RFQ_UPS Install_10Sep2026.pdf

SOLICITATION NO. W911S0-26-Q-A013

Commercial Request for Quotation (RFQ)

Installation and Hardwire Connection of Uninterruptible Power Supply (UPS)

Models and Simulations Lab — Building 950 | Fort Eustis, Virginia

SECTION 1: GENERAL SOLICITATION INFORMATION

Solicitation Number: W911S0-26-Q-A013

Project Title: Installation and Hardwire Connection of Uninterruptible Power Supply

(UPS) System

Issuing Office: Mission and Installation Contracting Command (MICC) - Fort Eustis

Acquisition Authority: This is a competitive, open-market solicitation issued as a

Request for Quotation (RFQ) on the System for Award Management (SAM.gov) utilizing

100% Total Small Business Set-Aside procedures. This acquisition is conducted in accordance with overhauled FAR Part 12 (Acquisition of Commercial Products and

Commercial Services) and overhauled FAR Part 13 (Simplified Acquisition Procedures) under the Revolutionary FAR Overhaul (RFO).

North American Industry Classification System (NAICS) Code: 238210 – Electrical

Contractors and Other Wiring Installation Contractors (Small Business Size Standard:

$19.0 Million)

Product Service Code (PSC): N059 – Installation of Equipment: Electrical and

Electronic Equipment Components

Contract Type: Firm-Fixed-Price (FFP) Commercial Purchase Order

Solicitation Release Date: 10 September 2026

SECTION 2: INSTRUCTIONS TO OFFERORS (SECTION L)

2.1 Submission and Open-Market Nature

This solicitation is set aside 100% for Small Business Concerns under Solicitation No.

W911S0-26-Q-A013. Quoters must submit open-market pricing for all line items utilizing the Price Schedule described herein and review the technical specifications detailed in

Section 3 (Scope of Work).

2.2 Communication and Inquiries

All questions regarding this solicitation must be submitted via email to the points of contact (POCs) listed below.

Questions Due: Questions are due no later than Wednesday, 16 September 2026, by

12:00 PM EDT.

Subject Line Format: Inquiries must include the subject line: "W911S0-26-Q-A013 -

Questions - [Insert Company Name]".

Points of Contact:

Contract Specialist: Lauren Beasley | Email: lauren.n.beasley4.civ@army.mil

Contracting Officer: Curtis Arthur | Email: curtis.m.arthur.civ@army.mil

2.3 Quotation Submission Deadline

Quotes must be received no later than Monday, 21 September 2026, by 12:00 PM

EDT. Quotations must be submitted electronically via email to both the Contract

Specialist and Contracting Officer with the subject line "W911S0-26-Q-A013 - Quote -

[Insert Company Name]". Late submissions will not be considered or evaluated.

2.4 System for Award Management (SAM) Registration

To be eligible for award, quoters must maintain an Active Registration in SAM.gov at the time of quote submittal and throughout contract performance under NAICS 238210.

Quoters must provide their Unique Entity Identifier (UEI) and Commercial and

Government Entity (CAGE) code with their submission.

2.5 Basis for Award and Discussions

The Government intends to award a single purchase order resulting from RFQ

W911S0-26-Q-A013 without conducting discussions. Therefore, the quoter's initial quotation should contain its most favorable technical and pricing terms. The Contracting

Officer reserves the right to conduct discussions if deemed necessary.

2.6 Quote Validity

Quotations must remain valid for a minimum of sixty (60) calendar days from the date of submission.

2.7 Quotation Formatting and Submission Structure

Quoters shall submit one (1) single, consolidated document via email (PDF format preferred). The entire submission shall be no more than seven (7) pages total

(including all attachments, certifications, or appendices) and must be organized into the following three (3) distinct sections:

Section 1 – Technical Capability:

1. Technical Approach: A concise plan demonstrating clear understanding of the disconnect, mechanical placement, and hardwire electrical integration of the customer-supplied APC Smart-UPS units and battery cabinets in accordance with

Section 3.

2. Safety and Code Compliance: Demonstration of safety protocols adhering to OSHA, Lockout/Tagout (LOTO) procedures, National Electrical Code (NEC), and Virginia

Construction Code standards.

3. Personnel Qualifications: Proof that on-site electrical terminations and hardwiring will be executed by licensed Class A Journeyman or Master Electricians compliant with

SCLS requirements.

4. Environmental Disposal Plan: Explicit commitment to dispose of existing UPS units and lead-acid batteries in accordance with EPA and Virginia Department of

Environmental Quality (DEQ) regulations, including delivery of a certified recycling manifest to the COR within five (5) business days of removal.

5. Schedule and Mobilization: Confirmation of capability to submit a detailed work schedule within 10 days of Award and execute all work within the required performance window.

Section 2 – Past Performance:

1. Quoters shall submit up to three (3) recent contracts or projects performed within the last three (3) years from the issuance date of solicitation W911S0-26-Q-A013.

2. Submitted references must demonstrate experience relevant in scope and complexity to this requirement (e.g., commercial UPS installation, battery bank hookups, emergency power infrastructure, or facility electrical upgrades).

3. For each reference, include: Project Title, Client/Agency, Contract Number, Dollar

Value, Period of Performance, Point of Contact (Name, Title, Email, Phone), and a brief description of the work performed. Quoters lacking recent or relevant past performance will receive a "Neutral" rating.

Section 3 – Price Schedule:

• A clear, itemized or lump-sum Firm-Fixed-Price schedule covering all labor, supervision, specialized tools, PPE, testing, disposal/recycling fees, and closeout documentation. No separate travel, freight, or per diem expenses will be reimbursed.

SECTION 3: SCOPE OF WORK

The Contractor is responsible for meeting all of the requirements outlined in the attached Performance Work Statement (PWS) and in the scope of work listed below.

The Contractor shall provide all necessary parts, labor, materials, tools, equipment, supervision, and engineering services to disconnect and dispose of old UPS; and hardwire install and connect a customer supplied UPS in Building 950, Fort Eustis, VA.

The installed system will provide backup power to critical mods and sims systems in the event of power loss or interruption.

3.1 Pre-Installation

• Site Survey:

o Inspect current wiring, circuit breakers, and power distribution to ensure safe connection of new UPS o Plan for the safe shutdown of the old system, the installation of the new unit, and the logistics of handling and removing old equipment.

o Obtain all required local, state, and federal permits and ensuring all work complies with the Virginia Construction Code, National Electrical Code (NEC) requirements, and relevant DoD instructions.

o Address End-User preferences

3.2 Installation and Connection

• Safety Plan: Adhere to all safety standards and hazard mitigation measures;

including lock out/tag out procedures, during all work phases.

• Installation: Perform mechanical assembly and electrical connections, including AC input, output, bypass, and DC connections to the battery banks.

• Mounting: Install rack or tower mounting kits as applicable.

• Electrical Wiring:

o Connect the UPS to the main power supply and to the critical load distribution panel.

o Route AC, DC, and communication cables in separate conduits where required and ensure proper cable management.

o Terminate all cables using appropriate lugs/thimbles, ensuring all connections are tight and secure.

o Install the external bypass switch, if applicable.

• Battery Connection: Install and connect the battery cabinets/modules, ensuring correct polarity and secure inter-cell/inter-tier connections.

• Disposal: Remove and dispose of any existing UPS units, old batteries, and all installation debris, providing written documentation of disposal methods.

• Testing and Commissioning: Perform comprehensive testing of the newly installed system, including load tests, battery discharge and autonomy tests, and verification of all alarms and indicators.

• Documentation and Training: Provide test reports, commissioning certificates, and system documentation to the Contracting Officer's Representative (COR). The

Contractor shall also provide basic operational instruction to end-user staff.

• Warranty: Provide a manufacturer's warranty for all new parts and a labor warranty for the installation.

3.3 Testing and Commissioning

• Initial Energization: Power on the system and perform initial start-up procedures.

• Operational Tests:

o Verify input/output voltages, frequency, and load current readings are within manufacturer specifications.

o Test system operation in Normal, Bypass, and Battery Modes, including seamless transfers between modes.

• Final Inspection: Complete a post-installation inspection checklist and ensure all panels and dead fronts are securely installed.

3.4 Documentation and Training

• Reporting: Provide a final commissioning report including test results, measurements, and any observations or recommendations. (End-user acknowledgement of functionality satisfies this requirement)

• Training: Provide basic operation and maintenance training to the Customer's authorized personnel (Only if required by End-user).

3.5 Equipment Details

• APC Smart-UPS 20000 o 208/240 VAC XLT o 20K KWH o External Battery Pack: Model: SURT192RMXLBP//Ser No: 5S2514T76851 o Uninterruptible Power Supply: Model: SURT20KRMXLT//Ser No: AS2514181608 o External Battery Pack: Model: SURT192RMXLBP2//Ser No: 5S2514T76855 o Uninterruptible Power Supply: Model: SURT20KRMXLT//Ser No: AS2514181603

3.6 Checklists and Test Results

• Pre-Functional/Installation Checklists: Completed checklists verifying the physical installation, proper alignment, cleanliness, and correctness of all power and control wiring, including grounding connections.

• Site Condition Report: Documentation of environmental conditions (temperature, humidity, ventilation), power quality at the input, and compliance with installation rules.

• Electrical Measurement Values: Recorded measurements for input and output voltages, current, frequency, battery float voltage, and internal temperatures, under both idle and operational conditions.

• Functional Performance Test Results: Results from operational tests to confirm the system is working as intended, including:

o System start-up and normal operation.

o Transfer between normal, bypass, and battery modes (simulated power outage).

o Battery run-down or discharge test results to verify performance and runtime.

o Alarm and emergency stop function checks.

• Power Quality Report: Output voltage waveforms and load power factor data, especially under full-load conditions.

• Issue/Deficiency Log: A record of any problems or "punch list" items identified during testing and the steps taken to resolve them.

3.7 Handover and Maintenance Documents

• As-Built Drawings: Updated blueprints or schematics showing any modifications made during the installation and commissioning process.

• Operation and Maintenance (O&M) Manuals: Manufacturer's standard manuals for the installed equipment.

• Training Records: Documentation confirming that the customer's personnel have received training on the operation and basic maintenance of the UPS system.

• Warranty Information: Copies of the manufacturer's equipment warranties and the installer's work warranty.

• Final Acceptance Sign-off: Signatures from both the Contractor and the customer

(or owner's representative) acknowledging satisfactory installation and commissioning.

SECTION 4: EVALUATION FACTORS FOR AWARD (SECTION M)

4.1 Evaluation Methodology

The Government will award a single Firm-Fixed-Price purchase order resulting from solicitation W911S0-26-Q-A013 to the responsible quoter whose quote represents the

Lowest Price Technically Acceptable (LPTA). Quotes will be evaluated on a

Acceptable/Unacceptable basis across three factors. An "Unacceptable" rating under

Factor 1 or Factor 2 will render the entire quotation ineligible for award.

4.2 Factor 1: Technical Capability (Acceptable/Unacceptable)

To be rated Acceptable, the single submission's Technical Capability section must satisfy all of the following requirements:

1. Technical Understanding: Demonstrates a comprehensive, logical methodology for disconnecting existing hardware, installing the APC Smart-UPS 20000 units and battery banks, and executing all wiring and conduit connections in accordance with

Section 3.

2. Safety & LOTO Compliance: Incorporates a detailed safety plan addressing OSHA regulations, Lockout/Tagout procedures, and job safety hazard mitigations.

3. Trade Qualifications: Certifies that on-site hardwiring and panel connections will be executed by licensed Class A Journeyman or Master Electricians.

4. Environmental Compliance: Formally commits to environmentally compliant battery and e-waste recycling under RCRA/DEQ rules, with certified disposal manifests delivered within five (5) business days.

5. Administrative Verification: Verifies active registration in SAM.gov under NAICS

238210 with no active exclusions.

4.3 Factor 2: Past Performance (Acceptable/Unacceptable)

The Government will evaluate the offeror's record of recent and relevant past performance provided in Section 2 of the submission:

• Recency: Projects completed within the last three (3) years from the date of solicitation issuance.

• Relevance: Projects involving commercial/industrial electrical installations, UPS replacements, high-capacity battery bank replacements, or emergency backup power integration.

• Rating: Offerors demonstrating consistent, high-quality past performance and adherence to safety and environmental standards will be rated Acceptable.

• Neutral Standard: Pursuant to RFO guidelines, an offeror with no record of recent or relevant past performance will receive a Neutral rating, which is treated as

Acceptable.

4.4 Factor 3: Price

• Quotes will be ranked based on the lump-sum Total Evaluated Price for the complete scope of work set forth in Section 3 of the submission.

• Price reasonableness will be evaluated pursuant to overhauled FAR Part 13 using competition, comparison with the Independent Government Estimate (IGE), and comparison with commercial price benchmarks. Unbalanced or mathematically unrealistic quotes may be rejected.