RFQ19AS2026Q0014 Site Restoration.pdf

U.S. Embassy Canberra Australia Date February 9th, 2026

Dear Prospective Offeror:

Subject: Request for Quotes 19AS2026Q0014 Site Restoration

Enclosed is a Request for Quotes (RFQ) for Removal of damaged asphalt and regrade of existing base to ensure even surface. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy will hold a Pre-Quotation Conference at the site on February 19th, 2026, at 10:00 AM AEST at the U.S. Embassy in Canberra. Prospective offerors/quoters should contact cnbgsoprocurement@state.gov by February 17th, 2026, at 4:00 PM for additional information or to arrange entry to the building site.

Quotations are due by 4:00 PM AEST on Thursday 12th March 2026. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.

Your quotation must be submitted electronically to cnbgsoprocurement@state.gov It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Paul Rau Contracting Officer

Enclosure:

STANDARD FORM 1442 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

19AS2026Q0014

2. TYPE OF SOLICITATION

Request for Quotation

(RFQ)

[ ] NEGOTIATED (RFP)

3. DATE ISSUED

February 9th, 2026

PAGE OF PAGES

IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

5. REQUISITION/PURCHASE REQUEST NO.

PR 15799526

6. PROJECT NO.

7. ISSUED BY CODE 8. ADDRESS OFFER TO

U.S. Embassy Canberra GSO Procurement 21 Moonah Place Yarralumla ACT 2600 Australia

Your quotation must be submitted electronically to:

cnbgsoprocurement@state.gov

9. FOR INFORMATION

CALL:

A. NAME

Vicki Page

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS) 02 62145972

SOLICITATION

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date):

The U.S. Embassy in Canberra has a requirement Removal of damaged asphalt and regrade of existing base to ensure even surface at the U.S. Embassy Compound Canberra, Australia.

Refer to Section B for the Statement of Work.

11. The Contractor shall begin performance within _10___ calendar days and complete it within _75___ calendar days after receiving award, notice to proceed. This performance period is mandatory, negotiable. (See _______________.)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

YES NO

12B. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and _1___ copies to perform the work required are due at the place specified in Item 8 by __5pm_____ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

Sealed envelopes containing offers shall be marked to show the offeror’s name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than 30 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE FACILITY CODE

17. The offeror agrees to perform the work at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government within _____ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

20B. SIGNATURE

20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN

IN

(4 copies unless otherwise specified)

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return ____ copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON

AUTHORIZED TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

30B. SIGNATURE

30C. DATE

31B. UNITED STATES OF AMERICA

BY

31C. AWARD DATE

RFQ NUMBER: 19AS2026Q0014

TABLE OF CONTENTS

SF-1442 COVER SHEET

A. PRICING

B. STATEMENT OF WORK

C. PACKAGING AND MARKING

D. INSPECTION AND ACCEPTANCE

E. DELIVERIES AND PERFORMANCE

F. CONTRACT ADMINISTRATION DATA

G. SPECIAL TERMS AND CONDITIONS

H. CLAUSES

I. LIST OF ATTACHMENTS

J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

K. EVALUATION CRITERIA

L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

SECTION A – PRICING

A.1. The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurance, overhead and profit.

Total Price (including all labor, materials, overhead and profit) Goods and Services Tax (GST) Grand Total (Total Price + GST)

A.2. GOODS & SERVICES TAX (GST)

The Contractor shall show Goods and Services Tax (GST) as a separate item on invoices submitted for payment.

A.3. FIRM FIXED PRICES

The Offeror shall propose firm fixed prices for the deliverables listed in Section A and fixed loaded hourly rates for additional services. Proposals that do not include firm fixed prices cannot be evaluated and will be rejected.

A.4. SEPARATE CHARGES

Separate charges, in any form, are not solicited. The Government shall not be obligated to pay any charges other than the contract price.

A.5. 52.225-17 EVALUATION OF FOREIGN CURRENCY OFFERS (FEB 2000):

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using the exchange rate used by the Embassy in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures—

(1) On the date specified for receipt of offers, if award is based on initial offers; otherwise

(2) On the date specified for receipt of proposal revisions.

SECTION B – STATEMENT OF WORK

1 BACKGROUND AND PURPOSE

1.1 Following the successful completion of the CMR ABA/ADA driveway upgrade works, it has been identified that the garage driveway and adjacent paved areas at the Chief of Mission Residence (CMR) require repair and reinstatement. The recently completed accessibility upgrades involved construction activities, heavy vehicle movements, and interface works that have further exposed and exacerbated pre-existing deterioration of the asphalt pavement within the garage driveway area

1.2 The existing garage driveway pavement (approx. 450 m2 ANNEX 2) exhibits significant distress, including surface cracking, potholes, localized pavement breakup, uneven levels, and general surface degradation. These conditions present operational and safety risks, including potential vehicle damage, reduced surface performance, and compromised site presentation. The current condition of the pavement is no longer suitable for safe and reliable vehicular access.

1.3 The purpose of this Scope of Work is to undertake the removal of the damaged asphalt pavement and the construction of a new asphalt driveway surface within the CMR garage driveway area. The works will restore the driveway to a safe, durable, and serviceable condition, ensure proper surface levels and finishes following the completed ABA/ADA upgrades, and return the site to a standard consistent with Embassy operational, safety, and asset management requirements.

2 GENERAL REQUIREMENTS

2.1 The Contractor shall provide personnel, material, equipment, and supervision to complete the technical requirements in this SOW. The Contractor shall be responsible for hiring labor and equipment and shall follow security and safety protocol as directed by the U.S. Embassy.

2.2 Historic Preservation Expertise Requirements: To ensure the successful preservation and renovation of the CMR, it is a mandatory requirement that the contractor engaged for this project possesses a minimum of 3 years of verifiable experience in historically significant structures to guarantee historical integrity and the sensitive of unique challenges associated with such projects.

2.3 The Contractor shall survey the work location to identify, verify, and record dimensions and existing conditions to prepare shop drawings, bills of materials, time schedules, quality control schedules, and construction costs. These documents shall provide the necessary coordination and communication between the Embassy and Contractor for the project.

2.4 The Contractor shall be required to complete as expeditiously as possible. The residence will not be occupied during the execution of this contract. The Contractor shall coordinate with the Contracting Officer for work phasing and job sequencing with work commencing and completion dates. The Contractor shall submit a phasing plan with construction schedule for review and approval prior to commencement of work at the site. The Contractor is required to complete the entire work no later than four months from notice to proceed.

2.5 The Contracting Officer will evaluate all brand name products included in the scope of work in accordance with FAR Clause 52.211-6 Brand Name or Equal.

2.6 Normal operations at the U.S. Embassy are 0700 to 1800 hours Monday through Friday.

The Contractor shall perform work during normal working hours to the maximum extent possible and coordinate any after-hours work in writing no less than seven (7) days in advance with the Facility Manager (FM). Identify any site-specific limitations or restrictions on working hours (e.g., work that generates excessive dust in occupied areas or work involving high levels of noise (e.g., core drilling) shall be performed outside the embassy’s normal hours of operation.

3. SCOPE OF WORK

3.1 Asphalt Works (Approx. 450m2)

The Contractor shall provide all labor, materials, plant, equipment, supervision, and coordination required to remove the existing damaged asphalt pavement and reinstate a new asphalt driveway surface to the CMR garage area. The scope includes all preparatory works, pavement reconstruction, finishing, and reinstatement necessary to deliver a complete and functional outcome. All works shall be executed in accordance with applicable Australian Standards, ACT regulatory requirements, industry best practices, manufacturer specifications, and U.S. Embassy safety, security, and quality requirements.

3.1.1 Asphalt Pavement Removal and Replacement (Approx. 450m2)

3.1.1.1 Removal of Existing Pavement (Approx. 450m2)

3.1.1.1.1. The Contractor shall saw-cut, break out, and remove the existing damaged and deteriorated asphalt pavement within the defined garage driveway area.

3.1.1.1.2. Removal shall extend to the full depth of the asphalt layer and include any underlying base or sub-base material that is identified as failed, unstable, or unsuitable during the course of the works

3.1.1.2 Subgrade and Basecourse Rehabilitation

3.1.1.2.1 Following removal of the existing pavement, the Contractor shall inspect the exposed subgrade and base layers. Any unstable, water-damaged, or unsuitable material shall be removed and replaced with approved material.

3.1.1.2.2 A new basecourse material shall be supplied, placed, and compacted in layers to achieve the required strength, levels, and compaction standards suitable for residential and service vehicle traffic.

3.1.1.3 Asphalt Supply and Installation (Approx. 450m2).

3.1.1.3.1 The Contractor shall supply and install new asphalt pavement suitable for garage driveway use, designed to accommodate regular vehicular loading. Asphalt shall be placed in one or more layers as required to achieve the specified thickness, durability, and performance.

3.1.1.3.2 Asphalt placement shall ensure smooth transitions to adjacent pavements, garage slabs, and recently completed ABA/ADA driveway works. Finished levels shall be coordinated to ensure positive drainage and proper integration with existing site features.

3.1.1.4 Compaction and Finishing.

3.1.1.4.1 All asphalt works shall be compacted using appropriate equipment to achieve the specified density and surface integrity.

3.1.1.4.2 The finished asphalt surface shall be smooth, even, and uniform in appearance, free from defects including segregation, rutting, depressions, or ponding.

3.1.1.5 Edge Treatments, Interfaces and Reinstatement

3.1.1.5.1 The Contractor shall reinstate all edges, joints, and interfaces between the garage driveway and adjacent pavements, kerbs, garage slabs, landscaping, or structures to ensure structural stability, clean finishes, and effective water control.

3.1.1.5.2 All disturbed areas outside the garage driveway footprint shall be reinstated to their original condition or better, including any affected landscaping, turf, garden beds, or hardscape elements resulting from the works

3.1.2 Quality Assurance and Compliance.

3.1.2.1 Standards and Specifications

3.1.2.1.1 All materials and workmanship shall comply with relevant Australian Standards, including but not limited to standards relating to asphalt paving, compaction, drainage, and civil works.

3.1.2.2 Inspections and Hold Points

3.1.2.2.1 The Contractor shall allow for inspections at key stages of the work, including subgrade preparation, basecourse placement, drainage installation, and asphalt paving. Works shall not proceed beyond designated hold points without approval from the COR.

3.1.2.3 Work Health and Safety

3.1.2.3.1 The Contractor shall comply with all applicable Work Health and Safety legislation and U.S. Embassy safety requirements. A site-specific Safe Work Method Statement (SWMS) shall be prepared and approved prior to commencement.

3.1.2.4 Environmental Controls

3.1.2.4.1 The Contractor shall implement appropriate environmental controls to prevent sediment runoff, pollution, noise impacts, and damage to surrounding areas. All waste materials shall be disposed of in accordance with environmental regulations.

3.1.3 Completion and Handover.

3.1.3.1 Upon completion of works, the Contractor shall request a final inspection with the COR. Any defects identified shall be rectified promptly.

3.1.3.2 All stormwater systems shall be tested to confirm proper flow, absence of blockages, and correct discharge performance. Any defects identified during testing shall be rectified prior to proceeding with pavement works.

3.1.3.3 The Contractor shall provide as-built drawings and documentation detailing stormwater infrastructure locations, materials used, and any deviations from the approved design.

3.1.3.4 The Contractor shall provide warranties for workmanship and materials in accordance with contract requirements. All defects identified during the defects liability period shall be rectified at no additional cost to the Government.

3.2 Instructions.

3.2.1 Instructions. In all construction operations on the property, the following shall apply:

3.2.1.1 Check for potential hazard before commencing any works. If asbestos is found, report it to the embassy immediately.

3.2.1.2 Establish floor protection for all access and areas work related during all construction activities times.

3.2.1.3 Establish dust minimization measures for all demolition and installation areas.

3.2.1.4 Protect and isolate fire detection system before starting construction activities and re-activate the system as necessary daily.

3.2.1.5 Disconnect and secure electrical, HVAC, and plumbing systems only when required during construction activities.

3.2.1.6 Only electrical work related to new systems added by the contractor is included.

All existing lighting and power systems to be protected.

3.2.1.7 All required local government certifications, permits, or inspections are included, and the contractor shall be the sole responsible for it.

3.2.1.8 Keep and maintain all structural elements, solid walls and slabs, and any other elements as instructed by the U.S. Embassy.

3.2.1.9 Clean and remove unwanted materials daily and dispose waste from site.

3.2.1.10 Submit shop drawings, samples, technical sheets, and all required data for approval by the COR prior to the purchase or manufacture of any item in the construction process.

3.2.1.11 Submit warranties, manuals, and all post sale documentations required for the maintenance and operation of the facility before substantial completion.

3.2.1.12 The Contractor shall repair all damage on the existing landscape and other site features caused by construction activities to the original conditions at no cost to USG.

3.2.2 Inspection and Acceptance. Substantial Completion

3.2.2.1 The CO/COR, or the authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

3.2.2.2 The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

3.2.2.3 Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory.

Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

3.2.2.3.1 do not interfere with the intended occupancy or utilization of the work, and

3.2.2.3.2 can be completed or corrected within the time period required for final completion.

3.2.2.3.3 The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

3.2.2.4 Use and Possession upon Substantial Completion

3.2.2.4.1 The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed or corrected before final completion and acceptance. Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

3.2.2.5 Final Completion and Acceptance

3.2.2.5.1 "Final completion and acceptance" mean the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

3.2.2.5.2 The "date of final completion and acceptance" means the date determined by the Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

3.2.2.5.3 Final Inspection and Tests. The Contractor shall give the Contracting Officer at least five (45) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

3.2.2.5.4 Final Acceptance. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

3.2.2.5.4.1 Satisfactory completion of all required tests,

3.2.2.5.4.2 A final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

3.2.2.5.4.3 Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

4 GOVERNMENT MATERIAL (GM)

4.1 N/A

5 CONTRACT ADMINISTRATION

5.1 The Contractor shall not conduct any work that is beyond this Statement of Work and accompanying specifications unless directed in writing by the Contracting Officer [CO]. Any work done by the Contractor beyond this SOW and accompanying specifications without direction from the CO will be at the Contractor’s own risk and at no cost to the Embassy.

5.2 The Contracting Officer shall provide a Notice to Proceed [NTP] to the Contractor. No work shall be initiated until the NTP is issued by the CO.

5.3 The Contracting Officer may designate more than one individual to serve as the Contracting Officer's Representative [COR]. The Contractor will be furnished evidence of COR appointments including explicit authority delegated to each COR and their responsibilities.

5.4 The Embassy does not make representations or warranties of whatsoever kind or nature, either expressed or implied, as to the quality, level of completion, accuracy, extent of compliance with the standards, codes and requirements described or referred to in this SOW, or the extent of coordination between or among the documents provided to the Contractor.

5.5 The Embassy’s review, approval, or acceptance of, nor payment for the services required under this contract, shall not be considered to operate as a waiver of any rights under this contract or any cause of action against the Contractor arising out of the performance of this contract.

5.6 The Embassy has the right to inspect and test all services called for by the contract, to an extent practicable at all times and places during the term of the contract. The COR may perform quality assurance inspections (QAI) and confirm the work is being performed according to the Statement of Work.

5.7 The Contracting Officer has the authority to issue a temporary stop order during the execution of any particular phase of this SOW. This authority may be executed when the Embassy requires time for official functions or is in possession of specific credible information indicating that the lives of Embassy personnel are immediately threatened, and that the execution of the project will increase the Embassy's vulnerability. The CO or COR shall promptly notify the Contractor that work has been stopped and also notify the Contractor when work can begin again. The Contractor compensation for temporary stoppage time will be calculated as one hour for one hour.

5.8 If any of the Contractor’s services do not conform to the contract requirements, the COR may require the Contractor to perform the services again in conformity with the contract requirements. The Embassy may by contract or otherwise, perform the services and charge the Contractor any cost incurred by the Embassy that is directly related to the performance of such service or terminate the contract for default.

5.9 The Embassy has the right to terminate this contract of convenience at any time in whole, or in part, if the Contracting Officer determines it is in the interest of the Embassy.

6 RESPONSIBILITIES OF THE CONTRACTOR

6.1 The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all construction and other services furnished under this contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiencies in its construction and other services.

6.2 Documentation and Recording: Prior to initiating any project activities, it is imperative to conduct comprehensive documentation of the existing conditions. This documentation should encompass photographic records, detailed drawings and thorough descriptions of significant features. Such documentation serves as vital baseline for monitoring any changes to the property over time, ensuring the preservation of essential information throughout the renovation process.

6.3 The Contractor shall identify a Project Manager who shall be responsible for the overall management of this Contract. The Project Manager will be approved by the Embassy.

6.4 The Project Site Manager shall attend all project meetings, prepare Status Reports on the project and submit them to the COR. Status Reports shall contain meeting minutes, accomplishments, arising concerns and proposed solutions, any proposed change orders, and any other pertinent information required to report the progress of performance.

6.5 All documentation produced for this project will become the ownership of the Embassy at the completion of this project.

6.6 The Contractor shall verify that all materials, equipment, and systems provide operational dependability.

6.7 Any cost associated with services subcontracted by the Contractor shall be borne by and be the complete responsibility of the Contractor under the fixed price of this contract.

6.8 The Contractor is responsible for safety, and shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters. The Contractor shall promptly report all accidents resulting in lost time, disabling, or fatal injuries to the Contracting Officer’s Representative (COR).

6.9 The Contractor shall be and remain liable to the Embassy in accordance with applicable law for all damages to the Embassy caused by the Contractor's negligent performance of any of the services furnished under this contract. The rights and remedies for the Embassy provided for under this contract are in addition to any other rights and remedies provided by law.

6.10 Insurance – The contractor shall supply upon request a certificate of insurance showing coverage for property damage, personal protection for the occupants and workers compensation for his employees.

6.11 The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work.

6.12 The Contractor shall be responsible for all damages to persons or property that occurs as a result of the Contractor’s fault or negligence.

6.13 The Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire project.

6.14 The Contractor shall supply all materials and labor necessary to provide protection to traffic areas (either vehicle or personnel), lawn, floors, stairs and walls from dirt, dust, damage and wall scrapes and provide suitable dust control.

6.15 The Contractor shall be responsible to clean up daily after working. All clean up should be done and completed before the end of the workday.

6.16 The Contractor shall be responsible for the setup, use and tear down of any debris chutes used on site, along with providing any tip bins for debris and refuse removal.

6.17 The Contractor shall make good any damage caused to gardens, lawn areas and any damage to the structure and finishes affected by the work.

7 PRE-CONSTRUCTION REQUIREMENTS

7.1 The Contractor shall examine all the documents and visit the site to fully inform themselves of all the conditions and limitations applied to the work and submit a firm fixed price cost proposal for all the work. No subsequent cost allowance will be made to the Contractor for neglect of the existing conditions.

7.2 The Contractor shall provide a statement that the Contractor’s company and all personnel are experienced in performing this type or similar to type and scope required for the work.

7.3 The Contractor shall prepare and submit a Quality Control Schedule [QCS] and Project Safety Plan [PSP] to address the project. The QCS and PSP are intended to document the entire project from beginning to end.

7.4 The Contractor shall submit a copy of a Contractor’s Installation Guarantee covering the work, labor and equipment for a period of two [2] year at no cost to the Embassy signed by the Contractor.

7.5 The Contractor shall submit a Bill of Materials [BOM], product literature, samples and standard specification submittals of all materials to be used in the project provided by the contractor. The BOM's shall list the equipment and materials in sufficient detail that a purchase order for the materials and equipment can be executed without further elaboration or specifications. These documents will be used by the Embassy to approve all equipment and materials.

8 CONSTRUCTION REQUIREMENTS

8.1 No construction shall begin until approvals of the Pre-Construction Submittals are accepted by the COR.

8.2 The approval of the drawings and/or materials by the Contracting Officer shall not be construed as a complete check but will indicate only that the general method of construction and detailing is satisfactory. Approval of such drawings and/or materials will not relieve the Contractor of the responsibility for any error which may exist as the Contractor shall be the responsible for the dimensions, design, quality, adequate connections, details and satisfactory construction of all work.

8.3 The Contractor shall be responsible for all required materials, equipment, and personnel to manage, administer, and supervise this project. All workmanship shall be of good quality and performed in a skillful manner.

8.4 All materials and equipment incorporated into the project shall be new unless noted otherwise. The Contractor shall transport and safeguard all materials and equipment required for construction.

8.5 Equipment and materials shall be carefully handled, properly stored, and adequately protected to prevent damage before and during installation, in accordance with the manufacturer's recommendations. Damaged or defective items shall be replaced. The contractor will be responsible for security of all materials and equipment.

8.6 Receipt of Materials - Shipment of equipment, materials, and supplies shall be addressed to the Contractor - not the Embassy. The Contractor must be on hand to accept shipments; the Embassy will not accept shipments.

8.7 The Contractor will be provided with a storage and staging area as determined by the COR. The Contractor shall be responsible for restoring the area to its original condition at the completion of the work. The Contractor shall be responsible for repair of any damage incurred to buildings or pavement as a result of storage activities. The Contractor is responsible for obtaining any additional off compound storage areas as required.

8.8 The Contractor shall at all times keep the work area free from accumulation of waste materials. Upon completing construction, the Contractor shall remove all temporary facilities and leave the project site in a clean and orderly condition acceptable to the COR.

8.9 The Contractor shall be responsible for connection of temporary utilities to existing utilities including water and power lines. All temporary connections to local water and power lines shall be coordinated with the COR. The Contractor shall pay all costs incurred in connecting, converting, and transferring the utilities to the work. The Contractor shall be responsible for making connections including providing back flow preventer devices on connections to domestic water lines, providing transformers, and for disconnections.

8.10 At the end of each workday, or notification of a temporary stop order, the Contractor shall lower and fixed all temporary work platforms and/or harnesses. Contractor shall notify the COR of the temporary barricade locations. Beginning the next workday, the contractor shall remove the temporary barricades before continuing the project.

8.11 Storm Protection - Should warnings of wind of gale force or stronger be issued, the Contractor shall take every practicable precaution to minimize danger to person, the work and adjacent property. Precautions shall include, but not be limited to, closing all openings, removing all loose materials, tools and equipment from exposed locations, and other temporary work.

8.12 Cleanup - The Contractor shall keep the work area, including storage areas, free from accumulations of waste materials on a daily basis and comply with all federal, state and local regulations pertaining to the storage, transport and disposal of wastes. The Contractor shall not use Embassy waste disposal facilities including garbage cans, trash piles or dumpsters.

8.13 Landscape Restoration - The surfaces of all unpaved areas disturbed by construction activities shall be sodded with an approved grass native to the sodded area as approved by the COR. These shall include areas which existing pavement is removed, areas where excavation takes place, and areas where existing sod is killed or compacted by construction activities.

Landscape shrubs killed or damaged by construction activities shall be replaced with same species and size.

8.14 The Contractor shall insure that the execution of this contract doesn’t interfere with the occupational functionality or security regulations of the property. Unless otherwise agreed with COR, work shall be executed during normal work hours. Night, weekend, or holiday work shall not be permitted except as arranged in advance with COR. Embassy holiday schedule is available from the COR. Upon agreement, the contractor shall be required to perform the work at any time to the best interest of the embassy.

8.15 The Contractor shall have limited access to the remainder of the building outside the areas designated for the project, except with permission by the Embassy.

8.16 The Contractor’s work shall be in accordance with U.S. and local codes and standards.

9 DELIVERABLE SCHEDULE

9.1 The Contractor shall commence work under this contract as scheduled, execute the work diligently, and achieve final completion and acceptance of the project, including final cleanup of the premises within the period specified.

9.2 The Contractor to provide a timeline with milestones for completion of work after the award of the contract. The Contractor shall submit request for full payment after final completion and acceptance of the project.

9.3 The Contractor shall furnish product specifications for materials used a copy of any manufacturer maintenance information and all product and installation warranty documentation.

9.4 The Contractor shall provide warranty on materials and workmanship for a year from the date of project completion. The Contractor shall provide manufacturer's warranty on all materials used to complete this project.

10 PROJECT SECURITY

10.1 The work to be performed under this contract requires that the Contractor, its employees, and sub-contractors submit corporate, financial and personnel information for review by the Embassy. Information submitted by the Contractor will not be disclosed beyond the Embassy.

10.2 The Contractor shall submit this information including construction vehicle requirements within 3 calendar days of the Notice to Proceed.

10.3 The Contractor is responsible for the safety of his/her employees, and for conduct of the work in a manner that prioritizes the safety of Embassy residents, employees, and visitors.

10.3.1 Site Specific Security Requirements. This construction/repair project will be no need for a Construction Security Plan (CSP) as part of this effort; however, all personnel are subject to review by the RSO.

10.3.2. Contractor Personnel Information. Thirty (30) days prior to the start of work, the Contractor shall submit requested information for all employees that will be on site to the FM for background checks by the security office in the embassy. The Contractor shall additionally submit all documentation required by local labor regulations.

10.3.3 Additional Safety Guidelines. Work must be conducted in the safest possible manner, in compliance with local labor standards and with health and safety as the highest priorities. The Contractor shall comply with the following safety guidelines and all additional guidelines defined by the project specifications:

10.3.3.1 The Contractor shall prepare a Safety & Health Protocol and shall designate a Safety Representative, who will be on site through the duration of the work, to be responsible for implementation of proper health and safety procedures throughout the contract period. Safety & Health Protocol documents shall be reviewed by a Safety Representative in the Embassy shall be introduced to the COR for approval.

10.3.3.2 All guidelines of the Safety & Health Protocol shall be enforced by the Safety Representative on site. Any deviation from the defined safety protocol shall immediately be corrected by the Contractor and reported to the Project Superintendent/COR. The Project Superintendent may require remediation of any conditions deemed unsafe or unhealthy and may stop work if conditions are not immediately corrected.

10.3.3.3 Additional Coordination Items such as permits, or training may be required before working on Embassy property. FM will need to review/approve safety measures are in place prior to fire hazardous work. Designated fire watcher(s) may be required if the fire alarm system needs to be temporarily disabled for hot work or work that generates smoke.

END OF STATEMENT OF WORK

SECTION C - PACKAGING AND MARKING

Mark materials delivered to the site as follows:

[RESERVED]

RFQ NUMBER: 19AS2026Q014

SECTION D - INSPECTION AND ACCEPTANCE

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

D.1. SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed, or corrected before final completion and acceptance. Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

D.2 FINAL COMPLETION AND ACCEPTANCE

D.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

D.2.2 The "date of final completion and acceptance" means the date determined by the Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

D.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

D.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

Satisfactory completion of all required tests, A final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or corrected, and the work is finally complete (subject to the discovery of defects after final completion), and

Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION E - DELIVERIES AND PERFORMANCE

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to:

(a) commence work under this contract within ten (10) calendar days after the date the Contractor receives the notice to proceed,

(b) prosecute the work diligently, and,

(c) complete the entire work ready for use not later than seventy-five (75) calendar days.

The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of $250.00 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as five (5) calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and

(3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions (English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliverables. The Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted at any time schedule; it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer.

Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer.

The Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule, or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the Contracting Officer may revise the approved time schedule.

NOTICE TO PROCEED

(a) After receiving and accepting any bonds or evidence of insurance, the Contracting Officer will provide the Contractor with a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

WORKING HOURS

All work shall be performed from 0700 to 1800 Monday through Friday. Other hours, if requested by the Contractor, may be approved by the Contracting Officer's Representative (COR). The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above.