RFQ W912DY-25-Q-0300 - Clear Space Force - Bldg 218 - Appliances w atts.pdf

United States Air Force Clear Space Force, AK, Bldg 218 - Appliances

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested at this time.

The requirement is to procure appliances that will be used in a Space Force installation in Anderson, AK. The combined synopsis/solicitation/Request for Quote (RFQ) number is W912DY-25-Q-0300. This number shall be referenced by contractors on their quotes and related correspondence. This RFQ is a 100% total small business set-aside. The NAICS code is 335220. Contractors must be registered in the System of Award Management (SAM) with no exclusions in order to be considered for award. The website for SAM is:

https://www.sam.gov/portal/public/SAM/.

Contractor is required to sign this document and return 1 copy to issuing office. Contractor agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified.

Signature of offeror/contractor: ______________________________

Name and Title of Signer: ______________________________

Questions regarding this RFQ are due no later than 28 Aug 2025, 1200 (CST) and sent via email to jessica.sizemore@usace.army.mil.

Quotes are due no later than 08 Sep 2025, 1400 (CST) and sent via email to jessica.sizemore@usace.army.mil and CEHNC-FurnitureQuotes@usace.army.mil.

***Pricing shall be valid for 120 days***

Freight On Board (FOB): Destination Furniture Installation Start Date (FISD): No earlier than 07 Jan 2026 Furniture Installation Completion Date (FICD): No later than 04 Feb 2026 Furniture Install Location: Refer to Table 1 in Attachment #3 Contract Type: Firm-fixed price (FFP) subject to availability of funds.

The following attachments are included in this RFQ:

(1) Attachment 1, Line Item Pricing Spreadsheet (Excel Format) – To be completed by contractor and returned to the Government POC listed.

(2) Attachment 2 – Furniture Item Description (FID)

(3) Attachment 3 – Statement of Work (SOW)

(4) Attachment 3 – Electrical Plans

(5) Attachment 3 – Furniture Plans

(6) Attachment 4 – Contractor Performance Evaluation

(7) Attachment 5 – Accident Prevention Plan

(8) Attachment 6 – Order Completion Statement

(9) Attachment 7 – Technical Document Checklist - To be completed by contractor and returned to the Government POC listed.

(10) Attachment 8 – Order Clauses and Provisions

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The successful contractor will be the one whose quote is rated acceptable on technical, schedule and past performance, and provides the best value to the Government. Best value will be determined by the quote that is technically acceptable and has the lowest total price. The following factors shall be used to evaluate offers:

(1) Price;

(2) Past Performance;

(3) Technical capability of the item(s) offered to meet the Government requirement;

(4) Schedule

Amendments to this RFQ will be provided in the same manner as the initial RFQ, which is by public notice on https://sam.gov/.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-07, effective 30 September 2024. Full text versions of clauses can be found at http://farsite.hill.af.mil/. The following provisions and clauses apply to this acquisition.

W912DY25Q0300

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot

Furnishings: Space Force, AK Bldg 218

FFP

The contractor shall provide furnishings in support of the Huntsville Center Centrally Managed Furnishings Program for Clear Space Force, Bldg 218, in accordance with the attached Line Items, Item Descriptions and Statement of Work.

****Please submit quotes valid for 120 days.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

PSC CD: 7290

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 6 Months OPTION CONUS Storage: Space Force, AK Bldg 218

FFP

***Option: This line item may be unilaterally exercised at the discretion of the Contracting Officer.

Storage shall be a Firm Fixed Price amount of $__________ per month, for a total amount of $__________ for six months. Contractors shall take into account all costs necessary to store furnishings secure from theft, damage, and weather elements in case of any contingency en-route to installation. Storage shall include all costs to place furnishings into and remove furnishings from storage (ie. double handling, transportation, etc.). The quoted cost should include all costs necessary to complete delivery and installation of furniture at the terminal location. This option is exercisable anytime between contract award and furniture install completion dates.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

PSC CD: 7290

NET AMT

W912DY25Q0300

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 6 Months OPTION OCONUS Storage: Space Force, AK Bldg 218

FFP

***Option: This line item may be unilaterally exercised at the discretion of the Contracting Officer.

Storage shall be a Firm Fixed Price amount of $__________ per month, for a total amount of $__________ for six months. Contractors shall take into account all costs necessary to store furnishings secure from theft, damage, and weather elements in case of any contingency en-route to installation. Storage shall include all costs to place furnishings into and remove furnishings from storage (ie. double handling, transportation, etc.). The quoted cost should include all costs necessary to complete delivery and installation of furniture at the terminal location. This option is exercisable anytime between contract award and furniture install completion dates.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

PSC CD: 7290

NET AMT

CLAUSES INCORPORATED BY REFERENCE

252.211-7003 Item Unique Identification and Valuation JAN 2023 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

INSTRUCTIONS TO QUOTERS

1. FURNITURE INSTALL INFORMATION:

A. Estimated award date is: 22 Sep 2025

B. Required install dates are as follows:

Building 218 Install Start Date: 07 Jan 2026 Install Completion Date: 04 Feb 2026

Building 218 Contractor Furniture Install Start Date (FISD):

(insert date, not After Receipt of Order)

Contractor Furniture Install Completion Date (FICD):

(insert date, not After Receipt of Order)

C. Specific install instructions are contained in the Statement of Work (SOW), Attachment # 3.

2. SHIPPING/STORAGE INFORMATION

A. The Contractor shall ship goods on an FOB Destination basis.

B. Contractors shall quote six month’s storage cost in the SF-1449 form on each of the two storage CLINs to be considered eligible for award. If a storage fee is not included in pricing, the Contractor’s quote may be considered a non-conforming response to the solicitation. A quote for six months of storage is required for when the need for storage is identified prior to leaving the Continental United States (CONUS), and a quote for storage is required for when the need for storage is identified after items have departed CONUS. These two options for storage can be unilaterally exercised by the Contracting Officer for a combined total maximum of six months of storage. Storage needed for partial shipments will be prorated by the price of the items stored relative to the total price of all of the items ordered. Storage will only be funded by modification and at the discretion of the Contracting Officer. Storage will be a firm fixed price amount.

Contractors shall take into account all costs necessary to store furnishings secure from theft, damage, and weather elements in case of any contingency en-route to installation.

If storage is required in excess of 6 months, a new amount will be negotiated. If the storage cost is incurred, fast payment procedures may be implemented in accordance with FAR 52.213-1. If storage is required, payment may be approved for 85% of the total supplies only. Installation and the remaining 15% of supplies will be approved for payment once all responsibilities have been completed as set forth in the contract.

Contractors shall coordinate delivery and installation with Government Technical Representative (TR) shown in the SOW, and save records of these communications with the goal of successful delivery and installation. This requirement for coordination includes, but is not limited to, communicating with the Government TR prior to shipping items in order to prevent unnecessarily expensive storage costs.

C. The Contractor shall provide a Certification of Conformance for any order that will be stored in a warehouse for which the Contractor desires partial payment in advance of installation of the furnishings. FAR 52.246-15 addresses how to complete a certificate of conformance, and can be found in Attachment # 4, “Order Clauses.”

D. Destination/Ship to Address and Transportation Information: See Table 1 in SOW, Attachment # 3.

3. INSPECTION AND ACCEPTANCE

Inspection and Acceptance must be by the Government TR. See Table 1 in SOW, Attachment # 3.

4. LIST OF ATTACHMENTS

ATTACHMENT # 1 – LINE ITEM PRICING (Bldg 218) 01 page ATTACHMENT # 2 – FURNITURE ITEM DESCRIPTIONS (FID) 08 pages ATTACHMENT # 3 – STATEMENT OF WORK (SOW) 10 pages ATTACHMENT # 3 – FURNITURE PLANS 09 pages ATTACHMENT # 3 – ELECTRICAL PLANS 11 pages ATTACHMENT # 4 – CONTRACTOR PERFORMANCE EVALUATION 02 pages ATTACHMENT # 5 – ACCIDENT PREVENTION PLAN 08 pages ATTACHMENT # 6 – ORDER COMPLETION STATEMENT 01 page ATTACHMENT # 7 – TECHNICAL DOCUMENTS CHECKLIST 06 pages ATTACHMENT # 8 – ORDER CLAUSES AND PROVISIONS 35 pages

5. CONTRACTING OFFICER’S INSTRUCTIONS AFTER AWARD

A. Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO) or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

B. The Contractor shall be responsible to coordinate the installation of its items with the site Technical Representative at least 30 days before the installation start date. At this time any special security/install instructions will be provided by the Government to that Contractor. The Contractor shall refer to the Statement of Work (Attachment #3) for additional installation instructions. If additional days for installation are needed, a justification should be provided at the time of quote for approval by the Contracting Officer.

C. Security issues (e.g. getting on and off post), logistical discussions of the installation process shall be coordinated with the Furniture Management Officer (FMO).

D. If a subcontracted item is found to be unavailable after award, and Government acceptance of a substituted item is requested, the Contractor shall submit to the Contracting Officer copies of the contract terms and conditions along with the technical data sheets for the proposed substitute item.

E. Safety Plans. The Contractor shall be responsible for submitting a completed safety plan within one month after contract award, or where expedited installation is required NLT 10 days before installation. NO installation will be permitted without an approved safety plan. The Contractor shall not begin installing items until a safety plan has been submitted to and approved by the Government. All safety plans shall be emailed to:

furnishinginvoices@usace.army.mil

F. The Contractor shall comply with all laws, rules and regulations of the installation, including but not limited to, the following: No weapons of any kind are to be carried by any person or transported in any vehicle entering an Air Force installation. Truck drivers carrying any kind of weapon will be denied access to the Air Force installation.

G. If requested by the Contracting Officer, the Contractor shall provide reports for quoted items.

6. INVOICES

A. Partial order invoices will not be accepted. Invoices may be submitted for one building of a multi-building delivery order only with the approval of the Contracting Officer, following the complete installation of the one building by the Contractor and acceptance by the Government.

B. All invoices shall be emailed to the following email address for processing:

FurnishingInvoices@usace.army.mil

C. The Contractor shall return a signed Attachment # 7, Order Completion Statement, with its final invoice. Invoices shall not exceed the contract amount. A final invoice submitted without a signed Order Completion Statement will be rejected.

7. INSTRUCTIONS TO CONTRACTORS

A. The Contractor shall provide pricing for all items listed in the RFQ for the quote to be accepted by the Government.

B. The Contractor shall complete the furniture installation schedule under FURNITURE INSTALL INFORMATION and include in the quote submission.

C. All quoted items shall meet the specifications defined in the Furniture Item Description (FID), Attachment # 2.

D. Contractors shall provide name brand and model numbers for all quoted items, including pass-thru items and those manufactured by the Contractor.

E. Technical Data Sheets Required. The Contractor shall provide current and complete cut sheets for all items specified in the FID, unless otherwise specified. All salient features of items specified in the FID must be addressed on the cut sheets. When the Contractor provides more than one cut sheet for an item specified in the FID, the cut sheets and supporting documentation shall be highlighted or contain other markings that bring immediate attention to information, and enables the Government to remove all doubt whether a contractor has or has not met the specifications shown in Attachment #2. The burden of providing information, which shall be organized and sequential according to the FID, is the responsibility of the Contractor. The Government will not be held responsible for contractor information that is not organized and sequential according to Attachments # 1 & 2, or not highlighted (if within a larger document and used as proof), which prevents conclusive comparisons between the Contractor’s quoted items and the requirements during technical review.

F. Electronic Price Quote is Required. Attachment #1, “Line Item Pricing,” will be provided in an Excel spreadsheet format by the Government. The Contractor shall submit the completed Attachment #1 in Excel format to the Government by the deadline for submission of quotes set forth in this RFQ.

G. Attachment # 7, “Technical Documents Checklist,” will be provided in Word format by the Government. The Contractor shall submit a completed Attachment # 7 in Word format to the Government by the deadline for submission of quotes set forth in this RFQ.

H. Product samples are not acceptable for this RFQ, unless otherwise directed by the Contracting Officer.

I. Multiple quotes are not acceptable for this RFQ. If multiple quotes are received, only one quote (as determined by the Contracting Officer) will be evaluated by the Government.

J. The Contractor shall list any specific special features, warranty, and environmental and energy efficiency features applicable to its quoted products.

K. The Contractor shall be bound by the monthly storage fee quoted for an option for a maximum period of six months that may be unilaterally exercised by the Contracting Officer in one-month increments. If a storage fee is not included in the Contractor’s quote, the Contractor’s quote may be considered a non-conforming response to the solicitation.

L. When drawings are included as attachments, they are for visualization purposes only. The FID takes precedence over drawings unless otherwise stated. Site conditions may not align with drawings. Post-award site verifications are the responsibility of the Contractor.

M. Contractors shall submit the following with its quotation:

Company Name:

Cage Code:

Taxpayer Identification Number:

Duns Number:

POC Name:

Email Address:

Phone Number:

Mailing address

N. The Contractor shall be actively registered in the System for Award Management (SAM) with no exclusions.

8. SUBMISSION, MODIFICATION AND REVISION OF QUOTES

A. Contracting documents (RFQ (Combined Solicitation/Synopsis), SF30, Attachment # 1 in Excel format, Attachment # 7 in Word format) and technical documents (cut sheets and other supporting documents demonstrating quoted items meet the FID requirements) together create the quote. The terms, “quote,” “RFQ response,” and “response” have the same meaning in this section.

B. Quotes shall be submitted by the contractor to the Government in email, using as many emails as required to deliver a complete quote. When multiple emails are used to deliver a complete quote, contractors shall state their number to the Government.

Currently, Huntsville Center supports up to 10MB of content per email.

C. It is recommended that Contractors use the Procurement Integrated Enterprise Environment (PIEE). A vendor portal for solicitations was introduced as an enterprise-level service for the Department of Defense (DoD) within the Procurement Integrated Enterprise Environment (PIEE) platform. This capability allows DoD to have a more automated and secure process for capturing solicitations and their attachments and responses from industry. To obtain additional information please visit:

https://piee.eb.mil/xhtml/unauth/web/homepage/vendorGettingStartedHelp.xhtml

i. PIEE Size Limit. Each uploaded attachment can be up to 1.9 gigabytes (GB) in size. The application supports different file extensions.

ii. Notifications when an amendment to the solicitation is posted: Within a solicitation, click the checkbox next to ‘Please notify me of amendments to this solicitation’ on the top left corner of the screen. You will receive email and system notification when an amendment is posted.

iii. Upload Multiple Documents in PIEE, multiple attachments may be uploaded at one time. After you click ‘Choose File,’ highlight all the files you want to upload and click ‘Open.’ If the total size of all the attachments exceeds 1.9GB (see 4.A above), upload the multiple attachments in batches that keeps each batch under the 1.9GB limit. Please contact your company’s Account Administrator for any account related issues. If you are experiencing technical problems with Procurement Integrated Enterprise Environment, please contact the DISA DECC Ogden Electronic Business Service Desk at link below:

https://piee.eb.mil/xhtml/unauth/web/homepage/vendorCustomerSupport.xhtml

D. The Government must have in its possession the contractor’s entire quote by the RFQ due date and time.

E. Contractors shall return to the Government in the same Word version format received, their responses to the Government’s requests for clarification.

F. Contractors shall not merge into a single PDF document both the technical documents (cut sheets and other supporting documents demonstrating quoted items meet the FID requirements) and the contracting documents (RFQ, SF30, Attachment #1 in Excel format, Attachment # 7 in Word format).

G. Contractors shall not intentionally quote items that do not meet the specifications of the primary requirements. The primary requirements for Administrative Office Furniture (Admin) are defined as office furniture systems and, if included in the FID, wood casegoods. The Government’s intent is to receive timely quotes that are organized, complete and technically acceptable, with no need or a minimal need for clarifications.

Quotes that do not meet the specifications of the primary requirements (documented during technical review) may receive no further consideration for award.

9. NON-CONFORMING RESPONSES

The Government is not required to accept non-conforming responses. Non-conforming responses may not receive a technical evaluation, and may not receive consideration for award. The following types of responses are considered non-conforming:

A. A Contractor’s quote that does not meet the specifications of the primary requirements.

B. A Contractor’s submittal of technical documents (cut sheets and other supporting documents demonstrating quoted items meet the FID requirements) and contracting documents (SF18, SF30, Attachment # 1 in Excel, and Attachment # 7 in Word) merged into a single PDF document.

C. A Contractor’s submittal of technical documents that is incomplete or is not organized and sequential according to the FID preventing a conclusive comparison between the Contractor’s quote and the Government’s requirement.

D. A Contractor’s failure to respond to the Government’s request for clarifications in the same Word format received, in order for the Government to be able to continue to record communications with the contractor on the same form.

E. A Contractor’s submittal of electronic documents whose file names do not reflect their general content, which do not enable the reader to locate information without opening documents repeatedly to be reminded of their contents, and which harm the Government’s ability to perform technical review or other examination.

10. LATE RESPONSES / NON-RESPONSIVENESS

Late responses are in all cases contractor responses that are not in the Government’s possession by the stated due date and time.

11. AMENDMENTS

The Government may amend the RFQ for reasons that include extending the due date for submission of quotes, construction delays of buildings to be furnished, changing market conditions or Government requirements, or for other reasons that clarify the needs of the Government.

12. QUESTIONS

A. All questions shall be submitted to the Contract Specialist no later than 28 Aug 2025, 1400 CST at jessica.sizemore@usace.army.mil. All answers to question's received will be posted and made available to all interested parties via an RFQ amendment. The Contracting Officer will not address any questions received following expiration of the aforementioned time in this paragraph. When the term “hour” is used to describe the time period for questions, then it means sequential hours without interruption (24 hours = 1 calendar day), unless otherwise specified.

B. Notifications to the Government from contractors regarding limited- or non-available items, or potential errors in the Government’s specifications are welcomed.

C. A contractor’s request to change the Government’s requirement before quotes are due may not be addressed because it does not clarify the requirement for all potential quoters, and if accepted would change the requirement.

13. DOWN-SELECT PROCESS

A. It is the Government’s intent to select a target of three (3) quotes for a complete technical evaluation to determine whether the quoted products comply with the FID.

The Contracting Officer has discretion to include more or less than three (3) quotes in the down-select. The down-select will be based on price, receipt of completed Attachment # 7 - Technical Documents Checklist and the contractor’s confirmation of their ability to meet the Government’s Furniture Installation Start and Completion Dates.

B. At any time following the down-select, the Government may, at the discretion of the Contracting Officer, engage in exchanges with one or more of the contractors whose quotes were down-selected, or consider additional quotes for evaluation.

14. EVALUATION CRITERIA

A. Technical Evaluation – Technical will be rated “Acceptable” if all line items meet the specifications shown in the Attachment #2 Furniture Item Description (FID).

B. Schedule – Schedule will be rated “Acceptable” if the contractor install dates are within the dates shown below.

Building 218 Install start not earlier than: 07 Jan 2026 Install completion not later than: 04 Feb 2026

C. Past Performance – Past Performance will be rated “Acceptable” or “Unacceptable.”

The Government will use any available information to evaluate past performance.

D. Price – Evaluated price will be the contractor’s total quoted price, which includes all supplies, services, shipping, storage and optional items.

E. The Government may, at the discretion of the Contracting Officer, engage in exchanges with contractors. However, the Government reserves the right to make award without further exchanges.

15. SELECTION OF QUOTES FOR AWARD

The successful Contractor will be the one whose quote is rated acceptable on technical, schedule and past performance, and provides the best value to the Government. Best value will be determined by the quote that is technically acceptable and has the lowest total evaluated price.

(CONUS Only)

Does this item comply with the requirements found in DFARS 225.101 found at acquisition.gov?

(YES / NO)

1 84 24.1 AP01: Refrigerator $0.00 2 84 24.2 AP02: Microwave Convection Oven $0.00 3 12 24.3 AP03: Washing Machine $0.00 4 12 24.4 AP04: Dryer $0.00 5 3 24.5 AP05: Ice Machine $0.00

HNC Cost: $0.00

$0.00

Commercial Shipping (OCONUS)

Do not alter any formulas in shaded cells

GRAND TOTAL:

Installation - Includes new and existing items, if applicable, in accordance with SOW

Qty FID Para. HNC Total CostFID Item Code / Description Vendor Quoted Product Line

Quoted

Installation & Shipping:

Furniture Subtotals:

Tariffs

Attachment #1 - Clear Space Force, AK – Bldg. 218, Clear Dormitory Appliances - SAM.gov

Country of Origin

HNC Unit CostModel Quoted

When completing this form, do not delete or alter any columns or workbook tabs.

Attachment 1

Attachment #2 Clear Space Force, AK – Bldg. 218, Clear Dormitory Appliances – SAM.gov

Attachment #2 Last Update: 2/10/2023 Page 1 of 8

Attachment #2

Furniture Item Descriptions (FID)

ADMIN NC

Attachment #2 Last Update: 2/10/2023 Page 2 of 8

TABLE OF CONTENTS PAGE NO.

1.1 Submittal Requirements

1.1.1 RFQ Response

1.1.2 Non-Conforming RFQ Response

1.2 Submittal and Clarifications Format

1.3 Post Award Submittal

1.4 Contractor General Notes

1.4.1 General

1.4.2 Fabrics & Materials

2.0 Construction Requirements - Panel Supported Workstations – NOT USED

3.0 Construction Requirements - Benching Systems - NOT USED

4.0 Construction Requirements - Console Systems – NOT USED

5.0 Construction Requirements - Demountable Walls - NOT USED

6.0 Construction Requirements - Metal/Laminate Desks – NOT USED

7.0 Construction Requirements - Metal/Laminate Open Frame Technical Workstations –

NOT USED

8.0 Construction Requirements - Metal Furniture: Lateral Files, Pedestals – NOT USED .. 6

9.0 Construction Requirements - Laminate Tables, Metal Bases – NOT USED

10.0 Construction Requirements - Wood Casegoods, Executive II – NOT USED

11.0 Construction Requirements - Wood Casegoods, Executive III – NOT USED

12.0 Construction Requirements - Wood Conference Tables, Executive II – NOT USED

13.0 Construction Requirements - Wood Conference Tables, Executive III – NOT USED

14.0 Construction Requirements - Laminate Casegoods – NOT USED

15.0 Construction Requirements - Laminate Conference Tables – NOT USED

16.0 Construction Requirements - Ergonomic Task Seating – NOT USED

17.0 Construction Requirements - Executive Task & Conference Seating – NOT USED

18.0 Construction Requirements - Ergonomic Task Stool – NOT USED

19.0 Construction Requirements - Traditional Executive Task & Conference Seating – NOT

USED

20.0 Construction Requirements - Seating, Metal Frame, Thermoplastic/Polypropylene, Upholstered – NOT USED

21.0 Construction Requirements - Seating, Wood Frame – NOT USED

22.0 Construction Requirements – Common Space Furnishings – NOT USED

23.0 Construction Requirements - Industrial Storage Cabinet – NOT USED

24.0 Ancillary Items

24.1 AP01: Refrigerator

24.2 AP02: Microwave Convection Oven

24.3 AP03: Washing Machine

24.4 AP04: Dryer

24.5 AP05: Ice Machine

Attachment #2 Last Update: 2/10/2023 Page 3 of 8

1.0 General

Item descriptions and quality requirements, as described in the FID (Furniture Item Descriptions), are for the quality, functional performance, and design intent of the furnishings required for this project. Products quoted that meet all functional and quality requirements, including all salient features listed in the product descriptions, will be considered responsive provided they are fully compliant with the RFQ requirements.

Compliance shall be determined by performance, features, quality, design intent, and value. Any item descriptions, salient features, or quality requirements listed within this document are not intended to be proprietary.

1.1 Submittal Requirements

All manufacturers shall provide manufacturer’s technical documentation and manufacturer’s construction specifications for each item quoted for verification the proposed products meet all requirements listed in the FID. The RFQ response shall be submitted in the format outlined below. For assistance in preparing the RFQ Response, please contact the contracting specialist to request a .pdf of the How to RFQ Guide.

1.1.1 RFQ Response

RFQ technical responses are the documents which, together with contractual documents (SF18, SF30, Attachment 1 in Excel, Attachment 8), make up an overall RFQ response (the quote). RFQ technical responses shall be clearly organized into (1) Adobe Acrobat (PDF) document. The PDF document shall be searchable, include bookmarks for each item number, and be organized per item number of the FID. Each RFQ is a separate contract activity, and specifications from previous projects will not be retrieved and reviewed. All product specifications and information presented shall be legible.

All technical documentation related to each item number shall be located within the same tab in the RFQ response and shall be submitted in the following order:

1. Product Information Required for Each Item Number:

a. Item number for each product submitted in the RFQ response.

b. Manufacturer, product line, and model number for each item and its components.

c. Overall dimensions.

d. Product image.

e. Fabric and finish options proposed for RFQ that have been priced for each item.

2. Drawings:

a. Provide plan view drawings clearly legible and labeled showing legend of components and dimensions for each freestanding desk and panel-supported workstation, including clusters.

b. Provide elevations or isometrics.

i. Elevations required with stacking/segmented drawings for panel tiles

Attachment #2 Last Update: 2/10/2023 Page 4 of 8

c. Electrical and data shall be on a separate drawing from itemized component drawing. Drawing shall be clearly legible and labeled, identifying all locations of electrical and data/communication outlets.

3. Product Specific Compliance Documentation:

a. Provide published, detailed, technical documentation including, but not limited to, specification guides and price catalogs to demonstrate compliance with requirements.

b. Highlight, circle, or mark the model, size, type, and any optional features proposed in the RFQ response.

4. Technical Supporting Compliance Documentation:

a. Provide manufacturer’s technical and construction specifications demonstrating compliance to requirements.

b. Documentation shall only be submitted once for multiple items from the same product line.

c. Clearly indicate the item numbers that submitted documentation supports.

5. Testing Documentation:

a. Contractors are NOT required to submit testing documentation with quotes; however, the Contracting Officer reserves the right to request actual copies of test reports at any time before or after award.

6. Environmental Documentation:

a. Contractors are NOT required to submit environmental documentation with quotes; however, the Contracting Officer reserves the right to request actual copies of environmental documentation at any time before or after award.

i. Upon request, contractor shall provide certification for Indoor Air Quality

(GREENGUARD or equivalent).

ii. Upon request, contractor shall provide documentation regarding recycled content and recyclability for all products submitted.

7. Warranty Documentation:

a. Warranty documentation is required to be submitted for seating only.

b. Contractors are NOT required to submit warranty documentation with quotes; however, the Contracting Officer reserves the right to request actual copies of warranties at any time before or after award.

c. Although all other items do not require warranty documentation, the contractor is responsible for providing warranty coverage as required in the FID.

d. Provide any additional or extended warranty that exceeds manufacturer’s standard warranty; extended warranty shall be clearly stated on manufacturer’s letterhead and include a verifiable digital signature containing encryption or handwritten signature, date, and title of the company official accepting technical responsibility.

e. Refer to item descriptions for specific warranty requirements by product type.

1.1.2 Non-Conforming RFQ Response

Submittal of product brochures shall not be acceptable in place of technical documentation or construction specifications. Submittal of a general price list containing large amounts of items not relevant to the procurement is not acceptable. Extended

Attachment #2 Last Update: 2/10/2023 Page 5 of 8 warranties shall not be typed onto the manufacturer’s current warranty. Submittals not in compliance with Section 1.1.1 of the FID shall be considered non-conforming and declined.

1.2 Submittal and Clarifications Format

The RFQ shall be submitted via electronic communications as stated in Section 1.1.1.

The technical supporting documentation shall be submitted in a searchable Adobe Acrobat (PDF) document, organized, and bookmarked by item number of the FID.

Embedded objects, i.e., embedded links, files, and images within clarification responses shall be considered non-conforming.

1.3 Post Award Submittal

Refer to Statement of Work (SOW).

1.4 Contractor General Notes

1.4.1 General

1. All products proposed to be installed within one office, suite, or area shall consist of items of one style and finish. All products shall be free of rough or sharp edges.

Proposed products shall include all components necessary to provide a complete and stable unit. Items shall have consistent quality standards as described and required in the FID.

2. Although such work is not specifically indicated, furnish and install all supplementary or miscellaneous items, appurtenances, and devices incidental to, or necessary for, sound, secure, and complete installation.

3. Awarded contractor is responsible for verifying all existing field conditions i.e., including, but not limited to electrical conditions. Contractor shall coordinate with power plans.

4. Plans provided may not match project requirements in all instances. Follow FID descriptions and configurations and Attachment 1 quantities and locations.

1.4.2 Fabrics & Materials

1. Where equivalent finishes have been proposed, bidders shall provide actual samples or color images and specifications for the alternate finish during technical review; Actual samples and specifications for the alternate fabric or finish shall be submitted at the post award kickoff, if awarded. The Government retains the right to reject any alternates that are not equal to the required specification.

END OF SECTION

Attachment #2 Last Update: 2/10/2023 Page 6 of 8

2.0 Construction Requirements - Panel Supported Workstations – NOT USED

3.0 Construction Requirements - Benching Systems - NOT USED

4.0 Construction Requirements - Console Systems – NOT USED

5.0 Construction Requirements - Demountable Walls - NOT USED

6.0 Construction Requirements - Metal/Laminate Desks – NOT USED

7.0 Construction Requirements - Metal/Laminate Open Frame Technical Workstations

– NOT USED

8.0 Construction Requirements - Metal Furniture: Lateral Files, Pedestals – NOT

USED

9.0 Construction Requirements - Laminate Tables, Metal Bases – NOT USED

10.0 Construction Requirements - Wood Casegoods, Executive II – NOT USED

11.0 Construction Requirements - Wood Casegoods, Executive III – NOT USED

12.0 Construction Requirements - Wood Conference Tables, Executive II – NOT USED

13.0 Construction Requirements - Wood Conference Tables, Executive III – NOT USED

14.0 Construction Requirements - Laminate Casegoods – NOT USED

15.0 Construction Requirements - Laminate Conference Tables – NOT USED

16.0 Construction Requirements - Ergonomic Task Seating – NOT USED

17.0 Construction Requirements - Executive Task & Conference Seating – NOT USED

18.0 Construction Requirements - Ergonomic Task Stool – NOT USED

19.0 Construction Requirements - Traditional Executive Task & Conference Seating –

NOT USED

20.0 Construction Requirements - Seating, Metal Frame, Thermoplastic/Polypropylene, Upholstered – NOT USED

21.0 Construction Requirements - Seating, Wood Frame – NOT USED

22.0 Construction Requirements – Common Space Furnishings – NOT USED

23.0 Construction Requirements - Industrial Storage Cabinet – NOT USED

Attachment #2 Last Update: 2/10/2023 Page 7 of 8

24.0 Ancillary Items

24.1 AP01: Refrigerator

Overall Dimensions: 28-33”W x 27-28.25”D x 67-70”H

*Finalize size prior to ordering.

*Contractor shall coordinate with the customer to verify that there are adequate clearances.

General Requirements:

a. Counter depth unit with separate top refrigerator and bottom freezer sections

b. Minimum 14.7 cu. ft. total capacity

c. If unit comes standard with an icemaker and/or water dispenser, water supply shall remain disconnected

d. Field reversible doors

e. Removable bins in the door

f. Minimum (1) crisper

g. Minimum (2) adjustable shelves in the main compartment

h. Frost free

i. Energy Star rated

j. UL listed

k. Minimum 1 year warranty on parts and labor

Finish:

a. Manufacturer’s standard selection shall include stainless steel or silver

24.2 AP02: Microwave Convection Oven

Overall Dimensions: 30”W x 20”H

General Requirements:

a. Built in unit with trim kit, non-vented

b. 975 W, minimum and 1.6 cu. ft., minimum

c. Electronic touch controls

d. Microwave and convection capable

e. Food turntable

f. Interior light

g. Minimum 1 year warranty

Finish:

a. Manufacturer’s standard selection shall include stainless steel

24.3 AP03: Washing Machine

Overall Dimensions: 27-28”W x 32-34”D x 38-40”H

General Requirements:

a. Shall have minimum capacity of 5 cu.ft.

Attachment #2 Last Update: 2/10/2023 Page 8 of 8

b. Shall be front load.

c. Shall be commercial rated and warranted for laundromat type or community housing installations.

d. No coin box shall be provided.

e. Provide all supply hoses, drain lines, connectors, etc. for a functional unit.

f. Provide minimum 1 year warranty on parts.

Finish:

a. Manufacturer’s standard selection shall include dark metallic or black

24.4 AP04: Dryer

Overall Dimensions: 27-28”W x 30-32”D x 38-40”H

a. Shall have minimum capacity of 7 cu.ft.

b. Shall be electric.

c. Shall be commercial rated and warranted for laundromat type or community housing installations.

d. No coin box shall be provided.

e. Shall be the same manufacturer and have matching design and aesthetics as washer provided.

f. Provide front or door mounted lint screen.

g. Provide all connectors, vent kits, etc. for a functional unit.

h. Provide a 4 wire cord.

i. Shall be capable of using 208V, 3 phase building power

j. Provide all supply hoses, drain lines, connectors, etc. for a functional unit.

k. Provide minimum 1 year warranty on parts and labor.

a. Manufacturer’s standard selection shall include dark metallic or black

24.5 AP05: Ice Machine

Overall Dimensions: 30”W x 32-34”D x 75-85"H

a. Single freestanding unit with ice maker and full dice/cube ice dispenser

b. Unit shall be air cooled

c. Shall include a push button dispenser with 160-200 lb. storage bin

d. Unit shall produce a minimum of 358 lbs. of ice every 24 hrs.

e. Provide minimum 2 year warranty on parts and labor

a. Manufacturer’s standard selection shall include stainless steel

END OF SECTION

UH Furnishings Program Statement of Work - Installation of Furnishings

Clear Space Force, Bldg 218, Appliances SAM.GOV BUY

Attachment 3 Page 1 of 10

1. GENERAL

1.1 The Contractor shall provide all necessary materials, equipment, labor, supervision, and management to: (1) coordinate delivery; (2) load and unload; (3) place/install in designated rooms; (4) assemble items as required; (5) secure and store, as designated; and (6) properly dispose of all associated packaging/crating materials.

1.2 Awarded Contractor is responsible for verifying all existing field conditions, i.e., electrical power including, but not limited to, voltage, hertz, amperage, and outlets at each building through the Technical Representative.

1.3 The Technical Representative (TR) for this project is as shown in Table 1 of this document.

1.4 The contractor shall provide a digital color board of all furniture, finishes, and fabrics to the TR for reference, prior to manufacturing.

1.5 Upon final approval of the customer, the vendor shall reserve adequate quantities of fabrics from the manufacturer as soon as possible to avoid delays due to “out of stock” and/or “discontinued” fabrics.

1.6 If the awarded fabric is discontinued after award, the vendor shall contact the HNC PM to develop a path forward.

2. DELIVERY

DELIVERY TYPES:

Staged Delivery – This type of delivery is selected for occupied buildings whereby the rooms must be emptied of old furnishings and reinstalled with the new furnishings by the end of each workday. The number of rooms that must be completed per day will be stated in the Table 1 of the Statement of Work (SOW). If there is a limited space for containers in the staging area, this will also be noted in the Table 1 of the Statement of Work. This information is important as it may dictate how the containers are loaded for delivery.

Non-Staged Delivery – This type of delivery is selected typically for empty buildings whereby the entire building is accessible during the install dates listed in the contract. This is important because it will dictate how the items are loaded into the containers for shipment.

Clear Space Force, Bldg 218, Appliances SAM.GOV BUY

Attachment 3 Page 2 of 10

2.1 The Contractor shall contact the TR at least 15 working days prior to shipping to ensure that the building is ready. The Contractor shall coordinate item delivery from all subcontractors and ship the goods only if the TR confirms that the building is ready. At this time, the Contractor shall also ensure they fully understand all security regulations for the installation and have started any required procedures so as to minimize the impact on the installation personnel.

2.2 In the event that a delay in delivery is requested by the TR, or if the Contractor is unable to confirm that the building is ready, the Contractor shall notify the Contracting Officer within 1 working day.

2.3 The Contractor shall provide the TR with a minimum of 48 hour notification as to the date and time that the trucks will be arriving. The Contractor shall also provide email notification as to the date and time the trucks will be arriving to furnishinginvoices@usace.army.mil at least 48 hours prior to scheduled arrival time.

2.4 Contractor must ensure that the driver of the delivery vehicle has copies of the Delivery Order (contract) for the items being delivered in order to gain entry to the facility.

2.5 Drivers of the delivery vehicles shall not attempt to deliver any items before the scheduled delivery date. In the event the delivery date falls on a Saturday, Sunday, or federally recognized holiday, the delivery date shall be the next workday after the Saturday, Sunday, or holiday.

2.6 Shipping Label shall read as specified in Table 1 of this document.

2.7 Items shall be labeled with the building number(s) provided in Contract Line Item (CLIN) 0001, unless otherwise noted in this paragraph.

3. RECEIVE AND UNLOAD

3.1 Contractor shall start assembling and installing items in rooms upon delivery between the hours specified in Table 1. The Contractor may work outside this time frame with prior approval of the TR.

3.2 If the Contractor is unable to complete the assembly and placement of all unloaded items before end of the workday, the contractor shall transport those items to a location designated by the TR for storage until the next workday. The Contractor shall be responsible for moving the items from the overnight storage site to its designated position in the building.

Clear Space Force, Bldg 218, Appliances SAM.GOV BUY

Attachment 3 Page 3 of 10

3.3 The Contractor shall verify and inspect all items. Any deficiencies (damage/overage/shortage) shall be brought to the attention of the TR. The Contractor shall store damaged items in the location designated by the TR.

3.4 The Contractor shall maintain a complete file of all documents relating to each discrepancy. Copies of discrepancy reports shall be forwarded to the TR daily.

3.5 The Contractor shall repair or coordinate for replacement of damaged, defective, or missing items.

3.6 Additional items identified in Table 1 shall be picked up from location specified in Table 1, on the date and time specified by the TR, and installed. If these items have been picked up, but not installed, they must be handled in accordance with paragraph 3.2. above. If no items are identified in Table 1, then there are no items in storage that must be installed under this contract.

3.7 Mattresses and box springs (if applicable) shall be installed whether provided by the Contractor or by the Government, even if not noted in Table 1. If mattresses are provided by the Government, the Contractor shall pick up these items from the location specified by the TR and install in accordance with this Statement of Work.

4. PLACE AND INSTALL

4.1 Contractor shall place items in building(s) noted in CLIN 0001 of the contract.

Items shall be placed in the rooms in accordance with the drawings attached to this Statement of Work. If no drawings are provided herein, the furniture shall be placed as directed by the TR. Information about the building may be found in Table 1.

4.2 The Contractor shall complete installation of furnishings under this Statement of Work in the time period specified in Table 1.

4.3 The contractor shall clean and polish all items that have been installed.

4.4 The Contractor shall ensure all light fixtures have the appropriate bulbs as identified in the contract as well as ensure they are in working order.

4.5 The Contractor shall remove all protective coverings from electronics (such as protective film on the microwaves, TV’s, and lamp shades, etc.).

Clear Space Force, Bldg 218, Appliances SAM.GOV BUY

Attachment 3 Page 4 of 10

4.6 The Contractor shall ensure that all stickers and labels are removed, and no adhesive residue remains on the surface.

4.7 The Contractor shall ensure that items which require batteries have been provided with new alkaline batteries and that they are working properly.

4.8 If recreational equipment is provided in this procurement, the Contractor shall install the recreational equipment. In addition, the Contractor shall be responsible for providing equipment, material, and expertise needed to place, assemble, and level pool tables, soccer tables, table tennis, and dart boards as identified in the contract.

4.9 If electric appliances are provided in this procurement, the Contractor shall install the appliances. In addition, the Contractor shall be responsible for providing all equipment and material to install the ice machines, refrigerators, electric ranges, microwaves, clothes washers, and electric dryers as identified in the contract.

The contractor shall provide power cords which are appropriate for the item and the building’s electrical service, as well as hoses, vent kits, and other accessories required to have a fully functioning unit. Vendor is not responsible for connecting gas appliances to the gas supply.

4.10 If artwork is provided in this procurement, the Contractor shall install the artwork.

In addition, the Contractor shall be responsible for providing equipment and material needed to install artwork in TV rooms, dayrooms, game rooms, etc., of each building as identified in the contract. The TR will provide locations for placement of artwork. Mount artwork at standing eye-level height of 5’-6” on center above finished floor or at seated eye-level height of 4’-4” on center above finished floor, per direction from TR.

4.11 If floor cleaning equipment is provided in this procurement, the Contractor shall uncrate, assemble, and provide all materials and equipment necessary to ensure the buffer, shampooers, and vacuum cleaners are in operational condition, and locate equipment within the building per direction from the TR.

4.12 The Contractor shall be responsible for installing other items that have been shipped to and/or stored at the installation as noted in Table 1. If no items are identified in these blocks, then there are no other items that must be installed under this contract.

4.13 Mattresses and box springs (if applicable) shall be installed whether provided by the Contractor or by the Government, even if not noted in Table 1. If mattresses are provided by the Government, the Contractor shall pick up these items from

Clear Space Force, Bldg 218, Appliances SAM.GOV BUY

Attachment 3 Page 5 of 10 the location specified by the TR and install in accordance with this Statement of Work.

5. ASSEMBLY

5.1 The Contractor shall uncrate all items received and perform all required assembly in accordance with the manufacturers' instructions.

5.2…