RFQ1 2025000014 SCF Access Controls Request for Pre-Qualifications 090624.pdf

RFQ-AE

Rev. 01/2024

STATE OF COLORADO

OFFICE OF THE STATE ARCHITECT

STATE BUILDINGS PROGRAM

REQUEST FOR QUALIFICATIONS

FOR

SECURITY ELECTRONICS CONTRACTOR

For The

Colorado Department of Corrections

For The

PRE-QUALIFICATION OF SECURITY ELECTRONICS CONTRACTOR FOR

SCF Access Controls Electronic Security System Replacement - Phase 1 & 2 Sterling Correctional Facility (SCF) Project No. 2024-013P23

Rev. 01/2024

REQUEST FOR QUALIFICATIONS

FOR

SECURITY ELECTRONICS CONTRACTOR PRE-QUALIFICATION

TABLE OF CONTENTS

I. INTRODUCTION & GENERAL INFORMATION

A. Project Overview

1. Introduction

2. Description of Project

3. Project Delivery

B. Minimum Requirements

C. Selection Process

1. Mandatory Pre-submittal Conference & Site Walk

2. Submission Process

3. Method of Pre-Qualification

4. Project Schedule

II. EVALUATION CRITERIA

A. Pre-Qualification Submittal Criteria

1. Cover Letter

2. Submittal Content

a. Qualifications of the Security Electronics Contractor Team

b. Qualifications of the Team Members

c. Project Management Approach

d. Prior Project Experience

e. Miscellaneous

APPENDICES

Appendix A: Pre-qualification of Security Electronics Contractors Selection/Evaluation Form

Appendix B: Security Electronics Contractor Contract (Design/Bid/Build Standard Format)

Appendix C: Acknowledgment and Attestation Form

Appendix D: Consent to Search Form

Appendix E: Planholder Agreement

Rev. 01/2024

REQUEST FOR QUALIFICATIONS FOR SECURITY ELECTRONICS

CONTRACTORS

DEPARTMENT OF CORRECTIONS

II. INTRODUCTION & GENERAL INFORMATION

A. PROJECT OVERVIEW

1. Introduction

a. The State of Colorado, Department of Corrections (CDOC), is soliciting the submittal of pre-qualifications from firms to replace the security systems for the Sterling Correctional Facility (SCF) Access Controls Electronic Security System Replacement - Phase 1 & 2 project. The pre-qualifications will be evaluated establishing a pre-qualified list of Security Electronics Contractors to bid the project.

b. The project is funded through the State of Colorado and is subject to the State Prevailing Wage and Apprenticeship requirements of the Office of the State Architect.

c. Below is a list of all parties involved:

CDOC FMS Contracts Manager CDOC FMS Project Manager Architect/Engineer – Maximum Security Engineering, LLC

d. Preference shall be given to Colorado resident bidders and for Colorado labor, as provided by law.

2. Description of Project

a. Fixed Limit of Construction is a range of $31,000,000 - $34,000,000.

b. The project includes replacing the Door Control, Intercom, Paging, Access Control, Fiber Network, Woodwork, Countertops, Cooling Systems for Security Rooms, Uninterruptible Power Supply (UPS), and Transient Voltage Surge Suppression (TVSS) systems.

c. The project includes the work shown on the Electronic Security (ES), Technology (TY) Security Drawings, the E series Electrical Drawings, and M Series Mechanical Drawings. The work also includes the work described in Specifications 28 70 00 through 28 70 95.

d. The new system will require a Programmable Logic Controller (PLC) based control system in which all systems are to be integrated.

3. Project Delivery

a. CDOC intends to use the Design/Bid/Build delivery method. Because of the complexity of the project, CDOC is prequalifying interested Security Electronics Contractors for bidding the SCF Access Controls project. Only Pre-Qualified Security Electronics Contractors will be eligible to offer a priced bid on the date and time issued by the CDOC and defined in the bid documents.

Rev. 01/2024

B. MINIMUM REQUIREMENTS

Notice is hereby given to all interested parties that all Security Electronics Contractors will be required to meet all minimum requirements to be considered for this project. To be considered as pre-qualified, interested firms shall have, as a minimum:

1. Demonstrated specific Security Electronics Contracting experience must have a minimum of:

• Ten (10) years’ experience in successfully completing projects of equal scope, magnitude, and products similar to those specified herein.

• Such evidence shall consist of a list of not less than ten (10) projects, five (5) of which have been in service for not less than five (5) years

a. Project types may include Correctional Facilities, Military Facilities, High Security

Facilities and/or Healthcare Facilities.

2. Demonstrated bonding capability up to $35,000,000.00 for an individual project coincidentally with current and anticipated workloads. Provide a letter from surety that affirms the capacity.

3. The Contractor shall be registered/licensed in the State of Colorado for State Public Works

C.R.S 8-17-101. Colorado labor shall be employed to perform at least 80% of the work.

Colorado labor means any person who is resident of the State of Colorado at the time of the Public Works project.

4. Per C.R.S. §24-92-115 unless prohibited by applicable federal law, contract for any public project in the amount of one million dollars or more, that does not receive federal money, in the amount of one million dollars or more shall require the general contractor to which the contract is awarded to submit, at the time the mechanical, electrical, or plumbing subcontractor is put under contract, documentation that Identifies the contractors or subcontractors that will be used for all mechanical, sheet metal, fire suppression, sprinkler fitting, electrical, and plumbing work required on the project and certifies that all firms identified participate in apprenticeship programs registered with the United States department of labor’s employment and training administration or state apprenticeship councils recognized by the United States department of labor and have a proven record of graduating a minimum of 15% of its apprentices for at least three of the past five years.

5. Per C.R.S. §24-92-Part 2, a public construction project in the amount of five hundred thousand dollars or more shall be subject to the State prevailing wage rate, of the regular, holiday, and overtime wages paid and the general prevailing payments on behalf of employees to lawful welfare, pension, vacation, apprentice training, and educational funds in the State, for each employee needed to execute the contract. Payments to the funds must constitute an ordinary business expense deduction for federal income tax purposes by contractors and subcontractors. Contractors are required to pay their employees at weekly intervals and shall comply with the enforcement provisions of C.R.S. §24-92-209.

Contractors awarded a project of this size will be required to utilize the LCP Tracker cloud-based labor compliance and certified payroll application

C. SELECTION PROCESS

1. Mandatory Pre-submittal Conference & Site Walk: To ensure sufficient information is available to firms preparing submittals, a mandatory pre-submittal conference has been scheduled. The intent of this conference is to tour the site and to have CDOC staff available to discuss the project. Firms preparing submittals must attend and sign-in in order to have their submittals accepted. The pre-submittal conference will be held at:

Address:

Sterling Correctional Facility

12101 CO-61

Sterling, CO 80751

Date/Time:

September 19, 2024 @ 10:00 a.m. (MST).

Meet at the Physical Plant Conference Room – Instructions Issued Upon Request

Comments:

Attendees shall complete, sign and submit a CDOC Consent to Search Authorization and Registration to Orrin Fryer (orrin.fryer@state.co.us) no later than 1400 p.m.

(MST) on September 16, 2024.

2. Submission Process: The panel/selection committee will complete an evaluation of the qualification submittals in accordance with the criteria indicated below. Format your submittal to follow the scoring criteria as described in Section II Evaluation Criteria.

Submittal: Statements of Qualifications shall be accepted using an online submission process only. Late submittals will be rejected without consideration. The Colorado Department of Corrections and the State of Colorado assume no responsibility for costs related to the preparation of submittals.

Qualification Submittals may only be submitted electronically via www.bidnetdirect.com//cdoc-fms No other electronic submission methods or hard copy submittals will be accepted.

To register for BidNet at no charge, simply follow the registration path and select the "Limited Access" option which will provide you with automatic e-mail notification at no charge. This option will alert you anytime you match with new bid opportunities from Colorado Department of Corrections - Facility Management Services and any other participating agencies.

For assistance, please contact BidNet Direct’s Vendor Support department at 800-835-4603 (Option 2)

Deadline for via BidNet Direct is: October 10, 2024 @ 17:00 MST

3. Method of Pre-Qualification: The Panel / Selection Committee will complete an evaluation of qualification submittals in accordance with the criteria indicated below.

Security Electronics Contractors will be evaluated not only on their past experience for http://www.bidnetdirect.com/cdoc-fms

Rev. 01/2024 the type of work involved, but also on their ability to address issues critical to the success of the project requirements. Cumulative scores from the Selection Committee will be evaluated. Firms scoring between 70% and 100% of the total possible score will be prequalified to bid.

4. Project Schedule:

Following is a detailed schedule of events for the RFQ process and an outline of the schedule for the balance of the project.

Issue RFQ September 6, 2024 Consent to Search Due September 16, 2024 by 14:00 Mandatory Pre-Walk September 19, 2024 @ 10:00 Date Email Questions Due September 26, 2024 by 17:00 Date Email Answers Issued October 1, 2024 by 17:00 RFQ Submittal Due October 10, 2024 by 17:00 Prequalified Bidders Announced Week of October 14, 2024 Anticipated Bid Documents issue date TBD Anticipated Construction Start TBD

II. EVALUATION CRITERIA

A. Pre-Qualification Submittal Criteria

Prior to issuance of Bidding Documents, the Bidder shall submit a signed Planholder Agreement Prohibiting Reproduction of Documents (attached to the posting) via e-mail to the Architect/Engineer. Reproduction or electronic scanning of Bidding Documents is strictly prohibited without prior written authorization from the Point of Contact below.

Maximum Security Engineering, LLC ATTN: David Campbell

TEL (719) 660-4061

EML david@mse.design

The following information should be provided in the submittal package as ordered below and will be evaluated by the panel/selection committee. The Respondent’s cover letter shall address all minimum requirements listed previously to be pre-qualified for the project. Any submittal with missing minimum requirements of information will not be considered.

Provide a narrative and historical description of the firm from inception, including history of ownership, partnership, incorporation, and/or other organizational information. Include information on the growth of the firm over time to include the number of employees, relocation(s) of the firm, major production equipment purchases and replacements. Use only the current corporate or business entity, intending on bidding and performing the work, should it be awarded the work.

Additional items to be addressed in the Cover Letter shall include:

1. COVER LETTER

mailto:david@mse.design

Rev. 01/2024

a. Name of primary contact for the duration of the qualification process

i. Email address

ii. Phone number

iii. Mailing address

iv. Firm’s commitment to and acknowledgement of the proposed construction timeline

v. Acknowledge acceptance to complete project construction under a

Design/Bid/Build project delivery method

vi. Firm's familiarity with the project area.

vii. Knowledge of the local labor and material markets

b. Attach signed Appendix C Acknowledgement & Attestation Form. Submissions will be considered unresponsive without a signed Appendix D.

2. SUBMITTAL CONTENT

a. QUALIFICATIONS OF THE SECURITY ELECTRONICS CONTRACTOR TEAM Present a brief discussion regarding how the team's qualifications and experience relate to the specific project.

Qualifications of the team and relevant individual experience.

Organizational structure/lines of authority.

Subcontractor selection process and management.

Colorado workforce.

Experience on projects as a team.

Key staff involvement in project management and on-site presence.

b. QUALIFICATION OF THE TEAM MEMBERS

Are the lines of authority and coordination clearly identified?

Are essential management functions identified?

Are the functions effectively integrated? (e.g., subconsultants’ role delineated) Current and projected work load.

Note: Organization charts and graphs depicting your capacity may be included.

c. PROJECT MANAGEMENT APPROACH

For the project and services outlined in the RFQ document, describe how you plan to accomplish the following project control and management issues:

Firms approach to successful renovations.

Cost effectiveness and change order management Schedule and logistics effectiveness to meet timelines

d. PRIOR PROJECT EXPERIENCE

Use this portion of your submittal to show evidence that the principals of the SEC have a minimum of ten (10) years’ experience in successfully completing projects of equal scope, magnitude, and products similar to those specified herein. Such evidence shall consist of a list of not less than ten (10) projects, five (5) of which have been in use for not less than five (5) years and five (5)

Rev. 01/2024 projects that utilize similar systems as specified for this project. Provide a list of contacts at each facility, addresses and phone numbers.

The list shall include the following information for each project:

Project #1

a. Dollar Value

b. Name and location of installation

c. General Project Description including total number of cells and total project square footage

d. User Agency or Government entity Name, Address, phone number and email address

e. Date of occupancy by Owner

f. Name of Owner's representative, phone number and email address

g. Name of Architect/Engineer, phone number and email address

h. Name of CM, phone number and email address

i. Square footage / scope of products and services provided by your company

j. Contract amount

k. Percentage of the cost of the work performed with your own forces

l. Project delivery method (design/bid/build, design/build, CM at Risk, or other)

m. Name(s) of the key installation foremen that are employees of your company

n. Date of final completion and occupancy

Project #2

b. Name and location of installation

c. General Project Description including total number of cells and total project square footage

d. User Agency or Government entity Name, Address, phone number and email address

e. Date of occupancy by Owner

f. Name of Owner's representative, phone number and email address

g. Name of Architect/Engineer, phone number and email address

h. Name of CM, phone number and email address

i. Square footage / scope of products and services provided by your company

j. Contract amount

k. Percentage of the cost of the work performed with your own forces

l. Project delivery method (design/bid/build, design/build, CM at Risk, or other)

m. Name(s) of the key installation foremen that are employees of your

Project #3

b. Name and location of installation

c. General Project Description including total number of cells and total project square footage

Rev. 01/2024

d. User Agency or Government entity Name, Address, phone number and email address

e. Date of occupancy by Owner

f. Name of Owner's representative, phone number and email address

g. Name of Architect/Engineer, phone number and email address

h. Name of CM, phone number and email address

i. Square footage / scope of products and services provided by your company

j. Contract amount

k. Percentage of the cost of the work performed with your own forces

l. Project delivery method (design/bid/build, design/build, CM at Risk, or other)

m. Name(s) of the key installation foremen that are employees of your

Project #4

b. Name and location of installation

c. General Project Description including total number of cells and total project square footage

d. User Agency or Government entity Name, Address, phone number and email address

e. Date of occupancy by Owner

f. Name of Owner's representative, phone number and email address

g. Name of Architect/Engineer, phone number and email address

h. Name of CM, phone number and email address

i. Square footage / scope of products and services provided by your company

j. Contract amount

k. Percentage of the cost of the work performed with your own forces

l. Project delivery method (design/bid/build, design/build, CM at Risk, or other)

m. Name(s) of the key installation foremen that are employees of your

Project #5

b. Name and location of installation

c. General Project Description including total number of cells and total project square footage

d. User Agency or Government entity Name, Address, phone number and email address

e. Date of occupancy by Owner

f. Name of Owner's representative, phone number and email address

g. Name of Architect/Engineer, phone number and email address

h. Name of CM, phone number and email address

i. Square footage / scope of products and services provided by your

Rev. 01/2024

j. Contract amount

k. Percentage of the cost of the work performed with your own forces

l. Project delivery method (design/bid/build, design/build, CM at Risk, or other)

m. Name(s) of the key installation foremen that are employees of your

e. MISCELLANEOUS

Provide copy of letter from surety that affirms the Firm’s bonding capacity for a single project.

END OF RFQ

Appendix A

STATE BUILDINGS PROGRAM

PRE-QUALIFICATION OF SECURITY ELECTRONICS CONTRACTOR

SELECTION/EVALUATION FORM

Evaluator #: ____________________________________ Date: _________________________ Name of Team: ________________________________________________________________ Name of Project: _______________________________________________________________

COVER LETTER ADDRESSING THE PRE-QUALIFICATION

MINIMUM REQUIREMENTS Y ____ N ____

If the minimum requirements have not been met, specify the reason(s):

Acknowledgment and Attestation included: Y _____ N _____

SCORE (PROJECT SPECIFIC QUALIFICATIONS): Weight2 x Rating3 = Score

1. PROJECT TEAM1

Qualifications and relevant individual experience. ___2__x_____=____ Organizational structure/lines of authority __ .5__x_____=____ Subcontractor selection process and management. __ .5__x_____=____ Colorado workforce __1.5 _x_____=____ Experience on projects as a Team. ___1__x_____=____ Key staff involvement in project management and on-site presence ___1__x_____=____

2. QUALIFICATION OF THE TEAM MEMBERS1

Are the lines of authority and coordination clearly identified __.5 __x_____=____ Are essential management functions identified? __.5 __x_____=____ Are the project team member roles clearly identified? __.5 __x_____=____ Current and projected work load. __2__x_____=____

3. PROJECT MANAGEMENT APPROACH1

Firms approach to successful renovations. __1.5 _x_____=____ Cost effectiveness and change order management. __1___x_____=____ Schedule and logistics effectiveness to meet timelines. __1___x_____=____

4. PRIOR PROJECT EXPERIENCE1

Project # 1. __1.5 _x_____=____ Project # 2. __1.5 _x_____=____ Project # 3. __1.5 _x_____=____ Project # 4. __1.5 _x_____=____ Project # 5. __1.5 _x_____=____

5. MISCELLANEOUS1

Provide a copy of letter from surety that affirms the Firms bond capacity for a single project. __2___x____=_____

TOTAL SCORE: ________4

NOTES:

1. Criteria: Agencies/Institutions are encouraged to include additional criteria that reflect unique characteristics of the project under each category to help determine the submitter’s overall qualifications.

2. Weights: Agency/Institutions to assign weights, using whole numbers, to all criteria on evaluation forms for inclusion into RFQ document and prior to evaluations.

3. Ratings: Evaluator to assess the strength of each firms’ qualifications and assign a numerical rating of 1 to 5 with 5 being the highest rating 0 is missing information. (Use whole numbers)

4. Total Score: Includes the sum of all criteria. Note: a passing score (as a percentage of the total points available) is optional and should be assigned by the agency/institution prior to evaluation.

Appendix B

GENERAL CONTRACTOR DESIGN/BID/BUILD CONTRACT

(STANDARD FORMAT)

Appendix C

ACKNOWLEDGEMENT AND ATTESTATION FORM

By responding to these guidelines, the respondent(s) certify that he/she has reviewed the Agreement and its Exhibits contained herein, and is familiar with their terms and conditions and finds them expressly workable without change or modification.

I certify and declare that the foregoing is true and correct.

Subscribed on ________________________ at _________________________, Date City ____________________________, State of ____________________________, County State

Applicant or Corporate Officer Signature Date

Witness Date

NOTE: Use full corporate name and affix corporate seal (if available).

(Seal)

e. MISCELLANEOUS