of services identified in Section 3.1 and Exhibit A. Firms are not required to provide every service with in-house personnel and may utilize qualified subconsultants to provide services not available within the prime consultant's organization.

17. Section 3.1, Scope of Services: The 8th bullet references "Construction Engineering support services."

For clarification please confirm whether this bullet, is not, or is, implying Construction Engineering and Inspection (CEI) services.

Answer: The reference to "Construction Engineering Support Services" is intended to include engineering support during construction, such as technical support, submittal review, RFI review, design clarification, field assistance, and other related engineering services.

A. ACKNOWLEDGMENT OF ADDENDA:

1. The proposer shall acknowledge receipt of this addendum by completing the applicable section in the RFQ. The Proposer shall submit said Form with the proposal.

2. All other terms and conditions of the RFQ remain unchanged.

Brandon Durango Procurement Manager

ACKNOWLEDGMENT OF ADDENDA NO.(S) _________ (IF APPLICABLE)

(Signature)

COMPANY NAME _______________________________________

COMPANY ADDRESS _______________________________________

BY: _________________________ DATE:________________________

(signature)

_____________________________ EMAIL:_______________________

(typed name/title of signer)

CITY OF KISSIMMEE

PUBLIC WORKS & ENGINEERING DEPARTMENT

FIRM INFORMATION FORM

Continuing Professional Engineering Services – RFQ

Instructions: Complete all applicable sections. The Prime Consultant shall identify the proposed team, including all subconsultants, and demonstrate the team's ability to provide the full Scope of Services identified in the RFQ. Proposed subconsultants must be appropriately qualified to perform the services assigned to them.

1. General Firm Information Legal Firm Name DBA, if applicable Principal Business Address Local/Regional Office Address Year Established State of Incorporation FEIN / Tax Identification Number

Type of Business ☐ Corporation ☐ LLC ☐ Partnership ☐ Joint Venture ☐ Other: __________

Florida Certificate of Authorization No.

Website ____________________________________________

2. Primary Contact Information Primary Contact Name Title Phone Email

3. Authorized Representative Name Title Phone / Email

4. Firm Structure and Capacity Total Employees Florida-Licensed Professional Engineers Number of Offices Florida Office Location(s)

5. Proposed Consultant Team List the Prime Consultant and each proposed subconsultant. Identify the discipline/service each firm will provide and whether the service is provided in-house or through a subconsultant.

Firm Name Role Discipline / Service(s) In-House / Subconsultant

6. Scope of Services / Discipline Coverage Check the appropriate box for each service and identify the firm responsible for providing the service. The proposed team must demonstrate the ability to provide the full Scope of Services.

Service / Discipline Prime Subconsultant Responsible Firm Civil Engineering Design and Analysis

Transportation Engineering and Traffic Studies

Water, Wastewater, and Reclaimed Water Engineering

Stormwater Management and Drainage Engineering

Environmental Engineering and Permitting Support

Infrastructure Planning and Engineering Design

Utility Coordination and Hydraulic Modeling

Construction Engineering Support Services

Engineering Studies, Reports, and Feasibility Analyses

Grant Application and Funding Support

Permitting Coordination ☐ ☐ Construction Phase Services ☐ ☐ Construction Plans, Technical Specifications, and Cost Estimates

Permitting and Peer Reviews ☐ ☐ Surveying and Mapping Services ☐ ☐ Geotechnical Engineering Services ☐ ☐ Environmental and Resiliency Engineering Services

Other:

7. Subconsultant Qualifications and Responsibility For each proposed subconsultant, identify the services they will provide and summarize their relevant qualifications, experience, and applicable Florida licenses/certifications.

Subconsultant Services / Discipline Relevant Qualifications / Experience

License / Certification (if applicable)

8. Litigation History Disclosure The Prime Consultant shall disclose material litigation, claims, arbitration proceedings, administrative proceedings, professional liability matters, or other legal proceedings involving the Prime Consultant during the five (5) years preceding the RFQ due date that relate to professional engineering services, design errors or omissions, negligence, malpractice, breach of contract, construction administration, professional licensing, or government contracts.

☐ No Litigation to Disclose The Prime Consultant certifies that there are no matters meeting the disclosure criteria above.

☐ Litigation Disclosed The Prime Consultant shall complete the table below for each applicable matter. Attach additional copies of this table if necessary. No narrative beyond the information requested in the table is permitted.

Case / Matter Court / Forum & Case No. Client / Adverse Party Year Filed Current Status Amount / Outcome

Does any disclosed matter involve professional negligence, errors or omissions, malpractice, or a professional licensing issue?

☐ No ☐ Yes — identify Case/Matter: __________

Has the Prime Consultant been subject to a final judgment, settlement, consent order, professional license discipline, suspension, debarment, or similar action related to professional services?

☐ No ☐ Yes — identify: __________

9. Certification I certify that the information provided in this Firm Information Form is true and correct to the best of my knowledge. I further certify that the Prime Consultant and proposed consultant team have the qualifications, personnel, resources, licenses/certifications, experience, and capacity necessary to provide the full Scope of Services identified in the RFQ. I understand that proposed subconsultants are expected to be appropriately qualified to perform the services assigned to them.

Firm Name Authorized Representative Title Signature Date

END OF FIRM INFORMATION FORM

CITY OF KISSIMMEE CCNA Professional Engineering Services — Standard Forms as a standardized City of Kissimmee CCNA form set and is not a substitute for legal review.

CCNA-01

SWORN STATEMENT OF DISCLOSURE OF RELATIONSHIPS AND CONFLICT OF INTEREST

Authority / Applicability: City of Kissimmee CCNA Professional Engineering Services Procurement; applicable Florida law and City procurement requirements.

The Respondent shall disclose any relationship, financial interest, employment relationship, ownership interest, or other circumstance that could create an actual, potential, or apparent conflict of interest in connection with this solicitation, evaluation, negotiation, award, or performance of the resulting agreement.

A. SOLICITATION INFORMATION

Solicitation / RFQ No.:

Solicitation Title:

Respondent Legal Name:

FEIN / Tax Identification No.:

Authorized Representative:

B. DISCLOSURE

☐ The Respondent has no relationship or interest requiring disclosure under this form.

☐ The Respondent has the following relationship(s), interest(s), or circumstance(s) requiring disclosure:

C. RELATIONSHIP DISCLOSURE

Name of person/entity with relationship or interest:

Position / Relationship to Respondent:

Relationship to City official/employee/evaluation participant (if applicable):

Nature of financial, business, employment, ownership, familial, or other interest:

Description of how the relationship could affect, or appear to affect, impartiality:

D. ADDITIONAL DISCLOSURES

Identify any additional actual, potential, or apparent conflict of interest, including organizational conflicts of interest:

E. CERTIFICATION

I certify that I have made reasonable inquiry and, to the best of my knowledge and belief, the information provided in this statement is true, complete, and accurate. I understand that the duty to disclose continues during the procurement and, if awarded, during performance of the resulting agreement. I will promptly notify the City of any material change or newly identified conflict.

F. SIGNATURE / NOTARIZATION

Authorized Representative – Printed Name:

Title:

Signature:

Date:

Email:

Telephone:

NOTARY ACKNOWLEDGMENT

State of Florida County of ____________________

The foregoing instrument was acknowledged before me by ☐ physical presence or ☐ online notarization, this ______ day of __________________, 20____, by the above-named authorized representative.

Notary Public – Printed Name:

Notary Signature:

Commission No.:

My Commission Expires:

CCNA-02

CERTIFICATION REGARDING PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED

COMPANIES OR ENTITIES

Authority / Applicability: Section 287.135, Florida Statutes, as amended, including the provisions applicable to local governmental entities.

This certification is submitted in connection with the Respondent's submission of a proposal for professional engineering services to the City of Kissimmee. The Respondent shall complete the certification applicable to the solicitation and contract.

A. SOLICITATION INFORMATION

Solicitation / RFQ No.:

Solicitation Title:

Respondent Legal Name:

FEIN / Tax Identification No.:

B. CERTIFICATION

☐ The Respondent certifies that it is not on the Scrutinized Companies or Other Entities that Boycott Israel List and is not participating in a boycott of Israel.

☐ If the resulting contract is $1,000,000 or more, the Respondent further certifies that it is not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in Iran Terrorism Sectors List and does not have business operations in Cuba or Syria.

☐ The Respondent is unable to make one or more of the certifications above and provides the following explanation:

C. DISCLOSURE / EXPLANATION, IF APPLICABLE

Identify the applicable list, activity, or circumstance and provide sufficient detail for the City to evaluate the Respondent's eligibility:

D. ACKNOWLEDGMENT

The Respondent understands that applicable contracting prohibitions and termination provisions under section 287.135, Florida Statutes, apply to covered contracts. The Respondent further understands that a false certification may result in the consequences provided by law, including contract remedies and statutory penalties.

E. SIGNATURE

Authorized Representative – Printed Name:

Title:

Signature:

Date:

CCNA-FED-01

CERTIFICATION REGARDING LOBBYING

Authority / Applicability: 31 U.S.C. § 1352 and applicable federal award requirements. Use when the professional engineering services contract is supported by applicable Federal financial assistance.

The undersigned certifies, to the best of his or her knowledge and belief, that the Respondent has complied with applicable restrictions on the use of Federal appropriated funds for lobbying in connection with the covered Federal award or contract.

A. FEDERAL AWARD INFORMATION

Solicitation / RFQ No.:

Solicitation Title:

Respondent Legal Name:

Federal Awarding Agency:

Federal Award Identification Number (FAIN):

Assistance Listing Number (ALN):

Federal Program / Grant Name:

B. CERTIFICATION

The undersigned certifies, to the best of his or her knowledge and belief, that no Federal appropriated funds have been paid or will be paid, by or on behalf of the Respondent, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the award of any Federal contract, grant, loan, or cooperative agreement, except as permitted by applicable law.

The Respondent further certifies that, if any funds other than Federal appropriated funds have been paid or will be paid for such purposes in connection with the covered award, the required disclosure(s) will be made in accordance with applicable Federal requirements, including SF-LLL when required.

C. DISCLOSURE

☐ No applicable lobbying disclosure is required.

☐ SF-LLL or other applicable lobbying disclosure is attached.

☐ Explanation / additional information:

D. CERTIFICATION

This certification is a material representation of fact upon which reliance was placed when the transaction was made or entered into.

Submission of this certification is a prerequisite for making or entering into the covered transaction imposed by 31 U.S.C. § 1352.

E. SIGNATURE

Authorized Representative – Printed Name:

Title:

Signature:

Date:

CCNA-FED-02

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND

VOLUNTARY EXCLUSION

Authority / Applicability: 2 CFR Part 180 and applicable Federal award requirements. Use when the professional engineering services contract is supported by applicable Federal financial assistance.

The undersigned certifies that the Respondent and its principals are not excluded from participation in covered transactions as required by applicable Federal debarment and suspension requirements.

A. SOLICITATION / FEDERAL AWARD INFORMATION

Solicitation / RFQ No.:

Solicitation Title:

Respondent Legal Name:

FEIN / Tax Identification No.:

Federal Awarding Agency:

FAIN:

ALN:

B. REPRESENTATION

he Respondent certifies that neither the Respondent nor any of its principals is presently debarred, suspended, proposed for debarment, ☐ T as a standardized City of Kissimmee CCNA form set and is not a substitute for legal review.

declared ineligible, or voluntarily excluded from participation in covered transactions by any Federal department or agency.

☐ The Respondent cannot make the certification above and provides an explanation below:

C. EXPLANATION / DISCLOSURE, IF APPLICABLE

Identify the Respondent or principal involved, the Federal agency or program, the action/status, effective dates, and any additional information relevant to the City's responsibility determination:

D. SUBCONTRACTOR / LOWER-TIER RESPONSIBILITY

The Respondent agrees to comply with applicable Federal requirements concerning debarment and suspension for covered subcontractors and lower-tier participants and to obtain required certifications or otherwise verify eligibility as required by the Federal award terms.

E. CERTIFICATION

The Respondent understands that this certification is made in connection with a covered transaction and that knowingly making a false certification may subject the Respondent to applicable civil, criminal, or administrative consequences and may constitute grounds for contract action.

F. SIGNATURE

Authorized Representative – Printed Name:

Title:

Signature:

Date: