Appendix E Planholder Agmt SCF Access Controls - SEC Pre-Qual.pdf
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- Solicitation number
- 2024-013P23
- Issued by
- Lincoln County, Colorado
About this file
This document is a Planholder Agreement Prohibiting Reproduction of Documents issued by the State of Colorado Department of Corrections for the Sterling Correctional Facility's Access Controls Electronic Security System Replacement project (Project Number: 2024-013P23). The agreement is specifically for a pre-qualification process for a security system replacement project covering Phase 1 & 2, which involves comprehensive electronic security system upgrades including Door Control, Intercom, Paging, Access Control, Fiber Network, Woodwork, Countertops, Cooling Systems for Security Rooms, Uninterruptible Power Supply (UPS), and Transient Voltage Surge Suppression (TVSS) systems.
The document outlines strict restrictions on document reproduction to maintain the project's sensitive nature. Planholders are prohibited from copying bid documents in any format (hard copy or electronic) and must maintain a formal distribution log of any document sharing. Any third-party receiving documents must return hard copies and delete electronic files within seven calendar days after bid opening. The project will require a Programmable Logic Controller (PLC) based control system with integrated systems, and the pre-qualification process will establish a pre-qualified list of Security Electronics Contractors eligible to bid on the project.
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Text version
State of Colorado Department of Corrections
Sterling Correctional Facility Project Number: 2024-013P23
Project Title: Access Controls Electronic Security System Replacement - Phase 1 & 2
SEC Pre-Qualification
Planholder Agreement Prohibiting Reproduction of Documents
The Architect/Engineer of Record for the above referenced project has prepared drawings and a project manual describing the scope of work to be performed for purposes of soliciting construction bids for the above referenced project. These documents have been issued to those parties formally requesting documents pursuant to the Invitation for Bids, or by attendance at the mandatory Pre-Bid Meeting (herein referred to as “planholders”).
Due to the sensitive nature of the project, the Colorado Department of Corrections has required that all planholders be prohibited from reproducing the hard-copy bid document sets issued them in any form, including hard copies and electronic files.
ONLY Planholders may request additional hard-copy bid document sets, or electronic media bid document sets, through the Point of Contact in the Advertisement for Bids, provided:
1) document sets are maintained in their original bound or electronic media format, and
2) a formal distribution log shall be maintained to include the names and addresses of all other parties receiving such documents from the Planholder, to include direction that “All hard-copy bid document sets shall be returned to the Planholder and all electronic media format document data be deleted or destroyed (no later than seven (7) calendar days after the bid opening).”
By executing this Agreement, the Planholder agrees it will not make any unauthorized copies of any part of the documents, and assures that no third party organization to whom the Planholder may issue documents will likewise make unauthorized copies.
Representative for
Name/Title Date
END OF PLANHOLDER AGREEMENT PROHIBITING REPRODUCTION OF DOCUMENTS
FMS 10/2014
State of Colorado Department of Corrections
File details come from the government source that posted it. Updated .